Job Search Results for executive assistant

A senior administrative professional is needed to provide direct support to executive leadership in a fast-paced, detail-oriented environment. This role focuses on calendar ownership, workflow... More coordination, and high-level administrative execution. The ideal candidate is proactive, discreet, and comfortable handling sensitive information while partnering closely with senior leaders.Key ResponsibilitiesManage executive calendars, scheduling, meetings, and expense reportingAnticipate priorities and proactively adjust schedules to support leadership efficiencyDraft, edit, and format professional correspondence, reports, and presentationsServe as a primary point of contact for internal and external stakeholdersTrack action items, deadlines, and follow-ups across multiple workstreamsCoordinate meetings, agendas, materials, and notes as neededMaintain organized electronic records and documentationProvide administrative support for special projects and leadership initiativesHandle confidential information with discretion and professionalismWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking onsite Teacher Assistants in Columbus, OH. The day to day will consist of assisting classroom teachers in planning, organizing, and implementing individual and group... More activities to meet the social, emotional, physical, and educational needs of infant, toddler and preschool children. You will also need to be able to observe and record specific behavioral data as described in the Head Start Early Learning Outcomes Framework and routinely communicate observations and progress with teachers, program staff, and parents. Responsible for meeting Head Start performance standards, following the agency policies and procedures, and Child Care Licensing rules and regulations. $18.42hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an exceptional C-Suite Executive Personal Assistant to serve as a trusted partner and extension of the Executive and their family. Unlike traditional administrative roles, this... More position requires a deep understanding of organizational priorities, personal discretion, and a high-touch service mindset. The ideal candidate is warm, polished, proactive, and thrives in a fast-paced environment where professionalism, confidentiality, and anticipatory support are paramount.This role blends executive-level business support with select personal and household management responsibilities, requiring someone who can seamlessly navigate both professional and personal domains with confidence, grace, and precision.Core Responsibilities:- Strategic Calendar Management- Communication & Gatekeeping- High-Level Meeting Preparation- Logistics & Travel Management- Household Operations- Vendor & Staff Coordination- Confidentiality & DiscretionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

-Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.-Prepare correspondence, reports,... More memorandums, and emails for distribution across the organization.-Assist with travel vouchers.-Arrange conference calls and schedule meetings.-Compose calendars, schedules, and itineraries.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR: 34/46 - Converts at 45/55Insight Global is looking for an Assistant Chief Engineer that requires the consistent and precise execution of daily Work Orders, facility inspections, and preventive... More maintenance activities. performing both field-based technical functions and essential office-based administrative duties as part of their regular workload. Success in this role demands the ability to operate effectively within a fast-paced, high-pressure environment while maintaining clear, timely, and professional communication with clients and organizational leadership.Day to day:Assist with or conduct the daily operations and maintenance of the mechanical, electrical and plumbing systems and general maintenance requirements for the buildingsSupervise maintenance staff when applicable and assign, and monitor maintenance activities and projectsPerform preventive maintenance duties, including changing filters, lubricating motors, replacing lamps, ballasts and fixtures, Inspecting and adjusting belts, replacing motor bearings, aligning shafts, and other inspections and maintenance recommended by equipment manufacturersRecommend improvements to the preventive maintenance program on an ongoing basisDevelop and maintain effective building-specific maintenance proceduresCoordinate maintenance efforts with outside contractors and techniciansMaintain stock and inventory controlRespond immediately to emergency situations (fire, evacuation, equipment failure, etc.) and customer concernsComply with all applicable codes, regulations, governmental agency, and company directives as related to building operations and practice safe work habitsEnsure management team is informed of current building operations by compiling and submitting monthly reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position supports up to three or more attorneys in a secretarial capacity. Provides a wide range of administrative, secretarial and document processing services in the assigned practice... More group/department(s). Candidate should also be flexible to work overtime as needed. Duties include the below: -Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents -Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary -Communicates with clients, opposing counsel, courts, and liaisons-Maintains legal files (both paper & electronic), organizes and files documents in designated order-Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis-Updates case information, scans documents, keyboards legal documents, and conducts internet research-Manages document deliveries and tracks final executed documentation-Assists in preparing closing transcripts and legal documents to database for ongoing transactions-Assists with overflow work and other projects as needed-Assists with other department activities as needed, and performs additional duties and responsibilities as assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A company in Boulder, Colorado is looking to add an Administrative Assistant III to their team! The Administrative Assistant III provides advanced, professional-level administrative support to the... More Friends of the National Center (FoNC) program office and Executive Director. On a daily basis, this role coordinates meetings, travel, and schedules; prepares and distributes meeting materials; drafts, proofreads, and finalizes correspondence; and supports fundraising, engagement, and governance-related events. The Administrative Assistant tracks incoming funds, monitors program budgets, reconciles purchasing and travel expenses, and assists with financial reporting using cloud-based financial systems. This position also maintains donor and membership data within the FoNC CRM, corresponds regularly with donors, staff, and alumni, and supports website updates to ensure accurate, accessible, and branded content. The role exercises independent judgment, handles sensitive information with discretion, and supports the smooth day-to-day operations of the FoNC program while contributing to larger engagement and revenue-generating initiatives. This position will be a part-time contract role, requiring 28 hours of work including one day on-site per week. This role is offering an hourly rate of $25-32/hr based on years of experience. If this sounds like the role for you, please apply today!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical... More functions. A typical administrative assistant acts as information and communication managers for an office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant provides high-level administrative and operational support across multiple workstreams, including finance, program management, and general office administration. This... More role requires strong organizational skills, adaptability to constant change, and the ability to prioritize competing tasks effectively while leveraging technical proficiency to support complex coordination needs.Hybrid Role: In OGO office, Tues-Thurs, 8-hour days with flexibility to travel offsite for workshops/meetingsKey Competencies? Comfort with ambiguity and ad hoc requests.? Strong attention to detail and accuracy.? Service-oriented mindset with excellent interpersonal skills.? Effective workload and time management across multiple priorities.? Ability to adapt quickly to changing priorities and environment? Reliable delivery on standard workWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Assistant Property Manager for a property management client in Del Mar, CA. This is a contracted, fully onsite role working Monday through Friday from 8:00 AM to 5:00 PM.... More The position will begin as a two-month contract, with potential to extend based on business needs.This role provides day-to-day administrative, accounting, and coordination support to the Asset Management and Property Management teams. The Assistant Property Manager serves as a primary liaison between tenants, vendors, accounting, and internal teams. The role supports property operations without owning tenant decisions and reports directly to the Property Manager. This position is intended as temporary coverage during a period of increased workload and internal transitions and is heavily focused on administrative and coordination responsibilities.Additional Responsibilities Include: - Serve as the first point of contact for tenants, vendors, and visitors- Provide front desk and phone coverage- Process invoices, review aging reports, and assist with receivables follow-up- Generate and run reports in Yardi- Support month-end close, accruals, variance reports, and budget tracking- Maintain tenant files, rent rolls, stacking plans, and contact lists- Coordinate vendor access, contracts, purchase orders, and follow-ups- Track tenant work orders and coordinate with engineering, security, and janitorial teams- Assist with tenant communications, move-ins, signage, and on-site walk-throughs- Conduct weekly property walks and document issuesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less