Job Search Results for administrative assistant

Insight Global is looking for a Senior HRBP Manager to join their team for a contract to hire position supporting an Aviation company. The Sr HR Business Partner provides HR interpretation, guidance,... More and consultation to multiple business units. This role be responsible for investigation and resolving high-volume employee relations and compliance concerns. The Sr HRBP will maintain an effective level of business literacy about the business units and is responsible for aligning business objectives with employees and management in designated business units. They will act as a consultant to management on Human Resource related issues and mentor to other HRBPs on the team. The role of the Sr HR Business Partner is expected to operate autonomously for the majority of the time, with little oversight and the ability to navigate complex situations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Back Office Processing Agent to join one of our leading Fintech clients team. This individual will be responsible for reviewing, validating, and delivering data and... More documentation to various teams within the organization. This individual must have great attention to detail and the ability to validate documentation and delegate data/documents to the appropriate team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking an Office Administrator to join their team full-time in Washington, DC. Our client is a dynamic professional services firm committed to delivering exceptional... More client service and fostering a collaborative, growth-oriented workplace. We?re seeking an experienced Office Administrator to lead operational efficiency and support our leadership team.Position SummaryThe Office Administrator is a key leader in our firm, responsible for ensuring smooth day-to-day operations. This role supports partners and the Practice Manager while managing administrative, financial, and HR functions. The ideal candidate is proactive, detail-oriented, and passionate about creating systems that save time and resources.What You?ll DoHuman ResourcesOversee employee benefits and recommend improvements.Assist with recruitment, onboarding, and offboarding processes.Coordinate staff training and professional development.Promote employee engagement and wellness initiatives.Financial ManagementManage accounts payable/receivable and vendor payments.Prepare client invoices and assist with payroll processing.Coordinate with accountants on tax-related matters.Operations & Vendor ManagementNegotiate vendor contracts and maintain relationships.Ensure compliance with reporting requirements.Assist with event planning and office calendar management.IT & FacilitiesLiaise with IT providers to maintain systems and software.Oversee office facilities and implement green initiatives.What We?re Looking ForExperience: 3+ years as an office administrator in a professional services setting (law firm or medical preferred).Skills: Strong communication, problem-solving, and organizational skills; proficiency in QuickBooks, Microsoft Office, and Adobe.Ability to manage multiple priorities and adapt quickly.Why Join Us?Competitive salary and benefits package.Collaborative team environment.Opportunities for growth and professional development.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Lead safety planning as part of preconstruction processLead and develop select subcontractor safety preconstruction meetingsIdentify and address special needs for Site Specific Safety... More PlansCommunicates incidents and significant safety concerns to leadership and elevates appropriately as neededLead or participate in evaluation and selection of safety inspection, incident management, and other department systems.Problem Solve: Mentor others to research to obtain information to resolve safety related issues independentlyIdentifies or selects special safety/protective equipment for companyCollaborates to execute company wide communication and safety stand downsProvide specific safety training to meet project or business unit needsIs a technical resource to all members of the safety department and site operationsCan develop safety policy and procedure with limited or no oversightDeliver safety communications, presentations and trainings in large settings Drive the development of the overall culture of safety for the companyIdentify and recognize outstanding safety performancesEvaluate inspection process performance and identify improvement opportunitiesDevelop and/or lead in execution of department corporate level goalsDevelop business unit safety goalsCan conduct and develop in-house safety trainingProvides support for project pursuit efforts and participates in client interview processAssists with client and subcontractor prequalification managementIdentifies corporate safety/protective equipment needsResearch and trial of new safety related productsResponsible for delivery of monthly safety summary of assigned business unitsActs as prime point of contact for processes, such as Predictive Solutions or Toolbox Talks, within the safety departmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Document Processor that will be operating the document processing and support functions. You will be utilizing a range of tools and software that will play a key role... More in producing, formatting, and maintaining high-quality documents. Day-to-Day Responsibilities: ?Complete document processing training and sign-off period using tools and strategies provided by DP Corporate Trainers.?Supports document processing needs and participates in the DP shared work pool when there is no local DP work.?Produces and formats specifications, technical and design memoranda, reports and general correspondence using company templates and formatting standards.?Proofreads completed work for accuracy of editing and formatting.?Converts and cleans documents from other software applications.?Organizes and maintains directory structures and file naming.