Job Search Results for office manager

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business.Specific... More Responsibilities Office Management - oversee the general running of office facilities, to include:?Oversee general office operations, including supplies, equipment, and facility maintenance.?Manage front office functions such as reception, mail distribution, and phone systems.?Serve as the primary contact for vendors, service providers, and building management.?Manage relationship with the Boston Co-Working Office Space landlord.?Maintain the condition of the office and arrange necessary repairs and maintenance.?Ensure compliance with health and safety regulations.?Liaise and assist HR/IT with new hires equipment. ?General office duties ? ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required.Travel Coordinator: ?Ensure all travel for US employees is booked in accordance with the Group Travel Policy. ?Ensure that all records regarding US employee business travel are kept properly and up to date. ?To assist generally with travel related enquiries and administration for the US business.?To assist with VISA applications, ensuring internal travel calendar and traveller?s diaries are up to date.Personal Assistant to the US CEO and CUO:?Diary management including liaising with internal and external stakeholders.?Coordinate and update calendars and arrange meetings.?Take and produce minutes for meetings as required.?Arrange any external events or meetings as appropriate.?Fielding any telephone calls, emails and correspondence where required.?Processing expenses.?Any other secretarial and personal assistant duties as deemed appropriate and necessary.?Any other ad hoc duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive and personable Office Manager to oversee back-office operations and provide administrative support for our branches in Savannah, Charleston, and Myrtle Beach. This role... More will be instrumental in implementing new systems, managing day-to-day administrative tasks, and serving as the forward-facing point of contact for customers. The ideal candidate thrives in a fast-paced environment, is comfortable with AR/AP responsibilities, and enjoys working collaboratively with branch managers.?Stand up and manage back-office operations ?Learn and implement new CRM software (Real Green) launching December 1 ?Handle administrative tasks and scheduling through CRM ?Accounts Receivable and Accounts Payable: credit card reconciliation, collections, balancing books, sending past-due statements ?Manage customer service and phone lines (seasonal volume up to 40 calls/day during spring) ?Order office supplies and maintain inventory ?Support branch managers by taking on tasks to free up their time ?Collaborate with 3 branch managers and oversee processes for 10?12 crews$60,000 to $65,000- Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Office Administrator to oversee the Philadelphia office of an AM 100 law firm. The Office Administrator is responsible for the overall administrative management of their... More local office(s), including day-to-day operations, oversight of the legal support personnel, management of the physical space, and serving as liaison with building management. Working closely with the Office Chairs and the Chief Administrative Officer, the Office Administrator takes overall responsibility of the office as lead firm representative, setting the standard for firm culture and contributing to a strong, cohesive and collaborative workforce. In the performance of their duties, the Office Administrator continually leads by example, consistently demonstrates a professional and positive attitude and communicates the firm?s philosophy, by supporting the firm?s overall business strategy and assisting in implementing firm-wide initiatives and policies and procedures at a local level, thereby contributing to the on-going success of the firm and its culture. This role has an in-office working arrangement. Potential candidates must live within commuting distance of their respective office(s) to be onsite 5 days per week. In this role, you will report to the Chief Administrative Officer. Essential Functions Work with the Office Chair(s), Chief Operating Officer, Chief Administrative Officer, and all Administrative Departments, to ensure effective office operations.Provide leadership, management, and hands-on service support to attorneys, staff, and vendors.In collaboration with Human Resources, actively engage in the hiring, performance management, and professional development of the legal support staff.Work with Human Resources to effectively on-board and off-board attorneys and staff.Manage Professional Assistants (Legal Secretaries) including working with peer Office Administrators to oversee attorney coverage on Professional Assistant Teams, workflow through ServiceNow and PTO scheduling to achieve effective and efficient operations and maximum productivity.Oversee attendance and time tracking of Professional Assistants and other direct reports, ensuring compliance with local and state regulations.Manage Reception Desk services, Facilities staff and Hospitality staff where applicable.Collaborate with the Chief Administrative Officer to ensure local outsourced services are running efficiently and effectively.Collaborate with the Office Chairs and the Chief Administrative Officer to plan space allocation (including office construction and expansion), layouts and floor moves for all attorney and staff hires, as well as all internal moves.Help