Job Search Results for Executive Assistant

Insight Global is seeking an Assistant Terminal Manager at the cruise ship terminal in Seattle (Pier 91) for it's client taking over the lease there on January 2nd. Responsibilities of the role will... More include the following:Stakeholder & Staff Support*Act as a supporting contact for internal staff (Metro Cruise, Metro Shore, Terminal Security Solutions, Pacific Cruise Ship Terminals) and external stakeholders (customers, port agents, vendors), escalating issues to the Terminal Manager when needed.*Assist in liaison duties with the port authority, attending meetings as directed and providing operational input.*Support oversight of seasonal hourly PCST staff, ensuring tasks are completed and reporting performance concerns to the Terminal Manager.Facility Operations & Maintenance*Assist in coordinating maintenance, repairs, and cleaning of terminal facilities in collaboration with the Office Manager, Port Maintenance team, and third-party contractors.*Support and monitor the janitorial team, ensuring cleanliness standards are met before ship days.*Help prepare terminals for operations by checking lighting, access points, and cleanliness prior to vessel arrivals.*Assist in managing vendors providing services (e.g., escalators, elevators, plumbing, vending machines), reporting issues and ensuring timely service.*Support scheduling and execution of inspections as recommended by manufacturers or required by regulatory bodies.*Maintain and update records on terminal equipment and facilities, ensuring operational readiness.Vessel Operations*Assist with berthing requests from port agents and cruise line clients, keeping the berthing calendar updated.*Work alongside Stevedores to create and update vessel mooring plans, ensuring safe and efficient docking.*Participate in ship day operations, coordinating with vessel crews and terminal staff to ensure smooth passenger and cargo handling.Compliance & Security*Support enforcement of regulations, procedures, and policies required by regulatory bodies and the port authority.*Act as Assistant Facility Security Officer (AFSO) to assist the Facility Security Officer (FSO) in conducting audits, inspections, and maintaining the Facility Security Plan (FSP).*Help ensure security awareness and vigilance among facility personnel, including assisting with training and recordkeeping.*Record and report security incidents or threats, escalating to the Terminal Manager and relevant authorities.*Assist in executing Declarations of Security with vessel representatives when required.*Support testing, calibration, and maintenance of security equipment.*Brief staff on changes in MARSEC Levels and assist in coordinating responses to security incidents.Administrative & Financial Support*Assist with external reporting to cruise lines, port authority, and internal stakeholders.*Provide input to the Terminal Manager and Senior Director of Operations on budget preparation and forecasts, and help monitor monthly performance.*Support oversight of the third-party car parking vendor, assisting with reconciliation of financial performance.*Help with ordering supplies, preparing purchase orders, and processing invoices for terminal services.*Report all work-related incidents/accidents via the EHS system and hotline in a timely manner.*Work with HR to ensure staff compliance with HR policies and procedures.General Duties*Maintain positive working relationships with cruise line customers, vendors, port authority staff, CBP, USCG, port police, and other agencies.*Ensure safety, security, and environmental compliance are upheld in all operations.*Travel may be required to other ports on the West Coast to support operations.*Compile and review documentation for client invoice submission to finance department in relation to PCST.Additional duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Maximize output and maintain high standards of qualityUphold and promote the company?s mission, policies, and strategic objectivesOrganize project schedules and coordinate the procurement of... More necessary componentsContinuously evaluate operations to identify opportunities for process enhancementsSupport the development and rollout of new equipment, including specification, testing, and process integrationOptimize workforce allocation for effective productivityFoster a culture of innovation by encouraging team members to share improvement suggestionsTrack inventory levels of spare parts and daily maintenance suppliesCollaborate with procurement and suppliers to achieve cost-effective solutionsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR 20-25/HRYou will be working at a Fortune 500 company as an Assistant Category Manager contractor to join our innovative Beauty Experience team. This unique opportunity focuses on supporting... More innovation and incubation within the Beauty and Personal Care categories. The ideal candidate will have 2-4 years of experience in an analytical, merchandising, or buying role. This position is currently remote.