Job Search Results for administrative assistant

A Canadian Law Firm is seeking a Legal Assistant to join their Litigation team. This is a full-time, permanent position and is ideal for individuals eager for growth and success. The candidate should... More have litigation experience, exceptional organizational skills and excellent attention to detail.What they'll be doing:setting court dates and communicating with registries;arranging court and tribunal filings and applications;preparing and drafting various correspondence;maintaining an efficient file management and bring forward system;maintaining full calendar and email management for two busy lawyers;liaising with legal assistants, paralegals, other lawyers and clients on file progress; andgeneral administrative duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a client of Insight Global. The ideal candidate will be detail-oriented, resourceful, and... More capable of managing multiple priorities in a fast-paced environment.Key Responsibilities:Coordinate and manage complex schedules, including meetings, appointments, and events across multiple time zones.Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.Prepare, submit, and track expenses Assist with personal tasks and errands as needed, maintaining discretion and confidentiality.Handle email, text and phone correspondence. Prepare documents, and manage communications on behalf of the executive.Compensation: $60,000 to $95,000 per year annual salary.Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The individual in this role will provide comprehensive administrative and operational support to a senior Advisor, managing calendars, scheduling meetings across time zones, and coordinating... More logistics for both virtual and in-person events. They will handle daily communications, track follow-ups, and maintain organized records of correspondence and meeting outcomes. Responsibilities include preparing and editing professional documents, presentations, and reports, organizing project files for easy access and version control, and coordinating travel and expenses. The role also involves supporting leadership updates and regional partner reports, conducting occasional research on MENA region developments, and contributing to monthly summaries of relevant activities and initiatives. Strong organizational skills, attention to detail, and the ability to work across time zones are essential.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Overview:Insight Global is seeking a detail-oriented Research Assistant to support the deployment of prototype equipment for upcoming remote user studies. This role is part of a dynamic team... More responsible for testing and preparing electronic prototype devices before they are shipped to study participants.Key Responsibilities:- Assist in testing and validating prototype electronic devices to ensure full functionality prior to shipment.-Prepare, package, and ship devices to participants involved in remote, in-home studies using FedEx as the primary shipping method.-Track shipments and ensure timely delivery and return of study equipment.-Maintain detailed records of device testing, configurations, and shipping status.-Collaborate closely with research and engineering teams to ensure accuracy, quality, and timely deployment.-Troubleshoot and document any technical issues during pre-deployment testing.-Document in excel for additional tracking purposesWhy Join Us:This is an exciting opportunity to contribute to cutting-edge research by ensuring the successful deployment of innovative technology.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:Insight Global is seeking a detail-oriented Research Assistant to support the deployment of prototype equipment for upcoming remote user studies. This role is part of a dynamic team... More responsible for testing and preparing electronic prototype devices before they are shipped to study participants.Key Responsibilities:- Assist in testing and validating prototype electronic devices to ensure full functionality prior to shipment.-Prepare, package, and ship devices to participants involved in remote, in-home studies using FedEx as the primary shipping method.-Track shipments and ensure timely delivery and return of study equipment.-Maintain detailed records of device testing, configurations, and shipping status.-Collaborate closely with research and engineering teams to ensure accuracy, quality, and timely deployment.-Troubleshoot and document any technical issues during pre-deployment testing.-Document in excel for additional tracking purposesWhy Join Us:This is an exciting opportunity to contribute to cutting-edge research by ensuring the successful deployment of innovative technology.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Temporary Event Staff ? Healthcare ConferenceLocation: Mayfair Coconut Grove, Miami, FLType: Temporary / Part-Time (November 6-9, 2025)We?re hiring reliable, hard-working individuals to assist with... More event operations for a major healthcare conference in Miami! No medical experience required.Responsibilities:Set up and break down event spacesGreet and assist attendees and exhibitorsDistribute goodie bags and conference materialsManage registration for healthcare professionals and exhibitorsProvide directions and basic event informationHelp maintain a clean and organized environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to support Legal Leaders in a contract-to-hire opportunity. Candidates must have experience supporting Legal SVPs or C-suite executives (including... More CEOs), with exposure to Board-level operations. This includes setting up and proctoring board meetings and presentations. Prior experience in a public company environment is essential.-Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting, and meeting logistics.-Own and manage complex Outlook calendars, proactively resolving conflicts and optimizing schedules.-Serve as a point of contact for internal and external stakeholders, including cross-functional teams, media contacts, and strategic partners.-Prepare agendas and materials for recurring meetings, including weekly check-ins, bi-weekly team syncs, and annual planning sessions.-Anticipate executive needs and offer thoughtful solutions?whether it?s adjusting schedules, streamlining workflows, or improving meeting prep.-Learn and navigate internal systems quickly; most work is done in O365 and Oracle. Must be technology-savvy -Coordinate and support Board-level activities, including scheduling, logistics, and presentation preparation for board meetings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is responsible for performing a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the business unit and enhance the productivity and... More effectiveness of the department. The position works under the specific instruction and direction of one or more higher level staff and may provide administrative support in an office setting. Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may be light phones, maintaining files, producing correspondence, spreadsheets otherwise relieving those supported of minor administrative tasks and business deals. Works under general supervision. Shift schedule will be Mon-Fri 8am-5pm, with ability to start as early as 6:00am-3:00pm, on-site in Irvine, CA. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less