Job Search Results for office manager

We are looking for an Office Manager for a vascular surgeon's office in Wilmington, NC. The Office Manager will oversee all front-office, financial, and administrative functions of the practice,... More serving as the operational and financial liaison between patients, staff, and external billing vendors. This individual must be fluent in Athenahealth and RCM management and possess strong analytical and interpersonal skills, and demonstrate a proactive, solutions-oriented approach to leadership. The Office Manager will execute practice strategies for collecting copays, deductibles, and self-pay finances. Key ResponsibilitiesFinancial Management:? Oversee and execute patient-facing financial operations: copay collection, patient balances, and payment plans.? Verify insurance eligibility, benefits, and authorizations using Athenahealth.? Collaborate with outsourced billing/coding service to reconcile collections and track A/R.? Monitor KPIs including days in A/R, collection percentage, and copay capture rate.? Prepare and present monthly financial performance reports to the CEO and COO. Front Office Leadership:? Supervise and train front desk staff to ensure excellence in scheduling, patient communication, and check-in/out. Fill in for vacations and PTO of the front desk. ? Manage patient experience and service recovery when necessary.? Maintain workflow integrity and compliance within Athenahealth.Administrative Oversight:? Manage vendors, supplies, and administrative policies.? Ensure HIPAA compliance and support the physician with operational improvements.? Implement process efficiencies using Athenahealth and technology toolsExpected pay: $75-$110kWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an experienced Office Manager / Admin to support a technology driven philanthropic organization based in Washington D.C.This is an onsite role that will work in an office... More setting 5 days per week, Mondays-Fridays.We are seeking a proactive, organized, and personable Office Manager / Administrative Coordinator to support our client's 25?30 person office during a parental leave coverage period. This is a hands-on role that ensures smooth day-to-day operations, fosters a positive office culture, and provides light executive support when needed. The ideal candidate thrives in a collaborative environment, communicates effectively, and takes initiative without waiting for direction.Key ResponsibilitiesOffice Operations & Culture:-Serve as the first point of contact for visitors and manage secure visitor systems.-Maintain office cleanliness and conduct walkthroughs to ensure a professional environment.-Stock office supplies and snacks; manage vendor relationships-Coordinate monthly office lunches and assist with planning modest team events (e.g., holiday party, team bonding activities).-Communicate building updates, manage parking passes, and liaise with building management for access and event coordination.-Provide backup support for IT facilities booking systems (training provided).Administrative Support-Act as receptionist and manage general inquiries.-Assist with light scheduling and calendar coordination for executives as needed.-Support COO/SVP during parental leave coverage for the current admin lead.-Coordinate catering for executive meetings and retreats.Project & Event Coordination-Run small projects independently and ensure timely completion.-Communicate proactively with leadership and the broader team to keep everyone informed.-Help organize internal events that promote engagement and team culture.Additional Details-Temporary Role with potential to convert to full-time based on performance.-Seeking someone who is available immediately (Late October, Early November 2025 start date)Exact compensation may vary based on experience, education, and qualifications. Employees in this role may be eligible for benefits including medical, dental, and vision insurance, paid sick leave, and other time-off benefits as required by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Company Overview:Insight Global Client is an authorized UL Inspection Center specializing in rebuilding motors and generators for use in hazardous locations - repairing electric motors ranging from... More small handheld units to large industrial-grade equipment. Position Summary:We are seeking a highly autonomous, detail-oriented Office Manager / Bookkeeper to oversee day-to-day office operations and manage full-cycle bookkeeping. This role requires a proactive individual who thrives in a dynamic, non-corporate environment and can handle multiple responsibilities with minimal supervision. Key Responsibilities:Manage office operations, scheduling, and administrative tasks for a smaller team of employees.Perform full-cycle bookkeeping, including accounts payable/receivable, payroll, and payroll tax processing (all in-house).Maintain financial records using Sage (Peachtree) and, with some manual paper-based processes.Prepare and reconcile reports; assist with compliance and record-keeping.Utilize MS365 tools (Word, Excel, Publisher, Outlook) for documentation and communication.Support customer communications and ensure smooth office workflow.Work Schedule & Environment:Full-time: 40 hours/week, Monday?Friday, 9 AM?5 PM (on-site, flexible days off).Casual, fast-paced environment requiring adaptability and initiative. Compensation & Benefits:Pay: $25?$35/hour (Direct Hire).Health, dental, vision insurance401(k) with 4% match.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking an Office Administrator to join their team full-time in Washington, DC. Our client is a dynamic professional services firm committed to delivering exceptional... More client service and fostering a collaborative, growth-oriented workplace. We?re seeking an experienced Office Administrator to lead operational efficiency and support our leadership team.Position SummaryThe Office Administrator is a key leader in our firm, responsible for ensuring smooth day-to-day operations. This role supports partners and the Practice Manager while managing administrative, financial, and HR functions. The ideal candidate is proactive, detail-oriented, and passionate about creating systems that save time and resources.What You?ll DoHuman ResourcesOversee employee benefits and recommend improvements.Assist with recruitment, onboarding, and offboarding processes.Coordinate staff training and professional development.Promote employee engagement and wellness initiatives.Financial ManagementManage accounts payable/receivable and vendor payments.Prepare client invoices and assist with payroll processing.Coordinate with accountants on tax-related matters.Operations & Vendor ManagementNegotiate vendor contracts and maintain relationships.Ensure compliance with reporting requirements.Assist with event planning and office calendar management.IT & FacilitiesLiaise with IT providers to maintain systems and software.Oversee office facilities and implement green initiatives.What We?re Looking ForExperience: 3+ years as an office administrator in a professional services setting (law firm or medical preferred).Skills: Strong communication, problem-solving, and organizational skills; proficiency in QuickBooks, Microsoft Office, and Adobe.Ability to manage multiple priorities and adapt quickly.Why Join Us?Competitive salary and benefits package.Collaborative team environment.Opportunities for growth and professional development.