Job Search Results for administrative assistant

Position OverviewThe Litigation Secretary will support attorneys handling civil, business, and real estate litigation matters. This role requires strong litigation experience, excellent... More organizational skills, and the ability to manage deadlines and court filings with precision.Key Responsibilities? Prepare, revise, and finalize litigation documents including pleadings, motions, discovery, subpoenas, and correspondence? File documents electronically with California state and federal courts and ensure compliance with court rules and deadlines? Manage attorney calendars, litigation deadlines, hearings, depositions, and trial schedules? Coordinate service of process and work with courts, opposing counsel, and outside vendors? Maintain and organize physical and electronic case files? Assist with trial preparation, including exhibits, binders, and witness coordinationProvide general administrative support as needed in a litigation-focused practiceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a Project Coordinator who has a background in Administrative Support for one of our top Utility companies in the Nation. This team member will be responsible for... More administrative support for a Sr. Director in Technology and providing Project Coordination for multiple Directors within Technology Services. Duties include scheduling, financial record keeping/expense reconciliation, coordinating meetings and conferences, obtaining supplies and sorting/distributing invites. May work on special projects. It will be about 20% administration and 80% project coordination. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. We are looking for someone who is excited to add value and use this opportunity to provide top notch support to one of the largest Transformational Programs in Technology!They are requiring on-site Tuesday-Thursday with remote flex on Monday and Friday.EEO Language:We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

In the role as an Office Manager, you are responsible for the smooth day-to-day operations of the Poznan office, ensuring everything runs well-coordinated. The role focuses on administrative support,... More office coordination, and creating a well-organized work environment that enables teams to perform effectively. Responsibilities:-Managing the day-to-day operations of the office-Supporting employees with administrative matters-Handling incoming mail and courier deliveries-Taking care of product sample distribution among employees-Preparing and sending out company packages to remote workers-Collaborating with HR & Legal departments Coordinating with external service providers-Maintaining office documentation, invoices, archiving, GDPR compliance Preparing workstations for new employees -Supporting internal projects-Supporting on-boarding and off-boarding processes-Ensuring compliance with internal policies and local regulation-Office Event support-Ad-hoc tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is se=eeking an Office Manager to support a client at their Denver office. This role is ideal for someone who enjoys being the face of the office, keeping day-to-day operations running... More smoothly, and supporting leaders when they are onsite. While most employees are remote, the Denver office serves as an important collaboration hub for in-person meetings and visiting leaders. This is a fully onsite position with a strong focus on office coordination, hospitality, and administrative support. You will serve as the go-to person for daily office operations and leadership visits within a growing, professional environment. This is a contract-to-hire opportunity with strong intent to convert and offers high visibility, autonomy, and close partnership with leadership. -Manage daily office operations and shared spaces-Greet employees and visitors and build strong relationships-Coordinate vendors, catering, and onsite leadership visitsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Junior Buyer / Travel Support AssistantOverviewThe Junior Buyer / Travel Support Assistant supports procurement and travel operations for a federal maritime program. This role partners closely with... More the Purchasing Manager and Procurement team to execute compliant purchasing actions, manage vendor coordination, and support travel and expense activities in accordance with Federal Acquisition Regulations (FAR).Key ResponsibilitiesProcurement / Purchasing? Support RFQs and purchasing actions for the MARAD Ready Reserve Force (RRF) program? Collaborate with the Purchasing Manager and procurement team to ensure cost-effective, FAR-compliant purchasing? Establish and maintain strong working relationships with vendors, suppliers, and internal stakeholders? Monitor shipments to ensure on-time delivery; track and follow up on delayed or missing items? Maintain receiving and procurement documentation in accordance with FAR requirements? Reconcile vendor invoices and coordinate with Accounting for timely paymentTravel & Expense Support? Review employee travel expenses for policy compliance? Track expense report submissions and follow up on delinquent reports? Assist employees with travel and expense reporting questions? Coordinate timely submission of travel requests? Arrange and support travel logistics for internal teamsPayrate: $25-28/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Accurately enter, update, and maintain data across internal systems and databases?Follow established processes and guidelines to ensure consistency and data integrity?Review and verify data for... More errors, inconsistencies, or missing information?Organize and maintain records in a structured and accessible format?Use Microsoft Excel and other MS Office tools to track, manage, and report data?Support team members with administrative and data-related tasks as needed?Meet productivity and accuracy benchmarksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Corporate group of the DC office of an AM 100 law firm. As a contributing team member, the Professional Assistant is... More proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Dallas office to be onsite 4 days per week. In this role, you will report to the Office Administrator. Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Provide overall administrative support for the Board Services. Department. Assist in the management of the administrative requirements and procedures for the executive-level. Provide administrative... More support to the Senior Manager of Board Services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our SaaS client is looking for a Facilities Associate to join their team in Herndon, VA.RESPONSIBILITIES:?Assist Sr. Facilities Manager with administrative support?Provides front reception desk... More support for guests, visitors and employees?Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers?Management of stocking of pantry/office supplies?Coordination of incoming/outgoing mail?Issue office announcements via electronic distribution lists?Assists with dispatching of maintenance service requests to Landlord?Organize and maintain filing system for all reports, vendor invoices, proposals, etc.?Maintain current list of vendor contacts, emergency contact info, property information?Coordination of catering/lunch program scheduling?Provides support for meetings and conference room reservations, as needed and directed?Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.?Any and all other duties and tasks as assignedREQUIREMENTS?Bachelor degree and/or adequate experience?Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint?Security clearance is preferred but not requiredNOTES*Contractor will be required to travel to the Chantilly facility once a month**Candidate must be open to working after hours if needed*We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a secretary for one of their clients in Newark NJ. This individual will provide day-to-day administrative and secretarial support for the Crisis Receiving Stabilization... More Center, including typing, proofreading, and preparing documents, maintaining accurate records and databases, and entering and retrieving data as needed. They will coordinate meetings, prepare agendas and minutes, manage calendars, and support conference calls and virtual meetings. The role handles high-volume phone calls, schedules appointments, triages inquiries appropriately, and provides professional customer service to staff, patients, and external partners. Responsibilities also include processing internal paperwork such as payroll timesheets, HR forms, requisitions, and purchase orders, maintaining filing systems, managing mail, ordering office supplies, and supporting compliance and reporting requirements in a fast-paced behavioral health environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less