manage procurement of supplies and processes requests for payment of office invoices.Manage local expenses effectively in accordance with the office budget and assist with developing the office annual budget.Serve as the primary contact for local building management and security.Manage the strategy and planning of local office meetings and special events.Communicate, implement and ensure compliance with firm policies, practices and procedures.Collaborate with peer Office Administrators to discuss ideas, share best practices, and contribute to innovative approaches and best in class service to external and internal clients.Perform other responsibilities as anticipated, in alignment with firm or office-specific events, initiatives, or general needs.Work additional hours as needed to fulfill job requirements.Compensation:$160K to $200K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Office Administrator to join a prestigious law firm in Chicago, IL. This firm generates $3 billion in revenue and caters to clients in key hubs of business, finance,... More technology, and government. The Office Administrator oversees the day-to-day management of the Chicago office, including direct responsibility for the LEAs, Reception, and matrix management of Office Services, IT/AV, Facilities and Conference Services team members. This position is the office go-to person for the Chicago office and ensures administrative operations run smoothly. Day-to-day responsibilities may include:?Management oProvides day-to-day oversight of the office including direct management of Legal Executive and Administrative Assistants and Receptionists, and matrix management of Office Services, IT/AV, and Conference Services teams.oConducts regular 1:1s, team meetings and bi-annual performance reviews; manages team assignments, holiday and team coverage, workflow, training, and performance expectations for LEAs.oCollaborates with the HR Department in resolving performance and employee relations issues, as well as proposing recruiting sources and participating in the interview process for potential candidates as required.?Office Community involvement & Business Continuity oProactively organizes and hosts fun and creative social events to increase engagement, strengthen relationships, and maintain office morale. Collaborates with Conference Services and Events team to support office-wide events (staff appreciation, holiday party, etc.) as well as other internal and client meetings/events.oPartners with the Manager of Business Continuity to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for business support.oImplements an environmental policy for the office; addresses the health and safety of the office and implements a Health & Safety policy ensuring the firm is compliant with all relevant law & regulations.?Vendor Management oNegotiates with firm?s contractors and vendors. Manages and supervises all contractors and vendors.oConducts regular reviews of vendors and contracts in place to ensure proper service levels are realized. Recommends changes and ensures smooth transition to new vendors as necessary.?Facilities oLocal point of contact for office build-outs and/or move activity. Coordinates with local vendors and other firm personnel to execute against plans. Interfaces with property manager for day-to-day building services issues and ensures the security of the firm?s buildings and real estate.oWorks with firm-wide operations managers to ensure that all operations? Infonet pages are up-to-date, particularly with respect to local office page, business continuity and emergency procedures.oMonitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects.?Finance oMaintains proper financial controls, contributes to planning the annual budget in collaboration with Office Managing Partner and Director of Office Administration.This is a full-time position and will be based in Chicago, IL ? in office 5 days a week.Compensation Base salary ranges from $130k-$180k. This role is eligible for a discretionary bonus based on performance. (Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.) Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Electrical Implementation Manager to support a leading Energy Company. This role is ideal for a proactive professional with experience in electrical... More systems, project coordination, and contractor oversight. The Implementation Manager will serve as a key liaison between project stakeholders, ensuring smooth execution, safety compliance, and quality assurance across multiple initiatives.Key Responsibilities:Coordinate with vendor teams to ensure timely and compliant execution of electrical and infrastructure projects.Act as the primary point of contact for project updates, documentation, and quality assurance.Support project execution through remote monitoring, documentation review, and virtual collaboration tools.Interpret electrical schematics, blueprints, and project schedules to support planning and execution.Maintain accurate records, including photographic documentation and system updates.Participate in virtual planning meetings, kickoff sessions, and coordination calls.Ensure all safety protocols, permits, and training requirements are verified prior to project initiation.Collaborate with internal teams and external partners to maintain project timelines and deliverables.Manage a dynamic portfolio of projects, typically overseeing one active project at a time with a broader view of 5?20 projects over the contract period.