Job Search Results for Executive Assistant

The Administrative Assistant supports daily Home Health operations by providing administrative, clerical, scheduling, and documentation support. This role helps maintain efficient office workflows,... More accurate patient records, communication between teams, and compliance with healthcare regulations.Key ResponsibilitiesProvide general administrative support, including data entry, document management, and communication handling.Coordinate patient scheduling, referrals, authorizations, admissions, and maintain accurate records in EMR systems.Track and follow up on documentation, physician orders, signatures, and other compliance-related requirements.Serve as a liaison between patients, clinical staff, families, and external providers to support efficient operations and care coordination.Ensure compliance with HIPAA and healthcare documentation standards while assisting with reports, meetings, and internal communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Executive Assistant to join a fast paced SaaS start up that is distributed remotely across the world. This EA will primarily support the CEO and SVP of Customer Success... More while also providing support in a sales administration function.?Manage executive calendars and meeting scheduling across international time zones?Own inbox management including drafting replies, prioritizing communications, and organizing folders?Use AI tools for meeting notes, transcription summaries, and administrative workflow optimization?Track executive priorities and weekly action items?Coordinate client meetings and align internal/external stakeholder calendars?Update and maintain Salesforce opportunities and deal information?Manage shared drives and maintain a single source of truth for sales documentation?Coordinate executive and employee travel arrangements?Handle swag initiatives, vendor coordination, and inventory tracking?Support company offsites, events, and logistics planning?Manage expense submissions and vendor payments?Assist HR with onboarding, offboarding, PTO requests, credit card administration, and policy documentation?Support ad hoc projects across leadership, sales, HR, and operations teams as priorities shift?Day-to-day responsibilities mirror the approved Sema Executive Assistant job descriptionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under the direction of the Manager, assist managing projects.Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other... More department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.What you will do:? Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.? Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.? Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork .? Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.? Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.? Events Coordinator: Manages events.? Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed ? at the right place at the right time.? Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $33 - $55 depending on years of experience and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to Day:This individual will provide dedicated administrative support to the Vice President while managing the day-to-day operations of the Farmington Hills office. Responsibilities include... More managing executive calendars, scheduling meetings, coordinating domestic and international travel, preparing presentations and reports, tracking action items, and handling confidential communications. They will serve as the primary point of contact for office operations, coordinating facility needs, vendors, office supplies, and employee onboarding logistics. The role will also support customer visits, executive briefings, leadership reviews, and employee engagement events, while partnering with global teams to coordinate meetings, communications, and leadership activities across multiple regionsCompensation:$35/hr to $40/hrBenefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly organized and proactive Executive Assistant to support the C-Suite in a fast-paced, high-growth defense technology startup. This individual will serve as a trusted... More operational partner, helping drive key initiatives, manage project workflows, and ensure critical action items move forward across the organization. While some executive support responsibilities will be required, the role is heavily focused on project coordination, communications, and back-office operational support utilizing tools such as Asana, Claude, and other productivity platforms. This position is fully onsite in Austin, Texas and offers the opportunity to contribute directly to a mission-driven organization building advanced defense capabilities. The successful candidate will bring enthusiasm, adaptability, strong written communication skills, and a willingness to wear multiple hats as the company continues to scale.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a Bilingual Executive Assistant (Japanese) to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position is responsible for providing administrative... More support to senior executives, Human Resources and providing support of APS employees for all. The position is responsible to provide locations HR management with assistance and support in the onboarding of Japan Expat.Job Duties:-Communicate with HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site. -Coordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver?s license application. -Primary contact between expats and HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc. -Collect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely. -Arrange check request for non-business-related expats expenses and submit to APS. -Assist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with HR. -Assist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account. -Point of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries -Primary administrative support to the President -Responsible to provide relocation assistance to members relocating from Japan Head Office. -Perform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for members. Keep and maintain all the pool car records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of our large customers is looking to hire a Sr. Executive Assistant to support their Litigation Counsel department. This individual will play a critical role in managing daily operations,... More coordinating schedules, facilitating communication, and ensuring organizational efficiency. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can manage competing priorities with professionalism and discretion.Manage complex calendars, schedules, and meeting coordination for executives.Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.Prepare presentations, reports, meeting materials, and executive correspondence.Serve as a point of contact between executives and internal/external stakeholders.Organize and maintain files, records, and documentation in both digital and physical formats.Track action items, deadlines, and follow-up activities to ensure timely completion.Coordinate team meetings, leadership meetings, and special events.Take meeting notes and distribute summaries and action items as needed.Handle confidential and sensitive information with the highest level of professionalism.Support budget tracking, invoice processing, and other administrative functions.Assist with project coordination and special initiatives across departments.Identify and implement process improvements to increase efficiency and organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This person will provide executive level support, ensuring day-to-day operations run smoothly through excellent and proactive administrative support.Responsibilities will include: Agenda and... More Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters);Organizing/coordinating events in/outside offices e.g. for social events, conferences, town halls, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event;Visitor arrangements - making arrangements for visitor(s) at the office, which includes preparing the agenda, organizing site access, greeting and escorting the visitor(s);Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis;Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website; coordinating Commercial-wide staff communications with Commercial Ops Manager.General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or officeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less