Job Search Results for administrative assistant

Insight Global is looking for an Executive Assistant for a customer in the Detroit area. The Executive Assistant provides a high-level administrative support to the Office of the CFO. The Executive... More Assistant serves as the primary point of contact for internal and external matters pertaining to the CFO. The position also serves as a liaison to the Chief Executive Office and Commission Staff. The Executive Assistant must be creative and enjoy working within a small, financial environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

n this role, you will have the opportunity to provide administrative support to patients, fellow employees and referral sources through the coordination and administration of the front office... More activities *The ideal candidate will have a background in an administrative role with strong computer proficiency, and customer service *Typical responsibilities include scheduling appointments, validating insurance and payment authorization, inputting claims, processing payments, performing account collections, conducting billing research and responding to telephone inquiries *Responsible for patient appointment scheduling *Creation of new patient charts and maintenance of patient records *Scanning and filing patient documents and ensuring complete and accurate information *Managing incoming phone calls *Obtaining insurance authorization *Providing financial counseling for patients and posting over the counter (OTC) payments *Daily document research on an electronic health/medical record systemWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Duties and Responsibilities: Manage day-to-day maintenance and operations of the property. ? Ensure transition of apartment turnovers. This includes oversight of the punch list and acceptance... More process. ? Ensures the timely maintenance of all building operations and systems, including the coordination of preventative maintenance work. ? Ensure that the property passes all surveys. ? Maintains inspection logs for the sprinkler systems, fire extinguishers and other building systems. ? Coordinates with contractors for repair that is outsourced. ? Participates in the interviewing and hiring of maintenance staff. ? Purchases all maintenance supplies and keeps accurate inventory. ? Knowledge of the heating, and water systems in the building. ? In the absence of the custodian assist to sweep, mop, dispose of trash, and during inclement weather remove snow. ? Maintains fresh paint in the interior & exterior of the property Address all work ticket orders to make repairs in apartments. ? Utilizing Yardi to enter requisitions and follow up on purchase orders with vendors. ? Accepts deliveries and provides the packing slips to the administrative assistant. ? Attending the hearings for any violations in the facility. ? Responsible for reporting any emergencies, and concerns to supervisor. ? Participate in supervision, staff meetings, and professional development trainings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Insight Global is looking for an Executive Assistant to join our team in support of a political appointee at the Pentagon in a high visibility DoD technology front... More office. This individual will be responsible for providing management support to this high level SES within the front office and interacting closely with department leadership within the Pentagon. They will help solve complex problems, manage schedules, meetings, policy, travel, and office operations. They will also report on budgets, program status, and help improve internal office processes. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Day-to-Day:A client in the Kansas City area is looking to add an Administrative Assistant to their team. This person will be an administrative assistant to the fleet department. This person will be... More processing paperwork with little direction, finding parts, helping mechanics keep stock in line, having vendor conversations, and assist with filing and sorting. The ideal candidate wouldn't require training and will be able to come in and hit the ground running. The vendors they work with are already set up they just need to know how to process paperwork. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking for 3 Plant Operations Assistants to join a client of ours in South Park Township, PA. In this role, you will be responsible for assisting with the operation of a renewable... More energy plant to ensure safe and efficient energy production. This individual will report to the plant's project manager. The role will begin as a temporary 3 month position, but could potentially convert to a full-time role afterwards based off production. - 2 candidates will work rotating shifts between 8pm-8am, Mon-Sun- 1 candidate will work only weekend shifts between 8am-8pm, Sat-Sun Responsibilities:- Monitor the operation of the plant using a dashboard- Conduct hourly inspections of equipment and systems to identify any malfunctions or abnormalities- Respond promptly to alarms or alerts indicating potential issues with the operation of the plant- Contact the plant's project manager to come troubleshoot any technical problems- Adhere to safety protocols and procedures at all times to ensure a safe working environment- Shut down the plant in the event of a serious malfunction or emergency, following established protocols and procedures- Communicate effectively with other plant operators and supervisors to ensure smooth operations and timely response to issuesAssist the project manager on site with ad-hoc maintenance and administrative tasks We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client in the Nashville, TN area is looking for an Executive Admin to join their team. This resource will be the Admin Assistant for 2 senior/C suite leaders within a large corporation in... More Nashville. This resource will need to have demonstrated relevant experience to come in and oversee scheduling operations, including arranging meetings, webinars, travel, both domestically and internationally, and other engagements while demonstrating strong organizational skills and meticulous attention to detail to multi-task and manage multiple calendars, events, and requests for these 2 leaders. This person will need to possess the capability to provide guidance to leaders regarding weekly meeting agendas, preparatory items, and key meetings they are expected to attend that day or week. This resource may also be tasked with entering expenses on behalf of the team which as a delegate, may include approving expense reports on behalf of senior leaders, provide or coordinate general support to visitors, and manage the needs of the office, such as, supplies, liaising with facilities, etc. