Job Search Results for administrative assistant

Coordinate equipment rentals with field teams and vendorsManage on-rent/off-rent communicationFinalize rental details and ensure billing timelines are accurateCommunicate frequently via phone and... More emailSupport project financial accuracy through basic billing/rental trackingPartner with field staff who are not onsiteHelp ensure equipment needs are handled accurately and efficientlyWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire Personnel Security Assistant for one of our government contracting clients. This role supports personnel security and suitability operations by reviewing Public... More Trust and National Security investigation requests for completeness, accuracy, and compliance with federal requirements. The individual provides guidance to employees, contractors, and stakeholders on personnel security processes, investigations, and adjudicative standards while delivering professional customer service. Responsibilities include applying CFR and OPM suitability criteria to evaluate investigative information and recommend suitability determinations. The role also maintains personnel security databases, conducts quality assurance reviews, identifies discrepancies, and reports exceptions to leadership. Additional duties include researching and interpreting federal regulations, developing and updating policies, procedures, desk guides, and training materials, and delivering personnel security training to staff. The position supports special projects, prepares reports and presentations, attends internal and external meetings, and contributes to the continuous improvement of personnel security programs. This role is a permanent hire opportunity with the pay being 50-55k/yr. This role requires this person to be on-site at an end customer site 5 days a week in St. Louis, MO. Medical, Dental, Vision, 401k matching and other benefits are offered for this full time position.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Handle last-minute requests (research, reservations, errands)? Book appointments, services, and manage scheduling? Coordinate vendors: scheduling services, confirming completion, and facilitating... More payments? Run local errands (primarily Boca, occasional travel to Miami/Palm Beach)? Serve as a central point of contact for coordinating services and requests? Oversee recurring services (landscaping, flowers, car wash) to ensure continuity? Light admin support (returns, gift purchasing, occasional school-related coordination)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An information management client with a line of business in entertainment services is seeking two highly motivated and detail-oriented Archival Collections Assistants to join our team for a 3-month... More project onsite at the Client warehouse in Sun Valley, CA. In this role, you will process, catalog, preserve, and rehouse archival assets, ensuring the proper integration of assets into the permanent collection and maintaining accurate tracking within the archive database. This is an excellent opportunity for an emerging archive professional to gain hands-on experience in a major corporate/studio environment. Key Responsibilities ? Collection Processing: Assist with the systematic processing of archival assets. Create accurate item-level catalog records and verify asset metadata to ensure accurate tracking within the database. ? Preservation & Rehousing: Rehouse archival materials into preservation-grade storage containers, ensuring all items and containers are correctly labeled and documented. They assets they work with are likely props and costuming.? Workflow Integrity: Follow established archive workflows and protocols throughout the processing lifecycle. ? Collaboration: Work effectively within a team environment, reporting progress to Iron Mountain and the Client.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client in the Irving, TX area is seeking a Certified Medical Assistant able to work Monday-Thursday from 3pm-9pm. Under direct supervision, assists physicians and clinicians with patient care... More duties in a clinical environment. Promotes efficient patient flow and patient care, i.e. exams, and procedures. Performs clinic support tasks including miscellaneous clerical tasks, answering phones, and maintaining physicians schedule. Supports and adheres to the company's Compliance Program, to include the Code of Ethics and Business Standards.Responsibilities:The essential duties and responsibilities (including but not limited to):--Escorts patients to and from exam rooms, physician offices, and treatment room as appropriate.--Records patient data prior to each physician visit, including but not limited to, vital signs, height, weight, allergies, and medication changes.--Obtains all necessary patient records as required by physician prior to treatment or procedures.--Prepares and stocks exam/treatment rooms and orders supplies as needed.--Assists physicians with exams and procedures as requested.--Administers subcutaneous and intramuscular injections, as delegated by RN or physician.--Maintains all exam/treatment room disinfection protocols.--May answer patient telephone calls for referral to physician or nurse/pharmacist.--May phone in prescriptions and makes other patient calls as directed by physicians and RN.--Informs physician of patient reschedules and no shows.--Performs other administrative duties, i.e. typing, filing faxing, chart preparation, reception, etc, as requested by supervisor or physician.May enter orders under a provider?s direction and supervision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

