Job Search Results for administrative assistant

Salary: 90k My client, a premier spring training and minor league baseball stadium in South Florida, is seeking an Office Manager to join their team. This individual will report directly to the... More General Manager and will oversee one direct report. The role will require wearing multiple hats, with responsibilities split approximately 60% accounting, 30% HR, and 10% administrative support. While strong accounting experience (monthly finances, budgeting, processing payroll, etc.) is required, the HR responsibilities can be taught. The ideal candidate is patient, resilient, and people-focused, with a willingness to take on tasks outside of their formal job description and contribute wherever needed as a team player. During the baseball season, the environment becomes fast-paced and unpredictable, so it?s important that this person is comfortable working occasional late hours, weekends, and being on call when necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a highly motivated individual to join us at Lackland AFB in San Antonio, TX in a versatile administrative role supporting mission critical deliverables. Responsibilities... More may include but are not limited to:- Support daily operations of a DoD acquisition program by coordinating administrative and program management activities across multiple stakeholders- Track program tasks, milestones, and deliverables using Jira and Confluence, maintaining dashboards to provide real-time visibility into workflow status and team progress- Manage and monitor Contract Data Requirements List (CDRL) deliverables, ensuring documentation is developed, reviewed, customized, and submitted in accordance with contract and DoD standards- Maintain accurate program records, documentation, and contract artifacts, ensuring compliance with DoD acquisition and security requirements- Proactively follow up with team members to drive accountability, resolve action items, and ensure deadlines are met- Prepare and distribute program reports, briefings, and status updates using Microsoft Office tools (Word, Excel, PowerPoint)- Coordinate meetings, capture action items, and track follow-through across government and contractor teams- Serve as a trusted administrative and program support resource, anticipating needs and addressing issues before they impact program executionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming communications, and... More supporting day-to-day administrative needs to ensure a positive and organized office environment.Key ResponsibilitiesAnswer, screen, and route incoming phone calls in a professional and courteous mannerGreet and assist visitors, clients, and vendorsManage incoming and outgoing shipping, including coordinating deliveries and pickupsPlace and coordinate catering orders for meetings, events, and office functionsOrder and maintain office supplies; monitor inventory levels and restock as neededSupport general administrative tasks and assist with special projects as requestedMaintain a clean, organized, and professional reception areaWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Office Supervisor to join one of our local government clients. They will be responsible for overseeing all office management and performing administrative functions.... More Other responsibilities include: -Supervising clerical staff -Supervising office records -Reviewing reports to ensure accuracy -Receiving cash and receipts for records and safekeeping -Processing purchase orders -Authorizing invoices -Types correspondence, reports, minutes, letters, and other documents -Manages scheduling of department head's calendarWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A partner of Insight Global is looking for an HR Operations Coordinator to provide administrative, human resources, recruiting, and operational support services. This role is ideal for a... More self-directed professional who is comfortable supporting a fast-paced field services organization and managing multiple priorities with discretion and accuracy.This person will provide support in the following areas:Travel & Logistics Coordination?Coordinate and book domestic travel (airfare, hotel accommodations, rental vehicles) in alignment with travel guidelines?Manage travel changes, cancellations, and communications?Assist with event and conference logistics, registrations, and coordinationHR & Onboarding Support?Coordinate onboarding documentation for new employees and contractors?Send, track, and maintain required onboarding forms and agreements?Facilitate background application forms via DocuSign?Maintain organized and secure digital employee and contractor recordsRecruitment Support?Schedule interviews and manage candidate communications?Conduct initial applicant screening interviews?Track applicant status and maintain recruitment documentation?Support general recruiting-related administrative functionsPayroll & Financial Administration?Perform payroll-related data entry accurately and timely?Assist with invoice preparation, tracking, and documentation?Review and route expense submissions for approval in accordance with company procedures?Maintain organized financial records and supporting documentationClient & Administrative Support?Conduct lead follow-up communications with prospective clients?Complete data entry for contracts, internal forms, and operational documentation?Maintain accuracy across company systems and records?Provide general administrative and operational coordination support as requestedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Assists with the successful delivery of multiple University design and construction projects by proactively supporting multiple project manager, engineers, and assistant directors as assigned. Duties... More include but are not limited to - Assisting Design and Construction Project Manager's with the procurement of profesional design consultant and contractor services for capital projects in accordance with organization guidelinesAssist in construction contracts and documentation for projects that range over $100M Initiate procurement transactions, purchase orders, disbursement vouchers, etc. Review project costs for accuracy and compliance as well as encode and obtain necessary approval for processing Oversee the invoicing process to assure compliance with PO'sMaintain complete electronic project records, recordkeeping system for project administration which will be used for audits upon completion of the projectAssist in the review, administration, and distribution of project reports/plans, technical and contract documents, form and meeting minutes Coordinate and schedule interdepartmental project meetings as well as arrange travel reservations and itinerariesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

he Sales Administrative Specialist will be responsible for providing administrative support to All Star sales teams and ensuring accurate and timely completion of Provider staffing... More assignments.Essential Duties and Responsibilities:? Create Provider and Client assignment confirmation letters.? Gather and organize credentialing packets to initiate the All Star credentialing process.? Daily contact with the sales staff to help execute work more efficiently and effectively.? Follow-up/outreach to Providers regarding status of applications.? Collect Provider timesheets and receipts for reimbursement.? Maintain master calendar of scheduled assignments and enter Provider days booked Salesforce (CRM) system.? Auditing Provider payroll? Other projects as assigned.Skills & Abilities:? Strong verbal/written communication skills? Effective time management and ability to multi-task? Meticulous attention to detail? Proven ability to work independently and as part of a teamAbility to multi-task in a fast-paced environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Augusta, ME. As the the full time Admin, you will be expected to work 3-5 days per week, Monday through... More Friday 8am-5pm. Your responsibilities will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Property Administrator to support the management of commercial properties in Jersey City, NJ. Responsibilities include tracking Certificates of Insurance... More (COIs), processing invoices, and maintaining accurate records. The ideal candidate has experience with Yardi, thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactiveness are a must.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large HVAC manufacturer's representative firm is seeking a Front Desk Associate to join their team in the Bellevue, Washington area. This person will serve as the first point of contact for... More visitors and callers, providing professional customer service and administrative support to the office. Responsibilities include greeting guests, managing incoming calls and correspondence, scheduling meetings and conference rooms, maintaining office supplies and kitchen inventory, and supporting basic project and accounting tasks such as data entry and petty cash reconciliation. This role also assists with document preparation, filing, and coordinating travel arrangements. Strong communication, organization, and multitasking skills are essential, along with proficiency in Microsoft Office and SharePoint. The ideal candidate thrives in a fast-paced environment and maintains a positive, professional demeanor.While on contract, this role is paying anywhere between 22 - 27/hr. depending on years of experience and education level.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less