Job Search Results for administrative assistant

JOB DESCRIPTION:Insight Global's parking management client is looking to add two Field Operations Specialists in the Des Moines Market. These reliable, detail-oriented candidates will be working... More independently and on their feet over the duration of each shift. Responsibilities:? Use a mobile app to scan and verify vehicle license plates? Ticket vehicles that are not in compliance? Identify and flag vehicles requiring towing based on lot policies? Provide feedback through the app on lot conditions and user experience? Proactively identify, document, and report operational, safety, or maintenance issues to managementWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Key Responsibilities o Serve as a coordination point across IT business units to maintain alignment, and operational continuity. o Attend leadership and stakeholder meetings to capture key decisions,... More action items, and follow up activities. o Monitor action items and commitments, proactively following up with stakeholders to ensure timely completion. o Coordinate cross-functional meetings, agendas, and strategic calendars to support organizational priorities. o Maintain visibility into ongoing initiatives, dependencies, and upcoming milestones across multiple teams. o Help identify competing priorities, scheduling conflicts, and potential gaps in coordination before they become issues. o Support operational planning activities by ensuring the appropriate stakeholders are engaged and deliverables remain on track.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This is a Hybrid position for individuals residing in Travis County. Individuals in this position may work both at an approved off-site location and onsite at a primary location or multiple locations... More based on business needs. The Board Governance Specialist administers board and committee governance processes for a local government entity, including responsibilities relevant to a hospital district under Chapter 281 of the Health and Safety Code. This role applies established governance procedures, public meeting requirements, and documentation standards to support meeting readiness, records accuracy, board request tracking, stakeholder coordination, and timely follow up. The position identifies process gaps and escalation needs to support compliance with legal and organizational requirements.Essential Functions-Administer board and committee meeting preparation processes, including agenda timelines, meeting logistics, materials readiness, documentation workflows, and required distribution protocols.-Evaluate board and committee meeting materials, timelines, and process requirements to identify readiness concerns, documentation gaps, or escalation needs.-Prepare, review, and maintain board and committee meeting minutes, action items, and related governance records for accuracy, completeness, and alignment with established governance procedures.-Manage the board request/question tracker, monitor response timelines, identify overdue or unresolved items, and coordinate escalation of items requiring leadership attention.-Research, draft, and recommend updates to board governance policies, procedures, workflows, and process documents in partnership with the Board Governance Senior Manager.-Serve as a governance process liaison with board managers and internal stakeholders regarding meeting timelines, documentation requirements, submission expectations, meeting readiness, and follow-up responsibilities.-Facilitate governance-related communication and information flow across departments to support timely board and committee preparation, documentation, and follow-up.-Identify governance process risks, documentation issues, workflow gaps, and opportunities for improved consistency, accountability, or efficiency.-Recommend and support implementation of approved improvements to board governance workflows, records management practices, board request tracking, meeting preparation, and follow-up processes.-Administer board management software workflows, user access, training materials, reporting, process documentation, and user support.-Support board-related governance projects and initiatives, including tracking deliverables, monitoring timelines, identifying risks, and recommending process adjustments.-Maintain confidentiality and exercise sound judgment when handling sensitive governance materials, board communications, official records, and time-sensitive information.-Performs other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A customer is looking for a Social Media specialist that can help manage the social media presence for the organization working with the Department of Defense, requiring knowledge of digital... More marketing and communications. This role typically involves creating and scheduling content, monitoring engagement, and ensuring all activities comply with Trace Systems communication policies and guidelines. Qualifications often include experience in social media marketing, graphic design, and content management systems.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Project Analyst to join a team in the Lutz, Florida area. This individual will play a critical role in supporting permitting operations and ensuring... More projects stay on track.Key Responsibilities:Coordinate and distribute permitting tasks across the team to ensure timely executionTrack the status of all permitting packages and ensure they are completed in alignment with established deadlinesMaintain accurate, up-to-date tracking documentation (primarily in Excel) for all active permitsReview and organize permitting packages to ensure completeness and compliance prior to submissionCreate and manage billing codes associated with project invoices for client submissionSupport overall project workflow by identifying gaps, following up with stakeholders, and helping drive efficiency in the permitting processThis role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Patient Access Representative to join the team of an outpatient center located in Uniondale, NY! This individual should have experience interacting with patients,... More collecting copayments, scheduling/rescheduling appointments and follow ups and various other clerical duties. This person should be sharp as they are the first impression of the outpatient center! This person must be self-sufficient, eager to learn and reliable. He/she will be joining an organization with great culture, leadership, and promotional opportunity. Hands-on training will be provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR: Up to 26/hr based on experienceInsight Global is looking for a Leasing Consultant to maintain all lease information and data in our clients technology information systems.Day to day: Ensure... More proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail? Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct? Responsible for ensuring the financial obligations of our client is accurate? Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies? Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations? Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries? Review Estoppels and Subordination Non-Disturbance Agreements (SNDA?s) against the lease terms? Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlordsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An information management client with a line of business in entertainment services is looking for four studio specialists (imaging) to join their archival services team. This opening will be an... More afternoon shift from 1:00pm-9pm (including a lunch and several breaks). The day to day tasks include being responsible for image asset migration (digitization), remediation and reformat in the digital studio space. They will work with Client Services Representative, Studio Manager, Records and Customer Services to ensure receipt, tracking and final delivery of contracted service to client and will support for Lead Image Specialist. Other tasks include image asset migration (digitization), restoration, remediation and reformat in the digital studio space. Research ? format and metadata identification/verification, project management, work logs, asset tracking, chain of custody, archival engineer reports for all asset production work. They will troubleshoot, calibrate and general maintenance/upkeep of existing equipment and finally, recommend and test new and used equipment (hardware and software) including software version, driver and firmware update management. The workflow for this team is that assets come in from their end client, they do metadata collection, low resolution capture, high resolution capture, then push the assets to post production, and finally QC'ing. They will also ensure FADGI compliance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Material Handler/Warehouse Coordinator will be responsible for receiving, organizing, and distributing materials throughout the warehouse while maintaining accurate inventory records. This role... More will utilize RF scanners and mobile devices to track inventory movements, operate pallet jacks and other warehouse equipment, and safely load, unload, and transport materials. The individual will regularly lift and move materials weighing up to 50 lbs, retrieve items from shelving and ladders, and ensure all tasks are completed in accordance with company safety procedures. Success in this role requires a strong attention to detail, willingness to learn new processes and equipment, and the ability to work efficiently in a fast-paced warehouse environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Front Desk Coordinator to join a busy outpatient cardiology practice. This person will serve as the first point of contact for patients, managing check-in/check-out... More processes, scheduling appointments, handling incoming calls, verifying insurance information, and supporting overall front office operations. The ideal candidate thrives in a fast-paced environment and has strong customer service and organizational skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less