Job Search Results for office manager

Day to Day Responsibilities * Enter all invoices and process checks for the owner to sign off on. * Responsible for all project line waivers, invoices, and draws. * Manage and prioritize the... More executive's schedule, appointments, and meetings. * Prepare and edit correspondence, reports, and presentations. * Creating and researching subcontractor bid lists. * Drafting and sending contracts to subcontractors and permit paperwork and procurement. * Maintain electronic and hard copy filing system and retrieve documents from filing system. * Answer phones, provide information, and receive information concerning matters related to different departments. * Perform a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. * Provide a wide variety of responsible clerical, technical, administrative and office support duties including related tasks, as assigned. * Calendar management for executive and aid in preparing for meetings * Responding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Job Title: Part-Time Facilities Coordinator/Office ManagerLocation: New York City, NYInsight Global is partnering with a dynamic fintech startup revolutionizing the way financial services are... More delivered. We're a team of innovative minds passionate about leveraging technology to empower individuals and businesses.Position Overview:We are seeking a detail-oriented and proactive Part-Time Office Manager to join our team in New York City. This role will be responsible for ensuring the smooth operation of our office space and supporting various administrative functions.Responsibilities: *Manage office facilities including maintenance, supplies, and vendor relationships. *Coordinate office events, meetings, and conferences. *Handle incoming and outgoing mail and shipments. *Oversee office equipment and manage repairs or replacements as needed. *Maintain cleanliness and organization of common areas and workspaces. *Assist with onboarding new employees and provide administrative support to the team. *Handle inquiries from staff and visitors, providing exceptional customer service. *Assist with travel arrangements and accommodations for staff as needed. *Collaborate with HR and IT departments on various projects and initiatives. *Assist with special projects and other duties as assigned.Requirements: *Previous experience in office management or facilities coordination preferred. *Excellent organizational and multitasking skills. *Strong communication and interpersonal abilities. *Proficiency in Microsoft Office Suite and other office software. *Ability to work independently and prioritize tasks effectively. *Flexibility to adapt to changing priorities and work schedules. *A proactive and resourceful approach to problem-solving. *Knowledge of basic accounting and budget management is a plus. *Must be able to work part-time hours, [specify hours if known].Benefits: *Competitive hourly wage. *Flexible work schedule. *Opportunity to work in a dynamic and innovative startup environment. *Potential for growth and advancement within the company.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Senior Program Manager for the Office of the CISO at one of our largest healthcare clients. This is a primarily remote role with potential travel once or twice a quarter... More as needed. The Senior Program Manager -- Office of the CISO will serve as an integral team member helping drive program rigor and execution across the cyber security portfolio in a manner that meets the organization's requirements. Reporting directly to the Director of Cyber Execution and Operations, you will work on a broad range of initiatives and regularly interact with all levels of management across Cyber, IT, and the business. As the first hire of a newly created team, you will be directly involved in the team's evolution from the ground up. As someone who enjoys managing a multitude of details and timelines, identifying improvements to increase efficiency and effectiveness, and has a drive to continuously improve the work areas you touch, you will be accountable for successfully implementing and managing the initiatives and tasks you own. Comfortable and experienced in using action and influence to drive collaboration, accountability, and on-time delivery.Primary Responsibilities:- Key interface with other Cyber, IT, and business teams. Understands the importance of building a strong personal brand within an organization.- Program and Portfolio Management: Plan, execute, and oversee programs and initiatives to improve operations and execution.- Ensure Office of the CISO core foundational processes and procedures are properly documented and maintained.- Meeting planning, preparation, and support: Thrive on creating clear, concise, and relevant agendas, meeting notes, decks, and communications based on specific audiences that accurately reflect the Cyber brand. Effectively prepare presenters and actively facilitate meetings of all types (e.g., virtual, in-person, and hybrid).- Collaborate to identify Office of the CISO reporting needs to support ongoing strategic decision-making and work with necessary parties to create.- Artifact storage rebuild, rebranding, and maintenance.- Budget optimization: Forecasting, contracting, invoicing, etc.- Identify areas of improvement and propose recommendations to address.Coach and train cyber staff in operational best practices.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking for an Office Administrator to assist with Project Coordinator responsibilities for the Project Managers. The individuals day will include:Support staff and... More Project Managers with Administrative duties Maintain all presentation information for trade shoes Provide assistance and direction to Project managers and Sales managers with regards to proposal formatting and content, as requested, as well as drafting project profile content.Update and maintain electronic bid boardsTake and transcribe meeting notes Making travel or conference arrangements Interface with customers including the request of paperwork and expedite internal and customer paperworkMaintain department office environment and replenish office supplies Assist with Project Manager Sales Reporting such as cumulative reports, monthly reports, closed job reports Hold monthly project coordinator call We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Sr. Office Administrator will support two offices local to the Orlando, FL area. This person will work 4 days a week in one primary office and float about 1 day per week to the secondary office.... More Responsibilities include but are not limited to:- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately- Facilities support, for example calling a plumber or repairman as needed - Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)- Preparing the office, catering, conference rooms etc. for visits from Executives - Support organization and documentation for vehicle fleet - Any other ad hoc administrative support duties that arise We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Director to oversee the Project Management Office at a large nonprofit organization based out of Scottsdale, Arizona. The Director will play a key role in formulating... More strategic plans for project management and addressing related issues, while also developing and implementing project management policies and procedures. As a central figure in the Project Management Office, you will lead efforts to establish best practices for Project Management and Program Governance, serving as the primary resource in this regard.DUTIES AND RESPONSIBILITIES:-Maintains project management governance by managing guidelines to ensure consistency, transparency, stewardship, and risk mitigation-Ensures direct PMO oversight of all managed projects and an ongoing review process that identifies and reports on noted variances between the project projections and status. This includes but is not limited to budget, timelines, milestone completion, resource allocation and sponsor feedback.-In partnership with leaders, prioritizes initiatives and ensure that they are aligned with strategic business objectives. Manages resources to ensure supply meets business demand based on the prioritized initiatives.-Provides project and program management consulting and guidance to management system-wide to ensure projects are managed effectively.-Responsible for ensuring appropriate education and training for project management methodology, tool(s), policies, and compliance. Manages compliance with methodology, policies, and governance.-Directs the management of enterprise projects and programs.-Responsible for project or program performance against budget, scope, and time.-Reviews and revises project management methodologies to ensure they meet current best practices and serve the organization effectively.-Develops strategic partner relationships to meet company and department goals and objectives.-Develops and administers department and capital project budgets. Assists in formulating and implementing strategy for short and long-range planning.-Identifies strengths and weaknesses and suggests areas of improvement within the scope of enterprise projects.-Remains abreast of changes and developments in the industry. Establishes and maintains a network of professional relationships both inside and outside the corporation. Represents the company through participation in national, regional and/or local professional organizations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Project Manager or Program Manager to join an industry leading performance apparel and wellness company within the Security & Risk space. The Project Manager works... More closely with internal business partners and third-party vendors to create and manage projects that solve internal business problems, security risks, among others business cases across the organization to uphold Global Security. This individual will be responsible for working closely with the team to identity, build and execute project programs effectively and efficiently. The project manager is organized, curious, great at facilitation and knows how to get the right people involved at any given time to solve problems. Daily responsibilities will include: *Plan, manage, monitor, and close/handover to operations for large projects with complex scope, multiple work streams and interdependencies. *Effectively manage and report on risks and mitigation, scope, budget and timelines *Develop relationships and collaborate with internal and external stakeholders and cross-functional teams to ensure solutions meet timeline and business objectives. *Ensure all project / program tasks are clearly understood, assigned and tracked. *Complete all project documentation required based on the PMO process *Engage in and communicate ideas for supporting the continuous improvement of PMO processes with a positive and constructive attitude and for developing this attitude in others We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Project Manager is responsible for the complete and satisfactory execution and coordination of the entire project. The Project Manager reports to the Project Executive. The Project Manager is... More representative on the O-A-B Team.Duties of the Project Manager include: *Coordinate site and office operations as they relate to the completion of the project. This includes estimating, purchasing, engineering, accounting, and construction activities. *Establish and maintain the master construction schedule; including procurement of contractors and materials, fabrication and manufacturing lead times, field coordination and installation, owner directives, architect directives, delays, field conditions, etc. *Establish and maintain effective relationships with the Owner, Architect and consultants. This includes but is not limited to:a.Meet at regular intervals with the Owner and Architect for the purpose of reviewing all aspects of the project.b.To keep the client currently advised on the status of the Project Budget & Schedule. c.To be available to the owner and architect to advise and counsel.* Prepare any "Special Requirements" that are required for the project and need to be incorporated into the subcontractor agreement. Customize the existing template to be job specific.* Prepare "Scope of Work" for all trades. Coordinate trade responsibilities to avoid conflicts and/or duplications. Be consistent with design documents. Coordinate the scope of work with estimating and participate in subcontractor review and spread sheets.* Have knowledge of the General Contract and subcontract documents.*Ensure that the appropriate quality control and safety programs are established and maintained throughout the project.*Coordinate all aspects of the project logistics including by not limited to phasing, outside agencies/entities and mock-up requirements with the owner, architect and field staff*Oversee that all drawings and specifications are examined for suspected design deficiencies, impractical details, code violations, etc. and bring them to the attention of the architect.*Ensure that those individuals, whose functions require knowledge and understanding of the general contract and subcontract requirements, receive and understand the information.*To establish and monitor the administrative procedures for the project. These procedures are to conform to established policies and procedures.*Organize the field and office staff of the project and assist in the development of the project staff. Perform staff evaluations as assigned.*Ensure that each individual is aware and has a common understanding of their function and responsibilities.*Ensure that all project requirements for insurance, bonding, safety, labor relations, Equal Employment Opportunity, taxes, etc. are met.*To ensure that applications for payment to the owner are properly submitted, payment promptly received, and funds are properly dispersed.*Keep management informed as to the progress of the project, its financial status, and Owner-Architect relations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a qualified Program Manager to work onsite at one of our premier clients in Spring, Texas. This person will be working within the Quality Support team, performing a... More variety of Program Management activities such as, but not limited to: Capturing 3LS case data, putting the data into presentation form (bar charts, PowerPoint, etc.), and presenting the data to client management. Assisting team members with technology training activities. Representing the 3LS team in organizational planning meeting.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

*Translate program requirements into a projected Development Plan covering 1 to 3 years in the future which reflects the time phased onboarding of new technologies to achieve program objectives. ... More *Collaborate with DoD agencies, acquisition program offices, or technology providers in the refinement of planning, resource requirements to achieve objectives, and risk assessment. *Coordinate with the program's Lead System Integrator to transition the Development Plan into year of execution actions and tasks. *Serve as Coordinator and Co-lead for the program's Risk Management Board and Change Control Board. *Facilitate the identification, analysis, response planning, and implementation of mitigation steps for program level risks. *Facilitate the formal review of proposed changes to system architecture and interfaces, ensuring proposed changes are reviewed for impacts across all product teams as well as for cybersecurity accreditations prior to presentation to the program manager for approval. *Prepare briefing materials to facilitate meetings, as directed, and report progress to the PM. *Participate in multiple weekly status calls with DE2/VFDE team members at TRMC, OUSD (R&E) and INDOPACOM, along with other disparate CONUS and OCONUS locations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less