Job Search Results for administrative assistant

Journal Management:- Curate and commission content for annual medical journals.- Identify trending topics and invite medical professionals to contribute.- Manage the editorial calendar and peer... More review process.- Liaise with design teams for formatting and publication.- Handle all correspondence and administrative tasks related to journal production.Daily News Writing:- Research and write clinical news articles using PubMed, Google Trends, and other tools.- Focus on real-world, bedside clinical developments rather than lab-based studies.- Upload content to the website and optimize for SEO.- Collaborate with the marketing team to distribute content to healthcare professionals.Content Strategy & Development:- Attend medical conferences and conduct interviews with experts.- Contribute to newsletters and quarterly editorial projects.- Participate in podcast and webinar production.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a high caliber individual to support a global law firm's US Recruiting Team with all aspects of the recruiting process including campus recruitment, the summer associate program... More and special projects for approximately a 6-month period. This position will primarily be supporting the Silicon Valley and Los Angeles offices. This candidate will have excellent organizational skills as well as outstanding professional presence. Duties include the below:-Assist with day-to-day activities, including but not limited to: maintaining calendars for campus recruitment and outreach events, coordinating interview schedules and callback interviews, greeting and hosting candidates, compiling interview packets and collateral materials, and soliciting feedback-Maintain the recruiting database and applicant tracking system, and ensure that correspondences with candidates are executed in a timely manner-Monitor general email box and process emails accordingly-Assist with organizing cultivation events at law schools-Review applications from resume collections and pull online submissions-Process expenses related to callback interviews and cultivation events-On-boarding details for summer associates-Assist with planning and executing summer program events and trainings-Liaise with Marketing Department to create collateral materials-Solicit and retrieve summer associate evaluations and support the review and offer process-Correspond with summer associates and respond to daily inquiriesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Administrative & Operational SupportProvide direct administrative support to the Terminal Manager, including documentation, reporting, scheduling, and communication.Maintain department files,... More training records, and operational documentation in an organized and compliant manner.In conjunction with the Terminal Manager, process berthing requests from cruise lines and port agents, ensuring timely communication with port and internal Nautilus departments.Receive, review, and update the berthing schedule, tracking vessel movements and operational impacts.Answer incoming calls, take messages, and support communication flow for the Terminal Management team.Open, distribute, and manage department mail and correspondence.Arrange receiving, packing, and shipping of equipment or materials via UPS, FedEx, US Mail, or courier services, maintaining detailed shipment records.Manage uniform ordering, inventory, and distribution for personnel.Oversee office supply and equipment ordering while managing the office budget responsibly.Ensure all required compliance postings, documentation, and regulatory materials are up to date and accessible.Assist with terminal operations duties as needed during cruise calls or peak activity periods.Staff Scheduling, Training & HR CoordinationManage part-time hourly personnel scheduling through the company scheduling system, ensuring adequate staffing for all cruise terminal operations. This includes backfilling call outs or changes in planned schedules.Review time and attendance records, timesheets, and exception cards for payroll processing and route for Terminal Manager approval.Deliver weekly payroll checks 9if applicable) and assist part-time hourly PCST employees with questions regarding payroll and company benefits.Update the HR management system with all employee status changes and ensure labor law posters and compliance materials remain current.Support local recruiting and hiring efforts when applicable for NIHC teams ? MSS/TSS (or coordinate with the recruiter if one is assigned).Work with the Terminal Manager to communicate disciplinary issues to NIHC HR and ensure adherence to labor regulations and HR procedures.Billing, Invoicing & Vendor ManagementPrepare invoices for Terminal Manager approval prior to final billing to cruise line clients.Assist Terminal Manager and Assistant Terminal Managers with vendor coordination, including service scheduling, contract support, and performance tracking.As instructed by Terminal Manager assist in reviewing and coding vendor invoices for approval, ensuring alignment with contracted services.Maintain accurate financial and operational records related to billing, vendor services, and cruise operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented, highly organized professional to support policy data migration into our new administration system (MAGIC) and assist with the underwriting team?s daily operational... More and customer service needs. This role follows established processes, ensures data accuracy throughout the migration, and helps underwriters focus on higher-level decisions and complex risks. The ideal candidate is skilled in data management, attentive to detail, able to prioritize effectively, and comfortable working collaboratively across teams.Key Responsibilities:? Accurately enter, validate, and update policy data from legacy systems into MAGIC, ensuring