Job Search Results for administrative assistant

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

?Own candidate onboarding and new hire processes for the research center: multiple rounds of Interview scheduling (both virtually and on-site), communicate with candidates and research staff to... More prepare the interview process, manage calendars and make associated arrangements to ensure the smooth running of interviews and schedules. ?When appropriate set-up and organize meetings (including MS Teams and in-person) on behalf of the wider organization, producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones;We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to support the CFO for one of our client's in Kansas City, MO. This position requires this person to be fully onsite, in the office, 5 days a... More week. This person will be responsible for directly supporting the CFO providing managing complex tasks, ensuring there are streamlined operations in place, and even analyzing data. This person will be the main point of contact, managing communication, scheduling, and preparing meeting materials. When it comes to the analytical support of this role, this person should be able to assist with financial aspects including and not limited to data analysis, reporting, spreadsheet management, and budget forecasting. This person will need to be flexible and available outside of standard business hours in case of urgent matters.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking to hire an Administrative Assistant to support a client in Hanover, MD. This person will be reporting to the Office Manager while supporting the organization's executives... More and responsibilities include, but are not limited to:Schedule appointments and manage calendars.Make travel arrangements and coordinate itineraries.Complete and submit expense reports.Assist in the preparation of slide presentatios and provide support for meetings including setup, note-taking, and follow-up.Perform routine office tasks such as faxing, copying, and mail distribution.Maintain office supplies and ensure inventory is stocked.Organize and maintain records and filing systems.Receive and screen telephone calls and visitors, directing inquiries appropriately.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking three Legal Assistants to join the Philadelphia office of an AM 100 law firm to support the attorneys in the Corporate, Mergers & Acquisitions, and Securities (CMAS) group... More (2 open roles) and their Real Estate group (1 open role) in delivering the highest level of service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Philadelphia office to be onsite 4 days per week. In this role, you will report to the Office Administrator.Essential Functions:-Demonstrate command of workflow; utilizing firm resources appropriately.-Utilize ServiceNow, the firm?s task tracking software, to manage assignments.-Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.-Prepare legal documents for e-Filing and filing via PACER.-Communicate directly and on behalf of attorney(s), including outside vendors.-Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.-Review proformas and edit bills according to client billing arrangement.-Enter, track, and coordinate new client/matter information.-Edit and coordinate client pitches with Marketing Department.-Maintain InterAction and/or Extranet data, keeping information current-Maintain electronic and paper files in accordance with firm guidelines.-Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.-Prepare, track, and maintain attorney expenses in Chrome River.-Organize and coordinate conference calls and client meetings.-Perform other responsibilities as assigned.-Work additional hours as needed to fulfill job requirements.Compensation:$75K to $95K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Legal Administrative Assistant to join a prestigious international law firm client in Dallas, TX. This individual will be supporting attorneys in the transactional... More practice groups within the firm?s Dallas office. Day-to-day responsibilities may include:?Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders?Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff?Provide administrative support ? draft/ proofread correspondence and legal documents, prepare engagement letters, create and maintain legal files and indices?Process expense, handle time entry, manage matter intake, conflict checks, and opening/closing procedures?Arrange travel and meetings, including calls and calendar appointments and meeting materials?Support business development ? coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking?Assist with onboarding for new attorneys and staff, including scheduling and materials preparationThis is a full-time position that is local to Dallas, TX ? in the office 4 days a week. Compensation $85k-$105k base salaryExact compensation may vary based on several factors, including skills, level of experience, geographic location, education, and consideration of internal equity. Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Practice Assistant (PA) to the General Counsel plays a pivotal role in supporting the seamless functioning of the Office of the General Counsel (OGC). This role requires exceptional... More organizational skills, discretion, and the ability to manage a wide range of responsibilities efficiently and handle confidential information with the utmost professionalism. The PA manages the General Counsel?s calendar, coordinates travel arrangements and processes expense reports. The PA will work closely with a range of internal and external stakeholders to support the OGC?s effectiveness. This position calls for a self-motivated individual who demonstrates a proactive attitude and takes personal initiative in completing tasks. The individual must be an excellent communicator, consistently and accurately reporting information to key stakeholders. The PA fosters positive working relationships at all levels of the Firm and assists in navigating the organization on behalf of assigned members of the Office of the General Counsel.?The primary objectives of the role are:-Manage the GC?s calendar, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting requests and ensuring efficient use of time.-Act as a liaison between the GC and internal/external stakeholders, screening and prioritizing communications, inquiries, and requests.-Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.-Anticipate the needs of the GC and proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity within the OGC.-Coordinate domestic and international travel arrangements for the GC, including flights, accommodations, transportation, and itinerary planning, ensuring smooth logistics and adherence to travel policies.-Manage expense reports, invoices, and other financial documents for the GC, ensuring accuracy and compliance with Firm policies.-Prepare and edit correspondence, presentations, reports, and other documents on behalf of the OGC, maintaining accuracy, clarity, and confidentiality.-Answer, screen and place calls in a professional manner.-Accurately record phone messages and promptly inform the GC.-Maintain correspondence binders-Monitor, review and organize, according to priority, all incoming correspondence.-Draft, proofread for accuracy, and release time sheets.-Maintain accurate client and matter lists.-Complete conflict search reports and opening entries.-Process Audit Inquiry Letters, including Audit Memos.-Prepare case binders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a highly motivated and customer obsessed Executive Assistant to support the Director of Finance for a large project. This is an important area for this client, requiring strong... More focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the executive ensuring appropriate and timely action on deliverables.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less