Job Search Results for Executive Assistant

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Globals client is one of the largest home improvement companies in Michigan and Ohio, serving homeowners with premium products, warranties, and the best customer experience in the industry.... More We are actively seeking an experienced Executive Assistant to the CEO. This position serves as a key support role for the CEO, assisting with both personal and professional tasks to ensure the smooth operation of the company. This position requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities, including administrative duties, project support, and personal assistance. This position will manage schedules, coordinate meetings, and provide support for both business-related and personal tasks as needed. Day to Day: Manage the CEOs calendar, book meetings/appointments, and proactively anticipate scheduling conflicts. Coordinate travel arrangements, including flights and lodging. Provide administrative support for special projects including research and data analysis. Manage personal appointments, errands, and household tasks as needed. Handle sensitive and confidential information with the utmost discretion and professionalism, ensuring compliance with company policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Scheduling: Aid in scheduling meetings and appointments, coordinating with team members and clients to ensure availability.Calendar Management: Organizing and prioritizing the calendar, including... More meetings, appointments, meeting management: attendance, documentation, action items, and follow-up.Onboarding Support: Assisting with the onboarding process for new team members and contractors. (ordering equipment, securing credentials, setting up introductions, meet with employee to review policy and procedures, ordering corp cards etc).Data Updates and Tracking: Maintaining excel spreadsheets, Sharepoint sites.Expense Reports: Filling out expense reports and attaching receipts.Interview/Hiring Coordination: Coordinating calendars with the interviewing team and HR. Including contractor interviews.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This role will support both partners and associates in the Employment Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm,... More supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. Responsibilities include the below:-Interface with clients, firm resources, and vendors on attorneys' behalf-Book travel-Process expenses-Manage calendars and scheduling-Prepare engagement letters, open new matters, interface with New Business and Conflicts-Prepare basic correspondence such as client letters and memos-Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)-Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)-Enter, edit, release, and revise attorney time entries-Interface with finance and assist with billing-Set up and maintain document workspaces and serve as file keeper for case matters-Manage email distribution lists for teams and contact information for clients and vendors-Maintain list of court login/passwords and keep admissions up to date-Maintain memberships of bar associations, CLE credits and dues, etc.-Serve discovery and other substantive mailings/submissions-Order Certificates of Good Standing for Pro Hac Vice-Assist with hearing and trial logistics-Handle printing, copying, and binder creation-Process vendor invoices-Prepare audit lettersWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking executive assistants with a clearance or the ability to obtain one to support high level individuals on one of the largest DoD programs active in the nation. These... More individuals will support a division chief and potentially their deputy as well with day-to-day tasks, program progress, and coordination. This position requires the ability to work in a fast paced environment with confidence in making decisions around developing, preparing, and coordinating reports, information papers, and briefings, as well as coordinate, consolidate, analyze, distribute, and monitor action items, tracking and responses. Additionally, these individuals will partner with schedulers to develop and implement program schedules and plans. They will review data for process measurement, indicators for future improvements, and implement new processes and policies as needed. This involves interfacing with high level individuals, so professionalism, confidence, and organization are crucial for this position. This role does sit on site at Hill AFB.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a part-time Financial Advisor Assistant for a contract to possible perm job opportunity to sit remotely in the state of New York preferred. This resource will be expected to... More work 20-25 hours a week, and be available for a call or email from the financial advisor Monday-Friday. Experienced in Financial Services industry, supporting seasoned Financial Advisor. Solely responsible for all administrative duties.-Experienced with securities, life insurance, annuities and Compliance, and all related terminology.-Assisting to ensure compliance with Financial Regulations-Upkeep of licensing, renewals & CE requirements-Assistance with scheduling & confirming client appointments-Assist with client prospecting and familiarity with tools like LinkedIn, Sales Navigator. Marketing experience a plus.-Proficient with editing pdf documents and Adobe Sign. Knowledge of eMoney a plus.-Past or current Life & Health insurance and securities licenses a plus.Interface with new and existing clients, speaking articulately, representing Financial Advisor.-Perform all aspects of client service including completion of all new business applications, submitting and follow up of all new business, rectification of NIGO's on account and insurance applications, tracking and completion of all aspects of underwriting and TOAs. Servicing all related investment account, life and annuity policies. This can include establishing systematic withdrawals & deposits, subsequent contributions. Self-starter, problem solver. Highly organized and ability to multi-task, prioritization and time management of tasks (highly efficient). Track and update tasks and client information in Salesforce.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A credit union in Orange County is looking for an Administrative Assistant to provide administrative support. This person will be assisting the CEO, CFO, SVP Administration and a few other... More executives. You will be responsible for assisting with managing schedules, calendars, phone and email, making travel arrangements, submitting and tracking internal requests, coordinating meetings and group events, and proofreading and editing documents. **This person must come on site 5 days a week in Santa Ana. This position may require working early morning or late evenings, Saturdays, or Sundays.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are currently seeking an Assistant Transportation Supervisor for a full time, direct hire opportunity that would work onsite in Albany NY. This individual will be responsible for helping with all... More things fleet related for this specific plant location including inbound and outbound logistics, supporting driver dispatch needs, and ensuring safety measures are being met. Ideally, we are seeking someone with a strong logistics/shipping background that has a passion for helping find ways to improve processes that can lead to cost savings on shipments and improve overall safety protocols around shipments. A crucial area of this role is interacting with over the road CDL drivers, so understanding DOT is a must along with having a good understanding of truck routing, miles, and hours when looking at loads. There is a schedular that oversees load and route planning, but this individual will be responsible for helping to ensure scheduling expectations align with fleet availability. This location primarily services the northeast states with no international freight. This is a full time, direct hire opportunity with an annual salary of $45-62k depending on experience.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is searching for an Assistant Facilities Director to help oversee a facility in Englewood Cliffs, NJ. This is their client's North America HQ.The Assistant Facilities Director assists the... More Facilities Director in leading and directing facilities maintenance operations of a commercial building at a critical client facility. Assisting in the integration of processes within the client organization to maintain and develop agreed services. This position may contribute to the delivery of strategic and operational objectives by reducing facility costs, and improving the productivity, revenue generating capacity and image of the entire organization. Directly managing other core services of business/operations services, e.g., custodial, grounds keeping, laundry, food, security, inventory, mail, concierge services. Day to day:? Directs work of management team and front-line associates? Makes/influences employment decisions including hiring, promotions, development and performance management? Provides overall direction and manages performance for all Facility and Maintenance Supervisors and front-line employees, ensuring employee development, engagement and compliance with human resource related policies and standards, including conducting applicable rounding? Plans and leads daily team briefings? Oversight of all work done on behalf of client to ensure quality control? Plans, improves, and maintains owned and leased facilities and equipment.? Directs, manages and coordinates with the functional authority for planning, organization, control and integration to ensure completion of projects.? Oversight of all site utility systems to include electrical, HVAC, plumbing, water treatment, energy management, fire safety, life safety and grounds? Ensures the Client is following all local, state, and federal codes and regulations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less