Job Search Results for office manager

One of Insight Global's clients, a large insurance company, is hiring for a Front Desk Receptionist in Huntsville, AL. The responsibility of the Front Desk Receptionist position is to serve as the... More primary contact for customers and policy owners and assist with work as needed. Specific responsibilities include but will not be limited to: ? Answer, screen, and direct telephone calls? Maintain telephone system and agency directory? Process incoming and outgoing mail; deliver outgoing mail to Post Office Box? Morning walk-through checklist? Maintain the reception area and conference rooms (clean and book rooms)? Maintain kitchen area clean refrigerator, coffee pots and dishes, refresh snacks, turn TV on/off? Maintain copy rooms? Maintain inventory and order office supplies as needed? Liaison for office supplies such as shred company, coffee company, Office Max, FedEx, UPS,? Maintenance, etc.? Answer basic policy owner/policy benefit questions and handle change requests? Occasionally may act as administrative support for financial representatives/staff as needed? Complete and/or assist with projects as assigned by the Office Manager/Director of Operations? Order lunch for meetingsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Role Overview? 5?12 years of experience? Manages 5 direct reports? Oversees projects sized $30?45 millionCollaboration? Team-oriented; shares knowledge and resources? Maintains strong relationships... More with supervisors? Communicates proactively and clearly? Integrates independently into company culture and team dynamicsCommunication? Communicates effectively in both written and verbal formatsAbility to Manage a Team? Leads by example; sets clear expectations and goals? Delegates work to develop team strengths and meet objectives? Treats team members with respect and patienceGrowth and Development? Retains subordinates and manages time effectively? Seeks additional responsibilities and tasks? Trains and mentors superintendents, FEs, and PEs? Tests and trains field staff on new technology? Uses latest software and participates in project team meetingsConflict Resolution? Seeks help before issues escalate? Resolves disputes constructively and professionally? Handles personnel issues effectivelyEH&S (Environmental Health & Safety)? Identifies unsafe site conditions? Ensures subcontractor compliance with safety standards? Creates site-specific safety plans and completes checklists? Coordinates with EH&S Officer and uses incident reports and safety noticesQuality Management? Develops and implements Quality Management Plans? Conducts and documents QC inspections? Leads first work inspections and punch list process? Reviews submittals and ensures work conforms to contract documents? Tracks and closes out deficiencies and non-compliance reportsProject Pursuits? Assists pursuit teams and promotes strategic thinking? Develops logistics plans and proposal schedules? Attends client presentationsLook Ahead Scheduling? Develops, manages, communicates, and monitors Look Ahead SchedulesSchedule Development? Understands CPM, forward/backward pass, and float? Establishes and tracks milestones? Updates master schedule with changes and delays? Understands and uses fragnets and scheduling softwareField Coordination? Reviews constructability of contract documents? Identifies and solves field issues; documents results? Coordinates inspections, deliveries, equipment, and daily activities? Manages site logistics and maintains housekeepingRecord Keeping? Completes daily journals and maintains as-built drawings? Documents weekly subcontractor/foreman meetings? Reviews T&M tickets and maintains project filesBid Package | Leveling | Buyout? Reviews scopes of work for bid packages? Collaborates with project managers during scope reviewsSubcontract Management? Holds subcontractors accountable for performance? Manages all CSI divisions and project components? Partners with office staff to maintain relationships? Capable of managing subcontracts of any sizeChange Order ManagementPartners with project manager to resolve subcontractor claims and disputesPAY RATE: $50-60/hWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $3848/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role involves developing and implementing a global sourcing strategy, managing supplier relationships, and mitigating supply chain risks. You'll lead, recruit, retain, and develop a... More high-performing global team of 18-25 supply chain professionals to support product development, ensure efficient procurement, and continuously improve processes. You will communicate and drive the strategic plan, goals, objectives, and KPIs across the team, ensuring alignment and understanding. Regularly reviewing and assessing performance metrics, you will take proactive measures to achieve department and organizational goals.Essential Duties & Responsibilities: Develop and implement global sourcing strategy; support S&OP integration; drive improvement initiatives. Execute sourcing and risk mitigation strategies; onboard high-quality suppliers; manage internal stakeholder relationships. Identify and assess risks; implement risk mitigation strategies; collaborate cross-functionally. Lead component engineering and NPI functions; manage item lifecycle; maximize part standardization. Build and maintain supplier relationships; drive supplier development and cost-out initiatives. Oversee procurement activities; enhance procure-to-pay processes with stakeholders. Develop and mentor global team; foster a culture of innovation and continuous improvement.Establish and monitor KPIs; evaluate performance and implement corrective actions; report to management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services,... More helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.Primary Responsibilities:- Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments- Maintains discretion and confidentiality- Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports- Prepare and/or create error free documents and materials in a timely manner for internal/external communications- Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory- Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness- Work on arranging and coordinating corporate events- Support President and Administration Manager in the company?s Strategic Planning process- Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices- Respond to emails, phone calls, and correspondence in a timely manner- Support the company?s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Warehouse Supervisor II for one of our premier clients to sit at a new warehouse location in Commercial Point, OH (outside of Colombus). The Warehouse Supervisor will... More oversee daily warehouse operations in a fast-paced logistics environment and will ensure efficient inventory management, timely order fulfillment, and a safe working environment. They will be responsible for supervising and coordinating the activities of the warehouse staff, monitoring inventory levels, optimizing warehouse layout and workflows, and preparing reports on warehouse performance, inventory status, and operational issues. The Warehouse Supervisor will also train, mentor, and evaluate team members to maintain high performance and morale.