Job Search Results for administrative assistant

Insight Global is hiring an Accounts Assistant for a leading title insurance company based in Sydney, Australia.Reporting to the Head of Finance, this individual will play a key role in supporting... More the day-to-day operations of the Finance team. The Accounts Assistant will be responsible for managing accounts payable and accounts receivable processes, responding to finance-related inquiries, performing reconciliations, and ensuring the accuracy and timeliness of financial transactions.This is an excellent opportunity for a detail-oriented finance professional who thrives in a fast-paced environment and enjoys collaborating across the business.Responsibilities- Process and code accounts payable invoices, obtain required approvals, and ensure payments are made in accordance with agreed payment terms.- Maintain accurate financial records and supporting documentation.- Monitor and respond to inquiries received through the Finance inbox, ensuring timely resolution of internal and external queries.- Process daily EFT transactions and investigate and resolve payment-related issues.- Prepare and post accounting journals accurately and in a timely manner.- Generate weekly sales and claims reporting for business stakeholders.- Perform daily, weekly, and monthly reconciliations of accounts payable and accounts receivable balances.- Support month-end close activities, including reconciliations and financial reporting.- Collaborate with the broader Finance team to improve processes and maintain strong financial controls.- Assist with additional accounting and administrative duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Project Manager Assistant to support Project Management Office (PMO) operations and capital project initiatives within its natural gas distribution organization. This... More Project Management Assistant will be responsible for supporting the Project Managers with administrative tasks related to gas distribution projects. This role requires a strong understanding of managing work such as creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Litigation group of an AM 100 law firm. As a contributing team member, the Professional Assistant is proactive in... More balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.This role is 5 days in the firm's West Palm Beach office. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

If someone has:? Strong customer service experience? Scheduling and calendar management experience? Microsoft Office proficiency? Administrative support experience? Professional communication... More skillsthey could absolutely be successful in this role and may even provide a better candidate experience than someone who has only done recruiting coordination.For LG&E/PPL specifically, I'd target candidates coming from banks, healthcare systems, insurance companies, large corporate offices, universities, or staffing agencies where they're used to supporting multiple people and handling high volumes of communication. Those backgrounds tend to translate really well.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Medical Receptionist serves as the first point of contact for patients and is responsible for creating a welcoming, professional front office experience. This role manages a high-volume phone... More line, schedules and confirms appointments, and supports patient check-in and check-out processes to ensure smooth daily operations. The receptionist prepares patient charts ahead of visits, verifies and updates patient information, and answers general procedural questions while maintaining accuracy and confidentiality.This individual will work closely with clinical staff to ensure efficient patient flow, assist with rescheduling and follow-ups, and provide clear communication to patients regarding appointments and expectations. Additional responsibilities include performing general administrative tasks such as data entry, document management, and maintaining organized records. The ideal candidate has strong customer service and communication skills, demonstrates critical thinking in a fast-paced environment, and is highly organized with a proactive, patient-focused mindset.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A military defense company that creates high-power directed energy laser products is looking to hire a Purchasing Administrator to their team. This person will work closely with suppply chain, as... More well as with operations groups such as facilities, quality, and purchasing to handle a wide variety of administrative tasks. This role will require a self-starter, that thrives in an environment with minimal direction. This role will have some repetitive elements, but tasks required may include basic data entry, following up with vendors and suppliers over call and email, managing data in the company's ERP system, organizing and managing invoice or PO information, updating supplier lists, etc. This person may also help in developing standard document processes and procedures as they help to create systems within teams. Strong computer skills, including proficient typing abilities, and knowledge of Microsoft Office suite will be crucial. This role will also require a 5 days/week in office schedule in the company's Longmont, CO office. The role will be a 12-month contract, with potential 6 months extensions as demand continues for administrative support. The pay range for this role is between $27.00-$31.00/hour, but exact compensation will be determined based on required skills, years of experience, etc.,We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Project Analyst to support an engineering partner based in Clearwater, FL. This individual will play a key role in ensuring day-to-day project operations run smoothly... More by providing administrative and organizational support across multiple projects and teams.The Project Administrator will be responsible for tracking project activity, maintaining accurate documentation, and organizing project-related data to support engineers, project managers, and leadership. This role will also manage general administrative tasks such as ordering office supplies, coordinating logistics, and supporting internal processes to keep the office functioning efficiently.Additional responsibilities may include scheduling meetings, preparing reports, updating spreadsheets or project tracking tools, assisting with onboarding paperwork, and serving as a point of contact for internal teams regarding project status and administrative needs. The ideal candidate is highly organized, proactive, and comfortable juggling multiple priorities in a fast-paced engineering environment.Responsibilities include:- Tracking and updating project data, timelines, and documentation- Supporting project managers and engineers with administrative tasks- Maintaining organized digital and physical records- Ordering and managing office supplies and coordinating vendor services- Assisting with reporting, data entry, and document preparation- Scheduling meetings and coordinating internal communication- Ensuring compliance with internal processes and operational standardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is working with an AM 100 law firm's Houston office on a Professional Assistant opportunity to support the attorneys in the Litigation Practice Group in delivering the highest level of... More service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.Essential Functions:Create, edit, format and proofread documents.Prepare legal documents for e-Filing and filing via PACER.Communicate to and on behalf of the attorneys using firm technology.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data.Maintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars.Coordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Executive Support & Calendar Management? Manage complex calendaring and meeting coordination for leadership ? Organize meetings end-to-end, including scheduling, preparing agendas, gathering... More pre-reads, and communicating updates with attendees? Coordinate logistics for on-site and virtual meetings, including lunch meetings (ordering meals, managing attendee counts, etc.)? Meeting Coordination & Communication? Follow up with attendees regarding schedule changes or shifts in meeting direction? Take detailed meeting notes and provide clear summaries/action items as needed? Transcribe key discussions and ensure alignment across stakeholders? Financial & Administrative Support? Handle invoicing and expense management, including reconciliation of corporate credit card transactions? Maintain accurate records and ensure timely submission of administrative documentation? Operational Support? Provide administrative support to Clinical Operations (Clin Ops) team as needed? Assist with preparing reports and materials for Executive Director-led All Hands meetings? Coordinate quarterly team lunches with the Executive Director to foster a collaborative and open environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less