Job Search Results for administrative assistant

We're looking for a candidate with experience as an administrative assistant, and we welcome candidates with securities licenses or who are interested in obtaining securities licenses, which would... More expand this role. Compensation will be commensurate with experience, ability, and the potential growth impact to the overall business. This position could expand into a managerial position of other administrative assistants. *Answer and direct phone calls *Coordinate internal and external meetings *Write and distribute email, correspondence memos, letters, faxes and forms *Assist in the preparation of reports and client meeting materials *Learn and utilize our digital business software tools *Order office supplies and distribute mail internally *Manage client database and lists *Provide general support to visitors and act as the point of contact for visitors *Handle Service paperwork and the preparation of new business applications *Support business tracking efforts *General marketing support using LinkedIn and various technologiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant to join one of their healthcare clients on a part-time basis to assist with Admin related tasks pertaining to the implementation of their new... More HRIS system.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of our large clients in Semiconductor field is looking to hire a temporary administrative assistant to provide administrative support to the sales department. Responsibilities will include... More typing, working with spread sheets, data entry, and general support duties.Main Responsibilities:-Provides administrative and clerical support to department managers-Process and enter customer information efficiently and correctly into Oracle system.-Interact with our Field Service Team over email as well as the phone.-Maintain organized electronic and hard copy filing system.-Performs other related duties as required and assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Administrative Assistant/Office Manager to sit onsite in Teaneck, NJ. This role will be onsite Monday through Friday, and the hours are 9am-6pm EST. Our client is the... More leading risk decision-making and business data provider in Latin America. They provide essential data, analytics, and technologies that will help companies make great decisions at each and every step of the supplier and customer lifecycle. They are also transforming credit and supplier risk decision-making through powerful SaaS platforms paired with unparalleled data, designed to streamline key business decisions and workflows.As an Office Manager/Administrative Assistant you will be responsible for providing administrative support, office management duties, as well as some HR responsibilities. On the administrative assistant side, you will be providing comprehensive support to multiple team members, managing their calendars, scheduling meetings and coordinating travel arrangements. You will be handling incoming calls and emails and acting as the first point of contact for inbound and outbound communication. On the office management side, you will be responsible for overseeing the day-to-fay operations of the office, ensuring it is a well-organized, professional environment. You will be managing office supplies, inventory control as well as placing orders as necessary. There may be some events that need to be planned as an office and you will help plan and run those events for a small team (about 10 individuals).The HR responsibilities are a little lighter, but include assisting with the onboarding of new employees both domestically and internationally, which might include helping to set up workstations and providing resources whenever necessary. You will also coordinate with and assist HR in any employee-related matters and provide support when they need additional assistance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Administrative Assistant will be responsible for scanning, digitizing, and organizing physical documents into our digital filing system. This role requires a high level of accuracy, efficiency,... More and the ability to handle confidential information with discretion.Key Responsibilities:Document Scanning: Operate scanning equipment to convert drainage, water, and railroad permits into digital formats.Digitization: Ensure all scanned documents are accurately digitized and stored in the appropriate digital folders.Quality Control: Review scanned documents for clarity and completeness, making necessary adjustments or rescans.Data Entry: Input metadata and other relevant information into the digital filing system.File Management: Organize and maintain digital files, ensuring easy retrieval and access.Confidentiality: Handle sensitive and confidential information with the utmost care and discretion.Administrative Support: Provide general administrative support as needed, including answering phones, managing emails, and assisting with other office tasks.Pay Rate: $16-18/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an administrative assistant to join one of our leading utilities construction clients. In this role you will be responsible for answering customer inquiries, managing... More correspondence, inventory management, and assist with scheduling and appointments. To be successful in this role you will need strong communication skills, attention to detail, ability to multitask, and prior experience with Microsoft Office (Excel).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Prepare meeting agendas & scheduling meetings- Documentation/reporting of meeting minutes - Inbound/outbound calls for community partners & referrals - Daily mailing distribution- Prepare supply... More orders & purchase request forms- Data entry/inputting invoice information- Editing documents & proofreading- Maintaining filing & organizationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Administrative Assistant position with our client will have a unique, once-in-a-lifetime opportunity to be a key member of the start-up team, launching the facility from the ground up.This role... More will be responsible for:Perform day-to-day administrative duties as required for executives as neededMaintain Calendar(s)Process Travel Requests as appropriateCoordinate Materials for Business MeetingsTranslate notes as neededCapabilities RequiredResourcefulnessConfidence, courage, and independenceStrong interpersonal and influencing skills, collaboratorDrive for results and sense of urgencyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

*Candidates must be local to Chicago, IL and comfortable working onsite 3-5 days per week (hybrid flexibility).*The Junior Executive Administrative Assistant works alongside the EA of four total... More business technology and operations executives in the US. The responsibilities include day-to-day administrative and operational tasks, event planning for executives and office functions, attending townhalls and reporting meeting minutes, and supporting the EA with managing the calendars and travel. The Executive Assistant may also be responsible for coordinating the department's administrative activities and events, and providing administrative guidance, support, leadership to other administrative support staff.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less