Job Search Results for office manager

The Office Manager is responsible for overseeing the day-to-day administrative operations of the oral surgery clinic. This role includes managing patient relations, supervising front desk staff,... More coordinating schedules, ensuring compliance with healthcare regulations, and facilitating communication between clinical and administrative teams. The Office Manager is also accountable for financial management tasks, including billing, accounts receivable, and expense management, ensuring smooth clinic operations and excellent patient service.Key Responsibilities:?Administrative Leadership:?Oversee front office staff, including hiring, training, scheduling, and performance evaluation.?Ensure smooth day-to-day operations by managing patient flow, coordinating appointments, and resolving any administrative challenges.?Uphold clinic policies and procedures, and ensure regulatory compliance with OSHA, HIPAA, and other applicable laws.?Patient Relations:?Serve as the main point of contact for patient inquiries, complaints, and feedback, ensuring excellent customer service.?Supervise patient scheduling, registration, and insurance verification processes.?Ensure a welcoming and professional environment at the front desk.?Financial Management:?Ensure accuracy and time submissions of patient billing, accounts receivable, and insurance claims processes.?Collaborate with the billing department to address claim denials, appeals, and patient payment plans.?Monitor clinic expenses and assist in maintaining budgetary control.?Operations and Compliance:?Ensure the clinic meets all compliance requirements, including OSHA, HIPAA, and state and federal regulations.?Manage inventory of office and clinical supplies and collaborate with vendors for procurement.?Organize and lead team meetings and ensure timely communication with staff and providers.?Staff Development and Training:?Foster a positive and productive work environment by providing ongoing staff training and development.?Conduct regular performance reviews and support staff growth within the clinic.?Cross-train front office staff in billing, scheduling, and insurance processes to ensure flexibility in staffing.?Collaboration:?Work closely with oral surgeons, clinical staff, marketing, and the management team to align administrative and clinical goals.?Assist with marketing and communications efforts to promote the clinic?s services and expand patient referrals.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a motivated, coachable rising star to join our team as an Executive Assistant / Office Manager. This on-site role combines high-level administrative support with hands-on office... More management and payroll coordination. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment supporting both internal staff and external contractors.Key Responsibilities:Administrative & Executive Support?Provide direct support to leadership, including calendar management, meeting coordination, and communications.?Handle sensitive documents and contracts with discretion and accuracy.?Maintain and update CRM systems with relevant contact and project data.Office Management?Oversee day-to-day office operations, including supplies, vendor coordination, and workspace organization.?Serve as the point of contact for internal teams and external partners.Payroll & Timesheet Coordination?Manage timesheets for 80?90 staff and contractors across multiple projects.?Maintain a master Excel sheet and submit accurate data to the payroll/factor company.?Liaise with payroll providers to ensure timely and correct payments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This Construction company is looking for an Administrative Manager who thrives in a fast-paced environment, leads with confidence, and brings a sharp eye for both detail and big-picture process... More improvement. This role is key to keeping our operations seamless, our numbers accurate, and our team supported.What You?ll DoAs our Administrative Manager, you?ll be the engine that keeps our office running smoothly. You?ll:? Lead, coach, and develop a high-performing administrative team?hiring, training, and inspiring staff to reach their full potential.? Design, implement, and continuously refine office policies, systems, and procedures to drive efficiency and scalability.? Handle sensitive information with the utmost integrity, professionalism, and discretion.? Run weekly team meetings to monitor workflow, forecast staffing needs, and align on priorities.? Partner with the Director of Administration on monthly labor accruals and cost reallocations to ensure financial accuracy.? Oversee the preparation and review of month-end reports, metrics, and reconciliations.? Record and review monthly bank reconciliations in QuickBooks and monitor cash flow with precision?preparing weekly cash assessments for ownership review.? Support accounts payable and receivable functions, jumping in where needed to keep deadlines on track.Assist with monthly invoicing to clients when required, ensuring accuracy and timeliness.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a strategic and results-driven PMO Lead to oversee project governance, execution, and delivery across a portfolio of healthcare technology initiatives. This role will support... More enterprise-level transformation programs, including EHR/EMR implementations, digital health platforms, and infrastructure modernization efforts. The PMO Lead will ensure alignment with organizational goals, regulatory compliance, and stakeholder expectations.Salary Range: $150,000.00 - $200,00.00/yearWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Office Administrator to join a prestigious law firm in Chicago, IL. This firm generates $3 billion in revenue and caters to clients in key hubs of business, finance,... More technology, and government. The Office Administrator oversees the day-to-day management of the Chicago office, including direct responsibility for the LEAs, Reception, and matrix management of Office Services, IT/AV, Facilities and Conference Services team members. This position is the office go-to person for the Chicago office and ensures administrative operations run smoothly. Day-to-day responsibilities may include:?Management oProvides day-to-day oversight of the office including direct management of Legal Executive and Administrative Assistants and Receptionists, and matrix management of Office Services, IT/AV, and Conference