consistency and compliance.? Identify and escalate data discrepancies or system issues, providing timely updates to project stakeholders.? Support underwriting operations by processing submissions, policy setups, endorsements, and documentation according to established workflows.? Manage routine customer and agent service requests, ensuring all required information and documentation are collected and properly stored.? Serve as a liaison for routine follow-ups related to renewals, service needs, and outstanding underwriting requirements.? Prioritize work to ensure timely, accurate processing in alignment with compliance, quality, and turnaround standards.? Meet weekly task completion goals to maintain steady progress on migration and underwriting service commitments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A top Civil Engineering firm in the San Diego, CA area is looking for an Engineering Assistant to join the team. This would be an administrative role where the employee would get a ton of exposure... More into the Civil Engineering space.The employee will help in assisting all of the Project Managers on site, communicate updates/request documents/pass along information with the City of San Diego, track civil engineering plan progress, and organize plans for the site. This person will also work directly with the President of the company and help out with coordination with Soils techs, engineers, and even work with the Social Media team. This candidate needs to have great inter-personal skills, be extremely organized, patient, and professional. The candidate does not need to have prior civil engineering experience, as they will be taught everything on the job.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is willing to pay $60,000-$75,000 depending on experience and qualifications. Seeking an Instructor/Subject Matter Expert in amphibious raid tactics, techniques, and procedures to train... More military units prior to deployment. This role involves curriculum development, hands-on training, and evaluation.?Plan, coordinate, and develop course material and exercises?Develop training plans, schedules, and evaluation checklists?Instruct and evaluate students in small boat operations, navigation, and company-sized raids?Coordinate training area requirements, role player scenarios, and logistics for live-fire events?Maintain proficiency in current tactics and update curriculum as needed?Conduct after-action reviews and provide student feedback?Manage training materials repository and Teams page?Ensure safety and ORM for High-Risk Training eventsAdministrative Duties?Manage shared drives and Teams page?Prepare reports, training materials, and administrative documentation?Participate in content review boards and other administrative tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:The Business Administrator supports the large organizations Financial Services Department with administrative, financial, and analytical tasks. Responsibilities include workflow support,... More budget assistance, program administration, data analysis, process updates, and preparing meeting materials.Day-to-Day:Support daily administrative and operational functions.Assist with budget prep; monitor expenses and review financial documents.Enter/review timekeeping data for payroll.Conduct research to ensure compliance with laws and policies.Update procedures, guidelines, and workflows.Prepare agenda items and supporting documents for Council/meetings.Coordinate service or maintenance requests with internal/external partners.Maintain confidentiality and manage sensitive information.Key Responsibilities:Analyze programs, projects, and processes; prepare reports with findings.Track data and prepare recommendations.Support budgets (revenue, expenses, supplemental forms).Serve as liaison across departments and partners.Perform related administrative duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Project Admin to join one of our largest financial service clients. The Project Administrator will manage a wide range of administrative and coordination tasks to keep... More projects running smoothly. Their day will involve scheduling and preparing for meetings, maintaining project documentation, tracking timelines and deliverables, and updating status reports for leadership. They?ll act as a communication hub between team members and external partners, support procurement activities, and proactively identify administrative issues that could impact progress. They will also assist the divisional COO with both routine and ad-hoc tasks, requiring discretion, reliability, and the ability to adapt as priorities shift throughout the year.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's client in the Data Center industry is seeking a Financial Coordinator to assist with a combination of administrative and financial analysis support. Specific activities will... More include:-Assist with accounts receivable and accounts payable, including, issuing Purchase Orders, payment of expenses and preparation of all related documentation.-Preparation of requests for proposal and service agreements-Keep all Site Allocated Projects (SAP) documentation organized and accessible on SharePoint-Monitor all SAP emails and track thru completion-Meet in a regular cadence with Project Managers to confirm projects are being tracked accurately-Act as administrator for operations portals, assisting in administrative asks by the Project Managers-Provide training and keystroke materials to Project Managers annually and upon request.-Work with accounting to confirm Property List for SAP work is accurate before budgets open.-Confirm allocations for unbudgeted projects and other projects with allocations not included in initial budget throughout the year.-Export final Project Manager?s budgets and provide to Finance for upload.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less