Job Search Results for administrative assistant

The Workplace Services Manager oversees day-to-day operations for the New York office, ensuring the workplace is organized, functional, and employee-focused. They serve as the main point of contact... More for facilities, maintenance, vendors, workplace requests, and office logistics. The role manages food and beverage programs, seating and occupancy planning, mail services, and workplace inventory. They also support onboarding, employee events, and culture-building initiatives in partnership with cross-functional teams. Additionally, they maintain operational records, manage budgets, and help ensure a seamless office experience for employees and visitors.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Patient Support Network?Coordinate Support Group Meetings, including assembling and mailing invitations.?Provide support for Zoom accounts for Support Groups, including adding and maintaining... More licenses, setting up accounts, and scheduling Zoom trainings.?Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser?s Edge database.?Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.Events?Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.?Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.?Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser?s Edge data.?Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.?Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.Admin?Develop and manage timelines and checklists for patient program initiatives.?Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.?Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.?Process expense reports and reimbursements for speakers, volunteers, and patients.?Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.?Conduct data entry in Raiser?s Edge database for Patient Programs.?Assist with Patient Programs and Services committee meeting minutes transcription.?Maintain and organize department files and invoices in the shared drive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global within the music financing industry is hiring a Contract Specialist. This role is responsible for determining proper parties to sign contracts based on review of... More documentation provided. Individuals must be able to handle multiple tasks and work well under timing restraints. Responsibilities:? Generate 5-8 contracts daily? Assign files to underwriters using contract back log? Send completed financing agreements via Docu-Sign to creatives and their teams for execution? Review Pricing Model and payor statements to determine contract accuracy? Understand various payor forms and guidelines? Data Entry- Update Salesforce with contact information and deal terms ? Work closely with Sales, gathering information & documentation required to draft Financing Agreements? Provide support for Operations ? Pull background searches? Save executed contracts according to file naming convention? File UCCs? Conduct conference calls with creditors? Conduct Quality assurance funding calls with creatives? Draft NDAs and Referral Agreements? Provide support with various projects pertaining to campaign, lead sources/deal sources? Create and submit closing packages using Salesforce? Prepare lender files at closingWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Essential duties and responsibilities include, but are not limited to: *Management of Inventory within clean rooms (Process Areas) per approved standing per approved standard operating procedures... More (SOPs) and in accordance with production schedules. *Conduct searches for expired raw materials. *Perform full area inventory counts. *Stock and organize raw materials. *Order raw materials as needed. *Debox raw materials received from the warehouse. *Wipe down raw materials before entering clean spaces. *Adhere to gowning protocols for clean room entry, including wearing a jumpsuit, hood, shoe covers, gloves, hairnet, and facemask. *Following current good manufacturing practices (cGMPs).oTechnicians will be expected to document the performed tasks accurately and per the approved procedure. All documents are subject to review by regulatory agencies and therefore must be maintained appropriately. *Performing unit operations in a timely manner to meet production schedules. *Flexibility and continuous support must be always provided to assist 24/7 manufacturing operations. *Follows current good manufacturing practices (cGMPs) including proper documentation of training. *Ensures all tasks are performed in a manner consistent with safety standards. *Flexibility to work according to the production schedule, as required. *Understand and adhere to strict clean room microbial controls.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Materials Data Coordinator to support a high-volume materials and inventory environment. This role will focus on entering, updating, and maintaining material /... More equipment data in SAP. The coordinator will be helping alleviate backlog created by increased project demand and large-scale inventory initiatives. Daily responsibilities include: - Enter and update material, equipment, and inspection data into SAP- Support QA/QC efforts on work orders, including reviewing functional locations and updating notes- Maintain accurate and up-to-date records across SAP databases- Assist with materials processing workflows, including inspection tracking and documentation- Partner with warehouse teams and internal stakeholders to ensure data accuracy and completeness- Provide data entry support to multiple team members (materials, inventory, and project teams)- Support reporting initiatives and dashboardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a qualified Office Coordinator. As the Office Coordinator you will engage with and provide support to our advisors, team members, and policy owners. The ideal... More candidate is detail-oriented and resourceful, as you will be responsible for supporting office operations to create a productive and engaging work environment. Responsibilities Client Experience & Office Operations?Create an environment that makes a lasting impression on guests and team members.?Lead office logistics, including event support, catering coordination, and hospitality details for meetings and trainings. ?Oversee conference room scheduling, meeting prep, and day-of coordination to ensure seamless operations.?Maintain a clean, organized, and well-stocked office by monitoring supplies and vendor relationships.?Facilitate maintenance and cleaning requests with the building management team.?Answer incoming phone calls and voicemails with professionalism, route and track as appropriate.?Maintain and troubleshoot on-site equipment, coordinate IT support as necessary.?Receive, sign for, and distribute all incoming mail, packages, and faxes; prepare and coordinate outgoing mail and daily UPS shipments. Licensing & Contracting?Work with the firm?s Licensing & Contracting Specialist and the Recruiting Team to process requests for new advisors and staff. ?Track progress and escalate missing documentation or compliance items as needed.Client Service Support?Work with the firm?s Client Service Specialist to address and resolve requests from policy owners and advisors. oCommon requests include processing claims, addressing billing issues, updating policies, changing addresses, and assigning advisors.?Provide overflow support to the firm?s primary Client Service Specialist on projects and Inquiries to ensure service consistency and timely resolution. New Business Support ?Coordinate ordering and tracking third party requests for medical exams and records. Additional Duties ?Partner with leadership and team members to foster a positive workplace culture and promote a collaborative environment. ?Take initiative on cross-functional projects and provide reliable, solution-oriented support.?Adhere to all compliance, HR, and firm standards; promote policy adherence and escalate concerns when appropriate.?Assist with additional responsibilities as needed to meet the evolving needs of the office.Compensation: $45-50k.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Senior Benefits Administrator to support a 6?9 month engagement focused on benefits administration and delivery. This role will play a key part in managing and... More optimizing benefit outsourcing operations through collaboration with third-party administrators and internal stakeholders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Back Office Processing Agent to join one of our leading Fintech clients team. This individual will be responsible for reviewing, validating, and delivering data and... More documentation to various teams within the organization. This individual must have great attention to detail and the ability to validate documentation and delegate data/documents to the appropriate team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Project Analyst to join a team in the Lutz, Florida area. This individual will play a critical role in supporting permitting operations and ensuring... More projects stay on track.Key Responsibilities:Coordinate and distribute permitting tasks across the team to ensure timely executionTrack the status of all permitting packages and ensure they are completed in alignment with established deadlinesMaintain accurate, up-to-date tracking documentation (primarily in Excel) for all active permitsReview and organize permitting packages to ensure completeness and compliance prior to submissionCreate and manage billing codes associated with project invoices for client submissionSupport overall project workflow by identifying gaps, following up with stakeholders, and helping drive efficiency in the permitting processThis role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a GIS Data Entry Specialist to join a local client. This position will be responsible for collecting data from a 3rd party vendor and uploading that information into the... More client GIS system. They will answer calls and emails from the public about the data they have entered into the system if requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less