Job Search Results for administrative assistant

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Practice Administrator provides leadership to the office staff, fostering a positive and collaborative work environment. Managing the front desk, they are often the first and last person to... More interact with each visitor. The PA personifies our Above & Beyond approach to patient service and sets the tone for every appointment. As the point person for the practice, they handle any necessary administrative duties to create a welcoming environment for a betterpatient experience and have the skills and knowledge to step into the Front Desk or Medical Assistant role when needed.Leadership and Management:? Provide leadership to the office staff, fostering a positive and collaborative work environment? Implement changes to optimize scheduling, allowing the practice to achieve their goals? Responsible for doctor?s schedules, new patient allocations? Ensure that patients are confirmed, and recalls are managed? Be the point of contact person within the practiceFinancial Management:? Ensure the front desk is collecting all balances: copays and patient balances, making sure we are collecting money with a smile? Oversee insurance verification and authorizations are being performed? Insurance eligibility is being checked, and discrepancies are resolved? Understand the basics of patient billing and be able to explain balances to patients when needed? Encourage ancillary services in the practice-ensure that staff and doctors are utilizing the services/products that are available to them? Monitor employee time sheets to limit overtimeOperational Oversight:? Ensure efficient and smooth operations of the practice? Coordinate staff scheduling to maintain appropriate coverage, considering patient volume and physician availability? Oversee inventory management by ensuring supplies are ordered at an appropriate level in an appropriate time frame? Train new hires entering the practicePatient Experience and Satisfaction:? Encourage a patient-centered culture, ensuring exceptional patient experience and satisfaction throughout all interactions with the practice? Address patient complaints and concerns promptly, resolving issues to maintain positive relationships and reputation? Maintain a clean and orderly office environment? Handle any repairs and maintenance issues in a timely mannerFront Desk Responsibilities? Greet patients visiting the office upon arrival, as well as say goodbye at their departure? Be approachable and available to answer any questions and assist with completing the required forms? Register new patients into the EMR system with accuracy, completing the New Patient Registration form, inputting all patient demographic information correctly, confirming insurance eligibility, and scanning all documents into patient chartsMedical Assistant Responsibilities? ModMed EMR - Clinical entries? Prepare and maintain treatment rooms? Obtain patient medical history, medication and immunization records? Maintain patient confidentiality, abiding by all HIPAA and OSHA requirements? Prepare and assist with procedures and treatments as necessary? Perform sterilization techniques? Perform an inventory of supplies and equipment, replacing as neededCompensation: $52-62k.Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

KEY RESPONSIBILITIES ? Follow and assist in developing procedures for controlling contract documents and project documentation.? Support the Project Management Administrator in setting up new... More projects within the project management system.? Assist the project team in obtaining permits and ensuring all required approvals are in place.? Collaborate with the Project Superintendent to develop and maintain the site utilization plan.? Assist with reviewing and coordinating project loss prevention, sustainability, and quality control programs.? Proactively review and process all submittals, shop drawings, and material data, ensuring timely delivery and adherence to the project schedule.? Maintain accurate administrative logs, including RFIs, RFPs, IRNs, submittals, and general document control.? Serve as the onsite quality manager for assigned trades, verifying materials meet approved submittal requirements.? Attend and participate in project meetings; assist in preparing progress reports and meeting minutes for distribution.? Distribute proposal and change documents to subcontractors and suppliers; assist in collecting pricing and preparing internal change proposal reviews.? Ensure all clarifications, changes, directives, and RFIs are updated on as-built drawings and fully coordinated with the project team.? Perform quantity take-offs and support senior members of the preconstruction team in developing estimates.? Participate in constructability reviews and support the preparation of final construction documents.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Assistant works in an ambulatory setting, performing an important variety of duties including: greeting, registering, scheduling, and checking out patients on a computerized practice... More management system. Responsibilities also include maintaining and safe keeping of patient medical records and contributing to smooth patient flow within the office. The Office Assistant provides stellar customer service in all patient interactions whether in fact to face meetings or by telephone. The Office Assistant works in a cooperative, friendly and results oriented manner with all other members of the practice staff and the Physician(s).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is willing to pay $60,000-$75,000 depending on experience and qualifications. Seeking an Instructor/Subject Matter Expert in amphibious raid tactics, techniques, and procedures to train... More military units prior to deployment. This role involves curriculum development, hands-on training, and evaluation.?Plan, coordinate, and develop course material and exercises?Develop training plans, schedules, and evaluation checklists?Instruct and evaluate students in small boat operations, navigation, and company-sized raids?Coordinate training area requirements, role player scenarios, and logistics for live-fire events?Maintain proficiency in current tactics and update curriculum as needed?Conduct after-action reviews and provide student feedback?Manage training materials repository and Teams page?Ensure safety and ORM for High-Risk Training eventsAdministrative Duties?Manage shared drives and Teams page?Prepare reports, training materials, and administrative documentation?Participate in content review boards and other administrative tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a reliable and detail-oriented Receptionist / Accounts Payable Administrator to support a leading construction company in Austin, TX (near Highway 71 and Mopac). This is a... More 3-month temporary role with the potential for extension or permanent placement. The ideal candidate will be punctual, organized, and comfortable in a casual yet professional environment. You?ll manage front desk responsibilities while assisting with AP data entry and administrative tasks. If you?re ready to start ASAP and thrive in a dynamic setting, this is a great opportunity to gain hands-on experience in both administrative and accounting functions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Office Manager for a vascular surgeon's office in Wilmington, NC. The Office Manager will oversee all front-office, financial, and administrative functions of the practice,... More serving as the operational and financial liaison between patients, staff, and external billing vendors. This individual must be fluent in Athenahealth and RCM management and possess strong analytical and interpersonal skills, and demonstrate a proactive, solutions-oriented approach to leadership. The Office Manager will execute practice strategies for collecting copays, deductibles, and self-pay finances. Key ResponsibilitiesFinancial Management:? Oversee and execute patient-facing financial operations: copay collection, patient balances, and payment plans.? Verify insurance eligibility, benefits, and authorizations using Athenahealth.? Collaborate with outsourced billing/coding service to reconcile collections and track A/R.? Monitor KPIs including days in A/R, collection percentage, and copay capture rate.? Prepare and present monthly financial performance reports to the CEO and COO. Front Office Leadership:? Supervise and train front desk staff to ensure excellence in scheduling, patient communication, and check-in/out. Fill in for vacations and PTO of the front desk. ? Manage patient experience and service recovery when necessary.? Maintain workflow integrity and compliance within Athenahealth.Administrative Oversight:? Manage vendors, supplies, and administrative policies.? Ensure HIPAA compliance and support the physician with operational improvements.? Implement process efficiencies using Athenahealth and technology toolsExpected pay: $75-$110kWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Essential Qualifications and SkillsExperience: Previous experience in a receptionist, front desk, or a similar customer-facing administrative role is generally preferred.Communication Skills:... More Excellent verbal and written communication skills are essential for interacting professionally with visitors, clients, vendors, and internal staff.Computer Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), are typically required.Organizational Abilities: Strong organizational skills, time management, and a high attention to detail are needed to manage diverse responsibilities such as scheduling, filing, and handling correspondence.Professionalism: A professional demeanor, a positive "can-do" attitude, and reliability are highly valued.Education: A high school diploma or equivalent (GED) is typically required.Customer Service: Strong customer service and interpersonal skills to create a welcoming and positive experience for all guests.Multitasking: The ability to manage multiple tasks effectively, such as answering phones, greeting people, and data entry, often in a fast-paced environment.Integrity: The capacity to handle sensitive and confidential information with discretion.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less