Job Search Results for administrative assistant

Our client is looking for an experienced Executive Assistant to provide administrative support a VP Level manager. As the Executive Assistant you will be part of a team with over 300 employees and... More will manage multiple projects and priorities in a fast-paced environment. The right person will enjoy problem solving and bringing common sense solutions to challenges they face. The role will play a critical part in facilitating communications across different teams.? Your role will include producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; gather data and create spreadsheets, presentations and reports on any aspect of operations. We are looking for someone that proactively solves moderately complex problems and interacts with other departments to resolve issues. You will assist in the planning and execution of meetings and events as well as monitor daily meeting schedule and providing pertinent material. You will coordinate Townhall meetings; preparing agendas for meetings; monitoring and/or following up on all action items until completed. You will also prepare all travel (book air, hotel, and ground transportation) and major meeting itineraries, and compiling all pertinent information for planned travel. We are looking for someone that has this experience in an enterprise level company and has a go-getter attitude! This role is required to go onsite in Boca Raton four days a week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Practice Assistant to join our team in New York City to support the real estate portfolio. The Practice Assistant will be responsible for providing high-quality... More administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. Additionally, prior experience with finalizing AIA contract documents is preferred for this role. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting a C-Suite executive of an international department. He/She must have strong... More experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the International Department and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as international business.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Practice Assistant to join their team in Tallahassee, FL. The Practice Assistant is responsible for providing high-quality administrative support to a group of... More lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards. This position requires being in office 4 days/week and generally will work 35-37 hours per week, with the opportunity for overtime as approved/available.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is currently hiring a highly organized and polished Executive Personal Assistant to provide comprehensive support to a very successful Lead Financial Advisor. This role requires... More managing both professional and personal priorities seamlessly, ensuring operational excellence across multiple locations. The ideal candidate will be proactive, resourceful, and capable of handling confidential information with discretion. The responsibilities of this role include but are not limited to:-Calendar & Schedule Management: Coordinate personal and professional appointments, meetings, and events.-Travel Coordination: Book and manage travel arrangements using Concur.-Project Management: Oversee projects and ensure timely completion.-Confidential Information Handling: Maintain strict confidentiality in all matters.-Lifestyle Management: -Coordinate with external vendors and service providers -Support property-related activities and upkeep. -Facilitate maintenance of vehicles and other assets.-Operational Readiness: Ensure smooth functioning of office and property logistics.-Financial & Personal Matters: Assist with tasks related to both business and personal life.The annual salary for this position is $125,000.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global?s Manage Service Division partners with a large local utility company and their Electric Wholesale energy division. Insight Global?s team works to enforce a FERC negotiated tariff to... More determine intervening service points for City & County of San Francisco including streetlights or office spaces. It is timeline driven and involves working with several groups inside and outside of our client to ensure projects move forward accordingly. We are in need of an Administrative Processor to be responsible for all, but not limited to the below: ?Sending out contracts & invoices to customers - responsible to calculate totals, cross-reference project information, and ensures charges for work are accurate.?Tracking on incoming payments and refund payments?Respond to customer follow up emails related to defect follow up, project status, etc.?Conduct research to obtain information for incomplete documents and materials?Review documents and information for accuracy and correct errors?Analyzing issues with projects and utilize problem solving skills to determine best action to be taken and move project forward?Help develop documentation such as job aids, etc.?Maintaining invoice, payment, contract, active and cancelled project trackers - this entails maintaining detailed Excel trackers for the projects and side initiatives as well which involves cleaning datasets, sorting large volumes of project information, validating entries, and accurate information all around.- Performing true ups on projects which requires building and updating multi tab excel files (using formulas such as XLOOKUP, SUMIFS, pivot tables as example) as well as comparing payment histories, customer charges, construction costs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A top Oil & Gas customer in Louisville, KY is seeking an Admin Assistant to join their laboratory team. This individual will spend majority of their time working on tasks such as billing out... More paperwork for truck drivers, creating labels for sample jars, and running calibration checks on lab equipment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less