Job Search Results for administrative assistant

The Legal Secretary will provide comprehensive administrative support to attorneys, ensuring efficient operation of the law office. The ideal candidate will have strong administrative skills,... More proficiency in Office 365, excellent documentation skills, and preferably some experience in litigation. Key Responsibilities:Administrative Support: Perform a variety of administrative tasks including managing calendars, scheduling appointments, and coordinating meetings.Document Management: Prepare, proofread, and file legal documents such as briefs, motions, and pleadings. Maintain and organize both electronic and physical files.Office 365 Proficiency: Utilize Office 365 for document creation, email communication, and data management.Client Interaction: Communicate with clients, opposing counsel, and court personnel in a professional manner.Litigation Support: Assist with litigation tasks such as preparing discovery documents, managing case files, and coordinating trial logistics (preferred but not required).Research: Conduct basic legal research and gather relevant information as needed.Compliance: Ensure all documentation and procedures comply with legal standards and firm policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in St. Louis, MO. As the full-time Admin, you will be expected to work Tues-Fri, 8/8:30am-4/4:15pm. Your... More responsibilities will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Marketing and Office Coordinator will play a crucial role in the smooth functioning of the office management while also coordinating various corporate events and logistics. This position involves... More managing administrative tasks, overseeing office operations, and planning and executing events to meet organizational objectives. * Office Coordinationo Manage day-to-day office operations and ensure a well-organized and efficient work environment.o Assist in planning and executing internal meetings, including scheduling, room setup, and catering.o Oversee administrative tasks such as managing supplies, handling correspondence, and inventory.o Act as a point of contact for employees and partners regarding office-related matters and conference room booking. * Event Planning and Executiono Organize internal company events, meetings, conferences, and other special occasions.o Coordinate all aspects of events, including catering, audiovisual setups, and logistics.o Create and manage invitations and registration pages for events, webinars, and other marketing initiatives.o Monitor RSVPs and registrations and provide regular updates to the marketing and sales teams.o Collaborate with internal teams to ensure events align with organizational goals and objectives. * Internal Document Creation and Managemento Create, maintain, and update internal documents such as partner portfolios, project timelines, and customer facing reports/materials.o Ensure documents are organized, up-to-date, and accessible to relevant team members.o Collaborate with cross-functional teams to gather information and create compelling marketing collateral. * Campaign Managemento Assist in the development and execution of marketing campaigns across various channels.o Monitor campaign performance metrics and provide regular reports to the marketing and sales teams.o Coordinate with external vendors an agencies to ensure a timely delivery of campaign assets. * Communication and Administrative Supporto Handle incoming and outgoing correspondence related to both office and event coordination.o Serve as liaison between office and event participants or vendors. o Provide administrative support to various departments as needed.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Legal Secretary for a Personal Injury Law Firm in El Paso, Texas. The legal secretary will be responsible for undertaking a variety of administrative and clerical tasks.... More You will work under the supervision of an attorney and will also provide administrative support on assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.This will be onsite Monday-Friday from 8:00AM-5:00PM MST. Responsibilities Provide administrative support to one or more lawyers Effectively communicate with witnesses, clients, colleagues and partners Greet visitors and perform initial screening of clients Conduct thorough statistical/ documentary research Produce and file various legal documents such as appeals, motions or petitions Preserve an updated case record system Answer phone calls, take notes/messages and redirect calls when appropriate Maintain and update inventories of contact details Facilitate the meeting of deadlines by keeping multiple agendas and provide timely remindersWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Admin to work for a client in Portland, Oregon. This person will be supporting international visitors and will need to be fluent in both English and... More Japanese. Duties include calendar scheduling, travel coordination, and general administrative duties.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global's client is seeking a Property Contract Administrator to join their team for a project. This person will be working for the Property Management team for various tasks within the real... More estate team. The ideal candidate will come from an office administrator, office manager, or real estate administrative background. This is a perfect job for someone looking for a short term opportunity with a large company.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Office Admin supports the office administration and project coordination aspects of the company by enabling people with proactive and thoughtful organization and execution of assigned initiatives... More and tasks. This role is focused on helping to maximize the office personals time to focus on their priorities and minimize their time dealing with office administrative related responsibilities. This role reports to the Operations Manager and has no direct supervisory responsibilities. Responsibilities Include: Maintain & manage IT support for office Maintain a clean office environment (reception, offices, conference room, supply room,breakroom, etc.)Keep snack and drink items stockedRunner for pickup of local itemsFedEx ordering and drop offsMaintenance of office equipment (printer/copier/server/router)Answer, screen, and direct calls accordingly Draft correspondence/reports/other documentsSupport the Principal, Director of Operations, project managers, and superintendents Plan and coordinate annual company meeting for both Austin & Dallas, Christmas Party & team building eventsSchedule required OSHA training for employeesMaintain required OSHA posters and first aid items for each job siteMaintain PPE for all employees at the Austin locationWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an Executive Admin to join their team in Miami, FL. This organization is a large supply chain organization supporting the restaurant/hospitality industry. In this role, you... More will be supporting multiple senior executives with a variety of administrative and coordination tasks. Some of your primary responsibilities will include coordinating travel, handling expense reports, coordinating quarterly board meetings or other executive level calls, and supporting presentation preparation & planning. We are looking for someone who is comfortable supporting multiple executives with different work styles and has a very proactive and service-oriented work approach. This role is hybrid onsite Mon-Thur in office and Friday remote in Miami, FL. And the role is a permanent position with an expected salary range of $80-95K.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

WEBTOON Entertainment, a global leader in mobile webcomics and visual storytelling, is seeking a Corporate Communications Manager to join our PR & Communications Team. Reporting to the Director of... More Corporate Communications, you will drive executive thought leadership, manage internal communications for North America, support crisis communication efforts, and lead PR programs to promote innovations and product launches.Responsibilities:- Collaborate across teams to develop proactive communications and content strategies for corporate initiatives.- Create media materials such as press releases, pitches, op-eds, and white papers.- Manage US and global media relations, enhancing WEBTOONs presence in business, tech, and financial media.- Develop processes and tools to support our growing international business.- Provide message development and media training for the Leadership Team and spokespeople.- Manage inbound media requests and coordinate reputational responses.- Plan media tours and desk-side meetings for executives.- Support quarterly earnings communications and presentations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Fire Alarm Inspector conducts routine inspections, testing, service, and preventative maintenance on fire alarm systems, as well as related life safety products. They are responsible for documenting... More deficiencies found during inspections and may make minor repairs or programming changes. In addition to technical duties, they also assist with training less senior inspectors and trainees.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less