Job Search Results for administrative assistant

We are seeking an experienced Compensation Analyst to join a Total Rewards Compensation Operations team supporting a large, global organization. This role is focused on the analytical and operational... More side of compensation and is responsible for managing salary structures, market data, and pay scale systems to enable informed pay decisions across upstream, midstream, downstream, and corporate functions. The successful candidate will work heavily with data integrity, compensation tools, and reporting, including Power BI dashboards for salary offers and compensation movement, intake tools for salary requests and evaluations, and market survey submissions and analysis. Day to day, this individual will develop, maintain, and govern salary bands and ranges, student and wage rate structures, geographic differentials, and pay scale systems. You will ensure accurate data submissions to compensation surveys and load returned results into internal systems. Additionally you will partner with HRIS on geographic zoning and location alignment and support the Compensation Advisors and Total Rewards team by translating market data into clear guidelines, insights, and recommendations. This is a non-client-facing, market research?driven role that requires strong analytical capability, clear communication, and the ability to apply global compensation experience to real-time business decisions. This is a full time opportunity based out Calgary or Saskatoon with the requirement to be on site 5 days per week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:The Facilities Master Data Specialist is the custodian of our site?s physical-to-digital infrastructure. This role owns the integrity, evolution, and daily governance of our technical asset... More data within the SAP environment and CMMS systems.Beyond asset data, this role is the primary auditor and manager for critical spare parts inventory. Utilizing the Odoo inventory management system, you will oversee stock levels and data accuracy at the Central Utility Plant (CUP), Building 10 (B10), and the Facilities Shop to ensure maintenance teams have the right parts to maintain world-class uptime. Responsibilities: Inventory & Spares Management (Odoo)Perform regular cycle counts and comprehensive physical audits of critical spare parts inventory at the CUP, B10, and Facilities Shop.Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.Manage "Min/Max" reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.Ensure that all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment. Data Reconciliation & Legacy SystemsPerform "Source vs. Target" audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.Extract and manage historical maintenance from Archibus and RAM to support site audits. Ongoing SAP Operations & Asset LifecycleExecute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.Update Preventive Maintenance (PM) Task Lists in SAP, collaborating with trades as needed.Adjust PM "Call Horizons" and scheduling parameters to ensure a balanced and realistic maintenance workload for the site. Governance & ComplianceRequest Master Data Change Requests (MDCRs), ensuring compliance with global SAP standards.Conduct quarterly "Floor Walks" to verify that physical Asset Tags on compressors and generators match digital attributes in the system.? Conducts regular facility inspections and evaluates each of the core program(s) provided at the assigned site (BMS/Mechanical, Maintenance, and Project team).Proactively identify and "cleanse" incomplete or inaccurate data fields to maintain an updated databaseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Support Spectrum Enterprise sales professionals by configuring, processing, and expediting order, contract, and quality control activities for complex orders. Ratify complex orders for completeness,... More accuracy and commission eligibility, and provide pre and post-sale monitoring, escalation and resolution support. Subject matter experts with the Enterprise end to end sales and ordering process; provide guidance and help-desk support to sales professionals, Order Operations, Client Services, and Service Delivery personnel to improve order accuracy and accelerate the sales and ordering process. Point of contact working with key stakeholders from partner teams to identify, develop, and initiate resolution plans with defective opportunities throughout all stages of the sales & ordering process.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of Insight Global's financial clients is seeking an experienced Client Relationship Representative to manage client product or service sales and ensure quality service. Responsibilities include... More frequent client communication, addressing questions, recommending products or services, and handling complaints. The role also involves analyzing operational records, trends, costs, and revenue. Required skills include clear communication, time management, and Microsoft Excel (data entry only). This position involves internal partner interactions only. This is a hybrid role from 9AM-6PM MST paying $20/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Review inbound customer faxed forms and identify required data fields for extraction.Accurately transcribe identified data (e.g., names, fields, form values) into Google Sheets.Create and maintain... More labeled data sets used for: Model training validationModel performance evaluationProofs of Concept (POCs) and implementation projectsValidate a subset of live fax traffic by comparing fax content to extracted data for accuracy, as directed by:Director of Onboarding & ImplementationImplementation EngineerOrganize and manage Google Sheets and related files within Google Drive according to guidance from Product or Services teams. Perform ongoing data labeling for:Mocked-up formsCataloged form librariesExpedite the data