Job Search Results for administrative assistant

Were looking for a detail-oriented and proactive Digital Marketing Specialist to support the execution and optimization of loyalty and personalization initiatives across Whataburgers digital... More platforms. This contract role plays a critical part in delivering seamless customer experiences through digital offers, rewards, and promotional campaigns. Youll collaborate cross-functionally with internal teams and external partners to ensure timely, accurate, and engaging digital marketing activations. Manage the end-to-end programming of all digital offers and rewards across three integrated systems. This includes coordinating with RT, building offers in Xenial and WebAdmin, collecting creative assets, updating terms and conditions, and scheduling testing for all new promotions. Oversee paper coupon updates on a per-period basis. Ensure each paper coupon has a corresponding digital offer. Request creative assets and test functionality for each. Handle fraud account management by uploading flagged accounts to Xenial for deactivation 48 times per month. Create and maintain tracking documents for all sponsorship-related digital offers. Serve as the point of contact for the Customer Care team on offer-related issues or escalations. Work closely with the legal team and external partners to draft and finalize sweepstakes terms and conditionsoften requiring multiple rounds of revisions and approvals.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Front Office Coordinator is essential to establishing an excellent patient experience. We are looking for a dependable and motivated team player with good interpersonal skills and a professional... More attitude to join our team. Because of the very high level of care we achieve, thedemands on the front desk are extremely high. We require a lively, enthusiastic person who is creative and able to provide personalized care in our busy office. This position will primarily work in the front office. Solid administrative experience, good customer service and a mature,calm demeanor are essential skills for this position.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

As a Talent Acquisition Partner, your job is to identify the best talent for each role using a variety of recruitment methods - Focus on the overall company vision and help create long-term... More strategies to attract and retain top talent. TA partners act as the main point of contact for both candidates and hiring managers throughout the talent acquisition life cycle. Day to day can include - Developing talent-related processes, practices and strategies, Candidate experience management, Hiring manager advisory, Employer branding, Tracking and reporting on talent-related metrics, Drafting job descriptions, Workforce planning and forecasting. Here is a breakdown of the typical duties of someone in this role:Sourcing and Recruitment: Market open positions via the companys careers page and job boards such as Indeed, Monster, and ZipRecruiter. Source candidates utilizing social media, resume databases, Boolean searches, industry contacts, professional networks, etc. Engage with active and passive talent and connect them to current job opportunities. Prescreen candidates via phone, video, and/or in-person interviews. Evaluate applicants and submit top candidates for hiring manager review. Schedule interviews with hiring managers and other stakeholders. Anticipate future talent needs and work to develop pools of passive candidates to fill vacanciesTalent Advisory: Partner with hiring managers to identify recruitment needs and candidate must haves and draft job descriptions. Communicate with interview panels to ensure preparedness during the interview process. Partner with hiring managers to identify competency questions for interview consistency and quality. Work closely with business leaders to influence effective recruiting approaches and set realistic expectations on time to fill, compensation, candidate pool quality, and market feedback. Provide training and coaching to hiring managers and junior recruiting staffEmployer Branding: Collaborate with marketing, human resources and business leaders to establish an employer brand identity. Manage the companys profiles on Glassdoor, LinkedIn, and other talent-related websites. Build awareness and promote recruiting efforts through social media channels such as Facebook or Twitter. Work with marketing to develop advertisement materials, such as flyers, digital media, and promotional products. Build and maintain positive relationships with external agencies, colleges, vendors, associations, and other bodies who might route talent to the organization or aid in TA processesCandidate Experience: Manage candidate expectations and engage talent throughout the hiring process. Collaborate with human resources and business leaders to design the companys hiring process, from application to hire. Communicate regularly with candidates. Perform research to evaluate the general needs and opinions of talent. Draft and utilize templates for TA communications, such as application received messages, knockout notices, interview requests, rejection emails, and offer lettersProcess Improvement and Development: Partner with business leaders to develop talent acquisition practices, processes and systems. Track and report on talent acquisition metrics, such as time-to-fill, offer acceptance rate, cost per hire, etc. Work to ensure diverse, inclusive, and equitable hiring practices. Oversee the completion of various talent acquisition projects and initiatives. The pay for this position usually ranges anywhere from $34-42/hr based on location & experience.