Job Search Results for administrative assistant

The Medical Receptionist serves as the first point of contact for patients and is responsible for creating a welcoming, professional front office experience. This role manages a high-volume phone... More line, schedules and confirms appointments, and supports patient check-in and check-out processes to ensure smooth daily operations. The receptionist prepares patient charts ahead of visits, verifies and updates patient information, and answers general procedural questions while maintaining accuracy and confidentiality.This individual will work closely with clinical staff to ensure efficient patient flow, assist with rescheduling and follow-ups, and provide clear communication to patients regarding appointments and expectations. Additional responsibilities include performing general administrative tasks such as data entry, document management, and maintaining organized records. The ideal candidate has strong customer service and communication skills, demonstrates critical thinking in a fast-paced environment, and is highly organized with a proactive, patient-focused mindset.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Project Administrator to support an engineering partner based in Clearwater, FL. This individual will play a key role in ensuring day-to-day project operations run... More smoothly by providing administrative and organizational support across multiple projects and teams.The Project Administrator will be responsible for tracking project activity, maintaining accurate documentation, and organizing project-related data to support engineers, project managers, and leadership. This role will also manage general administrative tasks such as ordering office supplies, coordinating logistics, and supporting internal processes to keep the office functioning efficiently.Additional responsibilities may include scheduling meetings, preparing reports, updating spreadsheets or project tracking tools, assisting with onboarding paperwork, and serving as a point of contact for internal teams regarding project status and administrative needs. The ideal candidate is highly organized, proactive, and comfortable juggling multiple priorities in a fast-paced engineering environment.Responsibilities include:- Tracking and updating project data, timelines, and documentation- Supporting project managers and engineers with administrative tasks- Maintaining organized digital and physical records- Ordering and managing office supplies and coordinating vendor services- Assisting with reporting, data entry, and document preparation- Scheduling meetings and coordinating internal communication- Ensuring compliance with internal processes and operational standardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Secret-Cleared Office Manager and Executive Assistant to support one of their top defense clients at Hill Air Force Base. In this role, you will provide high-level... More administrative support to a senior government customer within a major defensive weaponry program. Responsibilities include managing complex executive calendars, preparing and coordinating meetings, developing agendas, taking notes, and ensuring seamless day-to-day operations for senior leadership. In addition to executive support, you will assist with project management tasks such as scoping and clarifying meeting requests, consolidating calendar inputs into well-structured agendas, and taking on higher-level responsibilities as they are transitioned to you. This position is ideal for a proactive, organized professional who is comfortable working in a fast-paced, high-visibility environment while balancing both administrative and project-focused duties.Pay Range: $27-33/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Human Resource Specialist for a mission driven nonprofit organization. This individual will support core HR functions including employee relations, recruiting, benefits... More administration, compliance, and HR operations. The role is a dual function position requiring strong administrative skills and hands on HR coordination, particularly around entry level recruiting and employee support. This is an excellent opportunity for a junior to mid level HR professional looking to grow within a collaborative environment while being supported by an established HR team. The position begins as a contract with a planned transition to full time and offers long term career growth within a values driven organization.Day to Day?Support core HR operations across the organization?Act as an HR Coordinator, recruiting for entry level Direct Support Professionals?Assist with employee relations, grievances, investigations, and disciplinary meetings?Administer FMLA, disability, and workers? compensation cases?Assist with benefits research, rollout, and administration (health, life, 401k)?Support payroll-related tasks and coordination?Help implement HR policies, procedures, and compliance initiatives?Assist with performance management and appraisal processes?Coordinate training and internal development programs?Partner closely with HR Director, HR Generalist and Admin Assistant?Help plan and support internal employee eventsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Salary: 90k My client, a premier spring training and minor league baseball stadium in South Florida, is seeking an Office Manager to join their team. This individual will report directly to the... More General Manager and will oversee one direct report. The role will require wearing multiple hats, with responsibilities split approximately 60% accounting, 30% HR, and 10% administrative support. While strong accounting experience (monthly finances, budgeting, processing payroll, etc.) is required, the HR responsibilities can be taught. The ideal candidate is patient, resilient, and people-focused, with a willingness to take on tasks outside of their formal job description and contribute wherever needed as a team player. During the baseball season, the environment becomes fast-paced and unpredictable, so it?s important that this person is comfortable working occasional late hours, weekends, and being on call when necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Project Administrator to support an engineering partner based in Clearwater, FL. This individual will play a key role in ensuring day-to-day project operations run... More smoothly by providing administrative and organizational support across multiple projects and teams.The Project Administrator will be responsible for tracking project activity, maintaining accurate documentation, and organizing project-related data to support engineers, project managers, and leadership. This role will also manage general administrative tasks such as ordering office supplies, coordinating logistics, and supporting internal processes to keep the office functioning efficiently.Additional responsibilities may include scheduling meetings, preparing reports, updating spreadsheets or project tracking tools, assisting with onboarding paperwork, and serving as a point of contact for internal teams regarding project status and administrative needs. The ideal candidate is highly organized, proactive, and comfortable juggling multiple priorities in a fast-paced engineering environment.Responsibilities include:- Tracking and updating project data, timelines, and documentation- Supporting project managers and engineers with administrative tasks- Maintaining organized digital and physical records- Ordering and managing office supplies and coordinating vendor services- Assisting with reporting, data entry, and document preparation- Scheduling meetings and coordinating internal communication- Ensuring compliance with internal processes and operational standardsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a highly motivated individual to join us at Lackland AFB in San Antonio, TX in a versatile administrative role supporting mission critical deliverables. Responsibilities... More may include but are not limited to:- Support daily operations of a DoD acquisition program by coordinating administrative and program management activities across multiple stakeholders- Track program tasks, milestones, and deliverables using Jira and Confluence, maintaining dashboards to provide real-time visibility into workflow status and team progress- Manage and monitor Contract Data Requirements List (CDRL) deliverables, ensuring documentation is developed, reviewed, customized, and submitted in accordance with contract and DoD standards- Maintain accurate program records, documentation, and contract artifacts, ensuring compliance with DoD acquisition and security requirements- Proactively follow up with team members to drive accountability, resolve action items, and ensure deadlines are met- Prepare and distribute program reports, briefings, and status updates using Microsoft Office tools (Word, Excel, PowerPoint)- Coordinate meetings, capture action items, and track follow-through across government and contractor teams- Serve as a trusted administrative and program support resource, anticipating needs and addressing issues before they impact program executionWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming communications, and... More supporting day-to-day administrative needs to ensure a positive and organized office environment.Key ResponsibilitiesAnswer, screen, and route incoming phone calls in a professional and courteous mannerGreet and assist visitors, clients, and vendorsManage incoming and outgoing shipping, including coordinating deliveries and pickupsPlace and coordinate catering orders for meetings, events, and office functionsOrder and maintain office supplies; monitor inventory levels and restock as neededSupport general administrative tasks and assist with special projects as requestedMaintain a clean, organized, and professional reception areaWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and detail-oriented HR Administrative Assistant for a 3-month contract to support our HR team sitting in the Woodlands, TX. Key Responsibilities:?Manage day-to-day... More HR operations, including employee relations, recruitment, and onboarding.?Administer and ensure compliance with HR policies, procedures, and benefits programs.?Utilize Excel for data analysis and reporting, including creating Pivot Tables and performing V-lookups.?Handle prevailing wage determinations and ensure compliance with relevant regulations.?Support the development and implementation of HR initiatives and systems.?Maintain accurate employee records and HR documentation.?Provide guidance and support to employees on HR-related matters.Compensation: $19-22/hr.Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less