Job Search Results for administrative assistant

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant is responsible for providing professional and courteous front office support in a fast-paced construction company environment. This role serves as the first point of... More contact for visitors, clients, vendors, and employees. The Receptionist manages incoming calls, assists walk-in visitors, answers general inquiries, maintains office supplies, supports administrative staff, and assists with daily office operations to ensure efficient workflow.Essential Duties and ResponsibilitiesFront Desk & Customer Service? Answer incoming phone calls promptly and professionally. ? Transfer calls to appropriate staff members and take accurate messages when necessary. ? Greet visitors, clients, vendors, and delivery personnel in a professional and friendly manner. ? Assist walk-in visitors by directing them to the appropriate department or individual. ? Respond to general questions regarding company services, locations, or contacts. ? Maintain a clean, organized, and welcoming reception area. Administrative Support? Assist administrative staff with various clerical and office tasks as needed. ? Provide general clerical support such as filing, scanning, copying, and data entry. ? Assist with preparing documents, packets, and correspondence. ? Distribute incoming mail and packages to appropriate departments. ? Coordinate outgoing mail and deliveries. ? Support office staff with special projects and administrative duties as assigned. Communication & Coordination? Communicate effectively with employees, subcontractors, vendors, and customers. ? Relay messages accurately and in a timely manner. ? Assist with scheduling or coordinating meetings when requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A nationally recognized service organization supporting essential equipment operations is seeking a high-energy Administrative Coordinator to support a high-volume service office. This is a crucial... More role as it will significantly reduce workload strain and enhance communication metrics for the region.This location has about 3 employees who are in and out of the office, and covers 65,000+ square miles. Communication with customers is a critical driver of customer satisfaction scores and overall revenue growth.This individual will serve as the front-line contact for customers, technicians, and internal teams - ensuring updates are communicated promptly, the office runs smoothly, and incoming calls are answered professionally. After training you will often work independently; fielding up to 70 calls a day. This is an excellent opportunity for someone who enjoys a fast-paced environment, has strong people skills, and wants to join a company with significant internal advancement potential. If performance milestones (30-60-90 days) are met, this role can grow into broader office, service, or operational responsibilities.Responsibilities? Make outbound customer calls to provide repair schedule updates (50%+ of role; ~60?70 calls/day)? Answer and triage all inbound calls to the Birmingham office? Receive, sign for, and distribute mail and packages, including FedEx overnight? Maintain office appearance and assist with general upkeep? Organize parts shelves and support inventory coordination? Assist with basic administrative tasks to keep office operations running smoothly? Serve as a friendly, professional presence in the office when the Operations Lead is in the fieldWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client is seeking a highly organized and proactive Administrative Assistant to join their team in the Orlando, FL area. This individual will support daily office operations and ensure the team... More runs efficiently. This role will be responsible for managing schedules, coordinating meetings, handling correspondence, and assisting with various administrative tasks. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A utility company in the South Houston area is looking for an Administrative Assistant to join their team. This is the Substation Operations team. Responsibilities below- Data EntryWorking in... More SAPApproving timekeeping entriesWorking in COUPAAnything to support the department needsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant serves as the first point of contact for visitors, clients, and callers, ensuring a welcoming and efficient reception area while supporting daily office... More operations.?Provide general administrative and clerical support, including filing, data entry, copying, scanning, and document management.?Answer phones, route calls, take messages, and respond to routine inquiries from staff, clients, and families.?Schedule meetings, prepare agendas, and assist with meeting coordination and logistics.?Prepare correspondence, reports, and other documents using standard office software.?Receive, distribute, and track mail and other materials.?Support compliance with confidentiality, HIPAA, and records retention requirements.Perform related duties as assigned to support office operations and program needs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A senior administrative professional is needed to provide direct support to executive leadership in a fast-paced, detail-oriented environment. This role focuses on calendar ownership, workflow... More coordination, and high-level administrative execution. The ideal candidate is proactive, discreet, and comfortable handling sensitive information while partnering closely with senior leaders.Key ResponsibilitiesManage executive calendars, scheduling, meetings, and expense reportingAnticipate priorities and proactively adjust schedules to support leadership efficiencyDraft, edit, and format professional correspondence, reports, and presentationsServe as a primary point of contact for internal and external stakeholdersTrack action items, deadlines, and follow-ups across multiple workstreamsCoordinate meetings, agendas, materials, and notes as neededMaintain organized electronic records and documentationProvide administrative support for special projects and leadership initiativesHandle confidential information with discretion and professionalismWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant to support a large healthcare client in Indianapolis, IN. This position will be 5 days onsite with core working hours between 9a-4p. This... More individual will be supporting the operational planning for a new hospital build. They will be spending most of their time in meetings assisting the facilitator - taking minute notes, scheduling meetings, sending invites, creating flowcharts, etc. It is imperative that this individual has great organizational and communication skills to ensure effectiveness. The main goal of this role is to truly act as support to the internal staff / users.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less