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Cash management and loss preventionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal... More opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position plays a crucial role in the allocation and scheduling of transmission events. This position collaborates closely with a Senior Project Manager to lead meetings and discussions on... More scheduling and resource allocation for fast-paced projects. Key responsibilities include scheduling design engineering and construction activities, resolving conflicts, updating schedule progress, identifying potential scheduling risks, and developing contingency plans. The role also involves coordinating cross-functional team efforts to align with project goals and conducting regular reviews to ensure milestones are met. Additionally, the Master Scheduler will generate detailed reports for key stakeholders to ensure transparency and effective communication throughout the project lifecycle. This role requires a proactive individual who can interact effectively with customers and ensure the successful execution of complex, fast-paced projects through meticulous scheduling and resource management. The ideal candidate will exhibit strong business execution, communication, relationship-building, and innovation skills, while supporting and promoting Diversity, Equity, and Inclusion (DEI) initiatives.oSupport the Sr. Project Managers in managing fast-paced projects by providing expert scheduling and resource allocation guidanceoCoordinate and oversee transmission capital project activities, including Engineering, Procurement, Environmental, System Outages, and Construction, ensuring alignment with project goals and timelinesoAssist the Template Committee to ensure consistency in templates, incorporating feedback from stakeholders to enhance standardization and efficiencyoMentor and develop less experienced Customer/Specialty schedule analysts, fostering a culture of continuous learning and professional growthoContinuously update project progress and facilitate the resolution of conflicts, resource issues, or schedule exceptions that may impact project completion dates, ensuring timely and effective mitigation strategiesoPrepare comprehensive project status reports for key stakeholders, customers, and strategic partners, providing clear insights and actionable informationoCollaborate with the Customer's Choice and Regulatory scheduling team, and other contract resources to ensure that GPC schedules accurately represent every aspect of a projectoAnalyze project cost exceptions and assist with variance explanations, contributing to accurate financial tracking and accountability with respect to the schedule oEnsure adherence to the gated process and contribute to the development and refinement of customer choice and exception gated processes, enhancing project timelines and overall deliveryoUtilize strong business execution skills to ensure projects meet business objectives and deliver valueoLeverage excellent communication skills to effectively convey complex information to diverse audiencesoAssist with training and onboarding new schedule analystoBuild and maintain strong relationships and networks within and outside the organization to support project successoPromote and foster innovation by exploring new and improved methods to achieve project objectives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

What you'll be doingAs a member of CIBC?s team, the Senior Project Coordinator, IT is responsible for tracking, monitoring, and following up on requests for information received by a team. The role... More makes decisions on their work methods to provide information for resourcing, budgeting, planning, compliance, tracking, and other services that are often requested. The Senior Project Coordinator, IT exercises independent judgment within defined procedures, providing technical guidance to project team members and engaging subject matter expertise input on behalf of the team. The role works with limited direction to support the development, implementation, and maintenance of technology platforms, processes, procedures, and governance models.At CIBC, we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed during your interview.How you'll succeedoCoordination ? Support Project Managers throughout all project management lifecycle phases. Develop, manage and control schedules by updating, making mitigation decisions, and escalating as appropriate to the Project Manager.oTracking & Reporting ? Track progress and make recommendations on response plans for risks, resolution plans for issues, and results on action items and make decisions on required escalations.oProject Financials ? Track and reconcile financials, ensure resolution of anomalies, update and reconcile latest estimates, ensure actuals to plan, and make escalating recommendations as appropriate.Who you areoYou can demonstrate 3-5 years of experience managing all facets of a project as a Senior IT Project Coordinator. You have hands-on experience creating project artifacts and supporting Project Managers during the project management lifecycle. You have experience working with Microsoft Office Suite and MS Project and strong written and verbal communication skills. In addition, you have strong knowledge of the software development lifecycle and enterprise development concepts.oYou?re driven by personal and collective success. You understand the power of an inclusive team that enjoys working together to accomplish a shared goal. You thrive when you?re empowered to facilitate, go above and beyond and deliver results.oYou're passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You build trust through respect and authenticity.oYou understand that success is in the details. You notice things that others don't. Your critical thinking skills help to inform your decision-making.oValues matter to you. You bring your authentic self to work and live our values - trust, teamwork, and accountability.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less