Job Search Results for administrative assistant

Insight Global is seeking an Executive Assistant to join a cutting edge Pharmaceutical/Biotechnology start up in the Purchase NY area. This EA will be a highly organized, proactive, and... More detail-oriented person to support our executive leadership team. This role provides high-level administrative and operational support, serving as a key partner to ensure senior leadership can focus on strategic priorities. The ideal candidate is a problem-solver who can work autonomously, manage priorities in a fast-paced environment, handle sensitive/confidential information, and maintain excellent communication with internal and external stakeholders.RESPONSIBILITIES-Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer, and Chief Financial Officer including scheduling meetings, appointments, and conflicts; prioritize and optimize time.-Manage travel budget and coordinate domestic and international travel arrangements (flights, lodging, ground transport, itineraries), prepare expense reports, ensure cost-effectiveness. -Review and edit correspondence, reports, presentations, Board of Directors materials, investor materials, and internal documents.-Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory). May take minutes, track action items and ensure timely completion.-Manage the relationship between Cognition and our external IT vendor to include onboarding and offboarding employees. -Act as point of contact between executives and internal teams, external partners, investors, vendors, legal, regulatory bodies. Filter and route communications; escalate issues when appropriate.-Maintain document management systems (both electronic and physical), ensure confidentiality and compliance with retention policies.-Support governance / board requirements: scheduling board / shareholder meetings, maintaining board books, agendas, minutes, following regulatory or disclosure obligations as needed.-Oversee or coordinate aspects of office operations such as ordering supplies.-Facilitate internal communications / operational efficiency: helping to streamline workflows, improving processes, anticipating needs of executive leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant will be helping around the site with various ad hoc tasks and will be training to take on more operational roles.?Ability to write simple programs for short run parts using sketches,... More blueprints or shop drawings, or with supervisory approval, edit existing programs to expedite jobs and improve work quality?Calculate and layout reference points, angles, and other dimensions from sketches, blueprints, or shop drawings using shop mathematics, including geometry and trigonometry?Plan operational sequences, determine method of holding work, and select parts required in conformance with exact tolerances as dictated by drawings, sketches, or other authorizing documentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A Client of Insight Global is seeking a Practice Assistant?to join their team in Newport Beach, California.?This is an exciting opportunity to work in a dynamic and fast-paced environment and... More contribute to the growth and success of the company. The position will be responsible for?providing high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Legal Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a personal assistant that provides high-level executive and personal support to a CEO across both professional and household domains. The position is best suited... More to a polished, service-minded professional who exercises excellent judgment, maintains strict confidentiality, and thrives in a fast-paced, high-expectation environment. The ideal candidate is a proactive problem-solver who anticipates needs, manages complex priorities with ease, and brings exceptional organization, communication, and professionalism to every interaction.Day-to-Day ResponsibilitiesExecutive SupportProvide direct, high-level administrative support to the CEO, with occasional support to other members of the executive leadership team.Manage complex, multilayered calendars with frequent changes, competing priorities, and regular travel.Prepare, edit, and refine correspondence, presentations, reports, and other documents with a high degree of accuracy and polish.Screen, prioritize, and route emails, calls, and other communications on behalf of the CEO, ensuring timely follow-up.Coordinate domestic and international travel, including detailed itineraries, reservations, and logistics.Support participation in industry conferences, speaking engagements, and other strategic events.Personal and Household SupportHandle personal errands, appointments, reservations, and general lifestyle coordination.Integrate and manage the CEO?s personal calendar in alignment with professional commitments.Partner with household staff to ensure cohesive coordination of schedules and responsibilities.Coordinate special occasions, personal travel, family calendars, and gifting.Act as a trusted liaison on sensitive personal matters requiring discretion.Assist with household vendor coordination, scheduling, and oversight as needed.Event and Project SupportSupport planning and execution of high-profile events, including logistics, vendor management, and on-site coordination.Assist with corporate functions, client engagements, and team-building activities.Conduct research and handle special projects that span both business and personal priorities.Maintain organized digital and physical filing systems for personal and corporate records.Communication and LiaisonRepresent the CEO with professionalism, tact, and polish in all internal and external interactions.Serve as a primary point of contact between the executive office and key stakeholders.Maintain awareness of ongoing priorities and ensure seamless coordination across all areas of responsibility.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Admin Assistant to support our Loan Executive in managing day-to-day operations and strategic priorities. This role is critical for keeping the... More executive on task, managing communications, and ensuring smooth coordination across teams during branch acquisitions and onboarding.Administrative & Executive Support?Manage and organize the inbox daily, prioritizing messages and ensuring timely responses.?Ensure Val responds to emails daily; draft or send responses on her behalf when appropriate.?Manage Val?s calendar, schedule meetings, and coordinate appointments.?Payroll - Approve weekly timecards, invoices and owner's weekly closings.Operational Support?Assist with onboarding tasks, including adding new Branch Managers/Loan Officers and updating start dates.?Support scheduling of live file training sessions for new and existing team members.?Oversee and maintain the Unassigned Loans Board to ensure accurate and up-to-date loan workflow tracking.?Help create and maintain the Loan Care Checklist to support consistent client service and file quality.?Assist with various departmental projects as needed.Reporting & Data Management?Compile reports and track key performance indicators (KPIs) for quarterly team meetings.?Utilize Excel or AI-based tools to streamline reporting, data organization, and operational efficiency.This is a fully onsite position in San Diego.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a compassionate and dedicated Medical Assistant to join our client at a primary care clinic in Richardson, TX. The ideal candidate will have a passion for working with... More elderly patients and providing high-quality care. This role involves assisting healthcare providers with patient care, administrative tasks, and ensuring a smooth workflow within the clinic. The ideal candidate is able to act calmly in emergency situations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

nsight Global is looking for a Front Office Assistant sitting fully onsite in McLean, VA supporting a large satellite communications company. This individual will be responsible but not limited... More to:Oversee and maintain office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billingOrganize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.Successfully oversee conference room needs and usage to support various meetings and eventsConfidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employeesCreate, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materialsAssist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team membersReview expense authorizations and prepare expense reports on behalf of and for members of the Iridium leadership teamCompensation:$30-37/HRExact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant for a direct hire role. This client has been operating out of the United... More Kingdom for the last 5 years supporting a single family and their estate, but the company has recently branched out and opened a US based office. This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.The successful Executive Assistant will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. The Executive Assistant will provide high-level administrative support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less