Job Search Results for administrative assistant

The Office Administrator will support 3 local offices in the San Diego area. They will provide a wide variety of administrative support tasks and should have experience in a similar environment.... More Responsibilities include but are not limited to:- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately, including managing relationships with these vendors- Office and kitchen overall organization and maintenance- Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed- Represent the company professionally as the first person people see at reception- Support for AP processes for vendor invoices and internal expenses- Preparing the office, catering, conference rooms etc. for visits from Executives- Any other ad hoc administrative support duties that ariseWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Office Administrator will support a large corporate consulting firm's office in the Tempe area. This person will join an administrative team that supports a 200+ employee headcount. This is a... More long-term permanent contract-to-hire position that will begin as a contract and is expected to convert to direct employment after 6-12 months.Responsibilities include:1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately2. Facilities support, for example calling a plumber or repairman as needed3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)4. Preparing the office, catering, conference rooms etc. for visits from Executives5. Support organization and documentation for a fleet of about 14 vehicles6. Coordinate with security and IT for key card access for any new hires7. Any other ad hoc administrative support duties that ariseWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Job Summary: We are seeking an entry-level Safety Coordinator to join our Safety Department on a 3-month contract. The ideal candidate will be responsible for managing various safety-related... More administrative tasks, ensuring compliance with DOT regulations, and maintaining driver files. This role requires a proactive individual with experience in safety coordination, particularly within the waste industry.Key Responsibilities:Manage Vehicle Qualification Files (VQFs) for DOT (transportation).Maintain driver files, ensuring all files are up-to-date and compliant.Coordinate drug screens for drivers and employees.Handle workers' compensation claims and coordinate necessary actions.Perform various administrative tasks related to safety coordination.Ensure overall safety compliance within the department.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A leading cancer research institution is seeking an Executive Administrator to support a leader within the Pharmacy organization. This Executive Administrator will provide high-level administrative... More support to senior executives, including Vice Presidents and above, with minimal supervision. This role involves complex calendar management, advanced communication support, and independent decision-making. Responsibilities include preparing presentations, coordinating meetings and events, managing travel arrangements, and handling confidential correspondence. The Executive Assistant II also supports recruitment and onboarding processes, maintains organizational charts, oversees departmental purchasing and reimbursements, and may supervise junior administrative staff. The position requires professionalism, discretion, and a proactive approach to improving departmental workflows and service quality.Compensation:$20/hr to $30/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a passionate, collaborative, and experienced Lead Teacher to join our Early Childhood Education team. The ideal candidate will have a strong background in working with... More toddlers and/or preschool-aged children in a certified child development center. This role requires a nurturing educator who is committed to fostering a safe, engaging, and developmentally appropriate learning environment.Key Responsibilities:-Lead and implement a comprehensive early childhood curriculum aligned with Montessori principles (AMI or AMS certification strongly preferred).-Create a warm, welcoming, and inclusive classroom environment that supports the developmental needs of young children.-Observe and assess student progress, maintaining accurate records and communicating regularly with parents and caregivers.-Collaborate with assistant teachers and staff to ensure a cohesive and supportive classroom experience.-Maintain compliance with all state licensing requirements and center policies.-Utilize standard office and classroom technology, including laptops and tablets, for lesson planning, communication, and documentation.-Foster strong relationships with families, encouraging open communication and involvement in the childs educational journey.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly skilled Contracts Administrator or Processor to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with... More administrative tasks related to distribution projects. This role requires a strong understanding of managing work in Asset Suite 8 such as: creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposalsCreate and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklistsFollow up with vendors and project managers to ensure compliance and resolve discrepancies urgentlyCreate and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvalsProcess and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8Finalize all CPAs and create CCRs to close out projects and contractsEnsure compliance with all project requirements and resolve any issues or concernsProject deliverable reportingWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a detail-oriented and organized Administrative Data Entry Clerk to join a client that is a bail bonding company in the Atlanta, GA area. This individual will be helping the... More client in their Jonesboro and Avondale Estates offices conducting administrative tasks in their own office suite Monday - Friday. Responsibilities:Filing: Organize and maintain physical and digital filing systems to ensure documents are easily accessible and properly stored.Data Entry: Accurately input data into company databases and systems, ensuring information is up-to-date and error-free.QuickBooks: Assist with financial data entry and management in QuickBooks; training will be provided.CRM Management: Maintain and update customer relationship management (CRM) systems to ensure client information is current.Making Phone Calls: Conduct outbound calls as needed.Documentation: Prepare and manage court notices and dates, ensuring all legal documentation is accurately recorded and filed.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an experience Estates and Trusts Paralegal to join the Baltimore office of an AM 200 law firm. This role researches estate and probate law, drafts legal documents, handles... More trust and estate administration, provides client consultations and manages administrative tasks on behalf of the supervising attorney. The Estates and Trusts Paralegal will also draft and file accountings as well as death and fiduciary tax returns. ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:-Coordinate probate court filings and recordings, including research and familiarity with local rules and probate court-Prepare probate administration paperwork, including administration accounts, court petitions, orders, deeds, certifications, etc.-Coordinate post-death non-probate administration-Communicate with clients and professional advisors relating to routine acts of estate administration-Prepare Gift Tax, Estate Tax, and Fiduciary income tax returns.-Input financial data to prepare and file accountings-Work with clients financial advisors on proper titling of accounts Compensation:$90K to $105K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a passionate, collaborative, and experienced Lead Teacher to join our Early Childhood Education team. The ideal candidate will have a strong background in working with... More toddlers and/or preschool-aged children in a certified child development center. This role requires a nurturing educator who is committed to fostering a safe, engaging, and developmentally appropriate learning environment.Key Responsibilities:-Lead and implement a comprehensive early childhood curriculum aligned with Montessori principles (AMI or AMS certification strongly preferred).-Create a warm, welcoming, and inclusive classroom environment that supports the developmental needs of young children.-Observe and assess student progress, maintaining accurate records and communicating regularly with parents and caregivers.-Collaborate with assistant teachers and staff to ensure a cohesive and supportive classroom experience.-Maintain compliance with all state licensing requirements and center policies.-Utilize standard office and classroom technology, including laptops and tablets, for lesson planning, communication, and documentation.-Foster strong relationships with families, encouraging open communication and involvement in the childs educational journey.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less