Job Search Results for executive assistant

The Donor Development Manager is responsible for identifying, cultivating, soliciting, and stewarding major donors and prospective ministry partners in support their mission. This position develops... More meaningful relationships with individuals, families, foundations, and other supporters to strengthen engagement and increase financial support for ministry initiatives.Working closely with executive leadership, Development, and Communications, the Donor Development Manager will implement strategies designed to grow donor relationships, enhance donor experiences, and expand the ministry?s major gift program.Essential Responsibilities:Major Donor DevelopmentIdentify, qualify, cultivate, solicit, and steward current and prospective major donors.Develop and maintain a portfolio of assigned donors and prospects.Conduct regular donor meetings, phone calls, and personal outreach.Create individualized cultivation and stewardship plans for key donors.Assist leadership with major donor engagement opportunities and relationship-building activities.Donor Engagement & StewardshipStrengthen relationships with existing ministry partners through intentional communication and engagement.Coordinate donor visits, events, and ministry experiences.Ensure timely follow-up and appropriate stewardship of gifts.Work collaboratively with Communications to provide meaningful donor impact reports and updates.Fundraising StrategyAssist in developing annual fundraising and donor development strategies.Identify opportunities to increase donor retention and giving levels.Support special campaigns and strategic fundraising initiatives.Research and evaluate prospective major donors, foundations, and funding opportunities. Data Management & ReportingMaintain accurate donor records and interaction notes within the CRM system.Track donor activity, engagement, and fundraising progress.Prepare reports and updates for leadership as requested.Monitor portfolio performance against established goals.Ministry RepresentationRepresent the organization in a professional and mission-centered manner.Travel as needed for donor visits, ministry events, conferences, and related activities.Maintain a thorough understanding of ministry programs and initiatives to effectively communicate impact.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under the direction of the Manager, assist managing projects.Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other... More department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.What you will do:? Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.? Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.? Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork .? Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.? Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.? Events Coordinator: Manages events.? Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed ? at the right place at the right time.? Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $33 - $55 depending on years of experience and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Key ResponsibilitiesExecutive & Administrative SupportProvide hands-on administrative support, including scheduling, meeting preparation, document organization, communication support, and follow-up... More tracking.Maintain organized company records, including contracts, reports, meeting minutes, compliance materials, and other key documents.Coordinate approved vendors, Operations Assistants, or other support resources when additional capacity is needed.Calendar, Deadline & Meeting SupportMaintain the company?s master calendar across multiple entities, including key dates, renewals, recurring activities, meetings, and time-sensitive obligations.Coordinate internal and external meetings, including invitations, materials, logistics, and follow-up items.Support company meetings, events, executive travel, and team coordination needs.Real Estate, Transaction & Document SupportCompile, organize, and track documentation for real estate closings, RFP responses, proposals, and other formal submissions.Support documentation related to acquisitions, financing, compliance, development activity, and project-related work.Coordinate signature packages, document routing, notarization, and delivery of time-sensitive documents.Accounting Administration & Vendor Setup SupportReceive invoices by email and physical mail, organize them, and batch them for accounting processing.Track invoice intake and help ensure invoices are routed timely with needed backup or supporting documentation.Support new vendor setup by gathering W-9 forms, certificates of insurance, and other required vendor records.Coordinate with accounting on invoice questions, missing documentation, vendor setup status, and related follow-up.Technology CoordinationCoordinate with APG?s IT consultant to help ensure remote team members are connected and set up with basic technology needs.Support routine communication with the IT consultant regarding email setup, equipment coordination, access needs, and new employee onboarding.Communications & Digital Presence SupportAssist with website updates related to acquisitions, project completions, closings, and community events.Create, schedule, or coordinate social media posts highlighting company milestones, initiatives, closings, and community impact.Office, Mail & Document CoordinationSupport light office-related needs at APG?s HQ, including paper mail, document assembly, light storage, supplies, and coordination with the shared office facility as needed.Receive, organize, scan, route, or prepare paper documents and mail for appropriate follow-up.Assist with occasional in-person tasks in El Segundo, including document handling, delivery, signature coordination, and notary-related support.Coordinate approved outside vendors, Operations Assistants, or other resources during high-volume periods, special projects, or time-sensitive administrative needs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We currently have a great opportunity available for an Architecture Assistant Director. The Assistant Director, Architecture owns enterprise architecture strategy and leads the consolidated... More architecture function at our client. The Assistant Director sets the IT architecture roadmap across software, infrastructure, integration, and cybersecurity, and partners with product and business leadership to align technology investment with enterprise strategy. The role is accountable for architecture standards, cost discipline, and delivery quality across the function. The Assistant Director operates as a peer to executive leaders across IT, Product, RA/QA, Cybersecurity, and the business, and represents architecture in vendor selection, contract terms, and strategic technology decisions. The role is responsible for developing architecture leadership talent and raising the maturity of the function to enterprise scale. Essential Duties and Responsibilities:1. Owns the enterprise architecture strategy and IT roadmap, including solution design standards, integration frameworks, and technology direction across software, infrastructure, and cybersecurity. Accountable for financial review and approval of architecture investments.2. Directs the Architecture Review Board and sets the governance and decision rights that align architecture work with the Product Design and Development Process (PDDP), cybersecurity requirements, and financial oversight.3. Leads the consolidated team of