Job Search Results for administrative assistant

Insight Global is seeking an experienced paralegal to support three Partner-level attorneys in the Public Finance Practice Group. Assignments will include both billable and non-billable matters. The... More work performed requires knowledge of basic legal concepts, principles, terminology and practices, use of legal reference materials, and law office procedures. Skills required include the ability to reason logically, analyze situations, be proactive, communicate effectively both orally and in writing, draft documents, and obtain and report information received through research and investigation.ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:-Assist in drafting and reviewing legal documents.-Review and prepare initial drafts of bond resolutions, offering statements, and closing documents; and prepare and circulate document distributions.-Conduct legal research relevant to public finance and municipal securities, including state and municipal law.-Gather, review, and organize due diligence materials for public finance transactions.-Coordinate and manage transaction closings; prepare, organize and collect signature packages; assemble final closing documents; and prepare closing binders.-Assist with compliance with federal, state, and local regulations related to public finance.-Prepare state and federal tax and UCC filing documents for public finance transactions.-Maintain organized files and databases of transaction documents and correspondence.-Communicate with clients, underwriters, and other parties to gather information and provide updates on transaction progress.This is a hybrid role with the ability to sit in the firm's Baltimore, Harrisburg or Philadelphia offices. Compensation:$90K to $100K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job OverviewThis role is responsible for coordinating service and installation operations, ensuring smooth communication between customers, technicians, and internal teams. Key responsibilities... More include scheduling appointments, dispatching technicians, managing billing and contract paperwork, and supporting warehouse and office functions.________________________________________Day-to-Day Responsibilities?Schedule and dispatch technicians for service and installation tasks.?Create and manage work orders; update customers and follow up with technicians.?Review and close work orders, ensuring all notes and pending items are addressed.?Handle contract and quality control paperwork.?Coordinate subcontractor scheduling and technician documentation.?Maintain appointment calendars and order necessary materials/equipment.?Receive and distribute materials/equipment to technicians.?Generate daily reports and assist with scheduling, customer notifications, and equipment procurement.?Conduct physical inventory and act as liaison between Sales, Project Managers, and technicians.?Perform other duties as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A Communication Specialist in People Change Management plays a crucial role in supporting and facilitating the communication and engagement initiatives within PRESTOs Transition Program. This... More position:involves managing and executing plans to ensure effective communication across all levels of the organization, paving the way for a smooth transition during the change journey; andrequires a deep understanding of people change management principles, excellent communication skills, and the ability to engage and influence stakeholders at all levels.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Optum is seeking a scheduler/patient care coordinator to support checkout out for the Gastrointestinal department/ clinic located in Huntington Beach, CA. This person may be required to travel to the... More Optum site in Laguna Hills, CA if/when needed when additional PCCs are out of office or short staffed. This individual will be primarily responsible for patient check-out following specialist visits and will manage scheduling for GI procedures for 5 physicians and follow-up appointments. Additional responsibilities include: Handling and requesting authorizations (for HMO and PPO plans), sending out packages and paperwork to the outpatient facilities, some patient outreach for individuals who have not yet scheduled their procedures or follow-up visits, coordinating medical clearance and pre-op requirements, obtaining authorizations, phone line operation, patient registration, insurance verification, and record scanning. Candidates must be flexible and comfortable with occasional overtime, particularly when providers extend their hours beyond 5:00 PM (if the provider is running late). The clinic utilizes the Epic EMR system. Training will be provided, and candidates must be willing to attend two in-person training sessions at the Epic training sites in Cypress or Irvine or may have the opportunity to participate remotely from the designated clinic location if available.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is one of the most important positions for our company! It is the FIRST Impression that anyone will receive when they walk through our doors or call. It requires a professional, kind,... More servant attitude always! Expectations include but are not limited to meeting/greeting everyone that walks in the front door, fielding calls and ensuring all responsible areas are tidy and presentable. Responsible areas include the Front Lobby, Front sitting areas, Training Room, Kitchen and caf?/lounge areas, outside seating. Opening Responsibilities ?Turn ON TV's?Make coffee ?Stock fridge if needed (Water)?Responsible areas are cleaned/stocked?Monday morning check mailbox for mail delivered on Saturday?Check copiers for paper and replenish Closing Responsibilities?Turn OFF TV?s?Clean coffee pots/machine?Ensure all areas are tidy?Make sure all packages are clear from the lobby areaOngoing daily Responsibilities?Check bathrooms for supplies and pick up any trash on floor?Make sure all areas are presentable and address issues as they are made known ?Process and Deliver Mail and DeliveriesoMarketing materials/water/paper are to be delivered to appropriate areas oOther medium/large mail is left in mail room - send receiver a messageoMail ? open and date stamp all mail and distribute to appropriate personoSamples- write date on package and let PM know they arrivedoInsurance certificates ? date stamp and scan to compliance@gaisb.com?Answer phones and field questions appropriately ?Track issues/needs with cleaning company?Track supply inventory ?Place weekly supply order and process returns as needed?Maintain Job/Contact/Inventory list?Coordinate job site / office copiers & maintain copier records *Building Maintenance/Fleet request go to the Building/Fleet ManagerWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global?s major clients are seeking a Contracts Agent to join their team. Qualified candidates will join an existing and rapidly growing organization within the energy industry. Daily... More responsibilities will include: ?Support the construction and project management division within the organization with contract reviews and administration services ?Review and process vendor RFQ/RFP information and documentation?Review project invoice information for accuracy and route accordingly internally ?General data entry related to vendor contract informationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Renewals Coordinator to plays a vital role in supporting a client company?s fire alarm, fire protection, and security services by managing service contract renewals... More and driving customer retention. This position involves proactively engaging with clients to ensure timely renewals, re-estimating contracts to reflect current service needs and pricing, and resolving any customer concerns prior to renewal deadlines. The coordinator is responsible for maintaining a high renewal rate, tracking contract timelines, and identifying opportunities to expand service offerings. Strong communication, organizational skills, and a customer-focused mindset are essential, along with experience in customer service or sales. Familiarity with fire protection systems is a plus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Key responsibilities include:Provide operational and communications support to enable the CET to dedicate more time to meeting their customers? needs.Coordinate customer support requests & maintain... More customer payment information and provide actionable insights for the CET.Coordinates and maintain vendor contracts and payments. Prepare annual payment schedules for tenant distribution.Maintain accurate records for a variety of areas including utility meters, lockboxes, fire alarm codes, and customer contact information.Manage all utility payments and account transfers. Review and post monthly rent charges & enter work order tickets and process accounts payable in various programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A utility client of Insight Global is looking for project administrators to join their team. This person will be managing schedules, submitting expenses, tracking easements, filtering and responding... More to emails, and tracking vendor T&M. The ideal candidate comes from a construction or utilities administrative background.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Perform daily site inspections to monitor construction activities, document progress, and identify quality or safety issues.Review and monitor project schedules to support phased construction with... More minimal operational disruption.Provide oversight of contractor compliance with project specifications, drawings, and federal regulations.Lead design evaluations and provide recommendations for technical improvements or issue resolution.Prepare daily, weekly, and monthly reports summarizing work status, milestones, and outstanding issues.Use digital tools and construction management software to track RFIs, submittals, and material inventory.Support contract modifications through cost estimating and scope validation.Conduct condition assessments and inspections of both clinical and administrative spaces.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less