Job Search Results for administrative assistant

The Executive Assistant will serve as a critical liaison between the Executive Leadership Team and internal/external stakeholders, delivering high-level administrative support. This role involves... More managing complex calendars, coordinating communications, arranging travel, and handling confidential matters professionally and carefully. The ideal candidate will exhibit exceptional organizational abilities, flexibility, and a proactive approach to problem-solving, ensuring the smooth operation of executive activities and contributing to the overall success of the organization. Essential Duties & Responsibilities: ? Support Executive Leadership Team: Assist a team of executives with administrative tasks, travel booking and scheduling. ? Administrative Support: Provide comprehensive administrative assistance, including calendar management, email correspondence, and meeting coordination for executives. ? Stakeholder Communication: Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication. ? Board of Directors Support: Prepare materials, reports, and presentations for Board of Directors meetings, ensuring accuracy and timely delivery. ? Travel & Event Management: Organize complex travel arrangements, conferences, and meetings, including logistics, itineraries, and expense reporting. ? Document Preparation: Draft, edit, and format internal and external communications such as reports, presentations, and emails. ? Meeting Facilitation: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely completion. ? Project Management: Oversee and manage special projects from conception to completion, ensuring deadlines and objectives are met. ? Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism. ? Problem-Solving: Anticipate executive needs and proactively address challenges, ensuring a seamless workflow. ? Team Collaboration: Work closely with other administrative staff to support organizational goals and foster a collaborative environment. ? In-Office Visits & Travel: Be available for in-office visits and/or travel as required to support executive functions ? Other duties as assigned? Prioritization: Proven ability to manage multiple projects, prioritize tasks, and meet deadlines. ? Communication Skills: Exceptional verbal and written communication skills, with attention to detail and clarity. ? Technological Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools and online calendars. ? Organizational Strength: Strong organizational skills with the ability to think proactively, prioritize effectively, and maintain attention to detail. ? Time Management: Ability to manage competing priorities and adapt to changing demands in a fast-paced environment. ? Interpersonal Skills: Strong interpersonal abilities, fostering positive relationships with stakeholders at all levels. ? Discretion & Confidentiality: Demonstrated experience in handling confidential and sensitive information. ? Problem Solving: resourceful mindset with the ability to anticipate and address potential challenges independently. ? Adaptability: Comfortable navigating ambiguity and thriving in dynamic environmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant for a direct hire opportunity in the Northern Virginia area. This resource will serve as the strategic partner to the Senior Vice President. You will... More be providing executive level administrative, logistical, and project management support to ensure the SVP is aligned and prepared for each day. You will architect and manage the executives calendar with Microsoft Outlook. This role is primarily focused on enabling the effectiveness of the SVP of People, while also supporting alignment and coordination across functional areas led by senior leaders who oversee their own teams and operational support. The Executive Assistant ensures priorities are connected, leadership efforts are streamlined, and initiatives move forward with clarity and consistency.The ideal candidate exercises sound judgment, maintains strict confidentiality, and operates with a high level of professionalism in a fast-paced, mission-driven environment.Communications, Correspondence & Information Flow?Manage high-volume email and message flow; draft, edit, and prepare communications on behalf of the executive.?Summarize complex information into concise briefs and decision-ready materials.?Serve as a filter and amplifier?elevating what matters and removing noise.?Support messaging consistency across internal and external audiences.Relationship & Stakeholder Management?Manage key relationships?including staff, Board members, partners, and external collaborators?ensuring timely, professional interactions.?Maintain stakeholder maps, follow-up lists, and engagement rhythms for high-priority relationships.?Handle sensitive information with discretion, diplomacy, and impeccable judgment.Operational & Administrative Excellence?Coordinate complex domestic and international travel itineraries, logistics, and expense reconciliations.?Oversee document management, digital organization, and system efficiency for the Executive Office.?Manage special events, or key leadership gatherings as needed.?Continuously assess and improve systems for workflow, communication, and organization.Culture, Trust, and Leadership Support?Maintain a high degree of confidentiality, integrity, humility, and emotional intelligence.?Partner with the executive to reinforce a culture of clarity, respect, accountability, and well-being.?Demonstrate ?daring leadership? behaviors?curiosity, grounded confidence, courage, and empathy.