Job Search Results for administrative assistant

?The purpose of this role is to perform tactical and strategic administrative support for the CEO and includes a variety of administrative and general office tasks that support the CEO. ... More Additionally, this role works collaboratively with other Executive Assistants in providing general and backup administrative support to other Executives. In this role, the Executive Assistant will serve as a true ?right hand? to the CEO, partnering with them to manage shifting priorities and ensure seamless coordination of their business responsibilities.?We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Coordinator for a leading pharma client in Westchester County, NY. This individual will support conference center operations by managing room bookings,... More coordinating approvals, and ensuring seamless meeting setups. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, customer-facing environment. They will work closely with internal teams, facilities staff, and end users to ensure all meetings are properly scheduled, configured, and executed to a high standard. This is an ongoing contract position, onsite in Tarrytown, and has a pay range of 25-35$/hr.Day-to-Day:? Coordinate conference room bookings, approvals, and scheduling? Manage room setups by working with Facilities Aides? Partner with AV teams to ensure proper meeting configurations? Maintain and update events calendar and room schedules? Submit and manage TRIRIGA tickets? Communicate with end users to ensure meetings are set up successfully? Support Workplace Services team with administrative tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to Day: A government client in Raleigh, NC is looking for an Administrative Specialist to join their team. Responsibilities include:?This position will assist in preparing, editing and managing... More documents, reports, and presentations. ?Maintain and organize office files and records. ?Respond to inquiries via email, telephone, or in-person. Coordinate communication between leadership and other departments. ?Schedule and coordinate meetings, appointments, and travel arrangements. ?Take minutes during meetings when needed. ?Provide administrative support to all staff within the organization. ?Maintain office supplies and equipment. Accounting responsibilities to be assigned. ?Process and distribute incoming and outgoing mail. Assist with special projects and research as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A global leader in vertical transportation equipment is seeking a Field Branch Administrative Coordinator to support a high-visibility operations team during a critical transition period of their ERP... More system. This role is urgently open (ASAP) and plays a central role in keeping field operations, service, and repair running smoothly across a fast-paced branch environment.You will sit within a 30-person office while directly supporting a smaller, tight-knit operations team (~6 people) including a Branch Manager, Sales Rep, and Field Superintendents. This individual acts as the hub for administrative coordination across service, dispatch, construction, and field teams - requiring strong ownership and the ability to push processes forward. All communication is 100% internal (no angry customers)Core responsibilities include:? Managing purchase orders, invoices, and vendor coordination; tracking spend and resolving discrepancies? Supporting contract processing, billing, and system updates in partnership with sales reps? Overseeing certified payroll workflows (entered by supers, approved and audited by you for accuracy)? Coordinating field operations logistics: scheduling, inspections, permits, violations tracking? Handling HR/payroll admin: onboarding/offboarding, union-related processes, drug testing coordination? Acting as the central point of communication for internal stakeholders across operations and sales? Supporting vehicle management, safety equipment, and field readiness? Managing general office operations (supplies, reception, vendors, facilities)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support executive leadership and local functional teams for a large corporate client. This individual will provide administrative, clerical,... More and logistical support across scheduling, meeting coordination, event planning, and office operations.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is a top food safety solutions customer committed to keeping companies and their customers safe from food borne illnesses. They have just opened a brand new facility in Lutz, FL just... More outside of Tampa are are looking for an Administrative Specialist to help support their team. Responsibilities:- Order Processing & Order Management- Tracking Customer Orders and Communicating Updates- Ordering Limited Products from Vendors (PVS, Aquaphoenix, Prominent, etc)- Inventory/Spreadsheet Management- COA Transcription (Changing COA?s from Vendors to Xgenex Template)- Creating & Sending Customer Invoices- Customer Support Related to Orders, Sending Documents to Customers- Updating Documents (Letters of Guarantee, Certificates, Allergen Statement, GMP Statement, OMRI, Kosher, Halal, etc)- Sending Updated Documents to Customers Automatically (i.e. Sending Updated Kosher Certificate to all Kosher Customers in January)- Responding to Customer Requests (3rd Party Audit Inquiries, COI Inquiries, SDS Requests, etc)- Managing Database of Xgenex Documents to Ensure they are Current- Administrative Duties as Needed (Filing, Records Keeping, Data Entry, etc)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Seeking a polished, senior Executive Assistant to directly support the COO. This person will act as a true right-hand?owning high-level administrative operations, preparing executive materials, and... More interfacing with a Board of Directors. This role requires extreme attention to detail, strong writing skills, and the ability to anticipate needs in a fast-paced, high-visibility environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeing an Administrative Supervisor to sit in Frederick, MD. This individual will be responsible for supervising and supporting a technical engineering team of 8-12 people. They will... More coordinate schedules for multiple teams and track KPI's to monitor team performance to ensure goals are met. Additionally, they will oversee day to day operations which include approvals, reporting and resource allocation. The ideal candidate will have strong communication skills, strong experience with Deltek and must be a solutions based thinker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Strong organizational skills with attention to detail ?Ability to be flexible and adaptable in a variety of situations?Welcome Visitors by greeting them, in person or on the phone ?Communicating in... More a positive and effective manner with staff, vendors, subcontractors, and visitors ?Proficiency in the use of office technology & software (CMiC, SharePoint, Microsoft Teams, Microsoft Office Suite, Adobe, etc.)?Answer all phone calls and transfer appropriately for assigned projects?Keep updated all Baltimore?Distribute all incoming mail/packages and prepare all outgoing mail, coordinate with UPS or FedEx for pickups?Check the office voicemail and fax inbox ?Assist with conference and huddle room scheduling?Maintain office breakroom?Ensure that common areas are organized and operational; front desk area, conference rooms, copy/kitchen areas and the I.T. Room ?Keep office supplies stocked - taking inventory/ordering supplies ?Assist with general office invoices including coding and processing?Timecard entry in payroll system via CMiC?Assist with coordination of office charitable efforts, maintaining schedule, notifying volunteers, coordinating with venuesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less