Job Search Results for administrative assistant

Insight Global is looking for a Administrative Assistant in Louisville, KY. This Administrative Assistant supports the Operations Division by managing communications, typing and transcribing letters... More and reports, and handling incoming calls and messages across voicemail, email, and fax. They process mail, maintain organized filing systems and calendars, and prepare photocopies and materials for meetings. The role involves coordinating logistics for tours, special events, and meetings?including invoicing, recording payments, and assembling attendee materials. Additionally, the assistant processes invoices for payment, maintains records related to fleet vehicle purchases and maintenance, and ensures smooth administrative operations. This position may also take on supplemental tasks as needed to support the division?s evolving needs. The starting pay for this position is $20/hr.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

?Own candidate onboarding and new hire processes for the research center: multiple rounds of Interview scheduling (both virtually and on-site), communicate with candidates and research staff to... More prepare the interview process, manage calendars and make associated arrangements to ensure the smooth running of interviews and schedules. ?When appropriate set-up and organize meetings (including MS Teams and in-person) on behalf of the wider organization, producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones;We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client in Branford is looking to hire an Administrative Assistant to help with checking in visitors, including customers, vendors, and contractors. On a day-to-day this person will be spending 50%... More of their time primarily answering the phones and the other 50% of their time doing some administrative type of work. Some of the admin type work includes filing, cleaning out files, helping with billing systems, etc. This job requires customer service experience since they would be interacting with customers on a daily basis. Our client is looking for someone with a great personality and a lot of energy to join their team!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to hire an Administrative Specialist who provides comprehensive administrative and operational support to departmental leadership and team members. This role ensures the... More smooth execution of daily activities, facilitates communication, and contributes to the overall efficiency of the department. You will be involved with providing administrative support, assisting with process management, helping with financial documents (invoices, approvals), interacting with customers directly, welcoming clients/customers into the office and other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Company OverviewJoin a dynamic and growing Environmental and Engineering Consulting firm based in Greenville, SC. As they expand their portfolio across both private and government sectors, we are... More seeking a motivated and detail-oriented Project Coordinator / Administrative Assistant to support our mission of delivering innovative and sustainable solutions in environmental and engineering services.Position SummaryIn this position, you will play a key role in ensuring smooth day-to-day operations, supporting management, field teams, and maintaining timely communication with clients and stakeholders.Key Responsibilities?Coordinate project schedules and ensure timely responses to clients and internal teams.?Provide clerical and administrative support to management, including document preparation, filing, and data entry.?Assist with scheduling and logistics for on-site projects, ensuring alignment with project timelines and resource availability.?Serve as a liaison between project teams and clients to facilitate clear communication and efficient workflow.?Maintain organized records and assist with reporting and documentation as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services,... More helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules. Primary Responsibilities:?Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments?Maintains discretion and confidentiality ?Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports?Prepare and/or create error free documents and materials in a timely manner for internal/external communications?Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory?Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness ?Work on arranging and coordinating corporate events?Support President and Administration Manager in the company?s Strategic Planning process?Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices?Respond to emails, phone calls, and correspondence in a timely manner?Support the company?s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less