Job Search Results for Project Coordinator

Under the direct supervision of the Facility Service Operations (FSO) Manager, this position will be responsible for the timely preparation of accurate costing and billing of service work for their... More designated Project Managers and technicians.Essential Duties & Responsibilities? Process service calls and small project invoicing to ensure accurate costing, proper markups and scope of work and adherence to contractual requirements.? Prepare billing; all jobs must be reviewed for completeness, including description of material used, accurate costs and sell prices, equipment serviced, and work performed. Full and accurate descriptions of work performed must be entered for each order prior to invoicing. Grammar and spelling must be verified and accurate.? Ensure that billing batches are reviewed by management prior to being posted and sent to the customer.? Interface with service sales personnel to ensure that billing is processed accurately and timely.? Support sales personnel with work order updates and other pertinent billing information.? Monitor of outstanding work orders: work orders that can be billed need to be identified by utilizing the IFS work order screen. Track old service orders to ensure timely billings upon completion of work.? Credits and rebills may need to be processed for various reasons including previous billing errors, scope of work covered under warranty or another contract.? Maintain customer information including purchase orders.? Mail, email, and process on-line billings invoices.? Update and maintain database master files.? Any other duties and responsibilities as assigned by the FSO Manager.? Send invoices by mail, email, or billing portal? Review and fix rejected work orders.? Post credits and submit rebills for invoicing.? Review all quoted work orders: Auto-bill quoted work orders that meet billing requirements, Update the quote source on the work order if required by the project manager, Add a Billing Status note explaining why a work order can?t be billed, Log unbillable work orders in Smartsheet for the PM to review and update, Check Smartsheet daily for updates or follow-ups on open work orders, Update the completion date in Smartsheet when a work order is ready to bill (this archives it), Update the Billing Status note whenever there?s a follow-up or new information, Review all open work orders and confirm why they remain open; follow up with the PM or technician if needed? Review all service call work orders: Bill completed service calls once all costs are posted, Add a Billing Status note explaining why a work order can?t be billed, Contact the technician if information or parts are missing, Update the Billing Status note for any follow-ups or changes, Review all open service calls and confirm why they remain open; follow up with the technician if needed.? Review and post all trailing costs.? Work orders on Smartsheet over 45 days old will be reviewed by the FSO manager; close them once billing instructions are received.? Close work orders in WIP over 120 days old as directed by the FSO manager.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Hiring a team of intake coordinators to join an electronic device market research study in Menlo Park, CA for 6 months.Schedule: 7:30am ? 4:30pm Monday to Saturday (30-40 hours per week)Project... More Duration: 10/20 - End of April 2026 * Day to Day:This person is responsible for efficiently managing the check-in area, ensuring people are greeted warmly and ensuring paperwork is filled out efficiently. Must be tech savvy to assist with online paperwork (via DocuSign) completed on tablets. Ability to multi-task, to manage multiple people ?checking in? at once and adapting/prioritizing based on the schedule. Overall, must ensure the check in process moves smoothly for all parties involved in this consumer electronic research study.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Teamwear Coordinator will be a key member of the Workplace team, serving as the lead for storefront operations. This role supports day-to-day store execution, oversees associate(s), coordinates... More activities for smooth operations and consistent service, maintains coverage, completes inventory tasks, analyzes data for ordering, and collaborates with internal partners and external vendors to meet procurement needs and ensure efficient program delivery.What You?ll DoServe as Teamwear storefront lead, overseeing associate(s), delegating tasks, and ensuring procedures, service standards, and daily operations are consistently followedManage vendor relationships, create purchase orders, negotiate as needed, and ensure timely delivery with accurate receiving records and documentationAnalyze inventory usage data, support quarterly ordering, identify obsolete items, and drive improvements to inventory processes and efficiencyCommunicate and collaborate with internal teams to address needs, support cross-functional events, and maintain up-to-date SharePoint resourcesCoordinate site program activities, delegate responsibilities, and ensure adherence to procedures for seamless executionSupport multiple priorities in a fast-paced environment, respond to urgent requests, and assist leaders with ad-hoc operational needsCoordinate cross-functional programs including Tesla-versary, recognition prizes, swag, FR garment distribution, and special item programs to meet timelines, quality