Job Search Results for administrative assistant

Day to Day:Professional appearanceSupport administrative-related tasks, initiative and projectsMaintain Outlook calendars for conference/meeting roomsSchedule and start online eventsCopying, faxing,... More filingCreate expense reports for staffMaintain accurate phone/contact listsOrganize food and refreshments for when guests visitAssist with Town Halls and Employee Engagement activitiesCommunicate with customers, visitors, vendors, management staff, and peers professionallyAbility to construct error-free and professional emails Maintain coverage at front office door at all timesOrder supplies at regularly scheduled intervals (packaging, janitorial, office)Provide support for document control, filing, archiving and records retention complianceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global has a client that is looking for a Front Desk Assistant to join their team for a start date of May 20th. They are looking for an individual to work in-person, Monday through Friday for... More 40 hours a week. This person would be responsible for all incoming calls and emails to the office, being the first point of contact for any visitors, and could have the opportunity to assist management with human resources and training programs for incoming hires.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Secret cleared Executive Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: Insight Global is... More looking for a Secret cleared Administrative Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to:a.Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence and responses include required elements; b.Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes;c.Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff from within agency and/or other Government agencies, various contract staff both on and off-site, and the general public;d.Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required;e.Schedule and maintain calendar of assigned meeting space within the organization;f.Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff;g.Have a thorough understanding of the mission, objectives, and organizational structure (both on and off-site, federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.h.Communicate and interface with government and contractor executives (to include their assigned staff) to facilitate activities as assigned;i.Manage and maintain assigned file and records system in accordance with agency guidelines. j.Assist federal staff with the completion of time and attendance submissions and maintain records as required. Coordinate and track travel compensatory time and overtime leave. k.Assist assigned staff with official travel requirements, arrangements, enrollments, tracking, and vouchers. Develop comprehensive travel plans for the Director and Senior Leadership to include daily agendas, itineraries, and other relevant travel information. Activities include: supporting the Director, Senior Leadership, and assigned staff with preparation of travel arrangements, facilitating planning; arranging travel and motor pool requests; providing advice on pre-travel documentation and post-travel documentation required by the Federal Travel Regulation (FTR) processing claims; ensuring the Director and Senior Leadership is aware of all travel rules and applicable helpful information.l.Manage development initiatives, training, and maintenance of clearances and evaluation for all federal staff;m.Receive and direct telephone calls and visitors caller or visitor to appropriate staff as may be required.n.Search and retrieve documents from databases and files as requested; provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by federal staff and distribution as required.o.Support assigned federal staff for duration of the workday. Contractor personnel assigned to senior leadership may work extended hours.p.Manage taskers for assigned staff and ensure timely response to all assignments. Analyze assigned tasks (routine and non-routine) and provide recommendations to accomplish the tasks to include strategies to mitigate risks to organization. Activities include adhering to tasker deadlines, simultaneously handling multiple tasks, assignments, and projects with speed and accuracy; maintain awareness of current organization initiatives, programs, projects, flash taskers, and ongoing issues.q.Manage office inventory and supplies, replenishing as needed. Activities include identifying, ordering, tracking, receiving, inspecting, delivering, and storing supplies. Order business cards for assigned staff. r.Facilitate the disposal of burn bags to include removing staples, binder clips, paper clips, etc. as necessary; s.Coordinate with facilities manager(s) to schedule office maintenance including replacing fluorescent tubes, scheduling janitorial services, etc. Activities include identifying the need for requests, submitting requests, and inspecting/tracking resultant services; t.Support incoming contractor and government personnel by coordinating with IT Service Desk and other organizations to ensure proper access is granted and revoked of facility/door access and logical access. Activities include establishing and implementing key control and access procedures; requesting turn-in of any issued keys by personnel who no longer require access to locked areas; reporting any occurrences of lost or duplicate keys/key cards; granting access to locked areas to Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance; changing lock combinations when personnel having access to the combinations no longer require access; u.Maintain and update front office standard operating procedures (SOPs); v.Perform analysis on front office tasks to ensure actions are thorough, effective and efficient; w.Analyze correspondence, reports, research, projects, notices and announcements and determines if applicable to organization. Administer correspondence via Microsoft SharePoint and assignment taskers to Senior Leadership and appropriate personnel; x.Lead, develop and/or execute various projects to improve administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information; y.Attend Senior Leadership meetings and provide meeting notes, meeting minutes, or executive summaries of discussions. These notes fall under Federal recordkeeping requirements, and must be clear and concise; and z.Support the Director and Senior Leadership's ability to make well-informed decisions by conducting researching and assembling background information and material.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a full-time Teacher to support a non-profit company in Waukegan or Beach Park, IL. This individual will provide high-quality care, best-in-class education, and a stimulating... More learning environment to children from birth to five years old. As a program that serves low-income families, this company's research-based program helps children develop the literacy, language, early math, and social-emotional skills they need to succeed in kindergarten and beyond. We are looking for individuals who want to join them in this mission and share a commitment to their core values of appreciation & respect, empowerment, diversity, excellence, learning, and communication. Currently we are looking for a rock star Early Head Start Teacher Assistant who will work under the supervision of the Lead Teacher, the Teacher Assistant will ensure that all classroom activities and the environment are developmentally appropriate and meet the individual needs of children as mandated by federal, state and local standards and that both the environment and classroom activities reflect the agency's philosophy and curriculum. The Teacher Assistant assumes the classroom Lead Teacher's responsibilities in the absence of the Lead Teacher.Working closely with the Lead Teacher you will:Develop and regularly monitor child education binders for each child and ensure all confidential information is protected.Accurately complete all required program documentation and submit in a timely manner to the Lead Teacher.Participate in recruitment efforts to help maintain full program enrollment.As assigned by the classroom teacher, monitor and ensure that daily attendance, health checks, parent sign/scan in, and meal participation reports are completed daily.Observe, assess and document each assigned child's health, skills, behavior, growth and development.Adhere to all Individualized Education Programs, Individualized Family Service Plans, and/or Individualized Health Care Plans and strategies provided by Education Managers or Consultants.Provide opportunities for children to develop positive self-images and experience success.Participate in Family/Child Reviews.Identify any developmental concerns regarding the children and follow agency protocol.Plan and implement developmentally appropriate experiences that will promote the social, emotional, physical and cognitive development of each child.Utilize standardized and authentic assessment data to create learning opportunities to advance children's development and learning.Establish and maintain a classroom environment that ensures appropriate child guidance and discipline techniques are implemented in accordance with philosophy, curriculum, policies and procedures, standards, Ounce standards of conduct and state regulations.Assume responsibility for the management of the classroom during the Teacher's absence.In the absence of the Lead Teacher, perform and delegate child development and documentation responsibilities as neededMaintain a classroom environment which includes positive guidance techniques, that meets state and local licensing regulations, Performance Standards and, program curriculum (Creative Curriculum) and approach (New Beginnings & Erikson Early Math Lessons) into individualized and group learning opportunities.Ensure all children are under appropriate supervision at all times and no child is left unattended.Schedule and conduct Parent/Staff conferences and adhere to the parent/staff conference guidance policy.Schedule and conduct home visits and adhere to the home visit guidance policy.Attend and actively participate in all required meetings and trainings, and reflective supervision. Perform other duties as assigned, within the scope of the job description.Follow all mandates of federal regulations, state and local licensing and philosophy, agency policies and procedures, curriculum and Standards of Conduct.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

