Job Search Results for administrative assistant

An employer is seeking a Plumbing Shop Assistant Supervisor to sit in Baltimore, MD. This individual will be responsible for the following: ?Reporting to the Supervisor or other senior managers as... More required. ?Liaising between the Supervisor and other employees.?Provide direction to the staff whenever the supervisor is off-site.?Inspect contracted work as needed.?Review all work orders before and after completion.?Provide mentoring/training to staff members.?Assist in hiring and training new employees.?Developing training materials and conducting training sessions and workshops.?Monitoring both individual and team job performance metrics through Maximo (CMMS). Inform supervisors of completed and outstanding work orders.?Providing staff with technical guidance and assistance.?Relaying productivity concerns to the Supervisor.?Preparing work schedules.?Assisting with other administrative tasks when required. ?Attend and participate in meetings regarding work to be done; attend training classes.?Must have the ability to respond to emergency needs 24/7 as requiredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and proactive Construction Project Assistant to provide administrative and technical services in the fields of scheduling, cost engineering, subcontract coordination,... More and general project administration for construction projects in and around Southern California. This candidate will support project managers and project teams in planning, executing, and monitoring construction projects by coordinating schedules, budgets, purchasing, and documentation. They will handle client communication, RFIs, submittals, cost estimates, and quality control to ensure projects meet specifications and standards. They will assist with bidding and estimating activities, including scope analysis, subcontractor coordination, bid reviews, and proposal preparation. Additionally they will support project closeout by assembling turnover documents, warranties, and final payment materials.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrative Assistant III provides high-level administrative support to an executive leader within the Cardiac Center and serves as a key resource for a team of 4?8 cardiologists at... More a large pediatric health system. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced clinical environment.Provide comprehensive administrative support to the Cardiac Center executive, including calendar management, meeting coordination, travel arrangements, and correspondenceSupport administrative needs for 4?8 cardiologists, including scheduling, document preparation, and coordination across clinical and operational teamsPrepare reports, presentations, and meeting materials using Microsoft Office 365Serve as a liaison between physicians, leadership, and internal departmentsUtilize EMR systems (Epic preferred) to support administrative and operational workflowsHandle sensitive and confidential information with professionalism and discretionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Document Control Specialist will provide administrative and document support for ongoing projects. This role focuses on organizing, uploading, tracking, and maintaining project documents, with... More light exposure to AutoCAD files. Prior experience is not required?this is an entry-level, task-oriented position ideal for someone detail-oriented and comfortable handling routine, high-volume administrative work.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Litigation Administrator to join an enterprise retail company, hybrid out of Vancouver. The successful candidate support the day-to-day organization and administration... More of the Legal team?s litigation function, ensuring processes run efficiently across multiple workstreams. This role partners closely with the litigation paralegal to provide end-to-end litigation support, including issuing legal holds, managing incoming correspondence, and handling documents such as subpoenas and garnishment orders received through various channels (e.g., Service of Process systems, mail, and ServiceNow). The individual will assist with the preparation and coordination of pleadings, discovery materials, and other legal documents, while maintaining and organizing comprehensive databases and filing systems for litigation records. In addition, the role supports the upkeep of litigation calendars and tracking systems to ensure deadlines are met, while also providing general administrative support to the Legal team and taking on ad hoc tasks as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

LOCATION: New York, NY (Near Union Square ? Manhattan)SCHEDULE: 4 days onsite, Monday - Thursday | 8:00?9:00am start to 5:00pmDURATION: 6-Month Contract (32 hours/week)INTERVIEW PROCESS: 2, 30 Minute... More Virtual RoundsINTERVIEW TIMES: First Round: Thursday 9AM - 9:30AM PST AND 11:00AM; 11:30AM PSTSecond Round: Thursday 1PM - 2:30PM PST ABOUT THIS ROLE:Insight Global is seeking a Workplace Coordinator to support day-to-day office operations for Strava's New York team of approximately 40 employees located in Manhattan, near Union Square. This role will act as the front-of-office point of contact and play a key part in creating a welcoming, organized, and well-run workplace environment.The Workplace Coordinator will partner closely with the Office Manager and broader People Team to support office logistics, employee experience, onboarding, and events (off- site and in-office events). This is an excellent opportunity for an entry-level administrative or executive assistant-type professional who is proactive, detail-oriented, and eager to jump in wherever help is needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Part-Time Accounting Clerk for a well-established property management client supporting a large residential portfolio. This individual will play a critical support role... More across Accounts Payable, Accounts Receivable, utilities, and month-end owner statements. The ideal candidate is detail-oriented, process-driven, and comfortable working in a high-volume, deadline-focused accounting environment. This is a great opportunity for someone looking to grow their accounting experience within property management while maintaining part-time flexibility.Day-to-Day? Enter invoices and code expenses to the appropriate properties? Assist with vendor payments via check and ACH? Maintain and update vendor records (W-9s, contact information)? Enter and track utility bills; follow up on missing or late invoices? Assist with utility allocations and reconciliation? Support posting of tenant payments and AR adjustments? Help resolve vendor discrepancies and payment issues? Assist with preparation and verification of draft owner statements? Organize supporting documentation, reports, and backup schedules? Support month-end accounting and statement distribution processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Property Administrator to support the management of 25 industrial properties in and around Edison, NJ for Cushman & Wakefield. Responsibilities include... More tracking Certificates of Insurance (COIs), processing invoices, and maintaining accurate records using Nexus and Yardi. The ideal candidate thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactive, Type A personality are essential to succeed in this dynamic team. This role requires to be on site 5x a week in Edison and will work closely with the Area Director and Assistant Property Manager.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented, highly organized professional to support policy data migration into our new administration system (MAGIC) and assist with the underwriting team?s daily operational... More and customer service needs. This role follows established processes, ensures data accuracy throughout the migration, and helps underwriters focus on higher-level decisions and complex risks. The ideal candidate is skilled in data management, attentive to detail, able to prioritize effectively, and comfortable working collaboratively across teams.Key Responsibilities:? Accurately enter, validate, and update policy data from legacy systems into MAGIC, ensuring consistency and compliance.? Identify and escalate data discrepancies or system issues, providing timely updates to project stakeholders.? Support underwriting operations by processing submissions, policy setups, endorsements, and documentation according to established workflows.? Manage routine customer and agent service requests, ensuring all required information and documentation are collected and properly stored.? Serve as a liaison for routine follow-ups related to renewals, service needs, and outstanding underwriting requirements.? Prioritize work to ensure timely, accurate processing in alignment with compliance, quality, and turnaround standards.? Meet weekly task completion goals to maintain steady progress on migration and underwriting service commitments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant to join a team at one of Canada's largest banking institutions. The successful candidate will be responsible for reconciling documents coming... More into the office and filing them in the appropriate areas. The ideal candidate will have a keen eye for detail and the ability to communicate well with their peers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less