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Occupational Summary:The Assistant Director for Building Systems is responsible for planning, coordinating and directing all activities required to operate, maintain and repair the electrical,... More mechanical and plumbing systems in the University facilities. The Assistant Director is responsible for the operation and maintenance of Critical Buildings and Systems to meet the life safety, reliability and efficiency goals by implementing and executing operation, maintenance and reliability best practices. The Assistant Director will report to the Executive Director for Building and Landscape Services and will assist with various administrative and management functions.Overview: * Provide integrated Building Systems services supporting the University campus including classrooms, research laboratories, vivariums, athletic centers, performing arts auditoriums, lecture halls, administration offices, Duke Chapel, housing, auxiliary buildings and parking decks. * Maintain awareness of advancing critical systems technology, innovations in energy efficiency, sustainable design and business practices which impact student and employee productivity, campus efficiency, and external perceptions of the University. * Build a strong working relationship with collective bargaining unit Local 465 leadership and staff to ensure no interruption of service. In conjunction with HR, participate in negotiations, grievance resolution and jurisdictional interpretations. * Participate in developing and implementing the Department's Safety Program that ensures work hazards are identified, appropriate safety procedures are written, and staff are knowledgeable and comply with all program requirements. * Develop and maintain integrated services with Utility and Engineering Services to ensure uninterrupted service to occupants and functions across the campus. * In conjunction with UES, establish and implement an effective program to proactively operate and maintain the high performance buildings and critical systems. * Develop, recommend and implement strategic plans and programs to improve efficiency, heighten performance and ensure the facility meets University regulations, and OSHA health and safety requirements. Building Systems Operation and Maintenance: * Oversee operation, maintenance, repair and service for all Building Systems components for the University campus Buildings * Oversee planning and execution of all work to ensure day-to-day compliance with work processes and key metrics. * Participate in development of supplemental contract maintenance agreements with external service providers to provide specialty services and additional labor in response to work volume changes and deadlines. * Maintain building-wide electrical distribution systems, electrical devices and lighting systems through execution of the Electrical PM (Planned Maintenance) Program, as well as the Equipment Asset Management (EAM) Work Order (WO) system for repairs and other electrical maintenance requests. * Maintain HVAC (heating, ventilating and air conditioning) Systems through execution of the HVAC PM (Planned Maintenance) Program, Equipment Calibration Program, as well as the EAM Work Order (WO) system for filter change-outs, repairs and other HVAC maintenance requests. * Maintain Plumbing Systems through execution of the Plumbing PM (Planned Maintenance) Program, as well as the EAM Work Order (WO) system for water quality testing, repairs and other Plumbing maintenance requests. * Develop new procedures and update existing procedures supporting Department and University Campus strategies. * Regularly evaluate work output for quality, efficiency and timeliness. Identify continuous quality improvement opportunities for each maintenance service area, determine appropriate improvements and implement through change control program. * Investigate and identify equipment, tools and processes that improve operating efficiency and / or workplace safety. * Provide technical guidance to maintenance engineers, managers, supervisors and project managers. * Provide career development and performance management guidance for technical staff.New Construction and Renovation Projects: * Oversee Capital Project Coordinators to assure quality assurance and quality control of construction projects at the University. * Provide recommendations of key areas which impact the long-term operation and maintenance of buildings. * Assure that owner's project requirements for internal environmental conditions are being defined for each project and agrees with the design intent of a project. * Support OPM project teams during pre-construction planning activities as well as during construction of projects which expand the University infrastructure and facilities. This may include drafting technical requirements and specifications, as well as reviewing architectural, engineering and construction submittals. * Ensure all Office of Project Management (OPM) Capital Projects are turned over to Facility teams in an operational state including required turnover documentation and any staff training. Additional Job Functions: * Participate in establishing overall strategic vision and direction for Department Leadership Team. Provide guidance and coach leaders to develop high-performing work teams within own functional areas. * Represent Department on Building Systems services to the University. Periodically seek one-on-one feedback from stakeholders on Building Systems performance against expectations. * Utilize knowledge and communication skills to influence the thinking of or gain acceptance of others in sensitive situations. * Direct and control Building Systems services through Supervisors and Planners with overall responsibility for the performance of those assigned areas. * Lead and / or participate in University committees. * Participate in establishing requirements for Department professional growth and development. Participate in skills gap analysis and develop and implement applicable training programs based on the level of skills and experience needed. * Exercise judgment within broadly defined practices and policies in selecting appropriate methods, techniques and evaluation criteria for obtaining desired results. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client/employer in Arlington, TN is looking for a HR Business Partner to joint their multi-billion dollar venture. The HR Business Partner will be reporting to the Head of Human Resources of this... More venture and act as an executive administrator, as well as, a HR partner with all needs. Day to day duties will include administrative duties like scheduling travel through their concur system (both domestic and international) , maintaining calendars, gathering and coordinating data and meeting materials prior to scheduled meetings, and taking notes during high priority meetings. Other HR functions will include organizational design, and strategic planning for anything the director may need, creating reports, making graphs, and holding some eveluations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less