Job Search Results for administrative assistant

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Administrative AssistantWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal... More opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is currently seeking a highly qualified individual for the position of Administrative Technician. In this role, the incumbent provides administrative support. The responsibilities... More include clerical tasks such as responding to emails, answering phones, processing mail, data entry, and other routine administrative duties. Effective communication and customer service are essential, as the role involves providing information to internal and external customers. Record-keeping and maintaining the filing system are also part of the responsibilities. Qualifications for this position include proficiency in software like Microsoft Word, Excel, and Outlook, knowledge of administrative procedures, attention to detail, critical thinking, and excellent customer service skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our medical office. The ideal candidate will provide administrative and clerical support to... More ensure efficient and smooth functioning of the office, while maintaining a high level of professionalism and confidentiality.Greet and assist patients, visitors, and staff in a courteous and professional manner.Answer phone calls, schedule appointments, and manage calendars for medical staff.Maintain and update patient records and files in compliance with HIPAA regulations.Process insurance claims, billing, and payments.Coordinate communication between patients, physicians, and other healthcare providers.Order and manage office supplies and inventory.Prepare reports, correspondence, and other documents as needed.Assist with data entry and electronic medical record (EMR) systems.Ensure the reception area and office are clean and organized.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Administrative Assistant to sit onsite 5 days a week at a small aerospace and defense business focused on composite structures and assemblies. They perform R&D, design,... More manufacturing, and testing of advanced technologies. The Administrative Assistant will provide essential support to the President/CEO and Financial Leads, ensuring smooth front-desk operations, office and inventory management, event planning, and financial administration. This role requires someone who can handle a dynamic, multi-hat environment with professionalism, discretion, and a proactive problem-solving mindset.Key ResponsibilitiesFront Desk and Office OperationsGreet visitors, receive mail/packages, and manage front-desk communications with a professional and courteous demeanor.Triage inquiries from customers and unsolicited vendors, determining when to escalate or route appropriately.Badge management and access control; coordinate with facilities to ensure spaces are secure and well-maintained.Maintain and monitor office supplies, kitchen supplies, and amenities (coffee/water), adhering to defined minimums and maximums for three sites.Coordinate with cleaners and facilities on maintenance and housekeeping needs; track service level and respond to issues as needed.Facilitate a clean, organized reception area and support basic office housekeeping tasks as required.Administrative and Back-Office SupportReceipt reconciliation and expense control for company credit cards; collect, verify, and follow up on receipts; act as the ?police? for expense accuracy.Support purchasing activities, including sourcing supplies, processing orders, and ensuring timely delivery.Inventory management for office and facility supplies across multiple sites; maintain accurate stock levels and reorder as needed.Document scanning, filing (physical and digital), and retrieval to support record-keeping and compliance.Assist with basic bookkeeping or invoicing tasks as appropriate; knowledge of QuickBooks is highly desirable.Prepare reports and pull data from various sources to support the leadership team (e.g., expense reports, inventory reports).Event Planning and CoordinationLead or co-lead planning for company events (e.g., holiday party, meetings), including venue research, reservations, and logistics.Manage announcements, attendee communications, travel arrangements, and hotel bookings for participants.Collaborate with team members to assemble gift packages, coordinate packaging events, and provide hands-on support during events.Work closely with the CEO and leadership team to ensure events align with company goals and timelines.Executive SupportProvide proactive administrative support to the President/CEO, Chief Financial Lead(s), and other leaders as needed.Assist with calendar management, meeting preparation, and logistics coordination for executive-level activities.Support special projects and cross-functional tasks as assigned by leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking an Executive Administrative Assistant for a large financial client sitting in Charlotte, NC. This person will be supporting 2 technology leaders in the CashPro organization and... More will be responsible for providing diverse and confidential administrative support. Responsibilities include:?Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones?Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries?Handle email correspondence, prioritize messages, and draft responses as needed?Prepare reports, presentations, and meeting materials using tools like Microsoft Office and project management platforms?Act as a liaison between the executive and internal/external stakeholders?Track deadlines, follow up on action items, and ensure timely execution of tasks?Leverage technology to automate workflows and improve productivity (e.g., scheduling tools, CRM systems, AI assistants)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant to support mission-critical public safety programs. This hybrid role is based in Linthicum, MD, with on-site work expected a minimum of three... More times per week, depending on program needs. The ideal candidate is detail-oriented, a fast learner, and highly organized.Daily responsibilities include:-Tracking and maintaining records for security clearances, NDAs, and site access-Using DocuSign for secure document handling-Taking and distributing meeting minutes-Maintaining and updating action item trackers-Sharing weekly action items and assisting with formattingMonitoring and coordinating order processing-Collaborating with the Order Management Team to resolve holds and issues-Coordinating shipping logistics to various facilities-Maintaining and updating the asset management system-Submitting project milestones as required$30hr to $38hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Front Desk Administrative Assistant to support daily operations and ensure smooth coordination across campus. This role involves managing front desk activities, facilitating student... More transitions, maintaining attendance records, and providing general administrative support to staff and leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less