Job Search Results for administrative assistant

A well-known Electrical Supply Distributor is looking for an Administrative Assistant in the Seattle, WA area! The ideal candidate will provide financial, administrative and clerical support by... More ensuring payments are completed, complete accurate documentation, process payment status request, answer telephones and more in an efficient and accurate manner. A successful candidate will have excellent customer service, exceptional attention to detail, and be fluid in their day-to-day depending on volume of task. If this sounds like a good fit for you, please apply at Insight Global today!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

-Assistant to Hospital President and Finance Director -Calendar management - fielding meeting requests-Triaging escalations as needed-Partnering with EAs that support other members of the... More ELT-Provides administrative support. Handles telephone inquires, compose correspondence, maintain electronic files, make appointments-Arrange travel and lodging as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an administrative assistant to join one of our leading utilities construction clients. In this role you will be responsible for answering customer inquiries, managing... More correspondence, inventory management, and assist with scheduling and appointments. To be successful in this role you will need strong communication skills, attention to detail, ability to multitask, and prior experience with Microsoft Office (Excel).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant for one of our legal clients in Cincinnati, Ohio. Our client is a smaller law firm that provides assistance to individuals throughout Cincinnati... More with criminal defense and family law matters. The administrative assistant will report to the owner of the firm but will be responsible for supporting all team members. This role will be Monday through Friday, on site in Sharonville, from 8am-5pm EST. Responsibilities include: - General office management including answering phone calls, scheduling meetings and appointments, calendar management, etc. - Producing and distributing memos, letters, faxes, and forms- Creating and maintaining an organized filing system for documents, ensuring that files are correctly named, categorized, and archived- Keeping track of supplies and placing orders with vendors when needed- Assisting with bookkeeping tasks, including invoicing, accounts payable, and accounts receivable.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a skilled and versatile individual to fill a hybrid role combining responsibilities from Administrative Assistant and Paralegal position with our law firm client in... More Pittsburgh, PA. This role will primarily focus on providing administrative support while also performing essential paralegal and reception duties. This person will be responsible for managing legal documents, supporting attorneys with legal tasks, maintaining a professional front desk, and ensuring smooth office operations.Essential Duties and Responsibilities:Paralegal Duties:- Prepare, review, and file legal documents, including pleadings, motions, and discovery requests.- Conduct legal research and draft legal correspondence and reports.- Assist attorneys with case preparation, including organizing case files, managing evidence, and preparing exhibits.- Perform client interviews and gather information pertinent to cases.- Manage and track case deadlines and schedules using firm technology.-Coordinate with courts, opposing counsel, and clients regarding case developments and scheduling.Administrative Assistant Duties:- Utilize computer systems to produce legal documents, memoranda, and correspondence.- Proofread and ensure accuracy of all documents, including legal papers and correspondence.- Manage client interactions via phone, email, and in-person; maintain confidentiality.- Open, sort, and date incoming mail; handle outgoing mail, faxes, and emails.- Maintain effective calendar and deadline systems; arrange court reporters and other services as needed.- Receive and record deliveries; route them to the appropriate individuals promptly.- Assist with time entry, corrections, and mass mail projects as required.- Send confidential faxes and ensure the return of original documents to the sender.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client in Oakland, CA is looking for a Senior level Administrative Assistant/Office Manager to work onsite 5 days/week. Your primarily roles and responsibilities will include sending out invoices,... More creating Purchase Orders, tracking time for employees and working cross functionally with Ops, Sales and Engineering teams. This role requires great attention to detail. Ideally this candidate will have Salesforce experience. This person will serve as the Lead point of contact within the admin department. This is a direct hire role with the client but will be paid hourly, $29-$39/hr depending on years of experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

*Candidates must be local to Chicago, IL and comfortable working onsite 4-5 days per week.*The Executive Assistant supports four total business technology and operations executives in the US. The... More responsibilities include managing the business administration functions for the leader, making day-to-day administrative and operational decisions. The Executive Assistant may also be responsible for coordinating the departments administrative activities and events, and providing administrative guidance, support, leadership to other administrative support staff.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Bookkeeper to work for a construction company in Parsippany, Jersey. This person will support the financial and administrative functions. The ideal... More candidate will have experience in accounts payable (AP), accounts receivable (AR), payroll, and AIA billing, with a strong attention to detail and organizational skills. The Administrative Bookkeeper will be responsible for managing the day-to-day financial operations of the company, including processing invoices, managing payroll, and handling AIA billing. This role requires a candidate with experience in construction accounting, a high level of accuracy, and the ability to work independently in a fast-paced environment.Key Responsibilities: Accounts Payable (AP): Process vendor invoices, verify accuracy of charges, and ensure timely payments. Maintain accurate records of all transactions. Accounts Receivable (AR): Prepare and send invoices to clients, track incoming payments, and follow up on outstanding balances. Payroll: Process payroll for all employees, ensuring accurate calculations of hours, wages, taxes, and deductions. Handle payroll tax reporting and filings as needed. AIA Billing: Prepare and submit AIA G702/G703 billing documents for construction projects, ensuring accuracy and compliance with contract terms. General Ledger: Maintain the general ledger and ensure all financial transactions are recorded accurately. Assist in month-end closing and reconciliation of accounts. Job Costing: Assist in tracking and allocating costs to specific construction projects, ensuring accurate financial reporting on job performance. Bank Reconciliations: Perform regular reconciliations of bank accounts to ensure accuracy of cash balances. Financial Reporting: Generate financial statements, reports, and summaries as needed for management review. Compliance: Ensure compliance with state and federal tax regulations, including filing necessary reports and handling sales tax. Administrative Support: Assist with general office administrative duties, including answering phones, filing, and maintaining records.Compensation: $20/hr to $25/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less