Job Search Results for administrative assistant

Insight Global is looking for an admin assistant for one of there clients in the Orlando Area. This person will be supporting the VP, AVP, and sometimes all of facilities with any administrative... More tasks. This position will be Monday-Friday 7am-3pm fully onsite. This person will be using Microsoft office on the daily and need to be proficient with word, PowerPoint, Excel. Tasks can vary from writing letters and analysis to answering phone calls as needed. This candidate will have stellar communication and 3-5 years of admin assistant or relative experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a Temporary Clerical Admin to support a short-term, government construction-related project in Washington, DC. This role is primarily clerical and administrative, with a strong focus on... More daily government reporting and general administrative tasks.Key Responsibilities? Prepare, complete, and submit daily government-required reports (provided by the government entity)? Download, fill out, and electronically submit daily reports detailing: o Personnel onsiteo Subcontractors and headcounto Daily work activities? Maintain accurate documentation and records related to the project? Support project leadership on other related clerical/administrative tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Assistant will serve as a critical liaison between the Executive Leadership Team and internal/external stakeholders, delivering high-level administrative support. This role involves... More managing complex calendars, coordinating communications, arranging travel, and handling confidential matters professionally and carefully. The ideal candidate will exhibit exceptional organizational abilities, flexibility, and a proactive approach to problem-solving, ensuring the smooth operation of executive activities and contributing to the overall success of the organization. Essential Duties & Responsibilities: ? Support Executive Leadership Team: Assist a team of executives with administrative tasks, travel booking and scheduling. ? Administrative Support: Provide comprehensive administrative assistance, including calendar management, email correspondence, and meeting coordination for executives. ? Stakeholder Communication: Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication. ? Board of Directors Support: Prepare materials, reports, and presentations for Board of Directors meetings, ensuring accuracy and timely delivery. ? Travel & Event Management: Organize complex travel arrangements, conferences, and meetings, including logistics, itineraries, and expense reporting. ? Document Preparation: Draft, edit, and format internal and external communications such as reports, presentations, and emails. ? Meeting Facilitation: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely completion. ? Project Management: Oversee and manage special projects from conception to completion, ensuring deadlines and objectives are met. ? Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism. ? Problem-Solving: Anticipate executive needs and proactively address challenges, ensuring a seamless workflow. ? Team Collaboration: Work closely with other administrative staff to support organizational goals and foster a collaborative environment. ? In-Office Visits & Travel: Be available for in-office visits and/or travel as required to support executive functions ? Other duties as assigned? Prioritization: Proven ability to manage multiple projects, prioritize tasks, and meet deadlines. ? Communication Skills: Exceptional verbal and written communication skills, with attention to detail and clarity. ? Technological Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools and online calendars. ? Organizational Strength: Strong organizational skills with the ability to think proactively, prioritize effectively, and maintain attention to detail. ? Time Management: Ability to manage competing priorities and adapt to changing demands in a fast-paced environment. ? Interpersonal Skills: Strong interpersonal abilities, fostering positive relationships with stakeholders at all levels. ? Discretion & Confidentiality: Demonstrated experience in handling confidential and sensitive information. ? Problem Solving: resourceful mindset with the ability to anticipate and address potential challenges independently. ? Adaptability: Comfortable navigating ambiguity and thriving in dynamic environmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant for a direct hire opportunity in the Northern Virginia area. This resource will serve as the strategic partner to the Senior Vice President. You will... More be providing executive level administrative, logistical, and project management support to ensure the SVP is aligned and prepared for each day. You will architect and manage the executives calendar with Microsoft Outlook. This role is primarily focused on enabling the effectiveness of the SVP of People, while also supporting alignment and coordination across functional areas led by senior leaders who oversee their own teams and operational support. The Executive Assistant ensures priorities are connected, leadership efforts are streamlined, and initiatives move forward with clarity and consistency.The ideal candidate exercises sound judgment, maintains strict confidentiality, and operates with a high level of professionalism in a fast-paced, mission-driven environment.Communications, Correspondence & Information Flow?Manage high-volume email and message flow; draft, edit, and prepare communications on behalf of the executive.?Summarize complex information into concise briefs and decision-ready materials.?Serve as a filter and amplifier?elevating what matters and removing noise.?Support messaging consistency across internal and external audiences.Relationship & Stakeholder Management?Manage key relationships?including staff, Board members, partners, and external collaborators?ensuring timely, professional interactions.?Maintain stakeholder maps, follow-up lists, and engagement rhythms for high-priority relationships.?Handle sensitive information with discretion, diplomacy, and impeccable judgment.Operational & Administrative Excellence?Coordinate complex domestic and international travel itineraries, logistics, and expense reconciliations.?Oversee document management, digital organization, and system efficiency for the Executive Office.?Manage special events, or key leadership gatherings as needed.?Continuously assess and improve systems for workflow, communication, and organization.Culture, Trust, and Leadership Support?Maintain a high degree of confidentiality, integrity, humility, and emotional intelligence.?Partner with the executive to reinforce a culture of clarity, respect, accountability, and well-being.?Demonstrate ?daring leadership? behaviors?curiosity, grounded confidence, courage, and empathy.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