architects. Defines the architecture principles, reference architectures, and statements of position that shape how Sysmex builds, buys, and integrates technology. In addition, owns the talent strategy for the architecture function, including workforce planning, hiring, performance management, coaching, and succession planning. Builds the bench of architecture leaders needed to support enterprise growth.4. Owns strategic third-party relationships across architecture. Negotiates and approves Statements of Work, master agreements, and managed-service contracts that meet business requirements and deliver measurable value.5. Partners with executive stakeholders across IT, Product, Customer Care, Marketing, RA/QA, and Cybersecurity to align architecture decisions with enterprise strategy and drive cross-functional initiatives.6. Defines and reports the KPIs that measure architecture program performance. Ensures architecture decisions and artifacts are documented for audit and compliance.7. Ensures architecture decisions hold up in production by partnering with IT Operations, Testing, RA/QA, and Customer Support Services to validate that delivered solutions meet customer and functional requirements.8. Drives a security-first mindset in the architecture function. Reviews solution designs, integration patterns, and vendor selections against cybersecurity standards, data protection requirements, and regulatory obligations (HIPAA and HiTrust). Partners with Cybersecurity to close audit and risk findings.9. Defines the enterprise data and integration architecture in partnership with the DBA function and product leadership. Sets standards for canonical data, master data, integration patterns, and event-driven architecture so data flows consistently across the application portfolio.10. Other Duties as AssignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Location: Onsite | Monday ? Thursday: 8:00 AM ? 5:00 PM | Friday: 8:00 AM ? 12:00 PMDuration: 3-Month Contract with Potential for Full-Time EmploymentA client of Insight Global is seeking an Office... More Manager to support daily operations within a collaborative architecture and design environment. This individual will play a critical role in creating a professional, organized, and welcoming workplace that reflects the high standards and attention to detail the firm brings to its projects and client relationships.The ideal candidate is proactive, highly organized, service-oriented, and takes pride in ensuring the office runs smoothly. This is a hands-on role for someone who enjoys being the go-to person for office operations and creating an exceptional experience for employees, clients, and visitors.ResponsibilitiesServe as the primary point of contact for day-to-day office operations, ensuring a polished and professional environment.Manage office and kitchen inventory, coordinate supply orders, and maintain organized common areas and conference rooms.Coordinate facility-related needs, including building maintenance requests, parking, vendor management, and office services.Oversee office equipment, including printers, shredders, and large-format printing resources.Support company leadership with administrative tasks such as license renewals and special projects.Prepare conference rooms and common spaces for meetings, client visits, and events.Proactively identify and resolve operational issues while providing exceptional support across the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our large Utility client is seeking a highly skilled Project Management Assistant to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers... More with administrative tasks related to distribution projects. Requiring expertise in creating requisitions, contract change requests, contract payment authorizations, project initiation and close out tasks. These tasks will need to be performed at various project stages from concept to close out and will utilize job aides provided by the client. Pay is a flat rate of $35/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A typical day includes 50% team support and adhoc tasks, 25?30% executive-level support, and 20?25% coordination and execution of team events.The ideal candidate for this position will be highly... More collaborative. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.Calendar Support for two individualsStudio Calendar Management ? Schedule / Send as neededTravel BookingExpense Reconciliation and ReportsConference Room Calendar ManagementConference Room MaintenanceBuilding Access ManagementTeam SupportSpace Support ? maintain documentation, complianceMeeting Support ? space reservations, logistics, catering as neededEvent Support ? set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)Storage Organization and DownsizingHardware & Peripheral ManagementProject Management & Support as neededExecutional XGS Support as needed ? catering & other logisticsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a dedicated and experienced Assistant School Leader/Assistant Director to assist the School Leader in the day-to-day operations of the assigned school while demonstrating... More exceptional leadership skills, professional conduct, and communication skills. This is a fulltime position working in Wake Forest, NC in an onsite school setting.The Assistant School Leader will also assist the School Leader in orchestrating relations with staff, students, and families to build a healthy school with a strong sense of community and guiding the day-to-day operation of the school in compliance with all federal, state, and internal regulations in an ethical mannerPrimary Responsibilities:-Partner with School Leader on meeting enrollment objectives and established metrics for school performance by planning and executing student retention and enrollment activities.-Collaborate with the School Leader to implement the curriculum program and nurture a culture that strives for excellence while valuing and recognizing the contributions of each team member.-Ensure the school complies with all federal, state, and local regulations and licensing requirements.-Maintain ratios and distributions at all times, using creative and financially responsible means to ensure classrooms are properly staffed.-Participate in the hiring and retention of highly qualified staff as measured by education and experience.-Partner with School Leader to monitor employee performance through goal setting, feedback, and periodic evaluations. Provide recognition and/or take necessary disciplinary actions (including performance improvement plans) conducive to staff development and success.-Other duties, as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator for the Tidewater Branch in Portsmouth, VA. This position supports daily branch operations through project administration, bookkeeping, payroll... More coordination, office management, and communication between field teams, project managers, and corporate staff.Key Responsibilities:- Manage project documentation, submittals, contracts, and compliance records.- Assist with bookkeeping, invoice processing, expense coding, and reconciliations.- Support payroll and timesheet administration with corporate accounting.- Maintain accurate records in Procore, Monday.com, Sage/ERP, and other company systems.- Coordinate communications between project managers, superintendents, vendors, and corporate teams.- Oversee general office operations, scheduling, supplies, and vendor relationships.- Office Hours: 7am-3pmWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less