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer in the Cincinnati, Ohio area is looking for a strong Product Manager for an on-site, contract opportunity in the Cincinnati, Ohio area. The employer is a large retailer and this is an... More exciting opportunity for someone to join a key AI-driven initiative. This role is responsible for translating strategic objectives into shippable increments across our AI enabled shopping experiences. The Product Manager will own product specifications, manage the backlog, and ensure delivery quality and timeliness. You will work closely with engineering, design, research, and analytics teams to create seamless, performant AI-driven shopping experiences.Key Responsibilities:? Translate Strategy into Execution: Convert roadmap items into clear Product Requirement Documents (PRDs), detailed acceptance criteria, and sequenced release plans.? Backlog & Delivery Management: Own the backlog, run agile ceremonies, and manage cross-team dependencies to ensure timely delivery.? Cross-Functional Collaboration: Coordinate with design, engineering, research, and analytics teams to identify and execute test-and-learn opportunities.? Non-Functional Requirements: Specify and ensure compliance with latency, reliability, observability, cost, and regulatory requirements.? Operational Excellence: Maintain incident response processes and evaluation harnesses with engineering partners, prioritizing work necessary for product functionality and resilience.? Work with Sr. Product Leaders to understand and articulate the product vision and strategy for our shopping assistant, ensuring team members and key stakeholders are looped in and understand the ?Why? behind the ?What? and ?How?? Develop and maintain a comprehensive product roadmap that balances user value, technical feasibility, and business impact? Collaborate and contribute to the definition of clear, measurable Objectives and Key Results (OKRs) to align product strategy with business goals and drive team focus.? Partner with UX research to deeply understand customer shopping behaviors, pain points, and preferences across different demographics and product categories? Design and implement A/B tests to validate hypotheses and optimize the shopping experience? Define and track key product metrics including engagement rates, conversion improvements, customer satisfaction scores, and revenue impact? Work closely with analysts and the Product Management team to track & analyze user behavior data and shopping patterns to identify optimization opportunitiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As the PE Assistant Manager, you will oversee and coach the Seat Assembly Production Engineering team, ensuring smooth production processes. Your responsibilities include developing and evaluating... More process plans and production preparation, managing tool and equipment sourcing, design, and installation. You will also track and control budget activities, reporting to management as needed. Additionally, you will organize data and promptly address production issues to maintain efficiency in automotive manufacturing. 50/50 hands on and management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

UJA is seeking a senior-level digital leader to own and evolve the user experience and organic visibility of our web properties. This individual will lead the strategy, design, and implementation of... More experiences that drive user engagement, conversion, and sustained traffic growth ? balancing the art of interface design with the science of performance optimization. This individual will bring a strong command of UX/UI best practices, search engine optimization, data analytics, and digital systems. Working at the intersection of design, marketing, and technology, the person in this role will guide the continual improvement of UJA?s website by grounding every decision in data, collaborating across teams, and ensuring executional excellence. They will lead both internal and external teams in implementing enhancements that deliver meaningful impact for the organization and its users. The ideal candidate will be someone who can both drive the high-altitude strategic direction and roll up their sleeves to execute.Key ResponsibilitiesWeb UX Strategy & Optimization?Lead and implement a clear, data-informed web strategy that continuously improves the usability, accessibility, and performance of UJA?s websites.?Develop and maintain a roadmap of high-impact UX/UI optimizations that are informed by user behavior, business goals, analytics, testing, and evolving digital trends.?Ensure user journeys are intuitive, engaging, accessible, cohesive, and aligned with marketing KPIs and conversion goals (donations, registrations, subscriptions).?Create and enforce scalable design systems and templates that uphold brand guidelines and drive content efficiency.Digital Product Ownership?Serve as the product owner for UJA?s websites, overseeing some phases of digital feature and functionality development including