Job Search Results for Executive Assistant

Role OverviewInsight Global is looking for an Assistant Director of Facility Services to support the Director by managing daily facility operations across all campuses. This role helps ensure... More buildings and grounds are safe, clean, functional, and well maintained. The Assistant Director supervises staff and vendors, oversees maintenance and custodial services, manages work orders, and assists with projects and improvements that support the college?s mission.Key Responsibilities? Oversee day-to-day facility operations including maintenance, custodial services, landscaping, mail services, shipping & receiving, and surplus materials? Supervise facility staff and coordinate schedules, assignments, and coverage? Manage preventive maintenance, repairs, and minor renovation projects? Oversee outside contractors for maintenance, housekeeping, and landscaping services? Troubleshoot facility issues related to HVAC, electrical, plumbing, and general building maintenance? Monitor and manage work orders using the Brightly system? Ensure compliance with safety standards, OSHA requirements, and college policies? Assist with purchasing supplies, managing inventory, and maintaining service vehicles? Support staff performance evaluations, training, and professional development? Collaborate with campus partners and Building Coordinators to ensure service needs are metAdjust schedules as needed to meet operational demands, including occasional evenings or weekendsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Maintenance Manager supports maintenance operations, within one of the world?s largest distribution center networks. This role partners closely with technicians, site leadership, and... More clients to ensure equipment reliability, safety compliance, and continuous operational improvement.The AMM plays a hands-on leadership role by prioritizing work orders, leading shift handoffs and briefings, conducting facility inspections, and supporting preventive and corrective maintenance programs. High performers gain strong visibility and clear advancement paths into Senior Maintenance Manager and regional leadership roles.This is an on call 24/7 based role aligned with technician schedules and supports a highly automated, fast-paced distribution environment.Compensation: $115k per year. Benefit packages for this role include: comprehensive medical, dental, and vision coverage, 401(k) with immediate vesting, generous PTO and holidays, and paid parental leave and wellness programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator for the Tidewater Branch in Portsmouth, VA. This position supports daily branch operations through project administration, bookkeeping, payroll... More coordination, office management, and communication between field teams, project managers, and corporate staff.Key Responsibilities:- Manage project documentation, submittals, contracts, and compliance records.- Assist with bookkeeping, invoice processing, expense coding, and reconciliations.- Support payroll and timesheet administration with corporate accounting.- Maintain accurate records in Procore, Monday.com, Sage/ERP, and other company systems.- Coordinate communications between project managers, superintendents, vendors, and corporate teams.- Oversee general office operations, scheduling, supplies, and vendor relationships.- Office Hours: 7am-3pmWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A leading commercial real estate group is hiring a Senior Assistant Property Manager to support a portfolio of Class A, high-rise medical office properties (~250K SF) in Downtown Los Angeles. This... More role is a clear step-up opportunity for a strong Assistant Property Manager looking to transition into a Property Manager seat.You?ll report directly to a General Manager, giving you exposure to both high-level operations and financial development, without owning full PM responsibility yet.Day-to-Day Operations:- Act as a primary point of contact for tenants, clients, and vendors- Lead tenant communication, issue resolution, and service coordination- Conduct property inspections, vendor meetings, and construction walks- Help maintain Class A standards across a high-rise environmentLeadership Responsibilities: - Step in to run building operations when the PM/GM is unavailable- Help oversee engineering, maintenance, and service providers- Operate with independence in client/tenant communicationFinancial Responsibilities:- Support monthly financial reporting, budgets, and CAM reconciliations- Prepare lease abstracts and rent rolls- Partner closely with the GM to build financial acumen over time(You don?t need to be perfect here ? just coachable and willing to learn)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data Center ISP/OSP Project Assistant supports the successful execution of outside plant fiber construction projects within large-scale data center environments. This role works closely with... More Project Managers, field crews, customers, and subcontractors to help coordinate project activities, maintain documentation, and ensure projects progress according to schedule.Responsibilities include assisting with project planning, tracking schedules and deliverables, updating project records, processing documentation, coordinating materials and resources, and supporting communication between field and office teams. The Project Assistant helps ensure that project information is accurate, organized, and available to stakeholders throughout the project lifecycle.Successful candidates are organized, detail-oriented, and comfortable working in a fast-paced construction environment. This position provides an excellent opportunity for individuals looking to build a career in project coordination, telecommunications, fiber construction, and data center infrastructure projects.