Job Search Results for administrative assistant

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

ABOUT THE POSITIONThe administrative assistant position is an entry-level position, ideal for motivated new talent who have astrong interest in the mental health field and/or want to grow into a... More senior administrative role. If you areinterested in a mental health career, this role will provide you with unparalleled access to clinical meetings,where you will learn how experts in psychiatry, psychology, and social work approach and implementbest-in-class treatment for our patients.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to Day:The Administrative Assistant supports the Laboratory Operations Manager by handling invoicing, maintaining records, and managing general desk and office tasks. The role involves reviewing... More and organizing proposals, preparing documents, running local errands, verifying monthly truck logs, and ensuring accuracy using Microsoft Office tools such as Excel, Word, and Outlook. This individual also assists with scheduling, correspondence, and internal coordination to keep laboratory operations running smoothly. Attention to detail, strong organizational skills, and the ability to manage multiple administrative priorities are key to success in this role.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant to work fully onsite for one of our client's in Kansas City. In this role you will be responsible for assisting the VP of Operations. The... More ideal candidate for this role is polished, organized, and has strong attention to detail. They will be responsible for ensuring all day-to-day operations run smoothly which includes coordinating schedules, facilitating meetings, and effectively communicating with colleagues of all levels. It is important in this role to be "tech savy" and comfortable navigating all aspects of Microsoft Office Suite such as Word, Excel, Outlook, PowerPoint, etc. This person will be working in a fast paced environment so it is crucial that they are able to balance multiple priorities and tasks. There will be times when this person be required to engage in meaningful conversations and act as a sounding board for their executive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the OpportunityA well-established non-profit organization serving children, teens, and young adults throughout the Pittsburgh area is seeking an Administrative Assistant to support daily... More operations across its network of clubhouses. This is a great opportunity for someone with strong customer service and communication skills who enjoys supporting families, managing administrative tasks, and making a positive impact in the community.The organization provides before- and after-school programming, sports activities, Special Olympics programming, and educational services for youth ranging from preschool age through young adulthood. Responsibilities- Enter and maintain scholarship and ELRC (Early Learning Resource Center) funding information- Process and manage childcare billing and payment-related documentation- Coordinate and place supply orders through vendors such as Amazon and Instacart for clubhouse locations- Contact families regarding declined payments and account updates- Generate and distribute weekly enrollment and participation reports- Support administrative operations across multiple clubhouse locations- Maintain accurate records and ensure data integrity within internal systemsProvide excellent customer service when interacting with families, staff, and community membersAdditional Information- Candidates do not need prior experience with ProCare or Google Suite tools; training will be provided.- This is a short-term opportunity ideal for individuals available to commit to a 2?3 month assignment.Opportunity to support a mission-driven organization dedicated to serving youth and families across 12 clubhouse locations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a detail-oriented and customer-focused Administrative Assistant to support daily operations by serving as the first point of contact for incoming client requests. This individual will... More play a key role in answering phone calls, identifying client concerns, and creating accurate support tickets related to server or system issues. The ideal candidate is organized, responsive, and comfortable working in a fast-paced, client-facing environment.Key Responsibilities:? Answer and manage a high volume of incoming phone calls from clients? Create and log tickets for server board issues and general client concerns? Accurately document issue details, including urgency and impact? Route tickets to the appropriate internal teams for resolution? Monitor ticket progress and follow up to ensure timely completion? Communicate updates and resolutions back to clients in a professional manner? Maintain organized records of all service requests and interactionsSupport administrative tasks as needed to assist the teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Part Time Administrative Assistant working 30 hours per week. This person will join an insurance company dedicated to offering exceptional service and comprehensive... More coverage to our valued clients. We are seeking a detail-oriented and proactive Administrative Assistant to join our team and support our daily operations.Responsibilities:Answer and direct phone calls in a polite and friendly manner.Write and send personalized cards to customers for various occasions.Schedule and manage appointments for clients and team members.Maintain and update customer records and files.Assist with general office tasks, including filing, data entry, and organizing documents.Utilize Google Suite products (Gmail, Google Calendar, Google Drive, etc.) to perform daily tasks efficiently.Provide administrative support to other team members as needed.Requirements:Proven experience as an Administrative Assistant or in a similar role.Proficiency in Google Suite products (Gmail, Google Calendar, Google Drive, etc.).Excellent verbal and written communication skills.Strong organizational and time-management skills.Ability to multitask and prioritize tasks effectively.Friendly and professional demeanor.High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers.... More This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive?s schedule, including meetings, appointments, and travel arrangements),meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-upWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A typical day includes 50% team support and adhoc tasks, 25?30% executive-level support, and 20?25% coordination and execution of team events.The ideal candidate for this position will be highly... More collaborative. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.Calendar Support for two individualsStudio Calendar Management ? Schedule / Send as neededTravel BookingExpense Reconciliation and ReportsConference Room Calendar ManagementConference Room MaintenanceBuilding Access ManagementTeam SupportSpace Support ? maintain documentation, complianceMeeting Support ? space reservations, logistics, catering as neededEvent Support ? set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)Storage Organization and DownsizingHardware & Peripheral ManagementProject Management & Support as neededExecutional XGS Support as needed ? catering & other logisticsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less