Job Search Results for administrative assistant

Insight Global is looking for a Data Entry Specialist to join a local client. This position will be responsible for collecting data from a 3rd party vendor and uploading that information into the... More client system. They will answer calls and emails from the public about the data they have entered into the system if requested.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

OverviewPosition Summary:The Senior Paralegal provides advanced legal and administrative support to the Head of Legal, the COO, and any external legal firms engaged by the Premier Family of Companies... More (PFOC). This position plays a critical role in supporting legal operations across multiple business units in the U.S. and U.S. Virgin Islands.PFOC includes four highly regulated healthcare companies?an insurance company offering accident and health products, a care/case management company, a third-party administrator (TPA), and a podiatric medical group?along with a variety of non-healthcare entities. The Senior Paralegal supports litigation, contracting, corporate governance, regulatory compliance, and cross-functional risk management efforts. This role requires attorney supervision and frequent collaboration with business unit leadership.ResponsibilitiesEssential Duties and Responsibilities:Primary Responsibilities - Litigation Support- Manage service of process and coordinate litigation matters from intake to resolution.- Maintain litigation case files, ensuring accurate electronic and physical recordkeeping.- Coordinate discovery, including document preservation, collection, review, and production.- Liaise with outside counsel, expert witnesses, and internal stakeholders.- Track all critical litigation deadlines, ensuring timely compliance with court and regulatory requirements.- Prepare litigation status reports for the Head of Legal and COO. Contracting Support- Draft, review, and revise contracts (vendor agreements, provider agreements, NDAs, and service agreements) under attorney supervision.- Assist with due diligence for new vendors, providers, and partnership evaluations.- Maintain a centralized contract management and file retention system.- Track renewals, expirations, obligations, and compliance requirements across all PFOC entities.- Prepare contract status reports for the Head of Legal and COO. Secondary Responsibilities - Corporate Governance & Regulatory Compliance- Assist with corporate governance tasks including entity maintenance, annual reports, licensure renewals, and regulatory filings across multiple jurisdictions (including U.S. federal, state, and USVI agencies).- Serve as a Notary Public; must obtain commission within 60 days if not already active.- Monitor proposed legislation, regulatory updates, and compliance requirements relevant to PFOC?s industries.- Create, update, and maintain organizational charts and process maps for PFOC and its business units.- Conduct legal research to support drafting of legal documents, opinion letters, guidance summaries, and compliance initiatives.- Research new licensing requirements for business expansions or new operational territories.- Support cross-functional compliance, audit, and risk management projects.- Perform additional legal, regulatory, and operational tasks as assigned. Scope of Authority & Ethical Compliance:- May not provide legal advice, interpret law, or represent the company in any capacity reserved for licensed attorneys.- May not bind PFOC or any business unit to a contract, agreement, or obligation without written approval from the COO and/or Head of Legal.- May assist in drafting, editing, and preparing legal documents only under attorney supervision.- Must adhere to the ethical guidelines established by the American Bar Association (ABA), the National Association of Legal Assistants (NALA), and applicable state and federal rules governing paralegal conduct.- All work product, including research, drafts, templates, and documents, is the exclusive property of PFOC and must be returned upon separation.- Must comply with all company policies, including confidentiality, data privacy, cybersecurity, and document retention standards. Supervisory Responsibilities: NoneWork Schedule, Travel, & Responsiveness:- Occasional travel may be required to support litigation, audits, depositions, or corporate governance meetings across PFOC locations, including the USVI.- Extended hours may be required during pressing deadlines, litigation events, or regulatory filings.- Must maintain reasonable responsiveness to urgent legal matters Environmental Factors / Physical Demands:Work is performed in a professional office environment. The employee must be able to:- Communicate effectively with employees, leadership, vendors, and outside counsel.- Access and input data into computers, legal databases, and online portals.- Perform repetitive tasks such as typing, reviewing documents, and data entry.- Lift up to 30 pounds occasionally (e.g., boxes of files, exhibits).- Bend, reach, kneel, and stoop as needed for file management. Other Responsibilities:This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.- Demonstrates a strong commitment to the mission and values of PFOC.- Adheres to all company policies and procedures.- Maintains strict confidentiality of client, personnel, and corporate information.- Upholds company conduct, professionalism, and attendance standards.- Performs other duties as assigned. Drug Free Workplace:Premier Family of Companies and its affiliates is committed to providing a safe, healthy, and productive work environment for all employees. To achieve this, Premier Family of Companies (?PFOC?) maintains a smoke-free and drug-free workplace. Candidates who receive a conditional offer must complete a pre-employment drug screen. Random and post-incident testing may also be required. Confidentiality:You agree to maintain the confidentiality of all proprietary and non-public information obtained during your employment. This includes, but is not limited to, company records, financial data, client and vendor information, business strategies, and any other information not generally known outside the Company. You may not use or disclose such information during or after your employment, except as required in the performance of your duties. All company property and materials must be returned upon separation of employment.Compensation:$70,000 to $120,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global within the music financing industry is hiring a Contract Specialist. This role is responsible for determining proper parties to sign contracts based on review of... More documentation provided. Individuals must