Job Search Results for office manager

Insight Global is seeking an Executive Assistant for one of our Biotech companies based in San Diego, CA. This role will be hybrid, working in office Tuesday through Thursday with remote work being... More done on Mondays and Fridays. There will be occasional travel in this role (about 10%).As an Executive Assistant you will support the Senior Executive Assistant and work directly with C-level executives in performing several administrative duties. The Executive Assistant should be a highly skilled, self-motivated professional, capable of managing your workload and prioritizing tasks. You must set up clear communication channels and develop systems and strategies to deal with a fast-paced corporate environment and sometimes unpredictable workload. We are looking for someone who works in a cross-functional and dynamic environment, has clear, timely, professional, and effective communication with all functional areas and global office sites. Primary Duties and Responsibilities:- Handle details of a highly confidential and critical nature - Prepare presentation materials and agendas for Company Executives - Assist in making travel arrangements through company travel agency - Compose letters and memoranda from verbal direction or from knowledge of company policy and procedures - Provide confidential administrative support to Company Executives, including typing, report compilation, expense reports, meeting minute documentation, copying, faxing, filing, mail processing and other clerical functions - Receive and screen telephone calls, mail, and visitors for Company Executives. In absence of supervision, exercise judgment in assessing levels of urgency and forwarding to appropriate personnel for handling - Organize, file, and maintain confidential documents, electronic files, and other sensitive information - Work as a team player in collaboration with other administrative support staffWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Production Supervisor for our manufacturing client's Grand Island, Nebraska plant in their Powder Coat Paint department. This client has been a trusted name in... More manufacturing for over 90 years. This position is responsible for managing the Robotic Welding, Paint & Assembly production areas while ensuring that employees reporting to you produce products of high quality in an efficient manner so that customer delivery requirements can be met. The Production Supervisor will always lead with safety and is responsible for ensuring that direct reports follow safety protocols. Additionally, this position will work with Quality Assurance and Manufacturing Engineering to take corrective action on quality problems. Under the direction of the Plant Manager, the Production Supervisor will assume responsibility and accountability for production results in terms of methods, quality, and efficiency of production. They will be responsible for building production schedules and delivery dates as directed by Production Control and ensuring that all paperwork is correctly processed through the system. This position will work 1st Shift: Mon. ? Thurs: 6A? 4:30P & Fri: 6A-11A.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a highly motivated and customer obsessed Executive Assistant to support the Director of Finance for a large project. This is an important area for this client, requiring strong... More focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the executive ensuring appropriate and timely action on deliverables.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Coordinate and support ongoing projects across multiple teams. ? Manage scheduling and logistics for meetings and deliverables. ? Review and proofread weekly reports and documentation. ?... More Collaborate with stakeholders to ensure timely task completion. ? Provide strategic insights to improve project workflows and team efficiency.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant for a direct hire role. This client has been operating out of the United... More Kingdom for the last 5 years supporting a single family and their estate, but the company has recently branched out and opened a US based office. This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.The successful Executive Assistant will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. The Executive Assistant will provide high-level administrative support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global's clients, a large insurance company, is hiring for a Front Desk Receptionist in Huntsville, AL. The responsibility of the Front Desk Receptionist position is to serve as the... More primary contact for customers and policy owners and assist with work as needed. Specific responsibilities include but will not be limited to: ? Answer, screen, and direct telephone calls? Maintain telephone system and agency directory? Process incoming and outgoing mail; deliver outgoing mail to Post Office Box? Morning walk-through checklist? Maintain the reception area and conference rooms (clean and book rooms)? Maintain kitchen area clean refrigerator, coffee pots and dishes, refresh snacks, turn TV on/off? Maintain copy rooms? Maintain inventory and order office supplies as needed? Liaison for office supplies such as shred company, coffee company, Office Max, FedEx, UPS,? Maintenance, etc.? Answer basic policy owner/policy benefit questions and handle change requests? Occasionally may act as administrative support for financial representatives/staff as needed? Complete and/or assist with projects as assigned by the Office Manager/Director of Operations? Order lunch for meetingsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A global leader in the original design and manufacture of innovative aerospace ground support equipment and tooling is seeking a strategic and results-driven Chief Financial Officer to lead the... More financial operations of there global organization. The CFO will be a member of the executive team, responsible for overseeing financial reporting, planning, and risk management. This role requires both high-level strategic thinking and hands-on financial management experience in a dynamic and growing environment.1. Strategic Financial Leadershipa) Exemplify, retain, and communicate ?up to date? ASC, GAAP, IFRS, and related accounting pronouncements in accurate financial reporting for domestic and international business units and affiliated entities. b) Develop and execute financial strategies aligned with the company's goals and objectives.c) Serve as a strategic advisor to the CEO, President, and COO on financial planning and business operations.d) Participate in key decisions as a member of the executive leadership team.2. Accounting, Reporting, and Risk Management a) Ensure accurate and timely financial statements in accordance with ASC, GAAP, and IFRS pronouncements to ensure meeting regulatory reporting standards. b) Oversee statutory audit requirements with international operations. c) Oversee cost accounting and related functions. d) Maintain a strong internal control environment.e) Identify and mitigate financial and operational risks.f) Oversee tax compliance and reporting requirements. 3. Tax and Compliance, legal formation.a) Have a deep knowledge and understanding of tax compliance and reporting requirements for an international company. The candidate must have a deep understanding of a multitier pass-through entity format. Significant knowledge of pass-through entities is preferred. b) Experience in tax planning in a family office format, with multi-entity tax year planning preferred. Preference for knowledge in a variety of entities, including estate planning.c) Deep understanding of legal formation and annual compliance requirements needed4. Financial Planning & Analysisa) Provide timely and accurate financial analysis, performance metrics, and business insights.b) Monitor financial performance and proactively recommend corrective actions.c) Supporting M&A opportunities, as may be required, including due diligence and analysis. 5. Cash Flow & Treasury Managementa) Manage cash flow and banking relationships and provide input to ownership on investment strategies.b) Oversee financing, capital structure, and risk management initiatives.6. Operational Efficiencya) Evaluate and optimize financial systems, tools, and processes for scalability and efficiency.b) Partner with department heads to drive financial discipline across the organization.c) Lead commercial insurance and risk management. Understanding of insurance requirements for a multi-entity international organization. 7. Team Leadershipa) Lead, mentor, and develop a high-performing finance and accounting team.b) Foster a culture of continuous improvement, accountability, and collaboration.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrator (EA) provides high-level administrative support to six C-suite executives, including the CEO. This role demands exceptional organizational skills, discretion, and the... More ability to manage competing priorities in a fast-paced, high-growth environment. The EA will be responsible for executive calendar management, travel coordination, meeting preparation, internal and external communications, special projects, and creating and managing PowerPoint presentations. $60,000 to $65,000 - Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This Sr. Sales Executive will join a well-established contract manufacturing company who specializes in medical device manufacturing. This person will be hunting and building strong relationships... More with manufacturing representatives to expand and diversify the company's client portfolio. This international company is headquartered in the Lake Zurich, IL area, and this person should be local enough to come into the office in person often. As with most business-to-business sales roles, this person should be comfortable with occasional travel in case a business deal calls for it. This person should have experience in regulated contract manufacturing or external manufacturing, specifically, and should have experience closing multi-million dollar deals within this space. Compensation for this role will include a base salary of $160,000 - $220,000 and a customized bonus structure based upon the nature of the deal they close.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less