Job Search Results for administrative assistant

We're looking for a candidate with experience as an administrative assistant, and we welcome candidates with securities licenses or who are interested in obtaining securities licenses, which would... More expand this role. Compensation will be commensurate with experience, ability, and the potential growth impact to the overall business. This position could expand into a managerial position of other administrative assistants. *Answer and direct phone calls *Coordinate internal and external meetings *Write and distribute email, correspondence memos, letters, faxes and forms *Assist in the preparation of reports and client meeting materials *Learn and utilize our digital business software tools *Order office supplies and distribute mail internally *Manage client database and lists *Provide general support to visitors and act as the point of contact for visitors *Handle Service paperwork and the preparation of new business applications *Support business tracking efforts *General marketing support using LinkedIn and various technologiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Administrative Assistant to support the Chief of Staff at a University out of Baltimore, MD. The primary responsibilities of this important and highly visible role... More will be to oversee and coordinate administrative work and provide project support for the Chief of Staff/Senior Advisor. This person must be professional, autonomous, proactive, organized, and possess significant project management experience.Responsibilities: *Daily calendar management for the Chief of Staff/Senior Advisor. This decision-making process is performed daily and requires flexibility and an understanding of the CoS's work and shifting priorities. *Facilitate in-person, hybrid, and virtual meetings. Participate in conference calls. *Anticipate needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders. Demonstrates responsiveness, critical thinking, and sound judgement. Proactively resolve issues that may affect the CoS and the leadership team. *Prepare the CoS for important meetings, presentations, and discussions by assembling pertinent materials for daily meetings. Prepare reports and briefings as necessary. *Manage a complex calendar including responding to meeting and call requests in a timely manner, ensuring ample time for travel between meeting locations/campuses, resolving meeting conflicts at least one week in advance of meetings, and sending meeting reminders and confirmations. Meetings and calls often include multiple participants and may require urgent or immediate turnaround. *Staff and track various projects and meetings by ensuring all event/meeting logistics, such as reserving event/meeting locations, securing AV support, and ordering catering. The administrative specialist will also send agendas and other meetings in advance of the meeting, confirm attendance, take minutes, and assume responsibility for monitoring all aspects of projects to completion. *Organize, prioritize, and track the developmental progress of assigned projects to ensure that project requirements and other project goals are met. *Maintain all files and data entry for assigned projects. *Support administrative workflows as needed to optimize daily operations of the administrative staff within the Office of the Dean/CEO, while promoting a culture of efficiency, communication and teamwork *Facilitate communication with key stakeholders on collaborative projects, meetings and events. *Serve as a search coordinator for Dean's office searches. *Manage communications including formatting correspondence and preparing first drafts of announcements, letters and memos. Also, assist in the creation of reports, proposals, graphs, slides, articles and oral presentations by researching and compiling information, editing for content, quality and style, and finalizing documents. *Manage all domestic and international travel arrangements and itineraries including securing visas when required and air, train, shuttle/rental car, and hotel accommodations. Monitor, track, and report all expenditures per JHU and departmental policies. Process and submit travel reimbursements, online payments, purchase orders, non-employee expense reimbursements, and manage travel card expenses in a timely fashion. *Assist in maintaining CoS's activities with external organizations Responsible for answering questions, providing guidance, and disseminating information as directed by the CoS *Provide administrative support for other members of the Office of the Dean/CEO on an ad hoc basis. *Foster institutional and external relationships. Collaborate and liaise extensively with a variety of individuals on matters critical to the Office of the Dean/CEO. *Other tasks and special projects as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are looking for an Administrative Assistant to join our team ASAP! This is an ONSITE position sitting in SW DC. Shift is 5AM-1:30PM. This will be supporting a Security Operation Center... More environment. Responsibilities include: - answering phones- routing incoming calls - taking notes for meetings- acknowledging alarms and radioing the office impacted - administrative tasks as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant to join a client in downtown Birmingham, Alabama. This role will primarily be handling invoice reconciliation, calendar management, filing,... More timekeeping, etc. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant to join a client in downtown Birmingham, Alabama. This role will primarily be handling invoice reconciliation, calendar management, filing,... More timekeeping, etc. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Responsibilities:- Maintains documentation for the department which will require constant communication with the regional management- Schedules meetings, video conferences, travel itineraries, etc.... More for assigned personnel and keeps calendars/appointments- Maintains contact with supervisor or other department members who are traveling or otherwise away from the office- Attends departmental meetings taking notes and distributing materials as required- Compiles and condenses routine and special reports or other information as requested ? Composes letters and correspondence as necessary- Creates and modifies original presentation materials based on general input from supervisor ? Prepares expense reports and reconciles appropriate charges- May be required to answer phone calls, greet visitors, and maintain office appearances ? Distributes mail, e-mail, faxes, etc. within company- Sets up and maintains filing system(s)- Performs other duties as requiredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Administrative Assistant position with our client will have a unique, once-in-a-lifetime opportunity to be a key member of the start-up team, launching the facility from the ground up.This role... More will be responsible for:Perform day-to-day administrative duties as required for executives as neededMaintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as neededCapabilities RequiredResourcefulnessConfidence, courage, and independenceStrong interpersonal and influencing skills, collaboratorDrive for results and sense of urgencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Typical Day in the Role Purpose of the Team: The purpose of this team is Global Customer Success - Data and AI: In contact with customers surrounding assistance with Data and AI. Key projects: This... More role will contribute to partnering with the executive office and providing backup support. They will support the travel expenses, calendaring, and other team support as needed throughout the organization. Typical task breakdown and operating rhythm: The role will consist of 40% calendaring, booking travel expenses, planning for summits, etc. and 60% providing regular team support.Compelling Story & Candidate Value Proposition What makes this role interesting? - This role provides the opportunity to see what its like to be a business manager as they will be working closely with them. Unique Selling Points: Excellent networking opportunity and work closely with executives. Great team culture as well.Candidate Requirements Years of Experience Required: 1.5 to 2 overall years of experience in the field. Degrees or certifications required: No degree is required to be eligible for this role.Disqualifiers: Candidates without admin experience will not be considered for the role. They are not looking for someone with office management or recruiting experience. They are looking for actual admin experience. Best vs. Average: The ideal resume would contain prior experience at Microsoft. They must be flexible, friendly, and comfortable talking to many different people. Someone with a growth mindset and excellent communication skills. Performance Indicators: Performance will be assessed based on SLAs and meeting deadlines.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less