Job Search Results for administrative assistant

Insight Global is seeking an AP/AR Specialist for a leading engineering and construction-focused client. This individual will join a team focused on processing a large volume of purchase orders while... More supporting accounts payable and accounts receivable functions. The ideal candidate will have an accounting background, experience working with multiple systems, and strong attention to detail. This is a fully remote opportunity with a streamlined interview process and the potential to start as soon as the 27th.Process a high volume of purchase ordersSupport AP/AR functionsWork within multiple computer systems and platformsAssist with purchasing-related administrative tasksEnsure purchase orders are processed accurately and timelyComplete onboarding and training during the initial training periodWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the Role: Recology King County is expanding its service area after winning the contract for the city of Redmond, WA, and we?re looking for four proactive Customer Service Representatives to... More support this transition. This is a great opportunity to be part of a dynamic team helping ensure a smooth onboarding experience for our new commercial customers. Key Responsibilities: ?Outbound Customer Contact: Make proactive, scripted calls to businesses to verify and update service information. ?Email Support: Monitor and respond to a high volume of customer emails with professionalism and accuracy. ?Data Verification: Ensure customer records are accurate and up to date in our system. ?Scripted Interactions: Use provided scripts to guide conversations and maintain consistency in messaging. ?Light Customer Interaction: Handle only straightforward, non-escalated customer interactions?no complex issue resolution required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Establish, implement, and maintain document control processes and procedures for engineering and project documentation? Receive, log, track, distribute, and archive technical documents including... More drawings, specifications, reports, calculations, and correspondence? Maintain document registers, transmittals, and revision histories to ensure accuracy and traceability? Ensure documents are reviewed, approved, and released in accordance with project schedules and quality requirements? Manage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissions? Coordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendors? Perform regular audits to verify document completeness, accuracy, and compliance with internal and external standards? Support project closeout by organizing final documentation packages and records retention? Assist in developing and improving document control standards, templates, and workflows? Respond to document retrieval requests and provide status reports to project teams as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Document Control Specialist is responsible for managing, organizing, and maintaining technical and project documentation for an engineering firm. This role ensures that all engineering, design,... More and project documents are properly controlled, versioned, distributed, and archived in accordance with company procedures, client requirements, and applicable industry standards. The Document Control Specialist works closely with engineers, project managers, and quality teams to support efficient project execution and compliance.Establish, implement, and maintain document control processes and procedures for engineering and project documentationReceive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondenceMaintain document registers, transmittals, and revision histories to ensure accuracy and traceabilityEnsure documents are reviewed, approved, and released in accordance with project schedules and quality requirementsManage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissionsCoordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendorsPerform regular audits to verify document completeness, accuracy, and compliance with internal and external standardsSupport project closeout by organizing final documentation packages and records retentionAssist in developing and improving document control standards, templates, and workflowsRespond to document retrieval requests and provide status reports to project teams as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global's clients, a large insurance company, is hiring for a Front Desk Receptionist in Huntsville, AL. The responsibility of the Front Desk Receptionist position is to serve as the... More primary contact for customers and policy owners and assist with work as needed. Specific responsibilities include but will not be limited to: ? Answer, screen, and direct telephone calls? Maintain telephone system and agency directory? Process incoming and outgoing mail; deliver outgoing mail to Post Office Box? Morning walk-through checklist? Maintain the reception area and conference rooms (clean and book rooms)? Maintain kitchen area clean refrigerator, coffee pots and dishes, refresh snacks, turn TV on/off? Maintain copy rooms? Maintain inventory and order office supplies as needed? Liaison for office supplies such as shred company, coffee company, Office Max, FedEx, UPS,? Maintenance, etc.? Answer basic policy owner/policy benefit questions and handle change requests? Occasionally may act as administrative support for financial representatives/staff as needed? Complete and/or assist with projects as assigned by the Office Manager/Director of Operations? Order lunch for meetingsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to hire a Travel Coordinator to support a federal aviation program onsite in Frederick, MD five days a week. This individual will work closely with engineering teams to... More coordinate and book travel, including flights, hotels, and transportation, while ensuring all arrangements meet government compliance standards. They will also be responsible for preparing and submitting travel authorization and expense documentation for approval prior to travel, supporting a structured and multi-layered approval process common in FAA programs. The ideal candidate will have experience using Costpoint (Deltek) and SAP Concur for travel booking and expense tracking, and will bring strong organizational skills to manage multiple requests simultaneously. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment supporting technical teams on a large federal contract.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An investment firm client is looking for a Communications Specialist to help put together PowerPoint decks, collaborate with different internal teams to produce webcasts, video content and assist in... More the clients social media initiatives. You will be responsible for assisting in the following: creating, editing and updating marketing materials including fact sheets, commentaries, articles and sales/client presentations. This will be a 3-6 month contract and will require you to be onsite Tuesday, Wednesday, Thursday (Mon/Fri remote).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The HR Generalist serves as the primary HR point of contact for a fast paced manufacturing facility, supporting both employees and leadership across a wide range of human resources functions. This... More role is responsible for administering payroll and benefits, maintaining employee records and HRIS data, coordinating recruiting and interview processes, facilitating onboarding and new hire orientation, and ensuring compliance with company policies and employment practices. The HR Generalist also supports employee relations, tracks key HR metrics and reports, assists with workforce planning, and partners with managers to promote a positive, productive, and compliant work environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Sr. Bilingual HR Specialist to join the team due to an immediate vacancy. This individual will play a key role in supporting HR operations across both the manufacturing... More plant and corporate office. The ideal candidate is hands-on, proactive, and comfortable working directly with hourly employees in a dynamic environment.Schedule & Work EnvironmentMonday?Friday with flexible hoursMust be available after the second shift at the plant (starting around 1pm)Fully onsite role with time split between plant floor and corporate HQWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Talent Acquisition Partner to support a global mining organization on a contract. The TA Partner will lead full-cycle recruitment for the organizations corporate functions... More focusing on IT. This role combines day-to-day execution with strategic recruitment, including candidate screening, interviewing, selection guidance, process coaching for hiring leaders, and developing data-driven recommendations such as sourcing strategies or sign-on incentives. The successful candidate will build and maintain strong relationships with stakeholders, lead Diversity, Equity & Inclusion recruitment efforts, execute community-based sourcing to strengthen local pipelines, and ensure a smooth recruit-to-offer workflow before handoff to the onboarding team. The position requires strong business acumen to understand site operations, the ability to manage high-volume and technically specialized requisitions, comfort operating with significant independence, and the capability to navigate and leverage ATS/HRIS systems (SAP SuccessFactors is an asset). Th successful candidate will bring three to five years of HR or recruitment related experience. This is a contract position with the expectation to be on site 5 days per week in Saskatoon.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less