Job Search Results for administrative assistant

?Accurately enter, update, and maintain data across internal systems and databases?Follow established processes and guidelines to ensure consistency and data integrity?Review and verify data for... More errors, inconsistencies, or missing information?Organize and maintain records in a structured and accessible format?Use Microsoft Excel and other MS Office tools to track, manage, and report data?Support team members with administrative and data-related tasks as needed?Meet productivity and accuracy benchmarksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A utility client of Insight Global is looking for project administrators to join their team. This person will be managing schedules, submitting expenses, tracking easements, filtering and responding... More to emails, and tracking vendor T&M. The ideal candidate comes from a construction or utilities administrative background.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Professional Assistant to support the attorneys in the Corporate group of the DC office of an AM 100 law firm. As a contributing team member, the Professional Assistant is... More proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Dallas office to be onsite 4 days per week. In this role, you will report to the Office Administrator. Essential Functions Demonstrate command of workflow; utilizing firm resources appropriately.Utilize ServiceNow, the firm?s task tracking software, to manage assignments.Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm?s document management system.Prepare legal documents for e-Filing and filing via PACER.Communicate directly and on behalf of attorney(s), including outside vendors.Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.Review proformas and edit bills according to client billing arrangement.Enter, track, and coordinate new client/matter information.Edit and coordinate client pitches with Marketing Department.Maintain InterAction and/or Extranet data, keeping information currentMaintain electronic and paper files in accordance with firm guidelines.Maintain and monitor attorney calendars and provide timely updates and remindersCoordinate and/or book travel arrangements.Prepare, track, and maintain attorney expenses in Chrome River.Organize and coordinate conference calls and client meetings.Perform other responsibilities as assigned.Work additional hours as needed to fulfill job requirements.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

MG+M The Law Firm (MG+M) has an immediate opening for a Paralegal to join their General Liability practice group. Essential Duties and Responsibilities:Oversee and coordinate a high-volume General... More Liability docket for a Senior Managing Partner.Serve as primary liaison between attorneys, legal administrative assistants, and other paralegals to ensure efficient case management.Manage multiple complex litigation matters simultaneously.Monitor case filings and provide detailed assessments to attorneys.Draft and prepare initial drafts of various pre-trial motions, dispositive motions, and other pleadings.Review and evaluate discovery documents including medical records, sales documents, employment records, and other case materials.Compose case assessments and evaluations for review by associates and partners.Record and submit contemporaneous billable time in accordance with firm policies.Perform intensive administrative work and procedural tasks related to case management.Personal Attributes:Ability to work efficiently in a fast-paced environment.Highly organized with strong attention to detail.Self-motivated and capable of independent work.Excellent verbal and written communication skills.Professional in interactions with a wide variety of individuals.Skilled in prioritizing and managing multiple tasks.Consistently punctual with excellent attendance.Flexible and willing to assist wherever needed.Demonstrates understanding of and adherence to firm policies and procedures.Comfortable working in a high-volume, deadline-driven environment with shifting priorities.Strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large HVAC manufacturer's representative firm is seeking a Front Desk Associate to join their team in the Bellevue, Washington area. This person will serve as the first point of contact for... More visitors and callers, providing professional customer service and administrative support to the office. Responsibilities include greeting guests, managing incoming calls and correspondence, scheduling meetings and conference rooms, maintaining office supplies and kitchen inventory, and supporting basic project and accounting tasks such as data entry and petty cash reconciliation. This role also assists with document preparation, filing, and coordinating travel arrangements. Strong communication, organization, and multitasking skills are essential, along with proficiency in Microsoft Office and SharePoint. The ideal candidate thrives in a fast-paced environment and maintains a positive, professional demeanor.While on contract, this role is paying anywhere between 22 - 27/hr. depending on years of experience and education level.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's law office client in St. Petersburg, is seeking a Receptionist to support front-office operations for a four-month assignment. This role is client-facing and requires a calm,... More polished professional who can manage a busy phone line, coordinate attorney schedules, and maintain an organized, welcoming office environment.The ideal candidate is confident, organized, and skilled at de-escalating tense situations while providing excellent customer service to clients, attorneys, and partners.Key Responsibilities- Greet clients and visitors in a professional, courteous manner and ensure a welcoming front-office experience- Answer and manage a high-volume phone line (approximately 50 calls per day), directing calls appropriately and making outbound calls as needed to coordinate attorney-client conversations- De-escalate and calmly manage client concerns, helping to reduce tension and maintain a professional environment- Coordinate and schedule calls and meetings between clients and attorneys- Oversee daily office readiness, including ensuring the conference room and kitchen areas are clean, organized, and fully stocked- Monitor office supplies and notify appropriate staff if items are missing or need to be ordered- Handle outgoing mail intake and distribution, ensuring mail is properly provided to and delivered to partners- Provide general administrative and front-desk support as neededPay: $18/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and can champion HR initiatives. The ideal candidate will have strong recruitment experience,... More excellent organizational skills, and the ability to maintain compliance while delivering exceptional service to employees and management. This is an in-office role requiring daily presence.Job Responsibilities:? Provide day-to-day HR and administrative support your Division, including delivering accurate information on HR programs and policies to employees and ensuring smooth operations across all HR functions.? Lead and manage recruitment efforts for skilled trade positions, leveraging job boards such as Indeed and other platforms, as well as trade school outreach and job fair participation. Utilize ADP Recruiting to streamline candidate management and ensure an efficient hiring workflow. Coordinate interview scheduling, candidate communication, and reference checks.? Manage the full onboarding process for new hires, including coordinating background checks and drug screenings, while ensuring strict compliance with company policies and all applicable state and federal regulations.? Assist Management with corrective actions, personnel notices, and terminations.? Maintain accurate HR records and support compliance documentation. ? Provide support on HR initiatives and projects as assigned. Warm handoff to other HR departments as necessary? Inform appropriate HR staff of any matters that require intervention or action.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Greet visitors, clients, and guests in a professional and welcoming mannerAnswer, screen, and direct incoming phone callsManage front desk operations, including sign-ins and visitor... More coordinationMaintain a clean, organized, and professional reception areaCustomer ServiceRespond to customer questions and requests in person, by phone, or via emailProvide accurate information and route inquiries to the appropriate teamDeliver a positive customer experience by demonstrating empathy, patience, and professionalismHandle basic customer concerns and escalate issues when necessary Administrative SupportAssist with scheduling appointments and meetingsPerform light administrative duties such as data entry, filing, and document organizationManage incoming and outgoing mail and deliveriesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to Day:?Prepares, reviews, administers, and tracks license and service contract renewals within the healthcare industry. ?Works with hospital administrators and/or supply chain departments to... More renew existing contracts. ?Works with internal finance department to bill the customer accordingly once renewal PO is received.Job Description?Performs various contract administrative duties related to Customer?s medical hardware, software, and service contracts.?Tracking annual and multi-year contract renewals.?Acts as liaison between the organization and Customers to implement the original contracts, and then annual contract renewals.?Creates initial contract within our fully integrated ERP system?Works with finance department on billing?Other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Intellectual Property Secretary sought by one of California?s largest full-service law firms. The firm is seeking a tech-savvy professional with a strong interest in Intellectual Property law,... More particularly patent prosecution. Desired applicants should have at least five years of recent patent prosecution experience in a law firm setting. This is a non-exempt position and will provide administrative support for three attorneys.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less