communicating business requirements to the web project manager, identifying the underlying business needs behind new development requests, leading the UAT testing, and spearheading the future optimization.?Act as a bridge between digital, marketing, fundraising, and IT teams?translating business goals into effective digital strategies to ensure web initiatives are coordinated, aligned with organizational priorities, and meet end-user needs.?Collaborate with internal stakeholders to evaluate needs and identify scalable solutions using existing platforms or new technologies. Facilitate effective scoping discussions, helping stakeholders clarify goals and priorities for web initiatives.?Liaise with IT and external partners to evaluate, implement, and maintain systems that support the organization?s digital strategy.?Oversee and maintain mastery of the systems and technologies supporting our web properties (e.g., Proprietary Content Management System, Figma, Classy, GA4, Google Search Console, Google Tag Manager, Hotjar, SEMRush, BrowserStack, Usertesting.com).?Manage technical documentation, system enhancements, and integrations across the current and future digital ecosystem.Analytics, Testing & Insight-Driven Optimization?Establish a strong framework for data-informed decision making across web UX and SEO initiatives.?Partner with Digital Analytics team to define and track KPIs using tools like Google Analytics, Google Search Console, Hotjar, and Tag Manager. Ensure proper tagging and conversion tracking are implemented for marketing attribution and performance analysis.?Leverage analytics and user research to inform design and marketing decisions. ?Translate insights into actionable strategies for continuous improvement. Search Engine Optimization (SEO)?Own and execute UJA?s SEO strategy across all core properties, ensuring strong technical foundations, optimized content structures, and search-friendly UX.?Conduct regular audits, keyword research, and competitive analysis to inform SEO roadmaps.?Partner with content stakeholders to guide SEO-aligned content creation and metadata implementation.?Monitor organic traffic performance, report on key KPIs, and continually optimize site visibility and indexation.?Stay current with evolving search engine algorithms, generative engine optimization (GEO) strategies, industry updates, and best practices to ensure compliance and competitive edge.Team & Vendor Leadership?Manage, mentor, and develop a team responsible for web production, website analytic tools, UX design, and SEO, ensuring timely, high-quality execution of all digital updates and builds.?Set clear expectations and cultivate a culture of continuous learning, accountability, and operational excellence, with clear documentation, workflows, and feedback loops.?Oversee external partners (design, SEO, development) to ensure aligned priorities, effective execution, and on-budget delivery.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeing an Administrative Supervisor to sit in Frederick, MD. This individual will be responsible for supervising and supporting an administrative team of 8 people. They will... More coordinate schedules for multiple teams and track KPI's to monitor team performance to ensure goals are met. Additionally, they will oversee day to day operations which include approvals, reporting and resource allocation. The ideal candidate will have strong communication skills, strong experience with Deltek and must be a solutions based thinker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As a Front Office Coordinator you will play a pivotal role in ensuring a positive and welcoming experience for visitors and teammates at the organization. This position is responsible for creating a... More warm and professional environment by providing excellent customer service, management of the front desk and assisting with various administrative tasks. We are looking for someone with a calm, white-glove hospitality mindset, a polished demeanor, and the desire and ability to work in a fast-paced environment. - Provide a welcoming and high-quality hospitality experience for clients, visitors, and employees- Greet clients and ensure a seamless check-in and check-out process- Assist with inquiries, provide information, and address general questions- Collaborate with teammates and other departments to ensure efficient operations- Serve as a go-to contact for miscellaneous office needs across multiple departments (lunch orders, snacks, lost and found, onboarding, announcements)- Maintain the cleanliness, organization, and effectiveness of the following areas: front desk, lobby, and main conference room- Maintain security by following procedures and controlling access to the facility- Assist Executive Assistant, as assigned- Assist Facilities and People teams with additional projects, as assigned- Handle administrative tasks including ordering office supplies, managing lunch orders, and stocking breakroom / fridge, when requestedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less