Job Search Results for administrative assistant

A client in the Miami FL area is seeking a Community Association Manager will oversee the daily operations of the Association, ensuring the community is well-maintained and operating efficiently. The... More manager will serve as the primary point of contact for homeowners, residents, vendors, and the Board of Directors, handling communications, inquiries, and ongoing relationship management. This position is responsible for coordinating and monitoring all maintenance activities, repairs, and capital improvement projects across the community, as well as conducting regular property inspections to ensure compliance with community standards and governing documents.The Community Association Manager will manage homeowner communications, including responding to resident inquiries, issuing violation notices, and processing Architectural Control Committee (ACC) applications. The role also includes preparing Board meeting agendas, management reports, notices, and complete meeting packets, while attending Board meetings to provide professional guidance, operational updates, and strategic recommendations. In addition, the manager will coordinate and supervise vendors, contractors, and service providers to ensure quality performance and adherence to contractual obligations.Financial oversight responsibilities include assisting with budget preparation, reviewing invoices, and monitoring Association expenses to ensure fiscal responsibility. The manager will maintain accurate and organized records, files, and documentation related to all Association operations. Ensuring compliance with the Association?s governing documents and applicable Florida Statutes is a critical component of the role. The position also requires responsiveness to emergencies and the ability to coordinate after-hours issues when necessary. Overall, the Community Association Manager will work closely and collaboratively with the Board of Directors to support the long-term goals, operational needs, and continued success of the community.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Materials Specialist to joing a growing team supporting the advanced manufacturing industry. The Materials Specialist will be responsible for monitoring and... More maintaining accurate inventory levels to support continuous operations. They will assist in material handling, order picking, update inventory systems with real-time data, and conduct regular cycle counts to prevent discrepancies. The role involves coordinating with production and procurement teams to ensure timely material flow and avoid delays. Additionally, they prepare inventory reports to identify trends and implement process improvements. Compliance with safety and storage standards is maintained throughout all inventory activities. This role will pay $24/hr and will work a shift of 10am - 6:30 pm M-F.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Qualifications:Required:Detail oriented with strong organizational skillsAbility to multi-taskMature disposition with the ability to handle deadlines and sensitive informationExcellent written and... More verbal communication skillsProficient in Excel, Outlook, Word, PowerPoint, software applications, databases and spreadsheets Proficient in conducting internet research Essential Job Functions:Complete all aspects of gaming and lottery licensing applications and/or gaming submissions including, but not limited to, completing detailed forms, writing letters and gathering documentation.Ensure timeliness, completeness and accuracy of each gaming applications and reports submitted on behalf of the Company.Maintain summary reports and/or database systems.Review and monitor the submission of license applications and/or gaming submissions.Prepare and update source documents used in applications and/or submissions.Review correspondence from gaming regulatory agencies and determine action required and prepare necessary correspondence , documents, check requests and other written communication.Maintain database of verbal and written communication with gaming regulatory agencies. Maintain appropriate communications within and between various divisions.Support company policies and procedures; make appropriate recommendations.Maintain electronic filing systems according to departmental procedures.Maintain and secure confidential information.Submit reports as required by each regulatory agency. Other duties as assigned.Pay Rate: 20-25 HRWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role is designated for a Project T/A Planner. Candidates must possess experience with SAP. Additionally, a solid understanding of mechanical, instrumentation, electrical and a background in... More planning are required.Essential Duties / FunctionsPlanning of project and turnaround activities for the asset.Create and maintain project and outage plans utilizing planning software.Plans and prioritizes work for fast and efficient response, effective backlog maintenance and cost control.Creates job packs, including all relevant information for job plans.Coordinates the development of work orders and schedules with Project, Construction, and Operations and Maintenance personnel.Develops and completes weekly, monthly, quarterly, and 4-yearly look-ahead schedules for expense and upgrade work by working closely with functional supervisors, engineering and technicians.Manages the dispatching of work and availability of manpower in coordination with supervision.Provides technical support for personnel within the CMMS modules.Ensures proper documentation for work orders is in place.Identifies material requirements and interfaces with vendor and/or supply chain as needed.Assist with development of KPI?s and produce reports on schedule compliance, with emphasis in maintenance/inspection regulatory compliance. This will include analysis of deviations, variations, and trends with graphical representationsRequests changes to procedures as required.Assists in the writing of procedures as requiredRecommends and implements training to enhance effectiveness of work activities.Assists on budget development as required.Additional or other duties will be assigned from time to time by the supervision to meet business needs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Real Estate Closing Paralegal with a passion for using AI. In this role, the Paralegal will be responsible for actively using Copilot, ChatGPT, Harvey, Claude,... More or similar AI tools to improve real estate closing workflows, document review, contract processes, research, reporting, and/or transaction support. This position can be based out of Nashville or Philadelphia.