EXECUTIVE OPERATIONS?Manage complex, competing calendars for the CEO and CFO ? proactively resolving conflicts, protecting deep-work time, and anticipating scheduling needs before they arise?Own... More end-to-end travel coordination including flights, ground transport, accommodations, and contingency planning across investor meetings, off-sites, and conferences?Triage, prioritize, and draft correspondence on behalf of the CEO and CFO ? matching their voice and standard, requiring minimal editing before sending?Prepare pre-meeting briefings, background research, and post-meeting action capture ? ensuring leadership walks into every room preparedBOARD & INVESTOR SUPPORT?Own the full lifecycle of quarterly board meetings in collaboration with PE partner administrative team? scheduling across investor and independent director calendars, coordinating materials, managing virtual or in-person logistics, and tracking follow-up items post-meeting?Collect, format, and distribute board packages with strict version control and deadline adherence?Routinely handle pre-close M&A data, compensation discussions, board-only communications, and other sensitivity-level materials with airtight confidentialitySTRATEGIC & ORGANIZATIONAL SUPPORT?Manage cross-functional projects and commitments on behalf of leadership ? tracking deliverables, driving follow-up, and ensuring nothing falls through the cracks?Act as liaison to outside counsel, auditors, and key advisors on scheduling, document requests, and coordination?Support logistics for, leadership off-sites, and company-wide communications?Conduct ad hoc research, synthesis, and summarization to support leadership decision-making?Identify and build operational systems and workflows that reduce friction for the executive teamWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly motivated Executive Administrator to support multiple facets of daily business operations for one of their top OEM customers. In addition to traditional executive... More support, this role includes responsibilities tied to our physical site location?such as managing onsite workflows for visitors, supporting visiting teams, coordinating conference room readiness, assessing safety and environmental needs, and providing general site support. This role requires experience interacting with, communicating with, and adapting for various populations spanning multiple time zones. The ideal candidate is comfortable operating in a connected, technology-rich environment and demonstrates exemplary time management, organizational skills, and multi-tasking. What You Will Do: ? Manage executives? calendars, schedule internal and external meetings, and set up video and audio conferencing when required ? Provide effective and seamless calendar management, resolving conflicts efficiently ? Maintain awareness of executives? business activities; anticipate needs related to meetings and events and proactively support stakeholders ? Represent executives professionally to senior leaders across and outside the organization ? Drive team communications and follow-up correspondence professionally ? Coordinate domestic and international travel and related logistics ? Process expense and mileage reports accurately and submit them in a timely manner ? Prepare for meetings, including booking conference rooms, coordinating with catering, and prioritizing associated tasks ? Maintain accurate and up-to-date organization charts ? Participate in special projects and perform other duties as assigned Site-Based & Visitor Support Responsibilities: ? Manage workflows for onsite visitors, ensuring seamless arrival processes and addressing day-of needs ? Support visiting teams by ensuring they have the materials, workspace, and resources required for success ? Book and manage conference room readiness, including technology, layouts, and supplies ? Assess and coordinate needs from a safety and environmental readiness lens, escalating issues appropriately ? Provide ad-hoc site support such as routing invoices received through the general site contact number and helping maintain overall operational smoothness Pay range for this role is 40-60/hr based on qualifications and years of experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and reliable Front Desk & Data Entry Support Specialist to provide administrative and front-office coverage in a healthcare setting. This role is responsible for... More accurate data entry, efficient management of patient electronic documents, and front desk phone coverage during scheduled breaks for the primary receptionist.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This role is generally responsible for providing administrative and clinical support in a vascular medical office.This role will report to the Office Manager for operational matters and to clinical... More leadership for clinical matters.Responsibilities:- Room patients, prepare patients for examination, take vitals, and record patients' health history- Provide compassionate patient support and care, attention and assistance during office visits- Assist provider during office visits and procedures- Set-up sterile field, assist with procedures, and perform routine specimen collection and tests- Stock supplies and sterilize equipment- Prepare equipment and examination rooms, and clean instruments- Assist physician with medical treatments, procedures, and exams- Answering office telephone, including assisting with scheduling patients, and providing 24-hour call backs to patients as needed- Provide coverage until practice is closed for the day or last patient has left if after closing hours- Manage inventory of medical supplies and equip exam rooms with appropriate suppliesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less