Job Search Results for administrative assistant

Administrative Assistant (Legal Office)Location: 626 E Broad Street, Suite 3000, Richmond, VA 23219Pay Rate: $20-$23/hourSchedule: 10-15 hours per week, 2 days per week (Tuesday-Thursday availability... More preferred, approximately 10:00 AM - 3:00/4:00 PM)Duration: 1-Year Contract-to-HireAbout the RoleA Richmond-based legal practice focused on plaintiff litigation, consumer protection, and workers' rights is seeking a reliable Administrative Assistant to support a fast-paced office environment. This position is ideal for someone who enjoys organization, client interaction, and administrative support within a professional legal setting.ResponsibilitiesGreet and assist clients during intake processesSchedule appointments and maintain calendarsPrepare, organize, and finalize legal paperwork and documentationProvide general administrative and office supportMaintain confidentiality and handle sensitive information appropriatelySupport attorneys and staff with day-to-day administrative tasksEnsure documents are accurately filed and organizedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking an experienced Office Manager to join their Real Estate client in Austin, TX. In this role, you will be responsible for the day to day administrative duties... More within the office, including:- Taking and routing calls, emails, and documents- Greeting walk in guests- Assisting in scheduling meetings and appointments- Answering questions for tenants and potential buyers/sellersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is a top food safety solutions customer committed to keeping companies and their customers safe from food borne illnesses. They have just opened a brand new facility in Lutz, FL just... More outside of Tampa are are looking for an Administrative Specialist to help support their team. Responsibilities:- Order Processing & Order Management- Tracking Customer Orders and Communicating Updates- Ordering Limited Products from Vendors (PVS, Aquaphoenix, Prominent, etc)- Inventory/Spreadsheet Management- COA Transcription (Changing COA?s from Vendors to Xgenex Template)- Creating & Sending Customer Invoices- Customer Support Related to Orders, Sending Documents to Customers- Updating Documents (Letters of Guarantee, Certificates, Allergen Statement, GMP Statement, OMRI, Kosher, Halal, etc)- Sending Updated Documents to Customers Automatically (i.e. Sending Updated Kosher Certificate to all Kosher Customers in January)- Responding to Customer Requests (3rd Party Audit Inquiries, COI Inquiries, SDS Requests, etc)- Managing Database of Xgenex Documents to Ensure they are Current- Administrative Duties as Needed (Filing, Records Keeping, Data Entry, etc)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Strong organizational skills with attention to detail ?Ability to be flexible and adaptable in a variety of situations?Welcome Visitors by greeting them, in person or on the phone ?Communicating in... More a positive and effective manner with staff, vendors, subcontractors, and visitors ?Proficiency in the use of office technology & software (CMiC, SharePoint, Microsoft Teams, Microsoft Office Suite, Adobe, etc.)?Answer all phone calls and transfer appropriately for assigned projects?Keep updated all Baltimore?Distribute all incoming mail/packages and prepare all outgoing mail, coordinate with UPS or FedEx for pickups?Check the office voicemail and fax inbox ?Assist with conference and huddle room scheduling?Maintain office breakroom?Ensure that common areas are organized and operational; front desk area, conference rooms, copy/kitchen areas and the I.T. Room ?Keep office supplies stocked - taking inventory/ordering supplies ?Assist with general office invoices including coding and processing?Timecard entry in payroll system via CMiC?Assist with coordination of office charitable efforts, maintaining schedule, notifying volunteers, coordinating with venuesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Vice President of Engineering within a fast-paced engineering organization.... More This role is critical to ensuring the efficiency and effectiveness of the VP?s daily operations and supporting broader leadership and engineering teams as needed.The Executive Assistant will manage complex calendars, handle sensitive and confidential information, and serve as a trusted partner to the VP of Engineering. This individual must be detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.Key Responsibilities:- Provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements- Act as a liaison between the VP, internal engineering teams, executives, and external partners- Prepare and organize presentations, reports, and briefing materials for leadership meetings- Coordinate and support department meetings, offsites, and executive reviews- Track action items, follow up on deliverables, and help drive accountability across initiatives- Manage confidential information with professionalism and discretion- Assist with budget tracking, expense reports, and purchase requests as needed- Support onboarding and coordination for new engineering leadership or team members- Help streamline processes and improve administrative workflows within the engineering organization- Book travel and complete expensesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeing an Administrative Supervisor to sit in Frederick, MD. This individual will be responsible for supervising and supporting a technical engineering team of 8-12 people. They will... More coordinate schedules for multiple teams and track KPI's to monitor team performance to ensure goals are met. Additionally, they will oversee day to day operations which include approvals, reporting and resource allocation. The ideal candidate will have strong communication skills, strong experience with Deltek and must be a solutions based thinker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support executive leadership and local functional teams for a large corporate client. This individual will provide administrative, clerical,... More and logistical support across scheduling, meeting coordination, event planning, and office operations.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow across the Compliance organization. This individual... More will provide administrative support to managers and teams, coordinate schedules, maintain records, and assist with a variety of office-related tasks. The ideal candidate is proactive, professional, and capable of managing multiple priorities in a fast-paced environment.Compensation:$24/hr to $26/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global's is looking for an Executive Assistant to support senior leadership within a prestigious academic healthcare environment in Philadelphia. This individual will be... More responsible for managing complex calendars, coordinating meetings and executive communications, facilitating cross-functional collaboration, and supporting key departmental initiatives.The ideal candidate is highly organized, proactive, and comfortable working with executive stakeholders in a fast-paced setting. They will serve as a central point of coordination between leadership, faculty, and administrative teams while helping manage sensitive information, competing priorities, and time-sensitive projects. This role also supports faculty affairs activities, including coordinating documentation, tracking deliverables, and ensuring important processes remain on schedule.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less