Job Search Results for administrative assistant

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is seeking a detail-oriented Administrative Assistant to work fully onsite in Middle River, MD. This individual will play a key role in supporting payroll operations by... More collecting and entering timesheet data every Monday morning. Additional responsibilities include tracking and recording overtime using Excel, managing lost time edits, and utilizing SAP as the enterprise resource planning (ERP) system.$20/hr to $22/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global's client is a fast-paced, busy civil litigation firm based in SF. We are looking for an experienced, highly organized legal assistant supporting 3-4 attorneys for their team.Candidate... More should be proficient, efficient, and well-versed with various applications, including but not limited to, advanced MS Word/ Outlook/ Excel/ Access/ PowerPoint skills with TOCs/TOAs in native WORD and Thomson Reuters Drafting Assistant; including; Legal Solutions/ iManage/ CompuLaw/ NextCloud, cloud-based DMS applications, as well as (Windows 11 Pro); DocuSign/Dropbox; and Adobe Acrobat Pro/OCR/ software with advanced features, i.e. bates-stamped/redaction/searchable/bookmark/reduced-sizing/page-numbering/e-sign, etc.Candidate will be required to proofread, format, and assemble legal documents, including but not limited to, pleadings, contracts, legal memoranda, reports, letter opinions, briefs, court statements, and forms. Candidate will produce a variety of correspondence, reports, memoranda, discovery shells, and other documents. Prepare for e-filings/e-servings, in FederalState courts, using NextGenPACER, File&Serve Xpress, One Legal, etc. Prepare and execute TOCs/TOAs via MS Word/Best Authority/Westlaw Drafting Assistant for MPAs, per local rules. Prepare PDF documents by redacting, bates-stamping, editing, importing e-signature stamps, compressing/reducing size, and bookmarking via zip folders, and links in Dropbox, OneDrive, NextCloud, etc. Calendar hearings via court call/courts Zoom links; scheduling depositions, scheduling court reporters/translators; subpoenas for medical/ employment records. Saving/updating/drafting master captionproof of service in the firms DMS. Pulling documents from various court dockets. Creating discovery shells (both responsive and propounding).Assistant will assume responsibility for general secretarial assistance, including, but not limited to, reviewing and routing incoming correspondence and other legal materials, making appointments, screening and routing telephone calls, making reservations for meetings, making copies, and compiling complex documentation.Must be familiar with civil procedure and office procedures.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a part-time Financial Advisor Assistant for a contract to possible perm job opportunity to sit remotely in the state of New York preferred. This resource will be expected to... More work 20-25 hours a week, and be available for a call or email from the financial advisor Monday-Friday. Experienced in Financial Services industry, supporting seasoned Financial Advisor. Solely responsible for all administrative duties.-Experienced with securities, life insurance, annuities and Compliance, and all related terminology.-Assisting to ensure compliance with Financial Regulations-Upkeep of licensing, renewals & CE requirements-Assistance with scheduling & confirming client appointments-Assist with client prospecting and familiarity with tools like LinkedIn, Sales Navigator. Marketing experience a plus.-Proficient with editing pdf documents and Adobe Sign. Knowledge of eMoney a plus.-Past or current Life & Health insurance and securities licenses a plus.Interface with new and existing clients, speaking articulately, representing Financial Advisor.-Perform all aspects of client service including completion of all new business applications, submitting and follow up of all new business, rectification of NIGO's on account and insurance applications, tracking and completion of all aspects of underwriting and TOAs. Servicing all related investment account, life and annuity policies. This can include establishing systematic withdrawals & deposits, subsequent contributions. Self-starter, problem solver. Highly organized and ability to multi-task, prioritization and time management of tasks (highly efficient). Track and update tasks and client information in Salesforce.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Merchandise Assistant's day-to-day tasks involve entering merchandise orders into the system and revising purchase orders as changes occur. They track merchandise from vendors to distribution... More centers and stores, ensuring smooth product flow. 50% of the job will be data reporting/paperwork data entry and the other 50% sorting through samples merchandising. A significant part of the role includes organizing and maintaining product samples for customer representatives and processing final sample approvals. They set products for department plan-o-grams and edit labels for store orders. Communication with vendors is crucial, as they ensure accuracy through quote sheets and handle problem resolution for distribution centers and stores. Additionally, they maintain department reports, spreadsheets, and analysis, and set up and maintain SKU, UPC, and vendor information. The role involves using company-specific apps for data entry and managing tasks in Outlook, PowerPoint, Publisher, and Excel. Each day is dynamic, combining hands-on sample management, computer work, and vendor communication, ensuring a varied and engaging work week.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A ridesharing client of Insight Global is looking to hire a Rider Assistants their schools in Colorado.Our client is a ridesharing company that provides service to children in getting to and from... More school. This company has always been dedicated to making a difference in the lives of children and families. They understand that transportation can be the difference between success and struggle, which is why they're on a mission to use technology, operational expertise, and new thinking to help kids reach their full potential by providing a safe, dependable way to get them where they need to be. Every day, school districts arrange transportation for hundreds of thousands of students who require highly specialized vehicles, equipment, or supports. This includes students needing an additional adult in the vehicle. The Rider Assistant WILL NOT be driving the vehicles, rather they will be sitting in the passenger seat while someone else drives. Their sole responsibility is to monitor the ride and make sure it's completed safely. Additionally, daily responsibilities include scheduling, reporting, and analysis!Here is a breakdown of responsibilities and how time during your shift is spent:-45% of the shift the Rider Assistant will be in a vehicle.-40% of the shift the Rider Assistant will be waiting at the school for the rider to get out of school/waiting at their home to be picked up by the driver.-15% of the shift the Rider Assistant will be providing written reports on the rides, giving feedback, and scheduling future routes with our team.There are morning and afternoon shifts, and candidates will be guaranteed a minimum of 10 hours of work per week if they do AM and PM rides Monday-Friday. We are looking to pay $23/hr for this role, apply today!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking executive assistants with a clearance or the ability to obtain one to support high level individuals on one of the largest DoD programs active in the nation. These... More individuals will support a division chief and potentially their deputy as well with day-to-day tasks, program progress, and coordination. This position requires the ability to work in a fast paced environment with confidence in making decisions around developing, preparing, and coordinating reports, information papers, and briefings, as well as coordinate, consolidate, analyze, distribute, and monitor action items, tracking and responses. Additionally, these individuals will partner with schedulers to develop and implement program schedules and plans. They will review data for process measurement, indicators for future improvements, and implement new processes and policies as needed. This involves interfacing with high level individuals, so professionalism, confidence, and organization are crucial for this position. This role does sit on site at Hill AFB.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an Engineering Assistant to join the team! This role will work onsite Monday-Friday with the ability to work 1/2 day Fridays. This role is with a national electrical... More engineering firm. This is an Associate/entry-level position with potential for growth in the future depending on business need. The person who fills this role will be performing phone calls to customers, sending emails, following up with customers as their primary job responsibilities. These candidates will work closely with our project managers and designers to help optimize our productivity.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less