Job Search Results for administrative assistant

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:... More ?Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.?Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.?Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team ? ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:?Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals?Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists?Follow up with project managers to ensure compliance and resolve discrepancies urgently?Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals?Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8?Finalize all CPAs and create CCRs to close out projects and contracts?Ensure compliance with all project requirements and resolve any issues or concernsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking onsite Teacher Assistants in Columbus, OH. The day to day will consist of assisting classroom teachers in planning, organizing, and implementing individual and group... More activities to meet the social, emotional, physical, and educational needs of infant, toddler and preschool children. You will also need to be able to observe and record specific behavioral data as described in the Head Start Early Learning Outcomes Framework and routinely communicate observations and progress with teachers, program staff, and parents. Responsible for meeting Head Start performance standards, following the agency policies and procedures, and Child Care Licensing rules and regulations. $18.42hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a sharp, proactive Executive Assistant to support senior leaders at a fast-growing public company. The Executive Assistant provides high-level administrative support to two or more... More members of the Senior Leadership Team and serves as a key point of contact between leadership, senior management, and internal teams. This role is responsible for managing complex calendars, coordinating domestic and international travel, preparing correspondence, presentations, and reports, and handling sensitive information with discretion. The Executive Assistant ensures seamless communication across teams, supports Board and leadership meetings end-to-end (including scheduling, materials, and follow-ups), manages expenses and reimbursements, and prioritizes multiple projects with a strong sense of urgency. Success in this role requires professionalism, sound judgment, diplomacy, and the ability to thrive in a fast-paced environment while maintaining trust and credibility with senior stakeholders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Front Desk & Office Support?Serve as first point of contact for visitors; maintain a welcoming, professional environment?Answer and route phone calls and general inquiries?Maintain a clean,... More organized, and presentable front office areaAdministrative Support?Provide basic calendar and scheduling support for assigned staff?Coordinate meetings (scheduling, room reservations, logistics)?Assist with meeting materials preparation?Perform data entry, filing, and general administrative tasks?Assist with invoice processing and general payment supportOperational Support?Assist with coordination of office activities or small events?Provide coverage support for other administrative team members as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a Legal Assistant to support lawyers within their Estates, Trusts, and Tax practice group. This role is primarily focused on solicitor-based tax and estate planning matters,... More including corporate reorganizations, trust structuring, and succession planningWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable lawWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:Insight Global is seeking a detail-oriented Research Assistant to support the deployment of prototype equipment for upcoming remote user studies. This role is part of a dynamic team... More responsible for testing and preparing electronic prototype devices before they are shipped to study participants.Key Responsibilities:- Assist in testing and validating prototype electronic devices to ensure full functionality prior to shipment.-Prepare, package, and ship devices to participants involved in remote, in-home studies using FedEx as the primary shipping method.-Track shipments and ensure timely delivery and return of study equipment.-Maintain detailed records of device testing, configurations, and shipping status.-Collaborate closely with research and engineering teams to ensure accuracy, quality, and timely deployment.-Troubleshoot and document any technical issues during pre-deployment testing.-Document in excel for additional tracking purposesWhy Join Us:This is an exciting opportunity to contribute to cutting-edge research by ensuring the successful deployment of innovative technology.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less