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking an experienced Equity Administrator (Contract) to help support and scale its growing equity program. This is not a transactional data-entry role. They are looking for someone... More who understands equity administration end-to-end and can help establish structure, improve processes, and serve as a trusted partner across HR, Payroll, Finance, and Legal.The ideal candidate brings a strong foundation in equity administration, excellent attention to detail, and the ability to think critically, challenge existing processes, and build scalable solutions. This person will join a lean, growing team and should be comfortable operating independently, solving problems, and helping create best practices where processes are still evolving.Key ResponsibilitiesEquity Administration & Operations (Approx. 30%)? Administer equity compensation programs, including RSUs, stock options, ESPP, and other incentive plans.? Process equity transactions including grants, vesting events, exercises, forfeitures, terminations, and adjustments.? Maintain accurate equity records within the company's equity management platform.? Partner with Payroll and HR to ensure equity transactions are reflected accurately in employee records and payroll processing.? Support system administration, troubleshooting, testing, and process improvements related to equity programs.Audit, Data Integrity & Process Improvement (Approx. 30%)? Conduct regular audits and validations to ensure equity data accuracy and completeness.? Reconcile equity records against payroll, HRIS, and financial data.? Identify discrepancies, investigate root causes, and recommend solutions.? Help establish scalable processes, documentation, and standard operating procedures (SOPs) for equity administration.? Partner cross-functionally to improve controls and create a more streamlined equity experience.Employee & Stakeholder Support (Approx. 10%)? Serve as a resource for employee questions related to vesting schedules, awards, exercises, and equity statements.? Support onboarding and offboarding activities related to equity.? Prepare employee communications and educational materials related to equity programs.Strategic Partnership & Program Support? Partner with HR, Payroll, Finance, and Legal to support ongoing equity initiatives.? Assist with equity system enhancements, integrations, and future-state planning.? Support the organization's transition and growth efforts, including future HRIS and equity system improvements.? Act as a key contributor in helping mature and strengthen the overall equity function.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Junior buyer to join a leading automation company in Cambridge on a contract basis. This position will be within the Supply Chain Management department.... More Responsibilities include processing purchasing documents, tracking orders, and supporting sourcing strategies, all while adhering to ethical, safety, and ISO standards. The successful candidate should have a postsecondary diploma in purchasing or equivalent, one to three years of relevant experience and advanced skill in MS Office with a strong focus on excel.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Dispatch Coordinator to join a leading semiconductor company located in Santa Clara, CAPay Range: $30 *Coordinate daily dispatching by optimizing the allocation of... More fleet/tests in collaboration with Shift Managers. *Manage resource allocation for all support requests efficiently *Generate detailed and accurate reports summarizing daily dispatch operations highlighting key metrics in regards to fleet performanceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Certification Administrator is responsible for end-to-end management of digital certificates across all lines of business within the organization. This role ensures certificates are properly... More issued, renewed, validated, paid for, and integrated across enterprise systems, supporting security, compliance, and operational continuity. The position plays a critical role as certificate lifecycles shift toward shorter validity periods and increased automation.Key Responsibilities:-Own and manage the full lifecycle of digital certificates across all business groups-Ensure certificates are valid, renewed on time, and properly licensed/paid for-Support and manage 200?250 active certificates, with validity shifting from ~200 days to 45-day lifecycles by year-end-Administer and support DigiCert Trust Lifecycle Manager (TLM), including:Installation, configuration, patching, and upgradesTroubleshooting automation issues and failuresIntegrating TLM with the existing enterprise environment-Act as the primary point of contact for certificate-related issues across all lines of business-Monitor certificate health, expiration, and usage to prevent outages or security risks-Ensure middleware platforms are functioning properly as part of certificate operations-Participate in an on-call rotation (once every 10?11 weeks) to address certificate or middleware-related incidentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Care Coordinator for a top healthcare services client in the Brooksville, FL area for a direct hire opportunity. This individual will support medical management and... More referral coordination by ensuring patients are efficiently scheduled for specialty care, authorizations are properly obtained, and all referral documentation is accurately maintained.The ideal candidate is patient-focused, highly organized, and thrives in a fast-paced clinical environment while delivering exceptional customer service and maintaining strict compliance with HIPAA guidelines.Day-to-Day:? Coordinate and process all patient referrals for specialty services? Obtain and manage referral authorizations per protocol? Communicate with patients regarding scheduling and referral status? Enter referral, hospital, outpatient, and DME authorizations into the system? Track outstanding referral reports and follow up as needed? Receive consultant reports and route documentation to physicians? Coordinate pre-admission testing with clinic staff and patients? Maintain compliance with company policies and HIPAA standardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less