Job Search Results for administrative assistant

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Occupational Summary:The Assistant Director for Building Systems is responsible for planning, coordinating and directing all activities required to operate, maintain and repair the electrical,... More mechanical and plumbing systems in the University facilities. The Assistant Director is responsible for the operation and maintenance of Critical Buildings and Systems to meet the life safety, reliability and efficiency goals by implementing and executing operation, maintenance and reliability best practices. The Assistant Director will report to the Executive Director for Building and Landscape Services and will assist with various administrative and management functions.Overview: * Provide integrated Building Systems services supporting the University campus including classrooms, research laboratories, vivariums, athletic centers, performing arts auditoriums, lecture halls, administration offices, Duke Chapel, housing, auxiliary buildings and parking decks. * Maintain awareness of advancing critical systems technology, innovations in energy efficiency, sustainable design and business practices which impact student and employee productivity, campus efficiency, and external perceptions of the University. * Build a strong working relationship with collective bargaining unit Local 465 leadership and staff to ensure no interruption of service. In conjunction with HR, participate in negotiations, grievance resolution and jurisdictional interpretations. * Participate in developing and implementing the Department's Safety Program that ensures work hazards are identified, appropriate safety procedures are written, and staff are knowledgeable and comply with all program requirements. * Develop and maintain integrated services with Utility and Engineering Services to ensure uninterrupted service to occupants and functions across the campus. * In conjunction with UES, establish and implement an effective program to proactively operate and maintain the high performance buildings and critical systems. * Develop, recommend and implement strategic plans and programs to improve efficiency, heighten performance and ensure the facility meets University regulations, and OSHA health and safety requirements. Building Systems Operation and Maintenance: * Oversee operation, maintenance, repair and service for all Building Systems components for the University campus Buildings * Oversee planning and execution of all work to ensure day-to-day compliance with work processes and key metrics. * Participate in development of supplemental contract maintenance agreements with external service providers to provide specialty services and additional labor in response to work volume changes and deadlines. * Maintain building-wide electrical distribution systems, electrical devices and lighting systems through execution of the Electrical PM (Planned Maintenance) Program, as well as the Equipment Asset Management (EAM) Work Order (WO) system for repairs and other electrical maintenance requests. * Maintain HVAC (heating, ventilating and air conditioning) Systems through execution of the HVAC PM (Planned Maintenance) Program, Equipment Calibration Program, as well as the EAM Work Order (WO) system for filter change-outs, repairs and other HVAC maintenance requests. * Maintain Plumbing Systems through execution of the Plumbing PM (Planned Maintenance) Program, as well as the EAM Work Order (WO) system for water quality testing, repairs and other Plumbing maintenance requests. * Develop new procedures and update existing procedures supporting Department and University Campus strategies. * Regularly evaluate work output for quality, efficiency and timeliness. Identify continuous quality improvement opportunities for each maintenance service area, determine appropriate improvements and implement through change control program. * Investigate and identify equipment, tools and processes that improve operating efficiency and / or workplace safety. * Provide technical guidance to maintenance engineers, managers, supervisors and project managers. * Provide career development and performance management guidance for technical staff.New Construction and Renovation Projects: * Oversee Capital Project Coordinators to assure quality assurance and quality control of construction projects at the University. * Provide recommendations of key areas which impact the long-term operation and maintenance of buildings. * Assure that owner's project requirements for internal environmental conditions are being defined for each project and agrees with the design intent of a project. * Support OPM project teams during pre-construction planning activities as well as during construction of projects which expand the University infrastructure and facilities. This may include drafting technical requirements and specifications, as well as reviewing architectural, engineering and construction submittals. * Ensure all Office of Project Management (OPM) Capital Projects are turned over to Facility teams in an operational state including required turnover documentation and any staff training. Additional Job Functions: * Participate in establishing overall strategic vision and direction for Department Leadership Team. Provide guidance and coach leaders to develop high-performing work teams within own functional areas. * Represent Department on Building Systems services to the University. Periodically seek one-on-one feedback from stakeholders on Building Systems performance against expectations. * Utilize knowledge and communication skills to influence the thinking of or gain acceptance of others in sensitive situations. * Direct and control Building Systems services through Supervisors and Planners with overall responsibility for the performance of those assigned areas. * Lead and / or participate in University committees. * Participate in establishing requirements for Department professional growth and development. Participate in skills gap analysis and develop and implement applicable training programs based on the level of skills and experience needed. * Exercise judgment within broadly defined practices and policies in selecting appropriate methods, techniques and evaluation criteria for obtaining desired results. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This data technician will be joining an administrative configuration team of 8. The day to day will entail completed administrative tasks for Engineering change forms. Duties will include but will... More not be limited to: filing, making copies, working to clear backlog, correcting engineer change forms and relaying what is needed from them. This will include entering part numbers, entering requisition numbers, and meeting deliverable through consistent teamwork. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client in the Nashville, TN area is looking for an Executive Admin to join their team. This resource will be the Admin Assistant for 2 senior/C suite leaders within a large corporation in... More Nashville. This resource will need to have demonstrated relevant experience to come in and oversee scheduling operations, including arranging meetings, webinars, travel, both domestically and internationally, and other engagements while demonstrating strong organizational skills and meticulous attention to detail to multi-task and manage multiple calendars, events, and requests for these 2 leaders. This person will need to possess the capability to provide guidance to leaders regarding weekly meeting agendas, preparatory items, and key meetings they are expected to attend that day or week. This resource may also be tasked with entering expenses on behalf of the team which as a delegate, may include approving expense reports on behalf of senior leaders, provide or coordinate general support to visitors, and manage the needs of the office, such as, supplies, liaising with facilities, etc. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Office Manager will be responsible for managing the Florida facility onsite and overseeing two other facilities remotely. Their role involves overseeing and managing the daily administrative... More activities to ensure efficient operations, service delivery, and expense control. This includes developing and implementing procedures and policies for all administrative functions, managing record-keeping, document preparation, mail distribution, reception, bill processing, maintenance services, technical support, project coordination, and other related internal operations. Additionally, the Office Manager will oversee vendor selection and procurement of office equipment and supplies, coordinate resources to troubleshoot and solve problems, track operational costs, monitor the budget, recruit and train office staff, and ensure optimal performance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client/employer in Arlington, TN is looking for a HR Business Partner to joint their multi-billion dollar venture. The HR Business Partner will be reporting to the Head of Human Resources of this... More venture and act as an executive administrator, as well as, a HR partner with all needs. Day to day duties will include administrative duties like scheduling travel through their concur system (both domestic and international) , maintaining calendars, gathering and coordinating data and meeting materials prior to scheduled meetings, and taking notes during high priority meetings. Other HR functions will include organizational design, and strategic planning for anything the director may need, creating reports, making graphs, and holding some eveluations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Marketing and Office Coordinator will play a crucial role in the smooth functioning of the office management while also coordinating various corporate events and logistics. This position involves... More managing administrative tasks, overseeing office operations, and planning and executing events to meet organizational objectives. Office Coordinationo Manage day-to-day office operations and ensure a well-organized and efficient work environment.o Assist in planning and executing internal meetings, including scheduling, room setup, and catering.o Oversee administrative tasks such as managing supplies, handling correspondence, and inventory.o Act as a point of contact for employees and partners regarding office-related matters and conference room booking. Event Planning and Executiono Organize internal company events, meetings, conferences, and other special occasions.o Coordinate all aspects of events, including catering, audiovisual setups, and logistics.o Create and manage invitations and registration pages for events, webinars, and other marketing initiatives.o Monitor RSVPs and registrations and provide regular updates to the marketing and sales teams.o Collaborate with internal teams to ensure events align with organizational goals and objectives. Internal Document Creation and Managemento Create, maintain, and update internal documents such as partner portfolios, project timelines, and customer facing reports/materials.o Ensure documents are organized, up-to-date, and accessible to relevant team members.o Collaborate with cross-functional teams to gather information and create compelling marketing collateral. Campaign Managemento Assist in the development and execution of marketing campaigns across various channels.o Monitor campaign performance metrics and provide regular reports to the marketing and sales teams.o Coordinate with external vendors an agencies to ensure a timely delivery of campaign assets. Communication and Administrative Supporto Handle incoming and outgoing correspondence related to both office and event coordination.o Serve as liaison between office and event participants or vendors. o Provide administrative support to various departments as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client in Reading PA is looking for an admin / project manager to assist their VP of Marketing. This job will act as the right hand to the VP and will require 25% administrative work with some... More project management with opportunity to grow into a marketing manager or project manager role. They will be responsible for scheduling, process management, attending high level meetings and will work alongside the marketing executives, and assist in planning launches and kick offs. This role is an extending contract with opportunity to go permanent. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking for an Office Administrator to assist with Project Coordinator responsibilities for the Project Managers. The individuals day will include:Support staff and... More Project Managers with Administrative duties Maintain all presentation information for trade shoes Provide assistance and direction to Project managers and Sales managers with regards to proposal formatting and content, as requested, as well as drafting project profile content.Update and maintain electronic bid boardsTake and transcribe meeting notes Making travel or conference arrangements Interface with customers including the request of paperwork and expedite internal and customer paperworkMaintain department office environment and replenish office supplies Assist with Project Manager Sales Reporting such as cumulative reports, monthly reports, closed job reports Hold monthly project coordinator call We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A busy law firm located in Bayonne, New Jersey is seeking a full time paralegal to join their practice. The ideal candidate should have prior experience in the field, be able to prepare and process... More legal documents, maintain and organize files, complete various forms and perform a variety of legal assistant duties. This job requires solid organizational skills, attention to detail and good communication skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less