Job Search Results for administrative assistant

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The primary purpose of this role is to provide underwriting and administrative support for assigned accounts. Including but not limited to collecting data, account setup, producing quotes and... More binders, issuing policies and endorsements to either the Energy Casualty, General Casualty or Excess & Surplus Lines Property teams. The Underwriting Assistant will assist Underwriters with day-to-day processing tasks and provide underwriting and administrative support to Underwriters as required.Specific Responsibilities?Working with and supporting the assigned Underwriter to review account submission data and work with broker partners to obtain missing information.?Working in tandem with Underwriting to confirm policy issuance instructions for quotes, binders, policies, endorsements, notices, etc. and effectively complete coding/issuance.?Perform data entry and quality control checks of insurance policy information into in-house systems to agreed, defined standards of accuracy and timeliness.?Generate broker correspondence in electronic format (e-mail) related to transaction processing and informational follow up requests.?Perform ad hoc operational duties to support the Underwriting teams.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Utilize industry resources to predict future trends from 3rd party safety rating organizationsoLatin NCAP, US-NCAP, IIHS, etc?Continuous monitoring, summarizing, and reporting of industry safety... More trends?Technical Safety Data MaintenanceoMaintain official external safety test schedulesoDevelop/Maintain Test Result Databases?IIHS Top Safety Pick AwardoPopulate test results and final ratingsoCo-work with sales teams and their marketing agencies in correct usage of safety award advertisementsoMaintain award status and trophy inventory?Administrative SupportoTeam activity, project, and travel calendar maintenanceoVendor communicationoProject status trackingoBudget Support Tasks- Monitor / Analyze budget status- Purchase process support (RFQ, Purchase Request, Invoice submission)?Other Responsibilities :oSummarize & report research from 3rd party safety organizations and competitoroSummarize & report future test protocols / requirement oSafety research meeting minutes creationoGeneral administrative support for department as needed?Work collaboratively with cross functional teams (internal and external organizations)?Maintain short term/long term schedules & budgets?Travel up to 5% maximumWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a skilled CMA to join their research and development site for one of the largest pharmaceutical companies in the world. This role involves conducting medical surveillance... More procedures such as spirometry, audiometric testing, vision testing, throat cultures, EKGs, and respirator fit testing, while ensuring quality outcomes and repeating tests as needed. It includes documenting patient data in both paper and electronic systems, performing venipuncture and drug screens, assessing injuries, providing first aid, and flushing eyes and ears. The position also supports clinical research by identifying candidates, setting up protocols, collecting specimens, and maintaining confidentiality in accordance with HIPAA regulations. Additional duties include calibrating medical equipment, attending team meetings, scheduling and monitoring appointments, managing clinic records, and providing administrative support. This role is 75% clinical and 25% administrative (scheduling appointments, intakes etc.)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and... More supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.Core ResponsibilitiesSupport the Project Manager in planning and organizing project schedules, timelines, and deliverablesMonitor and manage work orders from initial setup through invoicing and completionConvert marked-up or revised maps into finalized formats suitable for billingUpdate and maintain inventory management systems and recordsServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive serviceInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistenciesCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partnersPrepare, submit, and track change orders and related project documentationManage project-related communication, including internal updates and external correspondenceComplete required safety training relevant to assigned responsibilitiesOrganize, file, and maintain both digital and physical project recordsAssist with additional administrative or project-related tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR: 34/46 - Converts at 45/55Insight Global is looking for an Assistant Chief Engineer that requires the consistent and precise execution of daily Work Orders, facility inspections, and preventive... More maintenance activities. performing both field-based technical functions and essential office-based administrative duties as part of their regular workload. Success in this role demands the ability to operate effectively within a fast-paced, high-pressure environment while maintaining clear, timely, and professional communication with clients and organizational leadership.Day to day:Assist with or conduct the daily operations and maintenance of the mechanical, electrical and plumbing systems and general maintenance requirements for the buildingsSupervise maintenance staff when applicable and assign, and monitor maintenance activities and projectsPerform preventive maintenance duties, including changing filters, lubricating motors, replacing lamps, ballasts and fixtures, Inspecting and adjusting belts, replacing motor bearings, aligning shafts, and other inspections and maintenance recommended by equipment manufacturersRecommend improvements to the preventive maintenance program on an ongoing basisDevelop and maintain effective building-specific maintenance proceduresCoordinate maintenance efforts with outside contractors and techniciansMaintain stock and inventory controlRespond immediately to emergency situations (fire, evacuation, equipment failure, etc.) and customer concernsComply with all applicable codes, regulations, governmental agency, and company directives as related to building operations and practice safe work habitsEnsure management team is informed of current building operations by compiling and submitting monthly reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Property Manager is primarily responsible for supporting the Sr. Property Manager in ensuring smooth daily operations and delivering an exceptional workplace experience across the... More property. This position is critical to maintaining effective coordination with the Regional Manager and cross-functional teams, including leasing, construction, finance, accounting, and engineering, while serving as a key internal contact for property management activities and administrative functions. Responsibilities include accounts payable, accounts receivable, budgeting, work order scheduling and tracking, office administration, and customer and vendor relations and communications. The Assistant Property Manager reports to the Sr. Property Manager and follows an in-office schedule.A candidate will be able to work Monday-Friday from 9-6PM in Ashburn, VA. This is a tight-knit team and a great opportunity to get your foot in the door with a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, this company has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Practice Assistant to join our team. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and... More efficiently meeting Firm/client needs. Key Responsibilities and Essential Job Functions: - Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionPosition SummaryInsight Global is seeking an Assistant Property Manager who will be supporting the Property Manager with the day-to-day operations and financial management of our... More client's retail shopping center portfolio. This role plays a key part in maintaining strong tenant and vendor relationships, coordinating maintenance activities, supporting financial and administrative functions, and ensuring properties are operated efficiently, professionally, and in alignment with our clients standards.Day 2 Day? Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members.? Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion.? Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements.? Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed.? Track, code, and process vendor invoices through property management and accounts payable software.? Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions.? Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance.? Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements.? Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives.? Provide administrative and accounting support related to property management functions as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Underwriting Assistant (Senior UA) provides advanced administrative, and technical support to underwriters within the Excess & Surplus (E&S) Specialty Lines segment. This role is... More responsible for coordinating complex underwriting activities, ensuring the accuracy and completeness of submission data, and facilitating timely quoting, binding, and policy issuance processes. The Senior UA serves as a subject matter expert on underwriting systems, documentation standards, and workflow procedures, and provides guidance and training to junior underwriting support staff. The Senior UA collaborates closely with underwriters, brokers, operations, and other internal partners to ensure timely, accurate, and compliant execution of underwriting activities.Underwriting Process Support?Reviews new and renewal E&S submissions to verify completeness, accuracy, and adherence to underwriting guidelines and documentation requirements.?Prepares underwriting files by collecting, organizing, and summarizing relevant exposure information, including loss histories, supplemental applications, risk characteristics, and prior carrier details.?Assists underwriters with rating, quote preparation, binders, endorsements, and policy issuance activities in accordance with company standards and regulatory requirements.?Ensures that required forms, disclosures, and compliance related documents specific to E&S markets are correctly incorporated into the underwriting file.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less