prompting process to support Implementation Engineers and accelerate project timelines.Maintain a consistently high level of accuracy and attention to detail in all data entry tasks.Perform additional duties as assigned to support business needs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Ensure receipt of fully executed documents and confirm that file folders are complete and organized. ?Create projects and verify booking accuracy, including package details, labor, contract, tax,... More and project information?Interface on a daily basis with Account Executives (Sales), Senior Management and the corporate office to resolve discrepancies ?Upload final documents to company repository, create job/ID, and publish them to initiate kickoff?Administer and manage modifications and updates (adding services and products), and periodic reporting. ?Assist Operations Administrator with managing monthly reporting process. ?Manage Certificate of Insurance requests for the region; interact with the broker/corporate office as needed. ?Perform other duties and responsibilities as requested or required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Project Scheduler/Planner to join our client on a 9 month contract. The Project Planner/Scheduler partners closely with project managers and engineering leaders to... More develop, maintain, and control baseline project schedules, including integrated resource planning and cost estimates. This role is responsible for collecting, updating, and analyzing schedule data to produce accurate project status and financial progress reports, while performing detailed analytical reviews to identify trends, correlations, and potential anomalies that may impact project execution. The Planner/Scheduler prepares clear and concise schedule narratives that effectively communicate project progress, risks, and forecasted outcomes to stakeholders. Ensuring compliance with established company scheduling standards and operating procedures is critical, as is performing Earned Value Management (EVM) analysis and generating performance reports to monitor cost and schedule health. The role also maintains strict quality assurance and quality control processes across all assigned schedules to ensure data integrity, accuracy, and reliability throughout the project lifecycle. Pay rate between $25-35/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This stand-alone HR representative manages day-to-day HR activities while partnering with a national HR team headquartered in OKC. Reporting to the HR Manager for US Distribution Centers, this role... More requires strong on-the-floor presence with associates across both 1st and 2nd shifts and flexibility to adjust schedules as needed. The HR Generalist is responsible for guiding the employee experience, leading local HR initiatives, and ensuring compliance with HR programs and policies.Essential Responsibilities:?Lead all local HR initiatives and serve as the primary HR contact for distribution center employees and managers.?Manage employee relations issues, including coaching, conflict resolution, investigations, and disciplinary matters.?Support HR programs such as onboarding, performance management, talent development, and training initiatives.?Conduct weekly payroll reconciliation to ensure accuracy and resolve any discrepancies.?Maintain and manage employee records, HRIS data, and documentation.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Accurately enter deal information and revisions into internal systems.Coordinate with external business partners to ensure timely execution of campaign data across multiple vendors.Monitor delivery... More of in-flight campaigns and troubleshoot creative delivery issues with agencies.Manage traffic inbox and confirm receipt of creative assets across all vendors.Compile end-of-campaign reporting in collaboration with business analytics teams.Participate in developing special pricing plans, products, and proposals to meet customer requirements.Perform monthly reconciliation of systems for invoicing accuracy.Organize and analyze campaign data to provide recommendations based on sell-out levels.Prioritize tasks effectively in a high-volume, fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day-to-day:Review and interpret sponsor funding opportunity announcements to identify applicable opportunities and confirm institutional alignment.Thoroughly analyze sponsor guidelines and... More instructions?often extensive (up to 200+ pages)?to ensure full compliance with submission requirements.Develop detailed proposal checklists outlining all required components, including narratives, biosketches, prior grant documentation, budgets, budget justifications, formatting requirements (font size, margins), and submission protocols.Coordinate with departmental administrators and research teams to support proposal preparation and internal review processes.Ensure proposals meet sponsor-specific requirements across the entire submission package, not just the narrative (e.g., NIH, NSF, and other federal sponsors).Review proposals for compliance and completeness, focusing on sponsor rules and technical requirements rather than scientific content.Validate budget allowability and restrictions, including limitations on equipment purchases, cost categories, lump sums, and funding caps.Leverage research development expertise to help frame proposals in alignment with sponsor priorities and expectations.Navigate and manage federal sponsor portals and submission systems accurately and efficiently.Support post-award activities, including award acceptance, review of terms and conditions, project administration support, and close-out reporting.Serve as a compliance and sponsor-guidelines expert, ensuring no submission elements are missed and all sponsor requirements are fully addressed prior to submission.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less