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is searching for an experienced Engineering Office Manager to support our West Gulf region located in Brentwood, TN. This position is responsible for complex engineering design tasks... More as well as marketing, business development, and client contact. To be considered for this position, applicants must have, at minimum, a Registered Professional Engineer (PE) in Tennessee and 15 years of engineering design experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Office Administrator to join a prestigious law firm in Chicago, IL. This firm generates $3 billion in revenue and caters to clients in key hubs of business, finance,... More technology, and government. The Office Administrator oversees the day-to-day management of the Chicago office, including direct responsibility for the LEAs, Reception, and matrix management of Office Services, IT/AV, Facilities and Conference Services team members. This position is the office go-to person for the Chicago office and ensures administrative operations run smoothly. Day-to-day responsibilities may include:?Management oProvides day-to-day oversight of the office including direct management of Legal Executive and Administrative Assistants and Receptionists, and matrix management of Office Services, IT/AV, and Conference Services teams.oConducts regular 1:1s, team meetings and bi-annual performance reviews; manages team assignments, holiday and team coverage, workflow, training, and performance expectations for LEAs.oCollaborates with the HR Department in resolving performance and employee relations issues, as well as proposing recruiting sources and participating in the interview process for potential candidates as required.?Office Community involvement & Business Continuity oProactively organizes and hosts fun and creative social events to increase engagement, strengthen relationships, and maintain office morale. Collaborates with Conference Services and Events team to support office-wide events (staff appreciation, holiday party, etc.) as well as other internal and client meetings/events.oPartners with the Manager of Business Continuity to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for business support.oImplements an environmental policy for the office; addresses the health and safety of the office and implements a Health & Safety policy ensuring the firm is compliant with all relevant law & regulations.?Vendor Management oNegotiates with firm?s contractors and vendors. Manages and supervises all contractors and vendors.oConducts regular reviews of vendors and contracts in place to ensure proper service levels are realized. Recommends changes and ensures smooth transition to new vendors as necessary.?Facilities oLocal point of contact for office build-outs and/or move activity. Coordinates with local vendors and other firm personnel to execute against plans. Interfaces with property manager for day-to-day building services issues and ensures the security of the firm?s buildings and real estate.oWorks with firm-wide operations managers to ensure that all operations? Infonet pages are up-to-date, particularly with respect to local office page, business continuity and emergency procedures.oMonitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects.?Finance oMaintains proper financial controls, contributes to planning the annual budget in collaboration with Office Managing Partner and Director of Office Administration.This is a full-time position and will be based in Chicago, IL ? in office 5 days a week.Compensation Base salary ranges from $130k-$180k. This role is eligible for a discretionary bonus based on performance. (Exact compensation may vary based on several factors, including skills, experience, geographic location, education, and consideration of internal equity.) Benefits packages for this role include: comprehensive health and well-being benefits, personal and professional development, career growth opportunities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position SummaryWe are seeking a Medical Office Assistant to join our Cardiology and Neurology team. Working under the general supervision of the office manager and direct supervision of a licensed... More provider, the assistant supports both administrative and clinical functions in a team-based, integrative health environment.Key Responsibilities?Prepare exam rooms by disinfecting, stocking supplies, and ensuring availability of medications and vaccinations.?Conduct pre-visit planning by reviewing schedules and identifying gaps in care ?Escort patients to exam rooms and manage patient flow for efficiency.?Collect and document patient data including vital signs, allergies, medications, and chief complaints.?Retrieve and report diagnostic results (e.g., EKG, lab tests) and recognize abnormal findings.?Confirm and clarify provider orders before executing delegated tasks.?Collect, prepare, and process lab specimens for testing; maintain quality control logs.?Assist with in-office procedures such as EKGs and holter monitors; schedule referrals and specialty services.?Obtain prior authorizations for medications and diagnostic imaging.?Collaborate with the healthcare team to ensure smooth operations and resolve workflow obstacles.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Operations-focused Project Manager for one of our large financial clients. This individual will be embedded in a high-impact environment focused on delivering... More regulatory and industry-driven change initiatives across the organization. The role will center around managing large-scale programs and projects that affect people, processes, and technology?particularly those tied to DTCC Clearing and Settlements flows. This person will be responsible for driving end-to-end project execution, including planning, governance, stakeholder alignment, and delivery tracking. They?ll work closely with cross-functional teams including technology, operations, compliance, and legal to ensure all change efforts are executed with precision and in alignment with enterprise standards. We?re looking for someone who is a strong communicator, highly organized, and confident leading complex initiatives independently. The ideal candidate is proactive, detail-oriented, and comfortable navigating ambiguity while keeping projects on track. This role will be located at our client?s facility in Charlotte, NC with a 3 day in-office hybrid work schedule.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a proactive and detail-oriented Associate Construction Manager to join our growing team in Long Beach. This position is a split between office-based administrative support and on-site... More coordination. You?ll work closely with senior team members to manage commercial construction projects ranging from restaurant builds to tenant improvements (TI) and retail spaces.This role is ideal for someone with a background as a Project Coordinator or Construction Manager who thrives in a fast-paced environment and is ready to grow with a company that?s expanding due to increased project volume. ResponsibilitiesField Support? Accompany senior managers on site visits? Assist with on-site documentation, photo capture, and coordination? Oversee GC activities and ensure alignment with project goalsOffice Duties? Prepare meeting agendas, take minutes, and compile daily reports? Maintain document control and project tracking systems? Communicate professionally with internal and external stakeholders? Use provided computer and software tools to manage project dataWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less