Job Search Results for administrative assistant
Jun 24, 2025
Tampa, FL
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Administrative Assistant
|
Perm
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$45k - $50k (estimate)
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We are seeking a detail-oriented and organized office Administrative Support Specialist to join our client's team. This role involves a blend of administrative, accounting, and customer account... management duties. The ideal candidate will have a strong background in bookkeeping and customer service, with the ability to manage multiple tasks efficiently.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jun 27, 2025
Boston, MA
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Administrative Assistant
|
Perm
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$50k - $62k (estimate)
{"JobID":422194,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-71.0837818181818,"Longitude":42.3521272727273,"Distance":null},"State":"Massachusetts","Zip":"02215","ReferenceID":"HMA-791838","PostedDate":"\/Date(1751033669000)\/","Description":"A leading cancer research institution is seeking an Administrative Specialist to work on a hybrid model at its Boston, MA campus, supporting its patient operations within the Thoracic Oncology organization. This specialist provides essential support to clinicians, researchers, and faculty by managing scheduling, correspondence, and document preparation. This role is responsible for coordinating complex calendars and organizing meetings for individuals and teams, while also serving as a key point of contact for both internal and external communications, including interactions with patients, collaborators, and vendors. The specialist prepares detailed reports, spreadsheets, presentations, and letters of recommendation, and handles financial tasks such as processing expense reports, managing vendor payments, and ordering office supplies. Additionally, the role may involve assisting with patient coordination by scheduling appointments and acting as a liaison between patients and clinical staff. The Administrative Specialist also oversees general office operations, including mail distribution, supply management, maintenance requests, and ensuring an organized and efficient work environment. This is a fantastic opportunity to join a growing organization! Compensation:$24/hr to $30/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Specialist","City":"Boston","ExpirationDate":null,"PriorityOrder":0,"Requirements":"- 2+ years of experience in a customer service or administrative role in a healthcare setting- Strong organizational and communication skills- Working knowledge of computers and technology like Microsoft Office and EPIC- Bachelors Degree","Skills":"- EPIC experience","Industry":"Administrative Assistant","Country":"US","Division":"IGH","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":62400.0000,"SalaryLow":49920.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
A leading cancer research institution is seeking an Administrative Specialist to work on a hybrid model at its Boston, MA campus, supporting its patient operations within the Thoracic Oncology... organization. This specialist provides essential support to clinicians, researchers, and faculty by managing scheduling, correspondence, and document preparation. This role is responsible for coordinating complex calendars and organizing meetings for individuals and teams, while also serving as a key point of contact for both internal and external communications, including interactions with patients, collaborators, and vendors. The specialist prepares detailed reports, spreadsheets, presentations, and letters of recommendation, and handles financial tasks such as processing expense reports, managing vendor payments, and ordering office supplies. Additionally, the role may involve assisting with patient coordination by scheduling appointments and acting as a liaison between patients and clinical staff. The Administrative Specialist also oversees general office operations, including mail distribution, supply management, maintenance requests, and ensuring an organized and efficient work environment. This is a fantastic opportunity to join a growing organization! Compensation:$24/hr to $30/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jul 24, 2024
Canton, MI
|
Administrative Assistant
|
Perm
|
$55k - $70k (estimate)
{"JobID":370500,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-83.4541818181818,"Longitude":42.3082727272727,"Distance":null},"State":"Michigan","Zip":"48188","ReferenceID":"DGO-717070","PostedDate":"\/Date(1721812538000)\/","Description":"Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry. We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Canton","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Bachelors degree in business administration, communications, or related field. 5 + years of experience as an executive assistant supporting C-Suite executives. Excellent organizational, time management, and multitasking skills in a fast-paced environment. Discretion and confidentiality with sensitive information.","Skills":"? Background in home restoration (roofing, windows, handyman services, etc.) or construction","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":70000.0000,"SalaryLow":55000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Nov 13, 2023
Laurel, MD
|
Claims/Denials
|
Perm
|
$45k - $50k (estimate)
{"JobID":322526,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-76.8319090909091,"Longitude":39.111,"Distance":null},"State":"Maryland","Zip":"20707","ReferenceID":"DGO-664167","PostedDate":"\/Date(1699866981000)\/","Description":"- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail / distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member\u0027s documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Laurel","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Administrative Duties *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.","Skills":"Bilingual (Spanish)","Industry":"Claims/Denials","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":50000.0000,"SalaryLow":45000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jun 27, 2025
