Job Search Results for administrative assistant

A client of Insight Global is seeking a Practice Assistant to join their team in Seattle, WA. The Practice Assistant will be responsible for providing high-quality administrative support to a group... More of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.Key Responsibilities and Essential Job Functions:? Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.? Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.? Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.? Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.? Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.? Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.? Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.? Enter and manage work requests from lawyers in the Firm?s workflow tool and complete according to provided deadline(s).? Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.? Perform all file maintenance, including saving documents to the document management system.? Assist lawyers with time entry, billing, and collection, as needed.? Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.? Perform clerical duties for non-legal departments, as needed.? Special projects and duties as assigned.Required Skills:? Advanced knowledge of Microsoft Office Suite and Adobe.? Experience with document management systems.? Experience with electronic signature software programs.? Proficiency in core legal administrative assistant functions and advanced technical and communications skills.? Experience with creating signature page checklists and signature packets.? Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.? Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.? Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.? Familiar with commercial real estate terminology and tasks.? Familiar with large file sharing and electronic signature applications.? Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.? Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.? Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.? Ability to take direction and work independently with little supervision.? Ability to effectively work well with others.? Effective and professional interpersonal and communication skills.? Ability to write clearly and professionally, with excellent proofing skills.? Strong work ethic with ability and commitment to maintain confidentiality.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight global is seeking a Certified Medical Assistant (CMA) This role involves both front and back office duties, including performing blood draws, EKGs, and pulmonary function tests (PFTs), as... More well as handling administrative tasks such as scheduling, patient intake, and managing medical records. The ideal candidate will be comfortable working in a fast-paced clinical environment, supporting providers during exams, and ensuring smooth day-to-day operations across both clinical and administrative functions..We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job SummaryInsight Global is hiring a certified medical assistant supports the delivery of high-quality patient care by assisting with both clinical and administrative responsibilities under the... More supervision of a licensed medical provider. This role includes preparing patients and exam rooms, taking vital signs, performing clinical tests and lab procedures as trained, maintaining accurate patient records, and supporting office operations. In addition, someone who is willing to learn research related tasks like ordering fatty kits, processing research study kits, shipping kits, scheduling patients, weekly meetings, enrollment, sending EKGs over, doing the DAR. The ideal candidate is patient-focused, detail-oriented, and thrives in a fast-paced, team-based healthcare environment while upholding Hackensack Meridian Health?s standards of care, confidentiality, and professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionThis primary care clinic in Boca Raton, FL is seeking two experienced Medical Assistants to support a growing provider team following a complete staff turnover. The clinic needs... More dependable, skilled MAs who can immediately contribute to both clinical and administrative operations.This is a hands-on role requiring confidence in patient care, front desk responsibilities, and EMR documentation. The ideal candidate is adaptable, efficient, and comfortable balancing multiple responsibilities in a busy primary care environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Practice Assistant to join our team. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and... More efficiently meeting Firm/client needs. Key Responsibilities and Essential Job Functions: - Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Commercial Escrow/Title Assistant will provide high-level support to a high-volume commercial escrow desk, assisting with complex commercial real estate transactions... More from file opening through closing. This role is ideal for a detail-oriented professional with a strictly commercial background who thrives in a fast-paced, production-driven environment. This position will be on-site 5 days a week in Downtown Los Angeles.Key ResponsibilitiesSupport the Commercial Escrow Officer throughout the full lifecycle of commercial real estate transactions, from opening to close.Prepare and review commercial closing statements and assist with settlement coordination.Review, organize, and track title commitments, title requirements, and related commercial documentation.Coordinate with internal teams, lenders, attorneys, and external stakeholders to ensure timely closings.Maintain accurate, compliant files in accordance with California commercial title insurance regulations.Manage multiple commercial files simultaneously in a structured, high-volume workflow.Ensure all escrow activities meet internal quality standards and regulatory requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

*Each doctor has a nurse and MA working with them -- very collaborative and supportive environment. *At least 15-20 patients a day *Responsible for all chart prep with help of APP or other... More nurses *Escorts patients to and from exam rooms, physician offices, and treatment room as appropriate. *Records patient data prior to each physician visit, including but not limited to, vital signs, height, weight, allergies, and medication changes. *Obtains all necessary patient records as required by physician prior to treatment or procedures. *Prepares and stocks exam/treatment rooms and orders supplies as needed. *Assists physicians with exams and procedures as requested. *Administers subcutaneous and intramuscular injections, as delegated by RN or physician. *Maintains all exam/treatment room disinfection protocols. *Answers patient telephone calls for referral to physician or nurse/pharmacist. *Phones in prescriptions and makes other patient calls as directed by physicians and RN. *Informs physician of patient reschedules and no shows. *Performs other administrative duties, i.e. typing, filing faxing, chart preparation, reception, etc, as requested by supervisor or physician. *May enter orders under a provider's direction and supervision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to join a client onsite in Dallas, TX. The Executive Assistant will provide high-level, proactive support to multiple senior executives, serving... More as their primary liaison and ensuring smooth communication across the organization. This role requires exceptional judgment, professionalism, and the ability to operate as a strategic partner?often functioning similarly to a Chief of Staff in driving initiatives forward.You will manage complex calendars, anticipate needs, and maintain a clear flow of information between executive offices and internal teams. Responsibilities include drafting correspondence, preparing presentations and reports, coordinating domestic and international travel, and orchestrating on- and off-site meetings with precision. You will also support Board-related activities?organizing logistics, distributing materials, capturing notes, and maintaining follow-up actions.The ideal candidate thrives in a fast-paced environment, handles confidential information with care, and navigates shifting priorities with ease. This role is highly visible and requires a polished communicator who builds trust quickly with executives, senior leaders, and cross-functional partners. Projects will range from operational tasks to strategic, multi-step initiatives that require follow-through from conception to completion.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Company Overview:Insight Global's client is a full-service law firm representing institutional and private lenders in multiple states across the US. Their practice includes foreclosure, bankruptcy,... More consumer collections, commercial finance, complex litigation, appellate practice, regulatory compliance, and attorney closing services.D2D:-Stay current on relevant laws, regulations, and industry practices related to creditors' rights and foreclosure.-Assist in ensuring compliance with all applicable legal and ethical standards.-Conduct internal audits to verify the accuracy and completeness of case files and documentation.-Conduct thorough legal research related to foreclosure laws, regulations, and procedures.-Assist attorneys in drafting and preparing legal documents such as complaints, motions, and briefs.-Review and analyze foreclosure documents, contracts, and financial records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring for a Medical Assistant in Ponte Vedra to work at a primary care facility with 4 MAs and one LPN, 4 PCPs, and a NP. As an MA you will be responsible for providing the... More following responsibilities: ?Provide support to assigned provider?Greet and escort patients during visit ?Obtain urine samples, EKGs, covid/flu/strep swabs, etc when requested?Discuss lab results with patients?Maintain medical documentation?Schedule care, treatment, and diagnostic tests per physician request?Assisting with PAP or well woman examsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less