standards, and deliverablesHourly Expectation is $32.00/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Materials Data Coordinator to support a high-volume materials and inventory environment. This role will focus on entering, updating, and maintaining material /... More equipment data in SAP. The coordinator will be helping alleviate backlog created by increased project demand and large-scale inventory initiatives. Daily responsibilities include: - Enter and update material, equipment, and inspection data into SAP- Support QA/QC efforts on work orders, including reviewing functional locations and updating notes- Maintain accurate and up-to-date records across SAP databases- Assist with materials processing workflows, including inspection tracking and documentation- Partner with warehouse teams and internal stakeholders to ensure data accuracy and completeness- Provide data entry support to multiple team members (materials, inventory, and project teams)- Support reporting initiatives and dashboardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As an EHS Coordinator II you will partner directly with crews, project leadership, and clients to ensure the highest safety standards on energized and non-energized utility projects. The preferred... More candidate will have strong electrical transmission and distribution safety experience, live in Central or Eastern Pennsylvania and bring hands-on field credibility, ideally supported by a CUSP (Certified Utility Safety Professional) or equivalent utility safety certification.Responsibilities: ? Participates in the pre-job planning process, assisting Project Teams and EHS Managers in the development of project specific Environmental, Health and Safety Plans to ensure a safe work environment ? Partner with field supervision to promote positive safety culture and behavioral accountability rather than checkbox compliance ? Support Project Teams and EHS Management in developing project-specific EHS plans aligned with OSHA 1910/1926 Subpart V, client requirements, and industry best practices ? Facilitate HR and Environmental, Health and Safety Orientations for regional office, field personnel and union employees to ensure positive onboarding experience and quick acclimation to the company is achieved ? Conduct field safety audits, observations, and job site inspections focused on high-risk electrical utility work ? Manage investigations where unsafe acts or incidents occur to ensure proper handling techniques and corrective actions developed to minimize ongoing risk ? Facilitates regular Environmental, Health and Safety training sessions for all area employees to ensure compliance and a safe work environment for all ? Manages the distribution of EHS equipment, information, etc. to the regional teams to protect the Environmental, Health and Safety of all employees ? Initiates and reviews training documents, EHS forms and other records to validate accuracy and to ensure timeliness of distribution/filing ? Performs regulatory research based on the project, equipment, chemicals, or other situations to ensure that appropriate Environmental, Health and Safety precautions are in place to minimize risk ? Evaluates environmental hazards on the job to ensure they are handled and disposed of properly ? Performs regional DOT testing timely and at the appropriate intervals (new hires, random, post-incident, suspicion) to ensure compliance with Environmental, Health and Safety regulations ? Presents status updates at client meetings on EHS initiatives and compliance to ensure leaders have the most current information regarding Environmental, Health and Safety protocols at project sitesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview: One of Insight Global?s higher education clients is seeking an organized, people-oriented Lifecycle Engagement Specialist to support a University?s Lifecycle Engagement and Referral... More Platform initiatives This entry-level role focuses on operational excellence, campaign execution, stakeholder support, and platform maintenance to ensure a seamless and engaging user experience. Working closely with Lifecycle Engagement Strategists, this role assists in implementing campaigns, managing platform workflows, coordinating stakeholder requests, and maintaining reporting accuracy. The Specialist plays a critical role in ensuring engagement initiatives are executed accurately, on time, and aligned with established strategy. This position is ideal for someone early in their marketing or engagement career who is detail-oriented, collaborative, and eager to grow within a fast-paced digital engagement environment. The ideal candidate is detail-driven, comfortable juggling multiple tasks, and confident in communicating boundaries and process expectations in a positive, service-minded way. Day-to-Day Responsibilities: Support the execution of campaigns and engagement initiatives within the Lifecycle Engagement/Referral Platform. ? Support the execution of campaigns and engagement initiatives within the Lifecycle Engagement/Referral Platform. Assist with content uploads, activity setup, and journey configuration under Strategist direction. Respond to platform messages, referral inbox communications, and general engagement inquiries in alignment with established guidelines. Track and route platform support tickets to appropriate teams and ensure timely follow-up. Assist with preparing recurring reports for