Job Search Results for administrative assistant

An IT solution provider specializing in the Maritime, Port, and Logistics industry is seeking an Administrative Assistant to support the ongoing and regular needs of the company. The role involves... More managing vendor payments and customer billing for software solutions and services, ensuring timely collections and follow-ups. Responsibilities include answering calls, addressing inquiries, and handling contracts and internal documentation. The position also oversees office supply inventory, processes travel and employee expense reports, and provides general administrative support across various functions as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an executive administrative assistant in the Woodlands, Tx.We are a company committed to creating diverse and inclusive environments where people can bring their full,... More authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is assisting a fintech company that utilizes AI to help detect and prevent fraud. We're looking for an Office Assistant to manage the newly opened NYC offices facilities and events.... More Reporting to the Global Workplace Operations Manager, you?ll oversee everything from office operations and facilities to maintenance and special projects, ensuring a smooth, efficient, and welcoming environment.Responsibilities:?Serve as the primary point of contact for all building maintenance, office facilities, mailing, supplies, equipment, and vendor relationships.?Ensure the office is fully operational, addressing maintenance issues promptly, and managing office equipment and supplies efficiently.?Respond to phone and email inquiries or direct them to the appropriate team members, ensuring timely and accurate communication.?Serve as the face of the office at the front desk, welcoming clients, vendors, and visitors with a professional, warm, and inviting attitude.?Partner with the Finance team in regard to purchase orders, vendors payments, mail management, signatures?Work closely with HR to develop, update, and enforce office policies, ensuring compliance and smooth office operations.?Coordinate with IT to ensure office equipment and technology function smoothly, addressing any issues that may arise.?Manage office space, desk management and promote collaboration among employeesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsibilities:Maintains documentation for the department which will require constant communication with the regional managementSchedules meetings, video conferences, travel itineraries, etc. for... More assigned personnel and keeps calendars/appointmentsMaintains contact with supervisor or other department members who are traveling or otherwise away from the officeAttends departmental meetings taking notes and distributing materials as requiredCompiles and condenses routine and special reports or other information as requestedComposes letters and correspondence as necessaryCreates and modifies original presentation materials based on general input from supervisorPrepares expense reports and reconciles appropriate chargesMay be required to answer phone calls, greet visitors, and maintain office appearancesDistributes mail, e-mail, faxes, etc. within companySets up and maintains filing system(s)Performs other duties as requiredPay: $21/hr - $26/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a proactive, detail-oriented HR Administrative Assistant to support the Human Resources team onsite at our clients HQ in San Diego, CA. This role is pivotal in maintaining smooth HR... More operations, especially during special projects and organizational transitions. The ideal candidate will be a friendly, solution-oriented professional with strong Workday and Excel skills, capable of managing sensitive data and supporting various HR functions.Key Responsibilities:HR Operations & Systems Support?Enter and maintain employee data in Workday, ensuring accuracy and integrity of records.?Assist with onboarding workflows in Workday, including document collection and task tracking.?Support HR team members during out-of-office coverage, ensuring continuity of operations.Temporary Staffing & Reporting?Compile and manage data related to temporary staffing.?Generate weekly/monthly reports and ad hoc analyses using Excel, maintaining spreadsheet formulas and data consistency.?Track and update temporary staff records across departments.Recruitment & Talent Acquisition Support?Post job descriptions to approved staffing agencies and platforms.?Coordinate reference and background checks with external screening vendors.?Maintain documentation and retention protocols for Talent Acquisition.Employee Lifecycle Support?Prepare and distribute exit paperwork for separating employees.?Assist with updating internal profiles and job descriptions for newly acquired companies (M&A support).?Help standardize job descriptions and internal documentation as part of ongoing HR projects.Front Desk & Reception Coverage?Serve as a welcoming presence at the clients HQ front desk, providing coverage as needed.?Answer questions from employees and visitors with professionalism and warmth.Special Projects?Support digital transformation initiatives, including converting physical files into digital records.?Assist with M&A-related updates to employee profiles and organizational documentation.Help Perform Executive Business Review (EBR) is a strategic meeting or presentation conducted by HR and/or program managers to:?Review workforce performance and staffing metrics.?Align HR initiatives with business goals.?Present updates on contingent workforce programs, Statement of Work (SOW) engagements, and talent acquisition trends.?Discuss compliance, cost savings, and operational efficiencies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a polished, highly organized Executive Assistant to support senior leadership in a fast-paced environment. This role requires managing complex calendars, coordinating meetings,... More arranging travel, and ensuring smooth communication across internal teams and external stakeholders. The ideal candidate is proactive, resourceful, and skilled at anticipating needs while handling sensitive information with discretion. They thrive under pressure, adapt quickly to changing priorities, and represent the organization with confidence and professionalism when engaging with high-level contacts such as government officials or board members.Key Responsibilities:- Manage and maintain executive calendars and meeting schedules- Coordinate logistics for meetings, events, and travel arrangements- Prepare and organize materials for meetings and presentations- Serve as a point of contact for internal teams and external stakeholders- Handle confidential information with discretion and professionalism- Anticipate needs and provide proactive support in a dynamic environmentAnnual Salary Range: $65,000 - $80,000 Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services,... More helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.Primary Responsibilities:- Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments- Maintains discretion and confidentiality- Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports- Prepare and/or create error free documents and materials in a timely manner for internal/external communications- Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory- Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness- Work on arranging and coordinating corporate events- Support President and Administration Manager in the company?s Strategic Planning process- Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices- Respond to emails, phone calls, and correspondence in a timely manner- Support the company?s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less