Services teams.oConducts regular 1:1s, team meetings and bi-annual performance reviews; manages team assignments, holiday and team coverage, workflow, training, and performance expectations for LEAs.oCollaborates with the HR Department in resolving performance and employee relations issues, as well as proposing recruiting sources and participating in the interview process for potential candidates as required.?Office Community involvement & Business Continuity oProactively organizes and hosts fun and creative social events to increase engagement, strengthen relationships, and maintain office morale. Collaborates with Conference Services and Events team to support office-wide events (staff appreciation, holiday party, etc.) as well as other internal and client meetings/events.oPartners with the Manager of Business Continuity to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for business support.oImplements an environmental policy for the office; addresses the health and safety of the office and implements a Health & Safety policy ensuring the firm is compliant with all relevant law & regulations.?Vendor Management oNegotiates with firm?s contractors and vendors. Manages and supervises all contractors and vendors.oConducts regular reviews of vendors and contracts in place to ensure proper service levels are realized. Recommends changes and ensures smooth transition to new vendors as necessary.?Facilities oLocal point of contact for office build-outs and/or move activity. Coordinates with local vendors and other firm personnel to execute against plans. Interfaces with property manager for day-to-day building services issues and ensures the security of the firm?s buildings and real estate.oWorks with firm-wide operations managers to ensure that all operations? Infonet pages are up-to-date, particularly with respect to local office page, business continuity and emergency procedures.oMonitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects.?Finance oMaintains proper financial controls, contributes to planning the annual budget in collaboration with Office Managing Partner and Director of Office Administration.This is a full-time position and will be based in Chicago, IL ? in office 5 days a week.Compensation Base salary ranges from $130k-$180k. This role is eligible for a discretionary bonus based on performance. (Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.) Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Looking for a property manager to service 2 high rise buildings in downtown Boston. Ideal candidate would come from a commercial property management background and have experience working with high... More rise commercial buildings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Data Center Project Manager to support a large commercial client out of Manassas, VA. They will be responsible for assisting with the overall administration, organization,... More and implementation of large data center electronic security installation projects.Responsibilities:- Responsible for the overall financial management of the project(s).- Responsible for on-time project completion.- Coordinating and running a project kick-off meeting (PKOM).- Forecasting cash flow and manpower needs for projects.- Ordering materials, tools, and equipment.- Preparing price proposals and change orders.- Prepare monthly reports analyzing the budget, schedule, cash flow, and manpower. Identifying opportunities for cost-saving measures, quality improvement and incorporating best practices.- Ensuring all safety regulations are adhered to.- Coordination with the general contractor and other trades- Utilize MS Office, Blue Beam, PDF, and Google Sheets daily- Supporting on average $5 million projects- Working with a verity of access control systems like Software House- CCURE, and LenelWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a proactive and detail-oriented Associate Construction Manager to join our growing team in Long Beach. This position is a split between office-based administrative support and on-site... More coordination. You?ll work closely with senior team members to manage commercial construction projects ranging from restaurant builds to tenant improvements (TI) and retail spaces.This role is ideal for someone with a background as a Project Coordinator or Construction Manager who thrives in a fast-paced environment and is ready to grow with a company that?s expanding due to increased project volume. ResponsibilitiesField Support? Accompany senior managers on site visits? Assist with on-site documentation, photo capture, and coordination? Oversee GC activities and ensure alignment with project goalsOffice Duties? Prepare meeting agendas, take minutes, and compile daily reports? Maintain document control and project tracking systems? Communicate professionally with internal and external stakeholders? Use provided computer and software tools to manage project dataWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Project Manager or Program Manager to join an industry leading performance apparel and wellness company within the Security & Risk space. The Project Manager works... More closely with internal business partners and third-party vendors to create and manage projects that solve internal business problems, security risks, among others business cases across the organization to uphold Global Security. This individual will be responsible for working closely with the team to identity, build and execute project programs effectively and efficiently. The project manager is organized, curious, great at facilitation and knows how to get the right people involved at any given time to solve problems. Daily responsibilities will include: *Plan, manage, monitor, and close/handover to operations for large projects with complex scope, multiple work streams and interdependencies. *Effectively manage and report on risks and mitigation, scope, budget and timelines *Develop relationships and collaborate with internal and external stakeholders and cross-functional teams to ensure solutions meet timeline and business objectives. *Ensure all project / program tasks are clearly understood, assigned and tracked. *Complete all project documentation required based on the PMO process *Engage in and communicate ideas for supporting the continuous improvement of PMO processes with a positive and constructive attitude and for developing this attitude in others We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less