referral campaigns, engagement metrics, and platform activity. Provide administrative support for activity approvals and backend processes. Assist with live event support, including Referral Program booth preparation and implementation at commencements. Attend approximately 75% of required events annually, which may include 3?4 days of travel per event (travel covered by WGU). Escalate platform issues, process gaps, or stakeholder concerns to Strategists as appropriate. Contribute ideas for improving workflows, consolidating orders, and enhancing store operationsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Coordinate gas emergency response and compliance maintenance activities within the service territory. Ensure adherence to company policies, procedures, and compliance standards while supporting Gas... More Technical Services and related teams.Key ResponsibilitiesManage cathodic protection for steel gas pipelines and Gas Ops compliance.Perform high-volume data entry, record validation, and audit support.Create/manage work orders and notifications in SAP-PM; generate reports in SAP/HANA.Facilitate emergency response dispatch weekly via CLICK system.Collaborate with field technicians; troubleshoot and maintain accurate records.Support special projects, process improvements, and system enhancements.Provide training on SAP and compliance processes; assist with scheduling and job packages.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a Tax Operations Coordinator who will be supporting the tax team by coordinating the processing of tax returns and related workflows, enabling tax professionals to focus on... More preparation and review. This individual is responsible for setting up and maintaining clients and projects within internal systems, managing engagement letters, and ensuring timely filing of tax returns and extensions. The TOC monitors IRS rejections, tracks project progress, and provides reporting to help tax professionals effectively manage their workload. They also coordinate the delivery of returns to clients, assist with administrative questions, and ensure clients have access to necessary documents. This role partners cross-functionally to improve internal processes, enhance client experience, and supports additional projects as needed. This role will pay $25-28/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking highly organized, detail-oriented individuals to play a critical role in supporting a fast-moving talent acquisition team. As a Recruiting Coordinator, you will be responsible for... More driving a seamless, efficient interview process and delivering a consistently high-caliber candidate experience from initial touchpoint through final stages. Your work will directly enable the team to operate at speed and bring in the talent needed to achieve ambitious goals.This role is built for someone who thrives in high-growth, high-expectation environments?someone who can operate with precision, manage competing priorities, and execute without losing attention to detail. Success requires adaptability, ownership, and clear, consistent communication across stakeholders.Responsibilities include but are not limited to:- Own the coordination of onsite, phone, and virtual interviews in a fast-paced environment- Execute scheduling and candidate logistics with speed, accuracy, and attention to detail- Partner closely with candidates, hiring managers, and interview teams to deliver a polished, high-touch experience- Act as the central point of coordination to ensure alignment and clear communication across all stakeholders- Maintain accurate, real-time candidate data within the applicant tracking system (ATS)- Identify inefficiencies and drive improvements to recruiting processes and workflows- Support special projects and take on additional initiatives to strengthen the overall recruiting functionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionWe are seeking a proactive and detail-oriented Project Manager to join the wealth program management team on a 12-month contract. This role offers strong potential for growth and... More learning within a collaborative, hybrid work environment (1?2 days in office).This position will support cross-functional teams delivering marketing, email and journey initiatives. The Project Manager will work closely with development and marketing teams and business stakeholders to ensure projects are planned, executed, and delivered effectively.ResponsibilitiesRun day-to-day delivery (D2D) activities for assigned projectsFacilitate daily stand-ups for development team and marketing teamsSupport multiple teamsManage workfront / project management tools for tracking delivery, creating project plans, and resource capacity managementPlan and coordinate project timelines and deliverablesProactively identify, track, and resolve blockersUnderstand and translate business requirements into development-ready work itemsActively participate in stakeholder communications and alignmentSupport QA coordination, including email follow-ups and issue tracking and conduct QA reviews, including email follow-ups and issue trackingEnsure a high level of attention to detail across communications and documentationTime Allocation (Approximate):~30% stakeholder and project calls~30% problem solving and issue resolution~20% stakeholder management~20% other initiatives and project supportWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less