Toronto, ON
|
Administrative Assistant
|
Perm
|
$50k - $60k (estimate)
{"JobID":422263,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-79.3852163636364,"Longitude":43.6918647272727,"Distance":null},"State":"Ontario","Zip":"M4V3B7","ReferenceID":"DGC-791957","PostedDate":"\/Date(1751044561000)\/","Description":"Insight Global is seeking a Junior Administrative Coordinator to assist the team with various events and technical activities of one of our luxury watch client. The ideal candidate will have a strong and effective communication within the organization and with clientsKey Responsibilities: Assist with event planning and coordination, including events and offsite activations. Provide technical support for events and other activities. Collaborate with internal employees and customers, offering support as needed.Work closely with the Project/Event Lead, Event Specialist, and Media Specialist.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Coordinator","City":"Toronto","ExpirationDate":null,"PriorityOrder":0,"Requirements":"2-4 years of experience in a similar role, such as administrative or marketing coordination, with a focus on marketing and events. Proficiency in Microsoft Office (Excel, PowerPoint) Strong written communication skills. Tech-savvy and comfortable with learning new tools. Excellent presentation skills and an understanding of luxury culture.Ability to work well with a small team.","Skills":"Adobe Acrobat","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":60000.0000,"SalaryLow":50000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Global is seeking a Junior Administrative Coordinator to assist the team with various events and technical activities of one of our luxury watch client. The ideal candidate will have a strong... and effective communication within the organization and with clientsKey Responsibilities: Assist with event planning and coordination, including events and offsite activations. Provide technical support for events and other activities. Collaborate with internal employees and customers, offering support as needed.Work closely with the Project/Event Lead, Event Specialist, and Media Specialist.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jul 11, 2025
Washington, DC
|
Administrative Assistant
|
Contract,Perm Possible
|
$22 - $28 (hourly estimate)
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We are looking for an Executive Assistant to join the team in DC. This person will be supporting the Chief of Staff within a high-education, working in a fast-paced and highly visible environment.... Responsibilities include: Maintains and coordinates Dean's calendar, reviews weekly calendar in advance with Dean and Chief of Staff to ensure that all necessary materials are prepared, collected, organized as directed, and reviewed well in advance for meetings.Coordinates high-level meetings with constituencies; prepares, distributes, and organizes meeting materials and agendas, including critical recurring meetings.Maintains effective and proactive communication with university leadership, advisory or board members, faculty, staff and students as required.Organizes supporting materials for meetings in OneDrive or other e-tools.Serves as the primary individual for greeting people, answering phone calls, and representing the Dean to faculty, students, staff, trustees, donors and member of the public in a highly professional, positive, and gracious manner.Triages and manages Dean's Office email and other incoming and outgoing correspondence prioritizing items that require immediate attention of the Dean and/or Chief of Staff.Responsible for a broad range of administrative support to the Deans OfficeRecord-keeping and file management tasks as assignedTravel coordination and tracking travel and expense reimbursementWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jul 11, 2025
Dublin, CA
|
Administrative Assistant
|
Contract
|
$20 - $25 (hourly estimate)
{"JobID":427432,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-121.898,"Longitude":37.7316363636364,"Distance":null},"State":"California","Zip":"94568","ReferenceID":"SFR-794535","PostedDate":"\/Date(1752193047000)\/","Description":"We are looking for administrative support to help manage and oversee the Dublin office facility. This is a role on site Monday-Friday.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Support","City":"Dublin","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Ordering suppliesoOffice: Paper, printer/plotter ink, pens, magnets, tape, post its, tape)oKitchen: Coffee pods, creamer, condiments, cups, paper towels, utensils, napkinsoCleaning suppliesoBathroom: Misc suppliesoIT EquipmentRestock supplies (Breakroom, printer, storage, desks, warehouse, warehouse coffee station)Special events onsite supportoFurniture movesoHelp lifting heavy itemsoConing off spaceoOffice clean-upoCleaning white boardsoConfirm site is safe prior to events (safety oversight)Safety oversight (Interior and Exterior)oMonthly AED checkoWire managementoIdentifying and addressing safety hazardsHandling and assembly of deliveriesoAssemble furnitureoLift 25-50lbsBreakfast/Lunch on special events and WOR WednesdaysoSetup, take down, and clean up of the areaBatteriesoChargingoSign in/Sign out sheetMonitor visitor access on Tuesday and WednesdaysoEnsure all visitors are signing in and have an onsite contactGeneral onsite support","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":25.0000,"SalaryLow":20.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
We are looking for administrative support to help manage and oversee the Dublin office facility. This is a role on site Monday-Friday.We are a company committed to creating inclusive environments... where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jul 11, 2025
