Job Search Results for administrative assistant

Insight Global is hiring an Executive Assistant to join a Biotechnology/Pharmaceutical company in Dallas. This role will handle a variety of administrative responsibilities to ensure smooth... More day-to-day operations. This position offers a strong opportunity for a resourceful administrative professional to proactively create and implement new procedures that enable the leadership team to focus on our scientific and business objectives.________________________________________Essential Duties and Responsibilities?Provide high-level administrative support to up to four executives, including calendar management and meeting coordination.?Prepare and format documents such as presentations, reports, internal and external communications, and Board materials.?Arrange domestic and international travel, accommodations, and itineraries; manage related expense reports.?Plan meetings including room bookings, agenda preparation, and meal/snack delivery when requested. Typical meetings include those with the Board of Directors, external collaborators, and vendors.?Manage the relationship with the IT vendor, including ordering equipment, receiving shipments, and maintaining a list of IT equipment assigned to employees.?Participate in new employee onboarding:?Liaise with UT-Southwestern staff for badge access, email setup, Wi-Fi, and parking.?Coordinate with the IT vendor to obtain equipment and system access for new hires.?Plan occasional events such as dinners and employee outings.?Serve as liaison for UT-Southwestern (including the Siegwart lab), as needed.?Handle confidential information with discretion.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

JOB DESCRIPTIONA ridesharing client of Insight Global is looking to hire a Rider Assistants their schools in Wisconsin. Our client is a ridesharing company that provides service to children in... More getting to and from school. This company has always been dedicated to making a difference in the lives of children and families. They understand that transportation can be the difference between success and struggle, which is why they're on a mission to use technology, operational expertise, and new thinking to help kids reach their full potential by providing a safe, dependable way to get them where they need to be. Every day, school districts arrange transportation for hundreds of thousands of students who require highly specialized vehicles, equipment, or supports. This includes students needing an additional adult in the vehicle. The Rider Assistant WILL NOT be driving the vehicles, rather they will be sitting in the passenger seat while someone else drives. Their sole responsibility is to monitor the ride and make sure it's completed safely. Additionally, daily responsibilities include scheduling, reporting, and analysis! Here is a breakdown of responsibilities and how time during your shift is spent: -45% of the shift the Rider Assistant will be in a vehicle. -40% of the shift the Rider Assistant will be waiting at the school for the rider to get out of school/waiting at their home to be picked up by the driver. -15% of the shift the Rider Assistant will be providing written reports on the rides, giving feedback, and scheduling future routes with our team. There are morning and afternoon shifts, and candidates will be guaranteed a minimum of 10 hours of work per week if they do AM and PM rides Monday-Friday. We are looking to pay $23/hr for this role, apply today!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under the direction of the Hospitality Executive Director, this role involves administrative tasks and managing calendars. Maintaining strong, positive connections with support departments across... More multiple departments. - Excellent knowledge of office management systems and procedures- Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.- Possesses the ability to manage multiple changing priorities.- Must be able to take direction and work effectively both alone and collaboratively with others.- Demonstrated ability to independently seek out and obtain information.- Demonstrated ability to exercise good judgement and use discretion in confidential situations.- Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.- Exhibits a professional approach to work including a sense of responsibility for assigned duties.- Prepares and manages accurate file systems in a manner that is consistent with standard office practice.- Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.- Demonstrated ability and interest in learning new software programs as required.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $40 - $45We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a seasoned Business Litigation Legal Practice Assistant to support the Office Chair of an AM 100 law firm. We are looking for a traditional legal secretary (5+ years) with... More experience calendaring, making travel arrangements, opening new matters, assisting with conflicts, assisting with billing, and e-filing both in state and federal courts. The ideal candidate would have strong commercial litigation experience. Candidates should be comfortable reminding the attorneys to respond to emails, sending calendar updates weekly/monthly, and ask questions as needed.This is a full-time opportunity (37.5hrs/weekly) role is hybrid, 3 days in the office, 2 days working from home 9AM - 5:30PM.Compensation:$40/hr to $45/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Legal Executive Assistant to join a prestigious law firm client in NYC. This individual will directly support one of the partners of the law firm and will be an integral... More member of the legal assistant group. In this role, the legal executive assistant will be provided extensive training and the opportunity for career growth. Day-to-Day Responsibilities: ?Manage internal and client requests/matters while maintaining strict confidentiality.?Aligned to the partner?s practice, keeping the partner informed on all upcoming commitments and responsibilities.oReview inbox, manage calendar, assess expenses, arrange travel, coordinate meetings etc.?Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).?Reconcile and process expenses; manage timekeepers? diaries (coordinate the review of proformas, tracks, edits and updates, and facilitate final approval of bill to ensure timely delivery to client).?Handle the partner?s non-billable tasks, which includes printing, scanning, copying, filing, notary services, preparing documents, and shipping. ?Participates in focus groups, lunch and learns, and other knowledge sharing activity including the mentor program, when necessary.This is a full-time position, hybrid 4 days a week (Fridays work remotely) in NYC. Compensation:$75,000 to $105,000 per year annual salary. This role is eligible for a discretionary bonus based on performance. Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's manufacturing client is looking for a highly organized and detail-oriented Executive Assistant?to support the President of the organization in a dynamic and fast-paced environment.... More This role is ideal for someone who thrives in high-responsibility settings and is looking to grow into a strategic leadership position, such as Chief of Staff. The Executive Assistant will work closely with the President and will be deeply embedded in day-to-day operations. Responsibilities include being copied on all relevant emails, attending meetings, and preparing a daily end-of-day briefing that highlights key decisions and action items requiring the President?s attention. You will also be responsible for managing reminders, tracking priorities, and ensuring nothing falls through the cracks. This role requires someone with exceptional attention to detail, a proactive mindset, and the ability to keep the President organized and focused. The ideal candidate will have a strong sense of ownership, be comfortable working alongside leadership, and possess the interpersonal skills to build long-term trust. This is a permanent position, that will be flexible in onsite requirements (but looking for someone able to come onsite 5 days a week). The target salary is $65,000-$75,000.