Job Search Results for administrative assistant

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant for a direct hire role. This client has been operating out of the United... More Kingdom for the last 5 years supporting a single family and their estate, but the company has recently branched out and opened a US based office. This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.The successful Executive Assistant will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. The Executive Assistant will provide high-level administrative support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As our clients partners to promote renewable energy sources with home owners who are going solar or using electric cars, customers need to submit an application to our client for the energy they are... More creating to be stored to the electric grid. Our team is responsible for the processing these applications for home and small business owners. On a day to day they will be responsible for performing all/some of the below tasks: *Reference number creation of new projects *Sending out invoices to customers *Processing applications: reviewing application, building permits and other equipment documentation, ensuring applications are accurate, detecting issues and correctly submitting defects or passing along to engineering review if applications are accurate. *Respond to customer follow up emails related to defect follow up, project status, etc. *Analyzing issues with projects and utilize problem solving skills to determine best action to be taken and move project forward *Print and send out notice of project completion to be mailed to customers. *Help develop documentation such as job aides, process flow charts, etc. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Assistant who will play a vital role in supporting a corporate leader by managing a wide range of administrative tasks with professionalism and discretion.... More Daily responsibilities include maintaining calendars, coordinating site visits, arranging travel, and processing expense reports. You will prepare and distribute executive correspondence, revise and review operational documents such as reports, presentations, and contracts, and ensure timely communication across departments. You will also organize meetings and conferences?both on-site and off-site?handling logistics such as hotel bookings, itineraries, and meal planning. Additional responsibilities include, maintaining an efficient filing system, and upholding strict confidentiality while providing priority updates to the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant to join a cutting edge Pharmaceutical/Biotechnology start up in the Purchase NY area. This EA will be a highly organized, proactive, and... More detail-oriented person to support our executive leadership team. This role provides high-level administrative and operational support, serving as a key partner to ensure senior leadership can focus on strategic priorities. The ideal candidate is a problem-solver who can work autonomously, manage priorities in a fast-paced environment, handle sensitive/confidential information, and maintain excellent communication with internal and external stakeholders.RESPONSIBILITIES-Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer, and Chief Financial Officer including scheduling meetings, appointments, and conflicts; prioritize and optimize time.-Manage travel budget and coordinate domestic and international travel arrangements (flights, lodging, ground transport, itineraries), prepare expense reports, ensure cost-effectiveness. -Review and edit correspondence, reports, presentations, Board of Directors materials, investor materials, and internal documents.-Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory). May take minutes, track action items and ensure timely completion.-Manage the relationship between Cognition and our external IT vendor to include onboarding and offboarding employees. -Act as point of contact between executives and internal teams, external partners, investors, vendors, legal, regulatory bodies. Filter and route communications; escalate issues when appropriate.-Maintain document management systems (both electronic and physical), ensure confidentiality and compliance with retention policies.-Support governance / board requirements: scheduling board / shareholder meetings, maintaining board books, agendas, minutes, following regulatory or disclosure obligations as needed.-Oversee or coordinate aspects of office operations such as ordering supplies.-Facilitate internal communications / operational efficiency: helping to streamline workflows, improving processes, anticipating needs of executive leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is currently hiring a highly organized and polished Executive Personal Assistant to provide comprehensive support to a very successful Lead Financial Advisor. This role requires... More managing both professional and personal priorities seamlessly, ensuring operational excellence across multiple locations. The ideal candidate will be proactive, resourceful, and capable of handling confidential information with discretion. The responsibilities of this role include but are not limited to:-Calendar & Schedule Management: Coordinate personal and professional appointments, meetings, and events.-Travel Coordination: Book and manage travel arrangements using Concur.-Project Management: Oversee projects and ensure timely completion.-Confidential Information Handling: Maintain strict confidentiality in all matters.-Lifestyle Management: -Coordinate with external vendors and service providers -Support property-related activities and upkeep. -Facilitate maintenance of vehicles and other assets.-Operational Readiness: Ensure smooth functioning of office and property logistics.-Financial & Personal Matters: Assist with tasks related to both business and personal life.The annual salary for this position is $125,000.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day-To-Day: Insight Global is hiring for a Clinical Administrative Assistant to join a client in Glendale Heights, Chicago. This candidate will execute effective scheduling, consenting, and... More recordkeeping strategies to ensure that we meet the requirements for the Clinical Trials being performed. Case study details to be disclosed during a phone call.Essential Duties and Responsibilities: ?Enters study participant data into Clinical Trial Management Software (CTMS).?Monitors participant schedule provided by our Clinical Recruiting Partner for changes, proactively communicates changes to Study Management, and reflects changes in the CTMS. ?Prepares and organizes study paperwork to ensure smooth check-in/out of study participants.?Scans and files completed study paperwork into the CTMS.?Assigns participant pay cards in the CTMS.?Greets participants and manages the visitor logbook.?Other duties as assigned.Potential Duties and Responsibilities: ?Prepares and distributes study recruiting materials across social media platforms and other high-traffic areas.?Pre-screens potential study participants and sets up screening appointments for qualified applicants.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less