Job Search Results for office manager

PR: up to $38Insight Global is seeking?an Office Manager a client located in Medley, Florida. This role will report directly to the Vice Presidents of the Pennsuco Cement and Aggregates Businesses... More with dotted line responsibilities to other senior members. The primary function of this position is to oversee the daily operation of the office, manage administrative duties ensuring the office operatives efficiently, and provide administrative support to the Vice-Presidents and manage all office functions as noted below. Responsibilities Include The Following: ? Includes basic administrative tasks, but not limited to making/receiving phone calls, answering emails, maintaining files, preparing reports, and greeting customers.? Develop office policies and procedures, and ensure they are implemented appropriately.? Provides administrative support to Vice-Presidents and other senior members to include arranging travel, expense report management, arranging meetings and appointments, etc.? Drafts, reviews, and sends out communications on behalf of plant VP & senior management.? Assist ancillary departments with meeting preparation: conduct research, collect, and analyze data to prepare reports and documents.? Perform and distribute monthly reports by gathering and assembling information provided by department heads in a prescribed manner.? Liaise with all levels of corporate management, internal management, staff, outside industry, trade, and technical associations.? Arranges and coordinates meetings and events to include material prep, ordering meals, set-up, and post meeting organization.? Maintaining inventory and stock of office supplies while adhering to the budget. Ensure meeting areas are stocked and prepared with needed materials.? Manage office budget.? Serve as point of contact for external vendors.? Vendor invoice processing in SAP system? Assist with office layout planning, office moves, and ordering furniture.? Attend meetings to record, transcribe and distribute minutes.? Assist in special projects as assigned.? Other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Manage day-to-day office operations, including general maintenance and organizationOrder, stock, and maintain office supplies and shared resourcesPartner with IT on office-related needs and... More coordination (on-site IT team of three)Provide light administrative support to the CEO and VP of HR as neededSupport the HR team with data entry and inbox communicationHelp maintain a polished, professional office environment for employees and visitorsServe as a point of contact for office-related questions and requestsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Salary: 90k My client, a premier spring training and minor league baseball stadium in South Florida, is seeking an Office Manager to join their team. This individual will report directly to the... More General Manager and will oversee one direct report. The role will require wearing multiple hats, with responsibilities split approximately 60% accounting, 30% HR, and 10% administrative support. While strong accounting experience (monthly finances, budgeting, processing payroll, etc.) is required, the HR responsibilities can be taught. The ideal candidate is patient, resilient, and people-focused, with a willingness to take on tasks outside of their formal job description and contribute wherever needed as a team player. During the baseball season, the environment becomes fast-paced and unpredictable, so it?s important that this person is comfortable working occasional late hours, weekends, and being on call when necessaryWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant/Office Manager for one of our venture capital firm clients in the DC area. This role will be on site for four (4) days per week.As an Executive... More Assistant/Office Manager you will play a critical role in supporting our client?s leadership team and owning the day-to-day office experience. This opportunity is a true hybrid role, approximately 60?70% Executive Assistant support and 30?40% Office Management, with heavier office responsibilities during the initial onboarding period. This is an opportunity to build the role, create trusted relationships with newly promoted partners, and become the operational backbone of a collaborative, high-performing team.Executive Assistant Responsibilities (60?70%)? Provide high-level administrative support to two recently promoted partners? Own and manage complex calendars, scheduling, and follow-ups? Handle expenses, travel planning, and itineraries (direct booking)? Support occasional domestic travel (SF, NY, Boston; ~3 short trips per year)? Track priorities and follow up with external companies? Build trusted working relationships and define EA best practicesOffice Manager Responsibilities (30?40%)? Own day-to-day office operations and management? Acting as a liaison managing vendor relationships? Coordinate daily lunches and office grocery orders? Maintain clean, organized, meeting-ready conference rooms? Ensure office supplies and kitchen stock are maintained? Serve as the people-first operator of the office experience? Be available onsite if urgent office needs ariseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role is responsible for managing administrative and financial office operations to ensure efficient support of field services. The right candidate will be detail-oriented, self-directed, and... More comfortable working in a fast-paced service environment.Key ResponsibilitiesManage invoicing and accounts receivableTrack and follow up on outstanding paymentsEnter and manage data in QuickBooksAnswer and route incoming callsSchedule service calls and coordinate technician dispatchMaintain organized digital job filesAssist with permits and inspection documentationSupport payroll coordination and vendor communicationHelp streamline and improve office systemsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a part-time Office Manager to assist a venture-backed fintech focused on simplifying banking for small businesses. The headquarters in NYC is more than four walls; it?s where our... More culture thrives, ideas come to life, and our team?s creativity takes shape. As our Office Manager, you will play a key role in creating and maintaining a workspace that energizes and supports our people to do their best work. You?ll help design an environment that reflects our values, fosters collaboration, and provides an inspiring backdrop for our growing team. If you?re someone who believes that the physical space is a powerful tool for driving success and making work life better, this role puts you at the heart of what makes our company dynamic.The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.Location: Financial DistrictSchedule: 2 days a week (set schedule)Responsibilities:Manage the reception area and staff to ensure effective communication both internally and externallyProvide office guests with a hospitable experienceSupervise the maintenance of office areas, equipment, and facilitiesInteract with IT, phone and building personnel as neededHourly rate ranges from 20 - 26/hr depending on experience level and includes full benefits (health, dental, vision) and 401k plan.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Secret-Cleared Office Manager and Executive Assistant to support one of their top defense clients at Hill Air Force Base. In this role, you will provide high-level... More administrative support to a senior government customer within a major defensive weaponry program. Responsibilities include managing complex executive calendars, preparing and coordinating meetings, developing agendas, taking notes, and ensuring seamless day-to-day operations for senior leadership. In addition to executive support, you will assist with project management tasks such as scoping and clarifying meeting requests, consolidating calendar inputs into well-structured agendas, and taking on higher-level responsibilities as they are transitioned to you. This position is ideal for a proactive, organized professional who is comfortable working in a fast-paced, high-visibility environment while balancing both administrative and project-focused duties.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Office Administrator will support a large corporate consulting firm's office in Dallas with around 60+ employees assigned to this office. This is a long-term permanent contract-to-hire position... More that will begin as a contract and convert to direct employment after 6-12 months.Responsibilities include:Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriatelyFacilities support, for example calling a plumber or repairman as neededSupport for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)Preparing the office, catering, conference rooms etc. for visits from ExecutivesSupport organization and documentation for a fleet of about 14 vehiclesCoordinate with security and IT for key card access for any new hiresAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$60,000 annually. Benefits include health, dental, vision, and 401K.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description:We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate will have strong computer skills, proficiency in Microsoft... More Excel, and experience with Outlook. This role involves managing accounts receivable processes, maintaining accurate financial records, and ensuring timely payments from clients.Key Responsibilities:?Process and manage accounts receivable invoices.?Monitor and follow up on outstanding payments.?Collects, reviews & corrects incoming data.?Prepare and send statements to clients.?Maintain accurate records of all accounts receivable transactions.?Communicate with clients via phone and email to ensure timely payments.?Collaborate with other departments to resolve billing issues.?All other duties as assigned. Compensation: 23hr to 24hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. From Less

We?re seeking a Manager?to play a key role in delivering the organization?s Internal Controls over Financial Reporting?(SOX/ICFR)?program. This is an advisory-focused role within a global controls... More team, responsible for control design, testing coordination, and continuous improvement across business process controls.The successful candidate brings expertise in SOX and internal controls, strong relationship management, and the ability to translate findings into practical guidance for senior stakeholders.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less