be able to handle multiple tasks and work well under timing restraints. Responsibilities:? Generate 5-8 contracts daily? Assign files to underwriters using contract back log? Send completed financing agreements via Docu-Sign to creatives and their teams for execution? Review Pricing Model and payor statements to determine contract accuracy? Understand various payor forms and guidelines? Data Entry- Update Salesforce with contact information and deal terms ? Work closely with Sales, gathering information & documentation required to draft Financing Agreements? Provide support for Operations ? Pull background searches? Save executed contracts according to file naming convention? File UCCs? Conduct conference calls with creditors? Conduct Quality assurance funding calls with creatives? Draft NDAs and Referral Agreements? Provide support with various projects pertaining to campaign, lead sources/deal sources? Create and submit closing packages using Salesforce? Prepare lender files at closingWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Patient Support Network?Coordinate Support Group Meetings, including assembling and mailing invitations.?Provide support for Zoom accounts for Support Groups, including adding and maintaining... More licenses, setting up accounts, and scheduling Zoom trainings.?Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser?s Edge database.?Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.Events?Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.?Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.?Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser?s Edge data.?Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.?Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.Admin?Develop and manage timelines and checklists for patient program initiatives.?Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.?Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.?Process expense reports and reimbursements for speakers, volunteers, and patients.?Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.?Conduct data entry in Raiser?s Edge database for Patient Programs.?Assist with Patient Programs and Services committee meeting minutes transcription.?Maintain and organize department files and invoices in the shared drive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a HR & Office Manager for a small, mission-driven nonprofit in SF, CA. You would help be the glue to the company and help with human resources, payroll, and office... More operations. This role is ideal for someone organized, detail-oriented, and comfortable managing compliance and care coordination tasks in a healthcare-related environment.HR / Administration tasks:- Manage employee relations and serve as the first point of contact for HR inquiries.- Oversee new hire onboarding, including documentation, HRIS setup, and orientation.- Handle complaints and corrective actions, ensuring proper documentation and follow-up.Payroll- Assist in processing payroll using the organization?s payroll system.- Ensure accurate timesheet collection, wage calculations, and timely payroll submission.Care Coordination & Compliance:- Organize and manage communication from insurance companies..- Support compliance functions related to medical contracts and documentation standards.Office Management:-Oversee office operations, including supplies, vendor coordination, and scheduling.- Maintain calendars, shared inboxes, and internal trackers.100% onsite role: Ideally 20-30 hours a week (Mon-Friday 9AM-1/3PM)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible to ensure the proper efficient operations and maintenance of the mechanical electrical and plumbing systems for the assigned facility. The performance of all necessary maintenance and... More operational tasks are developed to assure maximum life and reliability of all mechanical/ electrical/plumbing systems.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Inventory Specialists to join a clients team in Finksburg, MD. The Inventory Specialist will be responsible for the inventory at the facility within company... More timelines. Through the use of company provided procedures, the Inventory Specialist will document product condition within company standards which includes a complete inventory and supporting photographs of each product. Here are some key responsibilities typically associated with this position: *Monitor, maintain and organize the receiving area *Operate camera and utilize a handheld inventory device to process incoming inventory *Determine operational capability of the product *Complete product inspection inventories (TLEs) *Maintain inventory of all materials used *Compliance to company policies and procedures *Compliance to requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is searching for a Property Coordintator to join a dynamic property management team supporting multiple commercial properties in Menlo Park, CA. This role is ideal for candidates with... More strong organizational, financial, and communication skills who thrive in a fast-paced environment. The Property Coordinator will play a key role in ensuring efficient day-to-day operations and delivering exceptional service to tenants and stakeholders. This is a contract role and looking to start immediately and will go for 3 months with potential to convert. This role will be fully onsite Monday ? Friday.Responsibilities?Support daily property management operations for multiple properties?Manage office administration, digital file organization, and visitor coordination?Provide telephone coverage and backup for front desk duties?Process invoices, assign codes, and ensure alignment with budgets?Track receivables/payables and resolve discrepancies?Assist with annual budget preparation and monthly financial reporting?Maintain compliance documentation and certificates of insurance?Coordinate tenant relations, events, move-ins/outs, and communications?Monitor work order system and ensure timely completion of maintenance requests?Liaise with vendors and oversee contract compliance, performance, and scheduling?Conduct property walks, inspections, and prepare punch lists?Assist with leasing support, including document management and coordinating tours?Collaborate with internal teams on leasing, marketing, and investor activitiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Work in a team environment with a one team mentality; be friendly, respectful, empathetic, and professional to teammates and clients. ?Value and respect employee authenticity and demonstrate... More cultural awareness to create a memorable experience and a respectful workplace.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less