Job Search Results for administrative assistant

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are currently seeking an Administrative Supervisor for a direct hire opportunity in Georgetown Kentucky. This Supervisor will have four Admins reporting directly to them in this role. The team is... More responsible for being the conduit between the sales group and warehouse operations team and handles administrative tasks such as creating orders for the warehouse based on sales requests, creating custom labels, tracking first in first out for the warehouse, paperwork for both inbound and outbound material, handling logistics paperwork, working in both the ERP (JD Edwards) And WMS (Blue Yander), etc. Ideally, we are seeking someone who is self-motivated, a proactive communicator, organized, works well cross-functionally with other teams, and is looking to grow long term within the organization. Having a background within the supply chain industry supporting B2B needs would be beneficial but not required. This role will require to work onsite Monday-Friday 8am-5pm and has a salary range between 65-72k.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is looking for an experienced Executive Assistant to provide administrative support a VP Level manager. As the Executive Assistant you will be part of a team with over 300 employees and... More will manage multiple projects and priorities in a fast-paced environment. The right person will enjoy problem solving and bringing common sense solutions to challenges they face. The role will play a critical part in facilitating communications across different teams.? Your role will include producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; gather data and create spreadsheets, presentations and reports on any aspect of operations. We are looking for someone that proactively solves moderately complex problems and interacts with other departments to resolve issues. You will assist in the planning and execution of meetings and events as well as monitor daily meeting schedule and providing pertinent material. You will coordinate Townhall meetings; preparing agendas for meetings; monitoring and/or following up on all action items until completed. You will also prepare all travel (book air, hotel, and ground transportation) and major meeting itineraries, and compiling all pertinent information for planned travel. We are looking for someone that has this experience in an enterprise level company and has a go-getter attitude! This role is required to go onsite in Boca Raton four days a week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services,... More helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.Primary Responsibilities:- Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments- Maintains discretion and confidentiality- Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports- Prepare and/or create error free documents and materials in a timely manner for internal/external communications- Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory- Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness- Work on arranging and coordinating corporate events- Support President and Administration Manager in the company?s Strategic Planning process- Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices- Respond to emails, phone calls, and correspondence in a timely manner- Support the company?s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A Canadian Law Firm is seeking a Legal Assistant to join their Litigation team. This is a full-time, permanent position and is ideal for individuals eager for growth and success. The candidate should... More have litigation experience, exceptional organizational skills and excellent attention to detail.What they'll be doing:setting court dates and communicating with registries;arranging court and tribunal filings and applications;preparing and drafting various correspondence;maintaining an efficient file management and bring forward system;maintaining full calendar and email management for two busy lawyers;liaising with legal assistants, paralegals, other lawyers and clients on file progress; andgeneral administrative duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global's is looking to hire an Executive Assistant to support 5 different VPs. This person will have a wide range of executive assistant responsibilities, which range from heavy... More calendar management, travel (including international travel), expense reports, and assistance with presentations. You will collaborate with other executive assistants to coordinate meetings and deliverables for senior executive leaders.$18/hr to $21/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one ofemployment, including options for medical, dental, and vision insurance. Eligibility to enroll inthe 401(k) retirement plan begins after 90 days of employment. Additionally, employees in thisrole will have access to paid sick leave and other paid time off benefits as required under theapplicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A top Oil & Gas customer in Louisville, KY is seeking an Admin Assistant to join their laboratory team. This individual will spend majority of their time working on tasks such as billing out... More paperwork for truck drivers, creating labels for sample jars, and running calibration checks on lab equipment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting a C-Suite executive of an international department. He/She must have strong... More experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the International Department and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as international business.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As our clients partners to promote renewable energy sources with home owners who are going solar or using electric cars, customers need to submit an application to our client for the energy they are... More creating to be stored to the electric grid. Our team is responsible for the processing these applications for home and small business owners. On a day to day they will be responsible for performing all/some of the below tasks: *Reference number creation of new projects *Sending out invoices to customers *Processing applications: reviewing application, building permits and other equipment documentation, ensuring applications are accurate, detecting issues and correctly submitting defects or passing along to engineering review if applications are accurate. *Respond to customer follow up emails related to defect follow up, project status, etc. *Analyzing issues with projects and utilize problem solving skills to determine best action to be taken and move project forward *Print and send out notice of project completion to be mailed to customers. *Help develop documentation such as job aides, process flow charts, etc. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less