Job Search Results for administrative assistant

"Applies extensive knowledge the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the... More general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Typically provides guidance to other non- exempt employees.Responsibilities: Responsible for performing general administrative support tasks involved in an organization.Responsibilities include assisting supervisory and non- supervisory employees with various administrative support tasks.These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks.Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor.The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.Education and Experience Required: High school education or equivalent; some college level education preferred.Typically requires a minimum of 5+ years general administrative experience, or equivalent combination of experience and college level education.Type of Experience Needed: Senior/advanced general administrative skills/ knowledge of most general administrative issues.Usually works with multiple issues/projects and has the experience/ability to support multiple employees' general administrative needs.Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.Specific advanced level of software skills as required by the work unit/department."We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global's educational services clients is looking for an Administrative Assistant to support the Management Information Systems Director and team. This role is a permanent opportunity,... More onsite 5 days a week in Schnecksville, PA. Below are some of the day-to-day responsibilities for this role: - advanced computer skills, knowledge of Windows and MS Office Suite - Secretarial skills using phone systems, fax machines, copier, scanner, computer and calculator - must maintain complete confidentiality - ability to organize, plan and manage job responsibilities - data entry and collection - interpersonal skills and excellent customer service to all MIS customers - coordinate maintenance on vans, hardware deliveries and storage of purchases for the department- compile information for billing - track billings and paymentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A gas turbine company in Mabank, Texas is looking for an Administrative Assistant to join their team. This person will be responsible for supporting a number of project managers on the team. The key... More responsibilities include: Project Manager Support (60%):-Collaborate closely with project managers to facilitate successful in-person client meetings.-Client Luncheons: Take charge of planning, ordering, delivery, and post-meeting cleanup for client lunches.-Meeting Logistics: Coordinate meeting rooms, ensuring a seamless experience for both internal and external stakeholders.-Safety Communication: Assist by sending safety videos to our valued customers.-Swag Management: Maintain an inventory of company swag items, spreading our brand presence.Project Coordination (40%):-Document Management: Scan and organize both new and historical documents.-Filing: Keep project folders meticulously organized.-ERP System: Create and manage new projects within our company's ERP system.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a skilled and versatile Legal Administrative Assistant for our law firm client in Pittsburgh, PA. This person will support 3 attorneys, who specialize in commercial... More litigation and construction. Responsibilities include:?Follow attorney instruction and produce accurate work. Proofread all work to assure documents are free of spelling, grammatical, and typographical errors.?Maintain good client relationships by handling all calls, e mails, and visitors in an appropriate manner.?Open, sort and date incoming mail. Ensure the timely delivery of outgoing mail, faxes, and e mails.?Maintain effective and efficient calendar and deadline systems utilizing appropriate firm technology.?Register attorney(s) for seminars.?Conduct conflict checks for new clients and accurately open billing files for all matters. Prepare paper files and maintain file organization. Accurately close files for all matters.?Enter attorney time into the time and billing software in time for month end closing. Proof, review, and edit prebills. ?Possess an understanding of attorney?s practice and actively participate in the flow of work in order to proactively assist attorneys.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Position Overview:Insight Global is seeking an Administrative Assistant for a client in Front Royal, VA. This will be a 6 Month contract to hire position. This role provides essential administrative... More and clerical support to ensure smooth workflows and efficient communication throughout the organization. The ideal candidate is a problem-solver with strong technical skills, excellent follow-through, and a friendly, team-oriented approach. Key Responsibilities Financial Support - Generate and process purchase orders, including collecting receipts, and securing manager approvals. - Prepare and submit expense and petty cash reports accurately and on time. Office & Facilities Support - Maintain inventories of office and operational supplies. - Collect, sort, and distribute mail. - Schedule and coordinate vendor visits; greet and assist visitors/vendors and arrange escorts to properties. - Serve as a point of contact for: - Company cell phone purchases and support. - VDOT road concerns, communication, and issue resolution. - Provide basic computer and IT troubleshooting for staff. Executive & Staff Assistance - Provide direct administrative support to Managers and the Principal owner as needed. - Coordinate company outings, staff events, and internal activities. - Arrange travel for managers, including itineraries and accommodations. - Help organize and maintain inventories of company storage areas. - Maintain and regularly update the internal phone directory. Administrative & Clerical Support - Answer and direct incoming phone calls professionally. - Conduct research and compile information at the request of Managers. - Create spreadsheets, reports, and documents to support operational needs. - Take notes during meetings and prepare concise written summaries. Qualifications & Requirements - Strong computer and cellphone proficiency, with the ability to learn new tools quickly. - Willingness to assist coworkers with basic technical troubleshooting. - Friendly, approachable, and supportive attitude. - A "can-do," solutions-focused mindset with eagerness to learn. - Excellent attention to detail, organization, and follow-through. - Ability to handle multiple tasks, prioritize effectively, and work independently when needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Admin Assistant to support one of our automotive clients. The person in this role will be providing high level clerical and organizational support to executives and... More managers within the organization. This role involves managing schedules, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations within the office. Compensation: $32-$40/hour Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A large chemical manufacturing client of Insight Global is seeking an Administrative Assistant to join their site in Cambridge, OH. This person will be responsible for data entry of all warehouse... More activities, inventory control, and management of on-time dispatches from the site. They will work very closely with the Plant Operators and Chemists to gather data throughout the day and ensure efficiency across the site. This role will be 70% on the computer and 30% on the floor. The established payrate for this role is $17-19/hr, depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less