-We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action... More employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Assistant to support a DoD client at the Pentagon. This is a high visibility office supporting a series of cross-agency partners concerned with PNT... More (Positioning, Navigation, Timing). The entire PNT enterprise runs through our office, which reports into an SES customer directly under the Secretary of Defense. This individual will be providing direct support to a GS-15 level customer and helping to support other daily office activities as necessary. They will be responsible for meeting coordination, security coordination, records management, travel management, correspondence, and other duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight global is looking for an Executive Operations Assistant to join the team on-site for a Construction and Engineering company in the Phoenix, AZ area. As the face of the company some duties... More will include the greeting/ introduction of candidates that are filling out applications, interacting weekly with workers on-site, communicating with internal employees on a daily basis, and always possessing demeanor. This person will be directly responsible for overseeing and organizing the work calendar and schedule of the COO at this company. This will include scheduling meetings, lunches, accounting for travel time around Phoenix, fielding emails/calendar invites, and understanding the priority of certain calendar events within Microsoft Outlook and Teams. Alongside this, they will also be responsible for the organization and execution of company events. Events will occur quarterly, weekly, and monthly where they will need to organize logistics, procure catering, and will be responsible for setting up the event. With the organization of events this person will also need to be willing and able to drive across the Phoenix metropolitan area to meet with the team and set up events. Additionally, this person will also be responsible for certain document control and updating and distributing certain reports. Overall, this person will need to possess exceptional organizational skills, be self-sufficient, willing to grow and learn, and fit into the culture of the company.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An outpatient Surgery Clinic is looking for 2 Medical Assistants for a contract to hire opportunity in the Cincinnati, OH area. This healthcare client is looking for candidates to function as an... More integral part of the Clinical office staff where the Medical Assistants perform administrative and clinical duties. This will be in the department of surgery, specifically working in weight loss, thoracic or colerectal unit. This individual is responsible for obtaining intake information for a specific patient population, performing tasks and treatments as delegated by licensed personnel and direct patient care as required. Responsible for scheduling test and procedures ordered by the provider and providing limited patient education and instructions associated with these tests and procedures. This Medical Assistant is to perform at the highest of their education/skillset and be a team player, critical thinker and responsible demeanor. These MA's will be seeing patients with routine appointments or procedure specific appointments. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Assistant for a customer in the Detroit area. The Executive Assistant provides a high-level administrative support to the Office of the CFO. The Executive... More Assistant serves as the primary point of contact for internal and external matters pertaining to the CFO. The position also serves as a liaison to the Chief Executive Office and Commission Staff. The Executive Assistant must be creative and enjoy working within a small, financial environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

*Assist with basic research and data collection for various projects to understand market position, develop strategic plans and drive marketing efforts to maintain and grow the practice and our... More industry position. *Maintain data in the Firm's contact relationship management (CRM) system by reviewing and creating mailing lists, recording activities such as client meetings, updating current contact information and other meaningful back-end data entry projects in the CRM and SharePoint databases. *Help maintain and update content in our IFG experience database. *Provide administrative assistance, including budgeting and expense reporting, as needed, to the Investment Funds BD team. *Assist in the preparation and maintenance of bespoke marketing collateral and client-facing presentations/pitch materials primarily team slides and placemats, and participate in activities including proofreading, formatting (candidate must have exceptional PowerPoint skills), editing, printing, binding and delivery. *Provide logistical assistance in connection with the origination and execution of new business pitches and related client development meetings and activities, including setting up Zoom and other video/webinar platforms and booking meeting rooms. *Assist the Client Engagement Team with event planning, including the execution of virtual and in-person seminars and receptions, industry conferences and charitable sponsorships, speaking engagements, client entertainment and other events related to the promotion of the IFG. *Execute on updates to the IFG attorneys' website bios and proposals/client presentations, including the facilitation of an annual web bio audit. *Assist on the compilation and submission of materials and references for the IFG in connection with surveys and various legal industry guides, e.g., Chambers, Legal 500, PEI, etc. *Handle other requests or projects on an as-needed basis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less