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for a Problem Manager in the Reston, VA or Redmond, WA area. This role will engage directly with customers to address questions, ease concerns, offer technical advice, and... More provide a path forward to solving technical problems. This resource will be expected to effectively coordinate incidents across multiple organizations as well as analyze data across support, engineering (telemetry) and customer feedback channels to develop and test hypotheses for administration and user experience improvements. They will also represent the voice of the customer to the technical resources working to resolve issues. There will be tracking as well as reporting on key issues that drive increases to customer satisfaction. In this role the resources will need to be able to deal with tight deadlines and prioritizing multiple incidents at any given moment. If you are passionate about delivering a top-notch customer experience, working with a wide range of engineering teams, and get excited about continuously improving how we run our services, then this job is for you. Every candidate must have an active Top Secret SCI with Full Scope PolygraphWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Project Manager or Program Manager to join an industry leading performance apparel and wellness company within the Security & Risk space. The Project Manager works... More closely with internal business partners and third-party vendors to create and manage projects that solve internal business problems, security risks, among others business cases across the organization to uphold Global Security. This individual will be responsible for working closely with the team to identity, build and execute project programs effectively and efficiently. The project manager is organized, curious, great at facilitation and knows how to get the right people involved at any given time to solve problems. Daily responsibilities will include: *Plan, manage, monitor, and close/handover to operations for large projects with complex scope, multiple work streams and interdependencies. *Effectively manage and report on risks and mitigation, scope, budget and timelines *Develop relationships and collaborate with internal and external stakeholders and cross-functional teams to ensure solutions meet timeline and business objectives. *Ensure all project / program tasks are clearly understood, assigned and tracked. *Complete all project documentation required based on the PMO process *Engage in and communicate ideas for supporting the continuous improvement of PMO processes with a positive and constructive attitude and for developing this attitude in others We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We?re seeking a proactive and detail-oriented Associate Construction Manager to join our growing team in Long Beach. This position is a split between office-based administrative support and on-site... More coordination. You?ll work closely with senior team members to manage commercial construction projects ranging from restaurant builds to tenant improvements (TI) and retail spaces.This role is ideal for someone with a background as a Project Coordinator or Construction Manager who thrives in a fast-paced environment and is ready to grow with a company that?s expanding due to increased project volume. ResponsibilitiesField Support? Accompany senior managers on site visits? Assist with on-site documentation, photo capture, and coordination? Oversee GC activities and ensure alignment with project goalsOffice Duties? Prepare meeting agendas, take minutes, and compile daily reports? Maintain document control and project tracking systems? Communicate professionally with internal and external stakeholders? Use provided computer and software tools to manage project dataWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Project Manager to join one of their railcar manufacturing and leasing clients in Farmers Branch, TX. The Project Manager will partner with project leadership to plan... More and execute medium to large IT projects, including migrations of SaaS products for UKG/Kronos and smaller Oracle initiatives. This role will be responsible for coordinating efforts across projects and operational teams to ensure alignment with organizational goals and regulatory guidelines, leveraging best-practice principles, ITIL framework, and SDLC methodologies. The ideal candidate will have experience managing multiple projects simultaneously, applying PMI best practices, and working within a formal Project Management Office. Responsibilities:? Act as a subject matter expert in Project Management process improvement and strategic planning? Work on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors? Exercise judgment in selecting methods techniques and evaluation criteria for obtaining results.? Works with leadership to determine methods and procedures on new assignments and may coordinate activities of other personnel (Team Lead) ? Lead and manage migrations of SAS products for UKG/Kronos and oversee smaller Oracle-related projects, ensuring timely delivery and compliance with organizational standards.? Network with key contacts outside of the area of expertise.? Assist other staff with tasks that support the success of the project/projects? May escalate issues to supervisor/manager for resolution as deemed necessary? Assist with various projects as assigned? Support the culture of collaboration, innovation, and continuous improvement within the project teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less