Washington, DC
|
Administrative Assistant
|
Contract,Perm Possible
|
$38 - $48 (hourly estimate)
{"JobID":426559,"JobType":["Contract,Perm Possible"],"EmployerID":null,"Location":{"Latitude":-77.0090909090909,"Longitude":38.8900909090909,"Distance":null},"State":"District Of Columbia","Zip":"20005","ReferenceID":"NYC-791362","PostedDate":"\/Date(1752192977000)\/","Description":"The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. There are two openings - one will support the IP group and the other will support the Commercial Litigation \u0026 Antitrust Group. As part of a team, the Practice Assistant will provide excellent quality service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite the workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations. Duties include the below:-Plan and coordinate attorneys schedule, appointments, conferences and meetings.-Manage and coordinate extensive and complex domestic/international travel arrangements.-Prepare business itineraries and business-trip documentation packs.-Manage and submit expense reports.-Answer, screen, and place calls in a professional manner.-Accurately record phone messages and promptly inform attorneys.-Keep legal staff apprised of the status of work and any problems encountered with systems or programs.-Monitor, review and organize, according to priority, all incoming correspondence.-Draft, proofread for accuracy, and release time sheets.-Maintain accurate client and matter lists.-Complete conflict search reports and opening entries.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Practice Assistant","City":"Washington","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-5+ years of law firm experience-Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients-Ability to multi-task and prioritize work in a fast-paced environment-Skilled in comprehending and complying with instructions-Strong written and verbal communication skills-Exceptional organizational skills and diligence in follow-through-Positive and initiative driven approach-Must work well independently, and as part of a team","Skills":"-Supervisory experience","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":48.0000,"SalaryLow":38.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. There are two openings - one will support the IP group and the other will support the... Commercial Litigation & Antitrust Group. As part of a team, the Practice Assistant will provide excellent quality service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite the workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations. Duties include the below:-Plan and coordinate attorneys schedule, appointments, conferences and meetings.-Manage and coordinate extensive and complex domestic/international travel arrangements.-Prepare business itineraries and business-trip documentation packs.-Manage and submit expense reports.-Answer, screen, and place calls in a professional manner.-Accurately record phone messages and promptly inform attorneys.-Keep legal staff apprised of the status of work and any problems encountered with systems or programs.-Monitor, review and organize, according to priority, all incoming correspondence.-Draft, proofread for accuracy, and release time sheets.-Maintain accurate client and matter lists.-Complete conflict search reports and opening entries.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Jul 11, 2025
Mclean, VA
|
Administrative Assistant
|
Contract-to-perm
|
$30 - $37 (hourly estimate)
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Insight Global is looking for a Front Office Assistant sitting fully onsite in McLean, VA supporting a large satellite communications company. This individual will be responsible but not limited... to:Oversee and maintain office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billingOrganize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.Successfully oversee conference room needs and usage to support various meetings and eventsConfidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employeesCreate, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materialsAssist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team membersReview expense authorizations and prepare expense reports on behalf of and for members of the Iridium leadership teamCompensation:$30-37/HRExact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Aug 26, 2024
Irvine, CA
|
Administrative Assistant
|
Perm
|
$70k - $75k (estimate)
{"JobID":376761,"JobType":["Perm"],"EmployerID":null,"Location":{"Latitude":-117.834090909091,"Longitude":33.6951818181818,"Distance":null},"State":"California","Zip":"92614","ReferenceID":"DGO-728757","PostedDate":"\/Date(1724670993000)\/","Description":"Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC \"Know Your Rights\" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Legal Assistant","City":"Irvine","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Responsibilities:- Assist attorneys in preparing for trials, hearings, and depositions- Conduct legal research and gather relevant case information- Draft and proofread legal documents, including pleadings, motions, and briefs- Manage case files, ensuring all documents are organized and up to date- Coordinate and schedule meetings, depositions, and court appearances- Communicate with clients, witnesses, and court personnel as needed- Maintain and update trial calendars and deadlines- Perform administrative tasks such as filing, faxing, and copyingQualifications:- Minimum of 4+ years of experience as a Legal Assistant in civil litigation- Proven trial experience is a must- Excellent written and verbal communication skills- Strong organizational skills and attention to detail- Ability to handle confidential information with discretion","Skills":"Paralegal cert + Degree","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":75000.0000,"SalaryLow":70000.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .