Job Search Results for office manager

Job Summary:Insight Global is searching for an Office Manager to supports the Senior Vice President of Sales and the Sales Operations team by owning day-to-day office coordination, marketing... More collateral production, MLS and website updates, CRM data integrity, and training logistics. This role is a corporate position that ensures sales centers, communities, and customer-facing digital assets stay accurate, compliant, and on brand. You?ll coordinate reports, meetings, travel, and special projects while maintaining a high standard of professionalism, urgency, and customer focus.ESSENTIAL DUTIES AND RESPONSIBILITIES: Update and assist in managing various websites including but not limited to: Company websites & MLS.Order photography/videos for listings and maintain on websites.Create community handouts (HOA, pricing sheets, sales policies and procedures, grand opening, etc.). Prepare marketing and training materials for staff including, manuals, training agendas, etc.Keep sales forms accessible and updated for sales centers. Field Better Business Bureau inquiries, and direct messages to teams.Compile information and processing applications for memberships.Arrange and schedule secret shopping of sales staff as needed.Code invoices and expenses for sales department. Assist Senior Vice President of Sales with travel, hotel, training and seminar arrangements, special reports, filing, scanning, and miscellaneous projects.Schedule training meetings for sales teams & track attendance.Prepare weekly reports for meetings.Maintain users in customer software.Price changes in CRM/Web/MLS.Loading community plat maps.Assist with hiring, tracking onboarding, adding to systems, setting up credentials on various sites, etc.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Inventory/Production Clerk is responsible for inventory accuracy in the manufacturing facilities. This position is responsible for the production entry of the Buford plant and all satellite... More plants as needed. The Inventory/Production Clerk enters purchase orders for consumables used in the manufacturing process as well. (IPC) maintains organizational channels of communication regarding inventory issues and works closely with production management, freight management, Purchasing Manager and CSR?s to manage and maintain lead times. (IPC) is responsible for purchasing of outsourced items. (IPC) is also responsible for overseeing all consumable items used in the facility. (IPC) must be flexible to work 40+ hours per week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business.Specific... More Responsibilities Office Management - oversee the general running of office facilities, to include:?Oversee general office operations, including supplies, equipment, and facility maintenance.?Manage front office functions such as reception, mail distribution, and phone systems.?Serve as the primary contact for vendors, service providers, and building management.?Manage relationship with the Boston Co-Working Office Space landlord.?Maintain the condition of the office and arrange necessary repairs and maintenance.?Ensure compliance with health and safety regulations.?Liaise and assist HR/IT with new hires equipment. ?General office duties ? ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required.Travel Coordinator: ?Ensure all travel for US employees is booked in accordance with the Group Travel Policy. ?Ensure that all records regarding US employee business travel are kept properly and up to date. ?To assist generally with travel related enquiries and administration for the US business.?To assist with VISA applications, ensuring internal travel calendar and traveller?s diaries are up to date.Personal Assistant to the US CEO and CUO:?Diary management including liaising with internal and external stakeholders.?Coordinate and update calendars and arrange meetings.?Take and produce minutes for meetings as required.?Arrange any external events or meetings as appropriate.?Fielding any telephone calls, emails and correspondence where required.?Processing expenses.?Any other secretarial and personal assistant duties as deemed appropriate and necessary.?Any other ad hoc duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client/employer of Insight Global is searching for a Supply Chain Coordinator to join their operations team. This person will report onsite 5 days a week and have the main responsibility of... More overseeing administrative functions, coordinating with internal departments, and maintaining a productive work environment. This role is essential for supporting staff, managing resources, and upholding company standards.Other responsibilities may include:-Oversee daily office operations, including systems, supplies, and equipment.-Maintain inventory and coordinate procurement of office essentials.-Manage office layout, repairs, and vendor relationships.-Supervise clerical functions and reception staff.-Manage executive calendars and coordinate internal communications.-Organize company events, team-building activities, and training sessions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate office in Kansas City MO as the primary administrative point of contact. This person should have experience supporting a similarly large,... More corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.? Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately? Facilities support, for example calling a plumber or repairman as needed? Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues)? Preparing the office, catering, conference rooms etc. for visits from Executives? Any other ad hoc administrative support duties that arise? Vendor collaboration if needed This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience across a range of $60-$65K plus offered benefits that include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate office in Denver as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate... More environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.? Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately? Facilities support, for example calling a plumber or repairman as needed? Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues)? Preparing the office, catering, conference rooms etc. for visits from Executives? Any other ad hoc administrative support duties that arise? Vendor collaboration if needed This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals? relevant experience across a range of $60-$65K plus offered benefits that include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This person will be responsible for managing daily office operations while providing administrative support for marketing, sales, construction projects, and operations. This person will be supporting... More the application process, multiple construction projects, vendors, and internal teams. The day-to-day activities will include:Front Office & Phone Management (5%)?Answer, screen, and route incoming phone calls in a professional and courteous manner?Serve as the first point of contact for customers, contractors, vendors, and inspectors?Respond to general inquiries and direct urgent matters appropriately?Manage incoming and outgoing mail, deliveries, and visitorsOffice Management & Administration (5%)?Oversee daily office operations to ensure a clean, organized, and efficient workplace?Maintain office supplies, equipment, and service contracts?Maintain administrative systems, filing, and record retention?Coordinate meetings, calendars, and internal communications?Support Business Development administrative areas such as trade show scheduling, marketing collateral shipment and retrieval, both coordination, and hotel and accommodations for BD.Operations Support (20%)?Assist with new project setup, including permit files, data entry, and other support.?Track contracts, change orders, purchase orders, and subcontractsCustomer Outreach & Construction Administration (50%)?Handle calls from new applicants, complete documentation, monitor website for program?Assist with project setup, including job files, contact lists, and documentation?Track contracts, change orders, purchase orders, and subcontracts?Support bid preparation, proposal distribution, and document collection?Maintain construction logs, insurance certificates, lien waivers, and compliance records?Coordinate communication between project managers, field staff, subcontractors, and vendors?Assist with scheduling inspections, deliveries, and subcontractor activitiesFinancial & Accounting Support (10%)?Process vendor invoices, code expenses, and assist with accounts payable?Track job costs, purchase orders, and project-related expenses?Support payroll time collection for field and office staff?Assist with customer invoicing and collections, as neededHuman Resources & Compliance Support (10%)?Assist with employee onboarding and offboarding?Maintain personnel and safety training records?Support workers? compensation, insurance claims, and compliance documentation?Assist with licensing, bonding, and certification renewalsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a detail-oriented Electrical Implementation Manager to support a leading Energy Company. This role is ideal for a proactive professional with experience in electrical... More systems, project coordination, and contractor oversight. The Implementation Manager will serve as a key liaison between project stakeholders, ensuring smooth execution, safety compliance, and quality assurance across multiple initiatives.Key Responsibilities:Coordinate with vendor teams to ensure timely and compliant execution of electrical and infrastructure projects.Act as the primary point of contact for project updates, documentation, and quality assurance.Support project execution through remote monitoring, documentation review, and virtual collaboration tools.Interpret electrical schematics, blueprints, and project schedules to support planning and execution.Maintain accurate records, including photographic documentation and system updates.Participate in virtual planning meetings, kickoff sessions, and coordination calls.Ensure all safety protocols, permits, and training requirements are verified prior to project initiation.Collaborate with internal teams and external partners to maintain project timelines and deliverables.Manage a dynamic portfolio of projects, typically overseeing one active project at a time with a broader view of 5?20 projects over the contract period.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a proactive and detail-oriented Associate Construction Manager to join our growing team in Long Beach. This position is a split between office-based administrative support and on-site... More coordination. You?ll work closely with senior team members to manage commercial construction projects ranging from restaurant builds to tenant improvements (TI) and retail spaces.This role is ideal for someone with a background as a Project Coordinator or Construction Manager who thrives in a fast-paced environment and is ready to grow with a company that?s expanding due to increased project volume. ResponsibilitiesField Support? Accompany senior managers on site visits? Assist with on-site documentation, photo capture, and coordination? Oversee GC activities and ensure alignment with project goalsOffice Duties? Prepare meeting agendas, take minutes, and compile daily reports? Maintain document control and project tracking systems? Communicate professionally with internal and external stakeholders? Use provided computer and software tools to manage project dataWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less