Job Search Results for administrative assistant

Our client is seeking an assistant project manager to help service their expanding project portfolio within the federal building automation space.?Project management software including MS Office... More Suite including MS Project, commensurate with APM responsibilities.?Manage project documents in SSI file system, update contract set documents, implement distribution of documents updates to project stakeholders?Review, track and distribute RFIs, Compose RFIs with oversight of PM and or Superintendent.?Receive, review, track and process submittals. Understand how to review a submittal vs. specifications, project plans.?Proficient in reading/interpreting construction documents including, basic structure of construction specifications, drawing structure details, schedules, and standard notation.?Ability to take/compose meeting minutes, structure project meeting agenda.?Understand contents to assist in the development and distribution of bid documents for trade RFPs.?Basic understanding of trade/subcontractor bid leveling and scoping sheet.?Track material deliveries against project submittals, quality, quantify, and document.?Understanding of building systems commensurate with APM level, basics of MEP systems.?Ability to compose construction status report with photos and general descriptions?Basic understanding of construction schedule development and ability to use MS Project to produce 2?4-week lookaheads to assist PM and Super. ?Understanding of purchasing process and ability to buy out trades commensurate with APM level under the supervision of PM. Write a basic scope of work.?Process project closeout documents, quantify requirements, procure from subcontractors, track and process with owner through completion.?Ability to communicate with clients and trades of various backgrounds and educational levels.?Analyze data, compile reports as they relate to cost, POs, Inventory, and Scheduling.?Ability to evaluate data and process the information to achieve understanding ? mechanically inclined.?Ability to communicate in both formal and informal written formats as they relate to group dynamics and technical writing as per company requirements.?Handle and coordinate active calendars. ?Schedule and confirm meetings. ?Ensure file organization based on office protocol.? Provide administrative support to the Construction Superintendent. ?Coordinate projects and ensure timely completion of tasks. ?Perform data entry and maintain accurate records in electronic systems. Proofreading and editing documents for accuracy.?Monitor and report status of submissions to customers?Collaborate with site personnel to obtain signed Project Status Reports every month?Manage inbound/outbound cost accounting, including Schedule of Values (SOV) and percentage of work complete?Create and maintain PO, Submittal/Spec & SO Logs?Receive invoice Tracking directly, reconcile with Sage & original PO. Reject if work is incomplete or not customer-accepted?Prepare Monthly Job Cost Summary Reports. Compare actual vs budget?Pull status reports from SSHO and update schedules. Provide to PM for approval?Identify subcontractors per RFP. Coordination and communication of all due dates?Create PSRs & SOVs for new projects. ?Create job schedulesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and detail-oriented HR Administrative Assistant for a 4-month contract to support our HR team. This role is ideal for candidates with 1-2 years of direct HR... More administrative experience who can efficiently manage employee records, HR documentation, and core HR functions while ensuring strict confidentiality.Key Responsibilities:Maintain and update employee records, HR databases, and documentation with accuracy and compliance.Help run Payroll through Gusto and Support payroll operations by verifying timecards, processing HR data, and coordinating with the payroll team.Ensure HR compliance by maintaining accurate and confidential personnel files.Generate HR reports and analytics to support decision-making and compliance tracking.Assist in HR communications, including documentation, policy updates, and employee notifications.Contribute to employee engagement initiatives and company events from an HR perspective.Provide administrative support to the HR and Operations teams, ensuring smooth day-to-day workflows.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support mission-critical public safety programs. This hybrid role is based in Linthicum, MD, with on-site work expected a minimum of three... More times per week, depending on program needs. The ideal candidate is detail-oriented, a fast learner, and highly organized.Daily responsibilities include:-Tracking and maintaining records for security clearances, NDAs, and site access-Using DocuSign for secure document handling-Taking and distributing meeting minutes-Maintaining and updating action item trackers-Sharing weekly action items and assisting with formattingMonitoring and coordinating order processing-Collaborating with the Order Management Team to resolve holds and issues-Coordinating shipping logistics to various facilities-Maintaining and updating the asset management system-Submitting project milestones as required$30hr to $38hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is willing to pay $60,000-$75,000 depending on experience and qualifications. Seeking an Instructor/Subject Matter Expert in amphibious raid tactics, techniques, and procedures to train... More military units prior to deployment. This role involves curriculum development, hands-on training, and evaluation.?Plan, coordinate, and develop course material and exercises?Develop training plans, schedules, and evaluation checklists?Instruct and evaluate students in small boat operations, navigation, and company-sized raids?Coordinate training area requirements, role player scenarios, and logistics for live-fire events?Maintain proficiency in current tactics and update curriculum as needed?Conduct after-action reviews and provide student feedback?Manage training materials repository and Teams page?Ensure safety and ORM for High-Risk Training eventsAdministrative Duties?Manage shared drives and Teams page?Prepare reports, training materials, and administrative documentation?Participate in content review boards and other administrative tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Kansas City, MO. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Program andOperations Coordinator leads key programming and administrative functions thatstrengthen HEAT?s service delivery, internal systems, and strategicinitiatives. This role sits at the... More intersection of impact and efficiency,supporting both frontline engagement and back-end operations. The managerpartners closely with the Executive Director, team members, and consultants totranslate vision into execution, leveraging data, technology, and collaborationto drive outcomes.Core Responsibilities include:?The role supports donor engagement, social media, grant writing, fundraising events, and marketing materials development. ?The role oversees statewide energy assistance application processing, data collection and reporting, staff supervision, and development of program policies and goals. ? ?Managing daily office functions, IT and HR systems, budgeting, compliance, vendor coordination, and maintaining client confidentiality. ??Collect client stories to include in Heat?s marketing materials.Oversee mail and document workflows, meeting coordination, and organizational calendars.Assist in scheduling meetings, events, and appointments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Front Desk Receptionist for an investment Real Estate investment company in Palm Beach Gardens, Florida. This person must sit onsite 9:00AM to 6:00PM and will be... More responsible for maintaining the front desk by greeting partners and clients in a professional manner and assisting them to the conference rooms. The front desk receptionist will also answer, screen, and respond to incoming calls with the highest level of customer service, so excellent written, verbal, and interpersonal communications skills are required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less