Job Search Results for administrative assistant

Salary: 90k My client, a premier spring training and minor league baseball stadium in South Florida, is seeking an Office Manager to join their team. This individual will report directly to the... More General Manager and will oversee one direct report. The role will require wearing multiple hats, with responsibilities split approximately 60% accounting, 30% HR, and 10% administrative support. While strong accounting experience (monthly finances, budgeting, processing payroll, etc.) is required, the HR responsibilities can be taught. The ideal candidate is patient, resilient, and people-focused, with a willingness to take on tasks outside of their formal job description and contribute wherever needed as a team player. During the baseball season, the environment becomes fast-paced and unpredictable, so it?s important that this person is comfortable working occasional late hours, weekends, and being on call when necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Provide senior-level administrative and operational support to one or more senior executives and their direct reports? Manage calendars, schedule meetings, book conference rooms, and coordinate... More resources to ensure seamless meeting execution? Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries? Lead planning and coordination of department meetings and events? Process invoices, billing, and vendor payments in accordance with internal guidelines? Prepare, submit, and track departmental expense reports and budgets? Identify and recommend process improvements and cost-saving opportunities? Build strong relationships with internal and external stakeholders? Oversee administrative processes, reception best practices, and ensure consistent adoption across the office? Supervise and support administrative staff, including workload coordination and day-to-day oversight? Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines? Maintain organized filing systems and ensure documentation is accurate and readily accessible? Support internal communications, including drafting, editing, and distributing correspondence and presentations? Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination? Manage office supplies, inventory, and ordering? Assist with travel arrangements as needed (flights, hotels, logistics)? Support training coordination and scheduling for staff? Resolve escalated administrative or operational issues independently using sound judgmentWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Property Administrator to support the management of commercial properties in Jersey City, NJ. Responsibilities include tracking Certificates of Insurance... More (COIs), processing invoices, and maintaining accurate records. The ideal candidate has experience with Yardi, thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactiveness are a must.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Kansas City, MO. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Cushman & Wakefield is seeking a detail-oriented Property Administrator to support the management of industrial properties across the NJ area. Responsibilities include tracking Certificates of... More Insurance (COIs), processing invoices, preparing contracts and maintaining accurate records using Nexus, Yardi, MRI, and other client systems. The ideal candidate thrives in a fast-paced environment and can effectively manage high volumes of administrative tasks. Strong organizational skills and a proactive approach are essential to succeed in this dynamic team. This role requires to be on site 4x a week in Iselin and will report into the Managing Director.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator supports daily office and store operations by managing core administrative, clerical, and operational tasks. This role ensures efficient workflows, accurate recordkeeping,... More and consistent internal communication in a fast-paced, customer-focused environment. The position is fully on-site and operates on a standard weekday schedule.Typical Responsibilities? Coordinate day-to-day administrative and office operations? Maintain organized digital and physical records and filing systems? Process accounts payable, invoicing, reimbursements, and related documentation? Support inventory updates and data entry within internal systems or CRM tools? Assist with employee onboarding, personnel records, and basic HR administrationEnsure adherence to internal processes and support cross-department communicationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible for providing end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training... More logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Round Rock, TX. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secretary/Vendor Coordinator to work for a financial services client in the DFW area. Job duties include:- Taking and rerouting calls (around 50-100 calls a day)-... More Administrative duties such as ensuring the break room is clean and kitchen is prepared- Project management for facilities, including ensuring that invoices are paid- Set up badges and access for new hires/anyone entering building- Order supplied- Coordinate with property managementWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

On of our clients is seeking a Project Administrator to join their growing team. This position is responsible for supporting project management activities to ensure that civil engineering projects... More are executed efficiently, on time, and within budget. This role involves coordinating between various stakeholders, maintaining project schedules, handling administrative tasks, and facilitating communication across teams to meet the established goals set by the Team Leader and or Company Officers. Responsibilities:Project Planning and Scheduling:? Assist in developing project plans, timelines, and schedules.? Monitor project milestones and deliverables.? Update project schedules using tools or similar software.? Fill out and submit Development/Permit forms to various local, state and federal agencies.? Corresponding with owners and developers to coordinate signatures and payments required forpermitting. Assist in Proposal Writing and Submission:? Assist in preparing proposals for new projects, including gathering necessary technical information and data.? Ensure proposals are complete, accurate, and submitted on time.? Collaborate with senior team members to prepare and tailor project proposals according to client needs and specifications.Communication and Coordination:? Ensure that all stakeholders are informed about project status, changes, and requirements.Documentation and Reporting:? Maintain and organize project documentation, including contracts, permits, and reports.? Compile and distribute progress reports to the Project Manager and other stakeholders.Project Management:? Track project schedules and milestones to assist in timely project deliverables? Track RAI?s, create RAI letters, and coordinate internally with teamResource Allocation:? Assist with coordinating the request of services required for projects with subconsultants.? Monitor inventory levels and submit supply order as needed. Project Closeout:? Assist in preparing final project closeout documentation, including as-built certification documents, and acceptance packages for local, state and federal agencies.? Facilitate project handover to clients, including providing necessary documentation from agencies.? Ensure all regulatory and contractual obligations are met before project closure.? Archive all project documentation and update records for future reference.General Office and Coordination:? Assists with other duties as assigned within designated? Perform daily office administrative support tasks, including restocking supplies (copier, kitchen, and general office items), assisting with supply inventory and ordering, supporting general office organization, and receiving packages from couriers and delivery services.? Often responsible for gathering detailed information or performing considerable research? Coordinates, schedules, and reserves conference rooms for training and meetings. Responsible for setting up conference rooms with appropriate technology? Gather routine information from (or requests on behalf of) executives, professionals, team members, and/or outside vendors and clients? Coordinate with internal and external staff to accomplish moderately complex activities including scheduling, developing agendas, gathering materials, and ordering food and beverage for the team? Ensure that all stakeholders are informed about project status, changes, and requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less