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Overview: Were looking for an energetic, resourceful, and proactive Facilities & Operations Coordinator to be the heartbeat of our office environment. This role is perfect for someone who thrives in... More a fast-paced corporate setting, knows how to read the room, and can seamlessly balance supporting executives with keeping the facility humming.Key Responsibilities:Serve as the main point of contact for all things related to the office and facilitiesCoordinate and maintain meeting spaces, ensure conference rooms are equipped and ready, and manage room booking systemsSupport internal events from planning to executionthink logistics, vendor coordination, and setupBe a friendly face and go-to problem solver for day-to-day IT assistance and basic troubleshootingCreate, implement, and refine processes to optimize the workplace experiencePartner with internal stakeholders to ensure the office environment supports productivity and collaborationMaintain inventory of office and facilities suppliesManage vendor relationships for facility-related servicesProvide onsite support to visiting executives and teamswhite glove service with a smileIdentify and escalate issues appropriately, always staying calm under pressureWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer in San Francisco, CA is seeking an Events Coordinator to join their team. Responsibilities include:* Support ticket management system, the in-take, vetting, and qualifying of requested... More events by the internal business unit within the required response times/SLA* Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.* Key stakeholder for G-Cal calendar management for internal event spaces* Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate* Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized* Support event leads on pre-event planning decks and post-event summary decks for all stakeholders* Craft event communications and maintain template library* Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback* Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs* Research creative and innovative event and entertainment options* The job requires in-office management of events and includes some night and weekend program support requiredThis is a 100% on-site role M-F. Must be local to San Francisco/Bay Area. Candidates must be willing to work night on occasion and very rarely weekends during the assignment, This is a high-paced role and the right candidate must be willing to work well in a high-volume role and manage stress effectively.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Job Description:The Safety Specialist position will be responsible for ensuring that all safety standards are met within the company. Job Responsibilities:Maintains records and files of all surveys,... More inspections, and incidents to assure compliance with corporate, state, and federal requirements pertaining to reporting hazardous incidents, motor vehicle accidents and personal injuriesDevelop and implement safety policies and proceduresProvide safety training and education to employeesInvestigate accidents and incidents to determine their causesRecommend corrective actions to prevent future incidentsPrepare and present safety reports to managementConduct regular safety inspections and audits to identify potential hazards for both Subcontractors and in-house employeesParticipates in selected OSHA and Safety Certification courses as directed by ManagementRespond to emergencies and provide first aid when necessaryMonitor and enforce the use of personal protective equipment (PPE)Assist in developing emergency response plansWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Litigation Secretary for a law firm based in Los Angeles, CA. This person will assist attorneys and paralegals through the performance of complex secretarial and clerical... More duties requiring knowledge of legal terminology and the legal process.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Bachelors degree in Human Resources, Business Administration, or related field OR equivalent experience 3-5 years of experience in HR management or a related field.Strong understanding of labor laws... More and HR best practices.Experience within the telecom industryExcellent communication, negotiation, and conflict-resolution skills.Proficiency in HR software and Microsoft Office Suite.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of Insight Global's clients, a large insurance company, is hiring for a Front Desk Receptionist in Huntsville, AL. The responsibility of the Front Desk Receptionist position is to serve as the... More primary contact for customers and policy owners and assist with work as needed. Specific responsibilities include but will not be limited to: ? Answer, screen, and direct telephone calls? Maintain telephone system and agency directory? Process incoming and outgoing mail; deliver outgoing mail to Post Office Box? Morning walk-through checklist? Maintain the reception area and conference rooms (clean and book rooms)? Maintain kitchen area clean refrigerator, coffee pots and dishes, refresh snacks, turn TV on/off? Maintain copy rooms? Maintain inventory and order office supplies as needed? Liaison for office supplies such as shred company, coffee company, Office Max, FedEx, UPS,? Maintenance, etc.? Answer basic policy owner/policy benefit questions and handle change requests? Occasionally may act as administrative support for financial representatives/staff as needed? Complete and/or assist with projects as assigned by the Office Manager/Director of Operations? Order lunch for meetingsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We're seeking a Data Processing Specialist to support data entry and documentation management within a capital project management system (CPMS). This role involves entering detailed project... More information into a two-part system, uploading Excel templates, and organizing documents within CPMS and Microsoft Teams. The ideal candidate is self-driven, highly organized, and detail-oriented, with strong Excel skills and the ability to manage a growing workload. Responsibilities include storing and attaching documents to business processes, maintaining project files, and occasionally interacting with project managers to resolve data-related questions. The role also involves working with project budgets, submitting purchase order requests, and managing fund appropriations based on approved funding.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less