Job Search Results for administrative assistant

This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel,... More handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy. Key Responsibilities include:?Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners ?Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes?Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion?Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives?Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed ?Financial Support: Track expenses, prepare reports, and manage budgets ?Liaison: Serve as a point of contact between executives, employees, and clients Pay range anywhere from $35-42/hr based on experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire an Administrative Assistant to support a client in Hanover, MD. This person will be reporting to the Office Manager while supporting the organization's executives... More and responsibilities include, but are not limited to:Schedule appointments and manage calendars.Make travel arrangements and coordinate itineraries.Complete and submit expense reports.Assist in the preparation of slide presentatios and provide support for meetings including setup, note-taking, and follow-up.Perform routine office tasks such as faxing, copying, and mail distribution.Maintain office supplies and ensure inventory is stocked.Organize and maintain records and filing systems.Receive and screen telephone calls and visitors, directing inquiries appropriately.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking three Legal Assistants to join the Philadelphia office of an AM 100 law firm to support the attorneys in the Corporate, Mergers & Acquisitions, and Securities (CMAS) group... More (2 open roles) and their Real Estate group (1 open role) in delivering the highest level of service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Philadelphia office to be onsite 4 days per week. In this role, you will report to the Office Administrator.Essential Functions:-Demonstrate command of workflow; utilizing firm resources appropriately.-Utilize ServiceNow, the firm?s task tracking software, to manage assignments.-Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.-Prepare legal documents for e-Filing and filing via PACER.-Communicate directly and on behalf of attorney(s), including outside vendors.-Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.-Review proformas and edit bills according to client billing arrangement.-Enter, track, and coordinate new client/matter information.-Edit and coordinate client pitches with Marketing Department.-Maintain InterAction and/or Extranet data, keeping information current-Maintain electronic and paper files in accordance with firm guidelines.-Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.-Prepare, track, and maintain attorney expenses in Chrome River.-Organize and coordinate conference calls and client meetings.-Perform other responsibilities as assigned.-Work additional hours as needed to fulfill job requirements.Compensation:$75K to $95K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Duration: 2-Month ContractLocation: Onsite ? Allendale, NJHours: 8:30 AM ? 5:00 PM (30-minute lunch)Start Date: ASAPInterview Process: One 30-minute virtual interview followed by one in-person... More interviewJob OverviewWe are seeking a well-rounded Administrative Support professional to join a fast-paced, team-oriented technology environment. This role will primarily support the service and customer support side of the business, assisting with ticketing, customer communications, order tracking, and general administrative tasks. The ideal candidate is highly organized, detail-oriented, and comfortable communicating with customers?including handling escalated or upset customers professionally.Key Responsibilities? Support the service and customer support team with daily administrative tasks? Manage and update support tickets using Salesforce (service side)? Assist with customer communications, including drafting clear, professional, and well-thought-out emails? Support ticketing workflows and service operations within Salesforce? Maintain and populate lists and logs using Excel and Microsoft Office Suite? Pull service, order, and activity logs as needed? Track orders shipped and support related documentation? Assist with general administrative duties in a dynamic, team-based environment? Work closely with internal teams to ensure service-level expectations are metWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Legal Administrative Assistant to join a prestigious international law firm client in Dallas, TX. This individual will be supporting attorneys in the transactional... More practice groups within the firm?s Dallas office. Day-to-day responsibilities may include:?Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders?Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff?Provide administrative support ? draft/ proofread correspondence and legal documents, prepare engagement letters, create and maintain legal files and indices?Process expense, handle time entry, manage matter intake, conflict checks, and opening/closing procedures?Arrange travel and meetings, including calls and calendar appointments and meeting materials?Support business development ? coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking?Assist with onboarding for new attorneys and staff, including scheduling and materials preparationThis is a full-time position that is local to Dallas, TX ? in the office 4 days a week. Compensation $85k-$105k base salaryExact compensation may vary based on several factors, including skills, level of experience, geographic location, education, and consideration of internal equity. Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant that will serve as a strategic partner to the President and CEO, providing high-level administrative, operational, and board support. This role... More requires exceptional judgment, professionalism, and the ability to anticipate needs in a fast-paced, highly visible environment. The ideal candidate has deep experience supporting top executives, excels at complex calendar management, and thrives in a culture built on trust, collaboration, and proactive communication. Our client is a performance improvement platform for independent healthcare systems. This is a fully onsite role and a 6-month contract to hire. Key Responsibilities-Executive SupportoManage complex, high-volume calendars for the President and CEO, including prioritization, rescheduling, and proactive conflict resolution.oInterface directly with Board members, Board Executive Assistants, senior leaders, and external partners with professionalism and discretion.oPrepare, proof, and manage confidential documents and correspondence.oServe as a trusted partner to the CEO and President, anticipating needs and providing strategic administrative guidance.-Board & Governance SupportoCoordinate all Board of Directors logistics: meeting planning, scheduling, agendas, pre-read distribution, and secure document handling.oDraft and maintain accurate Board minutes in line with governance standards.oPlan the annual Board retreat, including venue coordination, agenda development, and end-to-end logistics.oApply Robert?s Rules of Order where appropriate.-Technology & ToolsoUtilize AI tools (required) for tasks such as drafting, summarizing, scheduling efficiency, and workflow enhancement.oExperience with Otter or similar transcription/confidential note tools (preferred).oAdvanced proficiency in Microsoft Outlook, Office 365, and related productivity platforms.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Role Summary:A client of Insight Global is looking for a Medical Assistant to assist with the onboarding & operations of a clinical trial. This role will support trial procedures that include brief... More clinical interactions, patient interviews, sample collection, and coordinating shipment of specimens to the laboratory.Responsibilities & Day to Day:- Conduct patient interviews according to study protocolsSee between 5-15 patients per day- Assist with simple sample collection procedures- Prepare specimens (e.g., placing samples in test tubes, properly packaging)- Manage shipping logistics (e.g., FedEx pickups/labels) by shipping out specimen samples once per shift.- Support general administrative and operational trial tasks- Collaborate with surgeons and study teams to ensure Schedule: Monday 8:00A-4:00 PMWednesday 8:00A-12:00 PMWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:We are seeking an administrative temp with excellent phone etiquette to handle high-volume outbound calls. The role involves contacting customers, updating account information, and setting... More up paperless billing.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client is seeking an executive administrative coordinator to join their team based out of Charlotte, North Carolina. This person will be brought on to support 1-4 executives at a time. Their day... More to day responsibilities will consist of expense processing, calendar management, and travel booking. However, they will also be involved in helping the partners with preparing powerpoint presentations for meetings, preparing communications for internal and external comms, and working within excel to assist with market and trend analysis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

"Applies extensive knowledge the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the... More general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Typically provides guidance to other non- exempt employees.Responsibilities: Responsible for performing general administrative support tasks involved in an organization.Responsibilities include assisting supervisory and non- supervisory employees with various administrative support tasks.These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks.Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor.The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.Education and Experience Required: High school education or equivalent; some college level education preferred.Typically requires a minimum of 5+ years general administrative experience, or equivalent combination of experience and college level education.Type of Experience Needed: Senior/advanced general administrative skills/ knowledge of most general administrative issues.Usually works with multiple issues/projects and has the experience/ability to support multiple employees' general administrative needs.Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.Specific advanced level of software skills as required by the work unit/department."We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less