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Key Responsibilities?Oversee front desk operations as part of the company?s broader physical security posture.?Manage and monitor electronic access control and video surveillance systems.?Ensure... More visitor and vendor access aligns with established security and safety protocols.?Partner with Facilities, Security Operations, Events, and People teams to promote workplace safety, emergency readiness, and compliance with company standards.?Maintain incident logs and assist in investigations or follow-ups as needed.?Support corporate events, physical security audits, onboarding/offboarding processes, and emergency response training.?Provide hospitality-minded service to employees and guests while prioritizing safety and confidentiality.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Essential duties and responsibilities include, but are not limited to: *Management of Inventory within clean rooms (Process Areas) per approved standing per approved standard operating procedures... More (SOPs) and in accordance with production schedules. *Conduct searches for expired raw materials. *Perform full area inventory counts. *Stock and organize raw materials. *Order raw materials as needed. *Debox raw materials received from the warehouse. *Wipe down raw materials before entering clean spaces. *Adhere to gowning protocols for clean room entry, including wearing a jumpsuit, hood, shoe covers, gloves, hairnet, and facemask. *Following current good manufacturing practices (cGMPs).oTechnicians will be expected to document the performed tasks accurately and per the approved procedure. All documents are subject to review by regulatory agencies and therefore must be maintained appropriately. *Performing unit operations in a timely manner to meet production schedules. *Flexibility and continuous support must be always provided to assist 24/7 manufacturing operations. *Follows current good manufacturing practices (cGMPs) including proper documentation of training. *Ensures all tasks are performed in a manner consistent with safety standards. *Flexibility to work according to the production schedule, as required. *Understand and adhere to strict clean room microbial controls.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive and detail-oriented Vendor Onboarding Specialist to lead the onboarding process for new vendors using the Ariba Supplier Lifecycle and Performance (SLP) system. This role... More is critical in ensuring a smooth and efficient experience for both internal teams and external vendors. Key Responsibilities:- Vendor Onboarding Leadership: Take ownership of the end-to-end onboarding process for new vendors in Ariba SLP. Serve as the primary point of contact for vendors during onboarding.- External Vendor Support: Communicate with vendors primarily via email and through the Ariba system. Guide vendors through account setup and troubleshoot issues as needed.- Internal Coordination: Collaborate with internal teams to initiate vendor requests. Provide timely updates and answer questions throughout the onboarding process.- Administrative Oversight: Ensure vendors receive necessary communications and follow up on pending actions. Monitor system workflows to prevent delays or closures due to inactivity.- System Management: Address issues within Ariba SLP, including stalled processes or closed requests. Maintain accuracy and compliance within the system.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is a cutting edge logistics and supply chain technology company seeking an energetic and hardworking Executive Administrator to support their CEO and contribute to the smooth operation of... More their executive office. This role is ideal for a proactive individual who is highly organized, detail-oriented. In this role, you will manage and maintain the CEO?s calendar, including scheduling meetings, appointments, and travel.You will also coordinate travel arrangements, including flights, accommodations, and itineraries. Also, you will plan and execute company events, meetings, and offsites and prepare meeting agendas, take minutes, and follow up on action items.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible to lead and oversee global privacy program, ensuring compliance with applicable United States and international privacy regulations, standards, and industry best practices. This role will... More involve strengthening the company?s privacy framework, identifying and remediating privacy compliance gaps, and embedding privacy best practices across all business functions.- Design, implement, and maintain a comprehensive privacy program aligned with U.S. and international regulations, including but not limited to GDPR, UK GDPR, HIPAA, Switzerland?s FADP, TCPA, CAN-SPAM, and various U.S. state privacy laws- Develop and enforce company-wide privacy policies, standards, and procedures- Develop and deliver privacy training programs to educate employees on data protection obligations and best practices- Monitor developments in privacy laws and regulations globally, providing actionable guidance to the business on maintaining compliance- Ensure appropriate processes are in place for compliance with data protection regulations, including data subject rights, data processing activities, and cross-border data transfers- Conduct privacy impact assessments (PIAs) and data protection impact assessments (DPIAs)- Identify and remediate privacy risks, working collaboratively with relevant stakeholders- Serve as a key advisor to cross-functional teams, including IT, HR, marketing, and R&D, on privacy-related matters- Collaborate with legal counsel and external stakeholders on privacy issues and incidents- Lead and/or collaborate with colleagues on the investigation and resolution of any privacy incidents, including regulatory notifications and root-cause analyses- Provide regular updates to the leader and senior management on privacy compliance status, risks, and initiatives- Other duties as assigned- Reports to CCO (Chief Compliance Officer)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less