Job Search Results for administrative assistant

We are seeking a Front Desk Administrative Assistant to support daily operations and ensure smooth coordination across campus. This role involves managing front desk activities, facilitating student... More transitions, maintaining attendance records, and providing general administrative support to staff and leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Company OverviewJoin a dynamic and growing Environmental and Engineering Consulting firm based in Greenville, SC. As they expand their portfolio across both private and government sectors, we are... More seeking a motivated and detail-oriented Project Coordinator / Administrative Assistant to support our mission of delivering innovative and sustainable solutions in environmental and engineering services.Position SummaryIn this position, you will play a key role in ensuring smooth day-to-day operations, supporting management, field teams, and maintaining timely communication with clients and stakeholders.Key Responsibilities?Coordinate project schedules and ensure timely responses to clients and internal teams.?Provide clerical and administrative support to management, including document preparation, filing, and data entry.?Assist with scheduling and logistics for on-site projects, ensuring alignment with project timelines and resource availability.?Serve as a liaison between project teams and clients to facilitate clear communication and efficient workflow.?Maintain organized records and assist with reporting and documentation as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services,... More helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules. Primary Responsibilities:?Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments?Maintains discretion and confidentiality ?Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports?Prepare and/or create error free documents and materials in a timely manner for internal/external communications?Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory?Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness ?Work on arranging and coordinating corporate events?Support President and Administration Manager in the company?s Strategic Planning process?Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices?Respond to emails, phone calls, and correspondence in a timely manner?Support the company?s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant partners with departments across the school - including Development,the Business Office, Human Resources, and the Board of Trustees to align efforts withthe President?s priorities,... More streamline communication, and ensure timely completion ofkey initiatives. This role requires a high degree of discretion, initiative, andorganizational skill, as well as the ability to manage sensitive and confidentialinformation with professionalism.As a representative of the President?s Office, the Assistant will often be the first point ofcontact for internal and external stakeholders. This requires a warm, professional, andenthusiastic presence in building and maintaining positive relationships with faculty,staff, students, parents, alumnae, trustees, donors, and the greater community.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Administrative Services Coordinator to support front desk operations, student transitions, attendance tracking, and general administrative tasks. This role also assists with... More communications, admissions, academic logistics, and school-wide coordination.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Administrative Coordinator to support one of our real estate clients in MA. This AC will be calling outbound to current and potential customers for home quotes and... More offers.Responsibilities?Handle inbound and outbound customer calls to provide company information & schedule appointments.?Make up to 40-50 follow-up phone calls daily - (No cold calls).?Utilize company scripts.?Send emails, texts, and handwritten notes to our lead database.?Update customer interaction in CRM to ensure efficient lead management.?Manage Multiple Excel Spreadsheets.?Provide support to Management and the Real Estate Team.?Assist with special projects and tasks as needed.?Keep customer satisfaction levels high by providing accurate information, resolving issues, and mitigating complaints ?Communicate frequent customer suggestions to the team to troubleshoot?Keep track of customer accounts and make updates with new account information as necessary?Utilize scripts to handle difficult customer situations and bring them higher up, if necessary?Create records of customer interactions and follow up to ensure all questions have been answeredWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is looking for an experienced Executive Assistant to provide administrative support to one of their C-Level Executive. As the Executive Assistant you will be part of a team with over 300... More employees and will manage multiple projects and priorities in a fast-paced environment. The right person will enjoy problem solving and bringing common sense solutions to challenges they face. The role will play a critical part in facilitating communications across different teams.? Your role will include producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; gather data and create spreadsheets, presentations and reports on any aspect of operations. We are looking for someone that proactively solves moderately complex problems and interacts with other departments to resolve issues. You will assist in the planning and execution of meetings and events as well as monitor daily meeting schedule and providing pertinent material. You will coordinate Townhall meetings; preparing agendas for meetings; monitoring and/or following up on all action items until completed. You will also prepare all travel (book air, hotel, and ground transportation) and major meeting itineraries, and compiling all pertinent information for planned travel. We are looking for someone that has this experience in an enterprise level company and has a go-getter attitude! This role is required to go onsite in Boca Raton four days a week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring a Mortgage Loan Assistant to join a top Homebuilder and help with various administrative tasks across the branch office. As a Mortgage Loan Assistant, you will work in tandem... More with our Loan Officers, Processors and Branch Leadership to assist and support the various aspects of the loan process. Though you will not perform activities that require Federal or State Mortgage Licenses, you'll play a critical role in enabling the branch to operate more efficiently as a business. Primary Responsibilities-Assist assigned loan officers with loan submissions and document follow upAdministrative copying, scanning, and filing of loan documentation-Gain exposure to the loan process (applications, credit reports, disclosures, transcripts, loan programs, etc.)-Develop marketing materials to promote mortgage services and offeringsThe compensation range for this position is between $40,000 and $52,000 per year.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less