Job Search Results for administrative assistant

Insight Global is seeking a detail-oriented and proactive Administrative Assistant to join a growing team based in New York City . The ideal candidate will provide comprehensive administrative... More support to our engineering staff, focusing on document processing, report editing, subcontract management, invoicing, and insurance administration. This role requires excellent organizational skills, strong communication abilities, and a keen attention to detail.Key Responsibilities:Provide administrative support to engineering staff, including scheduling meetings, managing calendars, and preparing documents.Process and manage documents, ensuring accuracy and compliance with company standards.Edit and format reports, presentations, and other materials as needed.Assist with subcontract management, including tracking and processing subcontracts.Handle invoicing tasks, ensuring timely and accurate processing of invoices.Administer insurance-related tasks, including maintaining records and coordinating with insurance providers.Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.Maintain and organize office files, records, and documentation.Coordinate travel arrangements and accommodations for staff.Support office management tasks, including ordering supplies and maintaining office equipment.Assist with onboarding new employees and coordinating training sessions.Perform other administrative duties as assigned.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an Administrative Assistant to join the Austin, TX office! Initial 4-month contract with possible extensions. 100% on-site and the hours are Monday-Thursday 7:30am-5:30pm... More and Friday 7:30am-11:30am. *Support a staff of over 100 employees *General front desk reception duties: answering phones, greeting clients and guests, maintaining conference room calendars, ordering supplies *Maintenance/upkeep of conference, production, and supply rooms *Mail distribution; FedEx distribution (outgoing and incoming) *Ordering meals for meetings *Organizing special events for group *Running occasional errands *Typing letters and memos *Directing divisional invoices *Assistance in producing plans, project manuals and reports (copying, printing and/or scanning documents) *Filing and archiving *Assembling project documents and books *Effectively partner with other Administrative staff and senior leadersWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication... More skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail. Collaborate with other administrative assistants to effectively manage 3-4 senior leaders calendars Professionally manage incoming requests for senior leaders from internal and external customers Enhance productivity for senior leaders staff by organizing schedule and pre-read materials for key meetings Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities Manage expenses and expense reconciliation for managers in compliance with organizational policies Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc. Prepare PowerPoint presentations in compliance with business requirements Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively Organize and maintain departmental records and documentation Provide administrative back-up for other departments as needed Assist with projects as needed Assist with onboarding new associates/contractorsThis position can pay from $20-28/hr based on experience level.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a dynamic and adaptable Administrative Assistant to support one of our clients that is a law office in Ridgefield Park, NJ. The support will be directly related to the needs... More of their executives/directors. This role does not require legal assistance experience but demands a strong understanding of higher-level industry operations. The ideal candidate will be comfortable jumping into various projects, owning them, and pivoting quickly as needed. This would be a full-time position that would have the opportunity to move to a hybrid work environment, but it will start with 4 days in office. The working hours are 9-6pm and it is expected to be in office Monday through Friday. Responsibilities:Project Ownership: Take charge of different projects, ensuring they are completed efficiently and effectively.oSuch as create and maintain recruiting candidate spreadsheet trackers, manage catering arrangements, maintain directories, and proactively handle travel arrangements for directors.Visibility: This is a highly visible role, interacting with various levels of the firm, from C-suite executives to building maintenance staff.Daily Operations: Coordinate schedules, reach out to partners to organize calendars, and assist with ad hoc needs from three C-suite executives and occasional office requirements.Process Improvement: Be comfortable with changing processes and adapting to day-to-day variations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant to support a client with day to day tasks.Issue task orders, schedule interviews and notify vendors about candidate selection(s)Onboard... More contractors and arrange for a clean, equipped workspace stocked with the necessary tools Manage project-related documentation by ensuring all necessary materials are current, properly filed and storedPrepare and review project related memos, meeting minutes and emails Manage availability of project tools, calendars for resources, workspaces, and meeting spaces to mitigate interruptions/adverse impact to the project. Maintain meeting spaces ensuring spaces are clean and stocked with supplies, refreshments, temperature control, and other measures of comfort. Track shipments, deliveries, store and distribute goods / inventoryEvent planningWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is assisting a fintech company that utilizes AI to help detect and prevent fraud. We're looking for an Office Assistant to manage the newly opened NYC offices facilities and events.... More Reporting to the Global Workplace Operations Manager, youll oversee everything from office operations and facilities to maintenance and special projects, ensuring a smooth, efficient, and welcoming environment.The Office Assistant will be working approximately 20 hours a week (3-4 days a week). This role will be an ongoing contract with the client with the goal of it going permanent.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Proactively manage VP, Head of Studio complex calendars with utmost attention to accuracy and timelines. Arrange domestic and international travel. Reconcile and process expense reports for managers,... More interim approve team expense reports. Partner closely with the managers on activities in support of business strategy, planning, and financials. Coordinate and schedule internal/external meetings. Partner with lead admin to manage headcount for team, submit all new hire paperwork and assist in onboarding new employees. Identify, recommend, and implement solutions to departmental operations and process issues. Manage team aliases ensuring all aliases for the organization are up-to date and hierarchy is aligned. Coordinate department facility operations, including facilities requests Plan and execute team morale events and all hands in partnership with admin team. Building relationships with XBOX Studios admin community. Ensure compliance with policies and procedures. Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with confidential and sensitive information.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less