Job Search Results for administrative assistant

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a high caliber Executive Assistant to provide dedicated, full time support to the Managing Director of the Enterprise Technology Operations group at one of the largest... More financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long term trust, and play a critical role in the day to day success of the executive team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant provides high-level administrative and operational support across multiple workstreams, including finance, program management, and general office administration. This... More role requires strong organizational skills, adaptability to constant change, and the ability to prioritize competing tasks effectively while leveraging technical proficiency to support complex coordination needs.Hybrid Role: In OGO office, Tues-Thurs, 8-hour days with flexibility to travel offsite for workshops/meetingsKey Competencies? Comfort with ambiguity and ad hoc requests.? Strong attention to detail and accuracy.? Service-oriented mindset with excellent interpersonal skills.? Effective workload and time management across multiple priorities.? Ability to adapt quickly to changing priorities and environment? Reliable delivery on standard workWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Commercial Escrow/Title Assistant will provide high-level support to a high-volume commercial escrow desk, assisting with complex commercial real estate transactions... More from file opening through closing. This role is ideal for a detail-oriented professional with a strictly commercial background who thrives in a fast-paced, production-driven environment. This position will be on-site 5 days a week in Dallas, Texas. Key Responsibilities? Support the Commercial Escrow Officer throughout the full lifecycle of commercial real estate transactions, from opening to close.? Prepare and review commercial closing statements and assist with settlement coordination.? Review, organize, and track title commitments, title requirements, and related commercial documentation.? Coordinate with internal teams, lenders, attorneys, and external stakeholders to ensure timely closings.? Maintain accurate, compliant files in accordance with Texas commercial title insurance regulations.? Manage multiple commercial files simultaneously in a structured, high-volume workflow.Ensure all escrow activities meet internal quality standards and regulatory requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Front Desk & Office Support?Serve as first point of contact for visitors; maintain a welcoming, professional environment?Answer and route phone calls and general inquiries?Maintain a clean,... More organized, and presentable front office areaAdministrative Support?Provide basic calendar and scheduling support for assigned staff?Coordinate meetings (scheduling, room reservations, logistics)?Assist with meeting materials preparation?Perform data entry, filing, and general administrative tasks?Assist with invoice processing and general payment supportOperational Support?Assist with coordination of office activities or small events?Provide coverage support for other administrative team members as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A fast-growing client in the Huntsville area is looking for an HR Assistant to join their team. They are experiencing rapid growth and need someone to come in and support the existing HR team with... More day-to-day responsibilities. This includes onboarding and offboarding of new employees and benefits management. Additionally, this person will be responsible for helping to stand up new policies and procedures within their HR department.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is hiring a Medical Assistant to assist physicians with patient care duties in a clinical environment. In this role, one will promote efficient patient flow and patient... More care, including exams and procedures. One will perform clinic support tasks such as answering phones and maintaining physicians' schedules.Essential Duties:- Escort patients to and from exam rooms, physician offices, and treatment rooms as appropriate- Records patient data prior to each physician visit, including but not limited to vital signs, height, weight, allergies, and medication changes- Obtains all necessary patient records as required by the physician prior to treatment or procedures- Prepares and stocks exam/treatment rooms and orders supplies as needed- Assists physicians with exams and procedures as requested- Administers injections as delegated by RN or physician- Maintains all exam/treatment room disinfection protocols- Answers patient telephone calls for referral to physician or nurse/pharmacist- Phones in prescriptions and makes other patient calls as directed by physicians and RN- Informs physician if patient reschedules and no shows- Performs other administrative duties such as typing, filing, faxing, chart preparation, reception, etc as requested by supervision or physicianWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant, Technology for their client in the construction space. This individual will act as the operational backbone for senior technology leadership,... More supporting multiple teams by managing calendars, coordinating travel and events, assisting with recruiting logistics, and keeping cross-functional initiatives on track. The ideal candidate thrives in a fast-paced, highly visible, in-office environment and takes pride in being a trusted partner who keeps leaders and teams running smoothly.- Manage complex, multi-stakeholder calendars for senior technology leaders- Prioritize and schedule internal and external meetings to optimize leadership time- Prepare meeting agendas, capture action items, and track follow-through- Coordinate travel including flights, hotels, ground transportation, and itineraries- Support Jira ticketing activities including ticket entry, routing, updates, and reporting- Assist with planning and executing team offsites, workshops, and on-site events- Coordinate event logistics including venue selection, catering, AV, vendors, and communications- Partner with recruiting and hiring managers to schedule interviews across multiple time zones- Serve as a point of contact for candidates and support onboarding logistics- Assist with IT purchasing, order tracking, receiving, and fulfillment issue resolution- Help administer the Amazon Business account and reconcile purchases- Submit and reconcile expense reports and corporate credit card statementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a new client that is an innovative leading service provider partnering with businesses across the globe giving them access to a business marketing platform. We are... More assisting them in their search for an Office Assistant to work part time (15-20 hours a week) that will sit onsite. The ideal candidate will be eager and enthusiastic with the ability to pivot and learn new skills when needed. This position will provide an integral link between clients/guest coming in and the back-end support of daily office organization by assisting with deliveries, restocking inventory, and helping with the organization of office events/parties. Responsibilities:? Manage the overall organization of the office, maintaining kitchen supplies, and ensuring general office tidiness. ? Order office supplies (snacks, drinks, coffee) through managing vendors? Assist with office equipment, troubleshoot technical issues (e.g., printers, meeting rooms)? Planning and coordinating company events (e.g., holiday party, ?bring your child to work day?)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee the day-to-day operations of our Palo Alto office. This role combines... More executive-level administrative support with hands-on office management responsibilities and requires strong attention to detail, professionalism, and comfort working in a fast-paced startup environment.-Manage complex calendars for 3+ executives-Schedule meetings across multiple time zones and resolve conflicts-Coordinate executive travel (flights, hotels, itineraries)-Prepare meeting logistics (rooms, VC, materials)-Support leadership, board, and investor meetings-Act as primary point of contact for Palo Alto office-Greet visitors, candidates, and partners-Coordinate food orders, catering, and team lunches-Manage office vendors, building management, and service providers-Order and maintain office supplies and equipment-Handle deliveries and general office logistics-Coordinate team events, office gatherings, and offsites-Maintain an organized, welcoming, and productive office environment-Support ad hoc operational needs for leadership and the broader teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less