Job Search Results for administrative assistant

Under the direction of the Sustainability Director, this role involves administrative tasks and managing calendars for the Sustainability Program Office. Maintaining strong, positive connections with... More support departments across multiple departments. Please note, this is a contract position.Excellent knowledge of office management systems and proceduresExcellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.Possesses the ability to manage multiple changing priorities.Must be able to take direction and work effectively both alone and collaboratively with others.Demonstrated ability to independently seek out and obtain information.Demonstrated ability to exercise good judgement and use discretion in confidential situations.Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.Exhibits a professional approach to work including a sense of responsibility for assigned duties.Prepares and manages accurate file systems in a manner that is consistent with standard office practice.Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.Demonstrated ability and interest in learning new software programs as required.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $40 - $45We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An Insight Global client is currently seeking a Legal Practice Assistant to join their growing team. This role offers the opportunity for motivated individuals to join an innovative and collaborative... More team focused on providing the highest quality of support to the firm's attorneys.Prepare legal documents such as pleadings, discovery, briefs, petitions, etc. Complete state and federal court filings and e-filings Monitor and maintain attorney(s) case dockets Compose correspondence, reports, memoranda Create and edit documents, memos, presentations, and spreadsheets Maintain calendar and contact management Coordinate domestic and international travel arrangements Track, organize, and process expense reports, reimbursements and check requests using Chrome River Review and organize documents and electronic files Open new clients and matters following New Business Intake procedures and prepare conflict of interest forms Assist lawyers with marketing and business development needs Schedule and organize onsite and offsite meetings, conference, speaking engagements,client proposals, and events Provide support and accompany team members during trials, including travel as requiredCompensation: $85,000-$115,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in... More calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the entire Finance org and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as finance - with a desire for learning the in's and out's of the executive's org chart and the many functions of their team of over 1,500 employees in order to know how to support their initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of Insight Global's clients is looking to hire for an Assistant Property Manager to help run daily operations at a large portfolio, including 120,000 square feet of commercial space, 200+... More residential apartment units and retail in Charlottesville, VA. This will be an onsite role, 9AM - 5PM Monday - Friday. This individual will be support the Property Manager with daily administrative functions including leasing activities, tenant communication, apartment inspections, access control/security and vendor management.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Surety Contract Underwriting Support Assistant for a centralized billing role. The primary responsibility for this person will be to process and bill contract bonds for... More all applicable contract bonds company-wide. This includes direct support to company-wide Underwriters and Branch Underwriting Assistants, invoice bonds, maintain and set up bond files in internal system, closing bond files, and pulling credit reports as necessary. The Underwriting Support Assistant is a team position working closely with other Underwriting Assistants, Contract Underwriters and Home Office. This position requires a person with great attention to detail, the ability to complete tasks and assignments in a high-volume work environment. Customer service for internal customers and team player attitude are musts.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An Insight Global global law firm client is currently seeking a Legal Practice Assistant to join their growing team in Atlanta, GA.Key Responsibilities: *Interface and establish ongoing... More positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship. *Manage and maintain lawyers' busy schedules and calendars. *Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials. *Maintain lawyers' contacts in Outlook and BD Hub with accurate contact information and notes. *Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day). *Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested. *Assist lawyers with Marketing and Business Development functions including preparing materials for use in meetings, pitches, and proposals. *Undertake internet research for lawyers' business development as directed by lawyer(s). *Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers' billable hours, create reports and maintain records. *Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.Base Compensation: $80,000-$95,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An Insight Global client is currently seeking a Legal Practice Assistant to join their growing team. This role offers the opportunity for motivated individuals to join an innovative and collaborative... More team focused on providing the highest quality of support to the firm's attorneys. Key Responsibilities: Prepare legal documents such as pleadings, discovery, briefs, petitions, etc. Complete state and federal court filings and e-filings Monitor and maintain attorney(s) case dockets Compose correspondence, reports, memoranda Create and edit documents, memos, presentations, and spreadsheets Maintain calendar and contact management Coordinate domestic and international travel arrangements Track, organize, and process expense reports, reimbursements and check requests using Chrome River Review and organize documents and electronic files Open new clients and matters following New Business Intake procedures and prepare conflict of interest forms Assist lawyers with marketing and business development needs Schedule and organize onsite and offsite meetings, conference, speaking engagements,client proposals, and events Provide support and accompany team members during trials, including travel as requiredCompensation: $85,000-$115,000We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

*Each doctor has a nurse and MA working with them -- very collaborative and supportive environment. *At least 15-20 patients a day *Responsible for all chart prep with help of APP or other... More nurses *Escorts patients to and from exam rooms, physician offices, and treatment room as appropriate. *Records patient data prior to each physician visit, including but not limited to, vital signs, height, weight, allergies, and medication changes. *Obtains all necessary patient records as required by physician prior to treatment or procedures. *Prepares and stocks exam/treatment rooms and orders supplies as needed. *Assists physicians with exams and procedures as requested. *Administers subcutaneous and intramuscular injections, as delegated by RN or physician. *Maintains all exam/treatment room disinfection protocols. *Answers patient telephone calls for referral to physician or nurse/pharmacist. *Phones in prescriptions and makes other patient calls as directed by physicians and RN. *Informs physician of patient reschedules and no shows. *Performs other administrative duties, i.e. typing, filing faxing, chart preparation, reception, etc, as requested by supervisor or physician. *May enter orders under a provider's direction and supervision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

*7 Med Oncs and 7 Mas working alongside them *Each doctor has a nurse and MA working with them -- very collaborative and supportive environment. *18-25 patients a day *Responsible for all... More chart prep with help of APP or other nurses *Escorts patients to and from exam rooms, physician offices, and treatment room as appropriate. *Records patient data prior to each physician visit, including but not limited to, vital signs, height, weight, allergies, and medication changes. *Obtains all necessary patient records as required by physician prior to treatment or procedures. *Prepares and stocks exam/treatment rooms and orders supplies as needed. *Assists physicians with exams and procedures as requested. *Administers subcutaneous and intramuscular injections, as delegated by RN or physician. *Maintains all exam/treatment room disinfection protocols. *Answers patient telephone calls for referral to physician or nurse/pharmacist. *Phones in prescriptions and makes other patient calls as directed by physicians and RN. *Informs physician of patient reschedules and no shows. *Performs other administrative duties, i.e. typing, filing faxing, chart preparation, reception, etc, as requested by supervisor or physician. *May enter orders under a provider's direction and supervision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less