Job Search Results for administrative assistant

A utility client of Insight Global is looking for project administrators to join their team. This person will be managing schedules, submitting expenses, tracking easements, filtering and responding... More to emails, and tracking vendor T&M. The ideal candidate comes from a construction or utilities administrative background.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

* $22-23 PRInsight Global has an great opportunity for a Maintenance Scheduler in the Tri-County region. This position reports to the Maintenance Manager. Main responsibility is to lead the... More administrative function team providing support to internal and external customers in the areas of sales, billing, inventory control and reporting. This position is responsible for managing all heavy duty truck and equipment parts, maintaining accurate inventory levels, supporting mechanics with timely parts issuance, and coordinating purchase orders. This role ensures the parts room operate with precision, efficiency, and full alignment with fleet maintenance requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position reports to the Member Services Director and supports the planning and execution of professional events for this company and affiliated organizations.The ideal candidate will have... More experience supporting events ranging from webinars to multi-day conferences, possess communication and project management skills, and demonstrate exceptional attention to detail. This individual must be highly organized, deadline-driven, customer-focused, and committed to delivering high-quality member experiences.Hours: Part-time (25-30 hours per week)ONSITEResponsibilities:Event Support: 50%? Provide support for 6+ conferences, regional meetings, webinars, and plant tours for affiliated organizations.? Support event planning and execution, including budget oversight, venue selection, vendor coordination, and logistics oversight.? Coordinate event registration, attendee communications, and onsite/day-of event support.? Support maintenance of event webpages, marketing materials, and promotional communications.? Assist with sponsorship and exhibitor fulfillment, communications, and logistics.? Review attendee feedback and provide recommendations for continuous improvement.Awards & Competition Coordination & Support: 30%? Support administration of competition & award programs, including nominations, entry verification, and program timelines.? Collect and maintain company information, product details, and promotional materials from competition participants.? Support voting administration, results tracking, participant communications, and winner recognition activities.? Recommend and implement process improvements to enhance program efficiency and participant engagement.Database & Member Support: 20%? Maintain accurate event and member records in organization CRM.? Assist with data entry, database updates, and record maintenance to ensure data accuracy and completeness.? Provide administrative support for member communications and outreach initiatives as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Shift: 3pm/pst-12am/pst Monday - FridayPosition Overview We are seeking a detail-oriented and proactive Travel Coordinator to support our program and project management teams in delivering travel... More coordination within the semiconductor industry. This role is ideal for someone who excels at administrative support, data management, and coordination, and who thrives in a fast-paced, team-oriented environment. Key Responsibilities Book and manage hotel, flight, and rental car reservations; process extensions, changes, and cancellations as needed. Communicate professionally with client leads, consultants, and hotels on a daily basis. Maintain accurate records in internal tracking systems; complete expense documentation and file receipts and itineraries in SharePoint. Process hotel receipts and reconcile charges; follow up on missing or incomplete documentation. Review and QC all bookings and receipts to ensure accuracy before marking items complete. Handle a high volume of concurrent tasks and requests, prioritizing effectively and responding promptly throughout the shift. Work Environment Fully remote Fast-paced and high-volume - this role requires consistent focus and the ability to reprioritize quickly. Tuesday through Saturday availability is a firm requirement, not optional. Evening hours Monday through Friday (3:00 PM - 12:00 AM PST) and Saturday 12:00 PM - 8:30 PM PST. You will interact with client leads, traveling consultants, and hotel staff on a daily basis - professionalism in all communications is expected at all times.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Salary: 70k We are seeking a detail-oriented and highly organized HR Administrative Coordinator to support day-to-day Human Resources operations in a fast-paced, multi-department environment. This... More role is essential to onboarding and offboarding, employee records management, payroll support, ADP reporting, and HR system troubleshooting, with a strong emphasis on maintaining accuracy and discretion. The coordinator will work closely with another HR Administrator to update ADP Workforce Now, prepare offer letters, and manage HR processes, with responsibilities divided by region (TX, FL, VA, CA). The role also involves using a ticketing system to collaborate with IT on onboarding and offboarding tasks, ensuring smooth and timely employee transitions across the organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Support day-to-day cost control and project administration activitiesAssist with invoice processing, tracking, and reconciliationMaintain and update Excel trackers and cost reportsTrack project... More spend, budgets, and cost dataSupport change orders and budget adjustments in internal systemsCoordinate with project managers, cost engineers, and field teamsAssist with weekly/monthly reporting for project leadershipHelp organize project documentation and support administrative needsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As a HR Coordinator, you will function as a Sr. Admin of the HR Business Partner and Sr. HR Manager ? You will be handling candidate new hire onboarding and paperwork including I-9's, welcome emails,... More coordinating training for new hires and other HR administrative duties. You will be working closely with the HR Management Team on a daily basis. Must be comfortable working in a fast-paced environmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Program Specialist to support the Capital Improvement Division on a temporary contract basis. This individual will provide administrative and program support across multiple capital... More improvement projects, partnering closely with a team of four Capital Improvement Project Managers and one Building Information Manager.This is an excellent opportunity for someone with strong organization, communication, and contract administration skills who enjoys working in a fast-paced project environment. While project management experience is beneficial, this role primarily supports project teams rather than leading projects.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to day:The Office Administrator will support a large corporate office in Meridian ID as the primary administrative point of contact. This person should have experience supporting a similarly... More large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.Essential functions: -Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately-Facilities support, for example calling a plumber or repairman as needed-Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)-Preparing the office, catering, conference rooms etc. for visits from Executives-Any other ad hoc administrative support duties that arise?Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.?Administrators are assigned to specific geographic areas* ? some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.?Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES?Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.?Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.?Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES?Assists with procurement of approved office materials and supplies as required.?Provides assistance for new hire onboarding, completion of I-9?s, etc. ? this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.?Coordinates safety and compliance programs for office, including maintenance of office standards ? visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES?Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.?Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.?May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.?May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.?May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.?May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.?May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations. ?May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES?Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.?Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.?Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.?Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.?Must be a strong team player, collaborative, with strategic thinking.?Other duties as required by business needs.?As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.?Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

THE POSITION IN A NUTSHELLSciens Building Solutions seeks a Security Service Coordinator responsible for supporting service operations through customer communication, service coordination, and work... More order management. This role helps ensure customer satisfaction, timely response to service needs, and a professional company image by managing incoming service requests, coordinating technician schedules, and helping drive service issues through completion.WHAT YOU?LL BE DOING (and doing well!)Own or co-own the customer service inbox by triaging incoming service requests, acknowledging receipt, gathering any missing site or scheduling details, and moving requests to the appropriate internal resource for follow-through.Respond to 85%+ of the emails received through the customer service shared inbox while maintaining timely, professional communication with customers and internal team members.Under the Service Manager's direction, schedule service visits based on customer availability, technician capacity, and operational priorities, then communicate scheduling details back to both customers and internal stakeholders.Schedule service technicians and coordinate technician assignments to support efficient service delivery.Create or assign service work orders and ticket numbers, then connect those work orders to the technician performing the service.Create work orders for service technician schedules and help ensure those schedules are properly documented and aligned with customer needs.Close the loop on completed service requests by confirming work completion, communicating status updates, and helping move requests toward closure and billing.Support a high level of service responsiveness by helping keep requests organized, actionable, and progressing toward resolution.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less