Job Search Results for administrative assistant

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Financial Services Support AssociateJob SummaryWe are seeking a highly organized and detail-oriented Financial Services Support Associate to provide critical support to financial professionals. This... More role ensures seamless execution of business development, operational processes, group benefits enrollments, and office management functions. The ideal candidate is proactive, customer-focused, and adept at handling confidential client information with professionalism and discretion.---Key ResponsibilitiesClient Service & Administrative Support? Serve as a primary point of contact for clients, addressing inquiries and facilitating communication between advisors and clients.? Manage client data, schedule review meetings, and prepare necessary documentation for appointments.? Maintain and document client interactions in the client management system.? Process and follow up with clients regarding service requests.---New & Existing Business Processing? Prepare and submit applications for new business, ensuring completeness and accuracy.? Track and follow up on submitted business to ensure timely processing.? Assist with data input, underwriting coordination, and documentation preparation.? Ensure compliance requirements for product-specific applications.? Manage and reorder forms, digital onboarding materials, and marketing assets as needed.? Support Group Benefit enrollment and renewal periods.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical... More functions. A typical administrative assistant acts as information and communication managers for an office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level... More administrative, billing, and operational support to attorneys in a transactional-focused practice.Responsibilities:?Manage complex calendars, schedule meetings, and coordinate travel arrangements?Draft professional correspondence, memoranda, and documents?Prepare, review, and process client invoices in alignment with firm policies and client guidelines?Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles?Manage client/matter intake processes, conflicts checks, and engagement letter execution?Maintain case management records, deal team lists, and CRM data?Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience?Coordinate onboarding of new attorneys and support cross office project work?Reserve conference rooms and arrange catering as needed?Proactively monitor deadlines, anticipate needs, and identify potential risksThis is a full-time position based in Palo Alto, CA, requiring five days onsite with some flexibility.Compensation$110,000-$120,000 base salary Exact compensation may vary based on several factors, including skills, experience level, geographic location, education, and internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Freedom Financial Partners is hiring an Administrative Assistant to support Financial Advisors with client service, marketing and administrative support in a growing practice. This role is ideal for... More someone who enjoys meaningful client work, variety in their day, and learning new skills with a supportive team.What you?ll do (with support + training)? Support client service and planning work by preparing materials and helping with follow-ups.? Communicate with clients by phone and email in a professional, friendly manner (comfort on the phone is important; we?ll help you ramp up)? Help keep client documentation accurate, organized, and consistent within established compliance-sensitive processes.? Assist with marketing efforts (content development, social media, and coordination for events/webinars).? Take ownership of administrative tasks and special projects to keep the office running smoothly.Will be reporting to 3 executives Compensation - $37,440We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position Overview:We are seeking an Administrative Claims Contractor to support the Mechanical Claims Department. This role is primarily responsible for handling inbound documentation, maintaining... More accurate claim records, and assisting with document collection to ensure claims are processed efficiently and timely.Key Responsibilities:Process incoming mail from lenders and other external partiesEnter and maintain documentation within the claims systemMake outbound calls to lenders and related parties to request and obtain required documentsEnsure all necessary documentation is received and properly logged so claims can be reviewed and processedSupport the Mechanical Claims team with general administrative tasks as neededWork Schedule & Location:Onsite 4 days per week to manage and process incoming physical mailStandard business hours: 8:00 AM ? 4:30 PM, with a 30-minute lunch breakPay Rate - 17/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative coordinator for a client in the Orlando area. This person will be assisting a c-suite level executive on a day to day basis. The tasks that come with... More that are: managing the calendar, scheduling meetings with other executives, and collaborating with other administrative coordinators within the vertical. This will be fully onsite Monday-Friday, 8am-5pm.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant to sit onsite in Exton, PA that will join one of our software engineering clients. The Executive Assistant will be supporting a VP and will be... More responsible for maintaining calendars, planning and organizing business meetings, coordinating travel, managing expense reports, and assisting with all other related administrative duties. Responsibilities ? ?Maintaining daily calendars and owning the end-to-end scheduling process for the VP/General Manager and leadership team, ensuring efficient time management and prioritization of meetings. ?Planning and organizing business meetings, department events, and offsites, including overseeing logistics and on-site support to ensure seamless execution. ?Coordinating complex domestic and international travel arrangements, including itineraries, accommodations, and travel documents. ?Managing and administering expense reporting?processing invoices and reconciling departmental budgets with accuracy and timeliness. ?Organizing and maintaining departmental files, supplies, and documentation for easy access and compliance. ?Assisting with the preparation of correspondence, reports, manuals, and presentations for business leaders, ensuring high-quality deliverables. ?Serving as a point of contact for internal and external stakeholders, demonstrating professionalism and a solutions-oriented approach. ?Performing other duties as assigned to support the evolving needs of the leadership team and department.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less