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A ridesharing client of Insight Global is looking to hire a Rider Assistants their schools in California.Our client is a ridesharing company that provides service to children in getting to and from... More school. This company has always been dedicated to making a difference in the lives of children and families. They understand that transportation can be the difference between success and struggle, which is why they're on a mission to use technology, operational expertise, and new thinking to help kids reach their full potential by providing a safe, dependable way to get them where they need to be. Every day, school districts arrange transportation for hundreds of thousands of students who require highly specialized vehicles, equipment, or supports. This includes students needing an additional adult in the vehicle. The Rider Assistant WILL NOT be driving the vehicles, rather they will be sitting in the passenger seat while someone else drives. Their sole responsibility is to monitor the ride and make sure it's completed safely. Additionally, daily responsibilities include scheduling, reporting, and analysis!Here is a breakdown of responsibilities and how time during your shift is spent:-45% of the shift the Rider Assistant will be in a vehicle.-40% of the shift the Rider Assistant will be waiting at the school for the rider to get out of school/waiting at their home to be picked up by the driver.-15% of the shift the Rider Assistant will be providing written reports on the rides, giving feedback, and scheduling future routes with our team.There are morning and afternoon shifts, and candidates will be guaranteed a minimum of 10 hours of work per week if they do AM and PM rides Monday-Friday. We are looking to pay $23/hr for this role, apply today!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A ridesharing client of Insight Global is looking to hire a Rider Assistants their schools in Indiana.Our client is a ridesharing company that provides service to children in getting to and from... More school. This company has always been dedicated to making a difference in the lives of children and families. They understand that transportation can be the difference between success and struggle, which is why they're on a mission to use technology, operational expertise, and new thinking to help kids reach their full potential by providing a safe, dependable way to get them where they need to be. Every day, school districts arrange transportation for hundreds of thousands of students who require highly specialized vehicles, equipment, or supports. This includes students needing an additional adult in the vehicle. The Rider Assistant WILL NOT be driving the vehicles, rather they will be sitting in the passenger seat while someone else drives. Their sole responsibility is to monitor the ride and make sure it's completed safely. Additionally, daily responsibilities include scheduling, reporting, and analysis!Here is a breakdown of responsibilities and how time during your shift is spent:-45% of the shift the Rider Assistant will be in a vehicle.-40% of the shift the Rider Assistant will be waiting at the school for the rider to get out of school/waiting at their home to be picked up by the driver.-15% of the shift the Rider Assistant will be providing written reports on the rides, giving feedback, and scheduling future routes with our team.There are morning and afternoon shifts, and candidates will be guaranteed a minimum of 10 hours of work per week if they do AM and PM rides Monday-Friday. We are looking to pay $23/hr for this role, apply today!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A ridesharing client of Insight Global is looking to hire a Rider Assistants their schools in Philadelphia.Our client is a ridesharing company that provides service to children in getting to and from... More school. This company has always been dedicated to making a difference in the lives of children and families. They understand that transportation can be the difference between success and struggle, which is why they're on a mission to use technology, operational expertise, and new thinking to help kids reach their full potential by providing a safe, dependable way to get them where they need to be. Every day, school districts arrange transportation for hundreds of thousands of students who require highly specialized vehicles, equipment, or supports. This includes students needing an additional adult in the vehicle. The Rider Assistant WILL NOT be driving the vehicles, rather they will be sitting in the passenger seat while someone else drives. Their sole responsibility is to monitor the ride and make sure it's completed safely. Additionally, daily responsibilities include scheduling, reporting, and analysis!Here is a breakdown of responsibilities and how time during your shift is spent:-45% of the shift the Rider Assistant will be in a vehicle.-40% of the shift the Rider Assistant will be waiting at the school for the rider to get out of school/waiting at their home to be picked up by the driver.-15% of the shift the Rider Assistant will be providing written reports on the rides, giving feedback, and scheduling future routes with our team.There are morning and afternoon shifts, and candidates will be guaranteed a minimum of 10 hours of work per week if they do AM and PM rides Monday-Friday. We are looking to pay $23/hr for this role, apply today!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A ridesharing client of Insight Global is looking to hire a Rider Assistants their schools in California. Our client is a ridesharing company that provides service to children in getting to and from... More school. This company has always been dedicated to making a difference in the lives of children and families. They understand that transportation can be the difference between success and struggle, which is why they're on a mission to use technology, operational expertise, and new thinking to help kids reach their full potential by providing a safe, dependable way to get them where they need to be. Every day, school districts arrange transportation for hundreds of thousands of students who require highly specialized vehicles, equipment, or supports. This includes students needing an additional adult in the vehicle. The Rider Assistant WILL NOT be driving the vehicles, rather they will be sitting in the passenger seat while someone else drives. Their sole responsibility is to monitor the ride and make sure it's completed safely. Additionally, daily responsibilities include scheduling, reporting, and analysis! Here is a breakdown of responsibilities and how time during your shift is spent: -45% of the shift the Rider Assistant will be in a vehicle. -40% of the shift the Rider Assistant will be waiting at the school for the rider to get out of school/waiting at their home to be picked up by the driver. -15% of the shift the Rider Assistant will be providing written reports on the rides, giving feedback, and scheduling future routes with our team. There are morning and afternoon shifts, and candidates will be guaranteed a minimum of 10 hours of work per week if they do AM and PM rides Monday-Friday. We are looking to pay $23/hr for this role, apply today!We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less