To assist driving the business forward by acting as the administrative assistant for the BIS Infrastructure leadership team.This role is intended to remove administrative burden from the BIS... More Infrastructure leadership team, freeing them up to focus on ?mission critical? or ?high impact? activities. This requires close collaboration with the leadership team to define priorities and determine the best way to get the necessary tasks completed.Time & Calendar management is crucial ? owning the leadership team?s schedules, protecting zone times, and preparing materials for meetings.Another critical piece of this role is to act as a Follow Up Manager within the BIS Infrastructure team. In the course of business growth and strategy execution, there are a myriad of tasks that are required to be completed by the team. Consistent follow up of open tasks is proven to drive business growth.Act as a meetings facilitator for designated meetingsSend around Outlook invitations and manage attendee coordinationPrepare agendas in consultation with leadership teamAttend meetings and capture action items and follow-upsDuring meetings, compile meeting minutes, prepare task lists and circulate documents after the meetingsTrack completion of assigned action itemsSupport onboarding logistics for new team membersAssist with company events, meetings, and or off-site coordinationAdministration of calendarsSchedule meetings per requestResolve scheduling conflictsCoordinate across departments and time zonesProtect executive focus time when appropriateProject AssistanceAssist leaders as neededPrepare Documents, Presentations and Spread sheetsSupport reporting and data organizationMaintain organized digital filing systemsExpense ReportsAssist leaders with expense reports, as requestedTeam AssistanceFrom time to time some of the team may need Administrative Assistance. This could be anything from creating binders for presentations to event or training coordination.Travel SupportCoordinate business travel arrangements such as flights, hotels, and itinerariesProvide private travel support as requestedManage on-site visit logistics for customers or partnersCompliance, Security & Credential TrackingTrack and manage employee badging requirements for various projectsOversee and track security clearance processes including applications, renewals, and record keepingMaintain confidentiality of sensitive recordsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly capable Executive Assistant to support the EVP of Operations in a rapidly scaling AI infrastructure and datacenter organization. This role is ideal for an experienced EA who... More thrives in fast-paced, high-growth environments and brings strong operational judgment, executive presence, and attention to detail. You will act as a trusted partner to the EVP, enabling focus, execution, and effective leadership as the organization scales.This is a contract-to-hire opportunity with significant exposure to senior leadership and long-term growth potential.Key ResponsibilitiesProvide high-level executive support to the EVP of Operations, including complex calendar management, meeting coordination, and priority managementAct as a gatekeeper and thought partner, helping manage time, information flow, and follow-ups across a demanding operational agendaCoordinate internal and cross-functional meetings, including preparation of agendas, materials, notes, and action-item trackingSupport operational rhythm by organizing leadership cadences, offsites, reviews, and planning sessionsPartner closely with Operations leadership on special projects, process improvement initiatives, and internal communicationsDraft, edit, and manage presentations, documents, and reports using Microsoft toolsDrive organization, documentation, and follow-through across initiatives led or sponsored by the EVPHandle sensitive information with discretion and professionalism in a high-trust environmentLiaise with internal stakeholders across IT, HR, finance, and infrastructure teams to ensure alignment and executionProvide light operational and administrative support beyond traditional EA duties as business needs evolveWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position OverviewThe Administrative Assistant will serve as a key support partner to leadership and brokers by managing incoming calls, client documentation, payroll tracking, and transactional... More records. This role is ideal for someone with experience in brokerage or financial services administration who is comfortable juggling multiple priorities and is interested in growing into an Administrative Lead role over time.Key ResponsibilitiesAnswer and manage incoming calls from brokers (approximately 15?20 calls per day)Support brokers with client files, records, and transactional documentationMaintain and organize client records and internal spreadsheetsAssist with payroll tracking using Excel spreadsheetsPrepare and manage client mailers and perform mail mergesHandle data entry and documentation using Microsoft Excel and WordSupport transaction processing and recordkeepingEnsure accuracy and organization of brokerage management recordsProvide general administrative support to leadership to reduce workload and improve efficiencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Administrative Assistant to support a department within a large automotive client. This role will primarily provide day-to-day support to four... More executives while also assisting the broader team with calendar management, scheduling, and coordinating across approximately 30 stakeholders. Responsibilities include managing complex Outlook calendars and resolving scheduling conflicts, coordinating team meetings and cross-functional sessions, and organizing logistics for internal and external events such as team lunches, executive meetings, and visits from global partners. The individual will also support vendor coordination, travel arrangements, onsite meeting setup, and hospitality (including greeting visitors and ensuring smooth event execution). Additionally, this role will handle administrative financial tasks such as invoice processing, expense coding, and data entry within internal systems, as well as managing DocuSign workflows and digital documentation. The ideal candidate is detail-oriented, highly organized, and proactive, with the ability to manage multiple priorities while ensuring a seamless experience for executives and the broader team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Senior Executive Assistant to support a highly accomplished and intellectually driven Executive Director. This individual is considered one of the brightest minds in... More their field, with deep interests spanning physics, chemistry, medicine, and cutting-edge technology. The Executive operates on a non-traditional schedule, hitting peak productivity in the evenings and working with high-profile individuals who have demanding and ever-changing calendars. The ideal EA brings calming, positive energy, thrives in fast-paced environments, and excels at acting as an ambassador for the executive?s time. This role is perfect for someone who loves complex calendars, high-stakes coordination, and partnering closely with a visionary leader.Day-to-Day:? Own and manage an extremely complex executive calendar with shifting priorities? Act as a scheduling ambassador with senior leaders, public figures, and external partners? Proactively plan meetings and commitments 3?4 weeks in advance? Rapidly reschedule meetings as priorities change, maintaining strong relationships? Keep the executive grounded and on track amid constant distractions and demands? Take detailed notes during meetings, podcasts, and conversations; track action items? Support logistics for events, podcasts, and external engagements? Anticipate needs and proactively solve scheduling and communication challengesPay $45-50 depending on experience and skillWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less