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a Assistant Accounting Manager to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position plans, executes and analyzes the functions of the production... More accounting group located in our Cincinnati Area Office. This includes process improvement, staff management and assistance in the accurate development of month-end and annual financial statements. This position is responsible for overall quality of daily production accounting transaction processing and is required to work with counterparts in related manufacturing plants to ensure accuracy. The position will provide leadership to team members and work cooperatively with members from all departments in the organization, internal affiliate companies and external organizations.-Responsible to act as the primary point of contact for Accounting Operations ? Production. -Managing daily operations, coordinating closing activities, assisting in financial reviews and submissions. -Treasury support of cash application and dispute management transactions, and document creation approvals. -Responsible for accurate production accounting of high-volume AP/AP processing. -Manage timely closure of the General Ledger (Sales, Cost of Goods Sold, AR, and AP) month-end and year-end. -Manage completion of operation related journal entries and account reconciliation 7. Strong data management and usage of Microsoft Power Bi for financial reporting. -Prepare monthly reporting package(s) to Parent Company and Maintain J-Sox documentation. -Support Tax preparations and filings activities. -Assist the preparation and completion of our annual financial and J-Sox audits and internal audits as required. Serve as the secondary point of contact for all audit-related activities. Supervisory Responsibilities and Duties -Support development and training of employees and lead documentation process for operations. -Assist in working with the Non-Production Assistant Manager and Manager, on Company and Department KPI initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's client is seeking an Assistant Project Manager to support the successful execution of commercial construction projects throughout the Hampton Roads region. This individual will work... More closely with Project Managers to coordinate subcontractors, track schedules and budgets, manage project documentation, and help drive projects from preconstruction through closeout. The ideal candidate is an early-career construction professional who is looking to grow into a Project Manager role and has strong communication, organizational, and relationship-building skills.Key ResponsibilitiesSupport Project Managers with the planning and execution of commercial construction projects.Assist with subcontractor coordination, material procurement, scheduling, and project tracking.Prepare and maintain project documentation, contracts, RFIs, submittals, meeting minutes, and reports.Monitor project progress and proactively identify potential issues impacting schedule or budget.Conduct site visits to ensure quality, safety, and project alignment.Communicate with clients, vendors, subcontractors, and internal project teams.Assist in resolving field and project-related issues throughout the construction lifecycle.Support multiple projects simultaneously while maintaining attention to detail and responsiveness.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A fast-growing, family-owned wholesale distribution company is hiring a Store Manager In Training to support expansion at its San Jose location. This is a high-impact, promotable leadership role... More built to develop future Store Managers through a structured training program and direct mentorship from Branch and District leadership.You will oversee a team of 3?4 direct reports across sales counter, warehouse, and driver functions in a casual, team-oriented environment that is highly focused on customer service (100%) and operational execution. This role is ideal for someone stepping into higher-level leadership (ex: Assistant Manager level) who wants clear upward mobility in a company that promotes from within.Key responsibilities include:? Overseeing daily branch sales and customer experience? Mentoring, coaching, and developing a small but impactful team? Driving a customer-first culture and leading by example on the sales floor? Supporting branch performance goals (sales, margin, and operations)? Managing inventory, workflows, and adherence to SOPs? Partnering closely with leadership on process improvements and growth initiativesThis position is open due to company growth, creating strong long-term advancement opportunities into Store Manager-level leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is expanding their Engineering Department and is seeking a highly motivated and detail-oriented Assistant Project Manager to support their Project Management team in... More delivering high-quality construction projects. This role is ideal for someone with a strong foundation in project management methodologies and a passion for teamwork, organization, and communication.Key Responsibilities:? Collaborate with project team members to identify and resolve issues efficiently? Support the submission of project deliverables, ensuring adherence to quality standards? Assist in preparing bid packages and managing procurement processes? Contribute to BOM and labor budgets, and help compile pre-job packages? Participate in site meetings and assist with field measurementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Mechanical Assistant Project Manager to support and help lead mechanical construction projects. This role requires strong ownership, clear communication, and problem solving skills.... More You will help manage projects from start to finish while ensuring quality, schedule, and budget goals are met.ResponsibilitiesCommunicate daily with project managers, superintendents, trade teams, and stakeholdersSupport management of multiple projects at the same timeAssist with estimates, proposals, and project budgetsHelp improve internal processes and tools for the MEP teamCoordinate project work through meetings and team check insMaintain strong relationships with clients, field teams, and subcontractorsHelp manage client expectations and ensure timely project deliveryTravel up to 25 percent to project sites as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less