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly capable Executive Assistant to support the EVP of Operations in a rapidly scaling AI infrastructure and datacenter organization. This role is ideal for an experienced EA who... More thrives in fast-paced, high-growth environments and brings strong operational judgment, executive presence, and attention to detail. You will act as a trusted partner to the EVP, enabling focus, execution, and effective leadership as the organization scales.This is a contract-to-hire opportunity with significant exposure to senior leadership and long-term growth potential.Key ResponsibilitiesProvide high-level executive support to the EVP of Operations, including complex calendar management, meeting coordination, and priority managementAct as a gatekeeper and thought partner, helping manage time, information flow, and follow-ups across a demanding operational agendaCoordinate internal and cross-functional meetings, including preparation of agendas, materials, notes, and action-item trackingSupport operational rhythm by organizing leadership cadences, offsites, reviews, and planning sessionsPartner closely with Operations leadership on special projects, process improvement initiatives, and internal communicationsDraft, edit, and manage presentations, documents, and reports using Microsoft toolsDrive organization, documentation, and follow-through across initiatives led or sponsored by the EVPHandle sensitive information with discretion and professionalism in a high-trust environmentLiaise with internal stakeholders across IT, HR, finance, and infrastructure teams to ensure alignment and executionProvide light operational and administrative support beyond traditional EA duties as business needs evolveWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an admin assistant for one of there clients in the Orlando Area. This person will be supporting the VP, AVP, and sometimes all of facilities with any administrative... More tasks. This position will be Monday-Friday 7am-3pm fully onsite. This person will be using Microsoft office on the daily and need to be proficient with word, PowerPoint, Excel. Tasks can vary from writing letters and analysis to answering phone calls as needed. This candidate will have stellar communication and 3-5 years of admin assistant or relative experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Senior Executive Assistant to support senior leadership, including close partnership with executive stakeholders and the comptroller. This is a hands-on,... More operationally focused EA role that blends traditional executive support with exposure to real estate operations, lease administration, finance coordination, and vendor management.The ideal candidate is detail-oriented, resourceful, and comfortable operating across multiple functions in a fast-paced commercial real estate environment.Key ResponsibilitiesExecutive & Administrative Support?Provide day-to-day support to senior leadership, including calendar management, meeting coordination, and general administrative needs?Serve as a liaison between executives and internal/external stakeholders?Assist in preparing documents, reports, and communicationsReal Estate & Lease Administration Support?Support lease processing and lease administration activities?Assist with tracking agreements, documentation, and key deadlines?Maintain organized digital records (99% electronic filing environment)Financial & Operational Coordination?Partner closely with the comptroller on administrative and coordination tasks?Coordinate with external accountants on documentation and reporting needs?Assist with vendor communications, including lenders and service providersVendor & Broker Coordination?Work with insurance brokers on policy documentation, renewals, and filings?Assist with healthcare plan coordination, including scheduling meetings with external benefits brokers?Track deliverables and ensure timely communication across all third-party partnersGeneral Office & Project Support?Help manage ongoing operational priorities tied to the Port Newark portfolio?Coordinate meetings, logistics, and cross-functional communication?Support ad hoc projects across leadership and operations teamsOnsite, 5 days/week (8am-4:30pm)Compensation: $75,000 to $85,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s client is seeking a proactive Temporary Administrative Associate to support day-to-day office operations and the regional team. This role provides high-level administrative support... More and serves as the first point of contact while helping maintain an efficient and professional office environment.This is a short-term contract role running through mid-June or end of June, with travel between the Denver and Golden offices as needed.Key ResponsibilitiesServe as front-desk reception and primary office contactProvide word processing and document supportMaintain and reconcile company credit card accountsSchedule meetings and coordinate travel for staffOrder and manage office suppliesCoordinate with building management and corporate ITSupport employee onboarding activitiesPlan office events and support office culture initiativesCoordinate operations across regional officesManage and support company fleet vehiclesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Senior Executive Assistant to support a highly accomplished and intellectually driven Executive Director. This individual is considered one of the brightest minds in... More their field, with deep interests spanning physics, chemistry, medicine, and cutting-edge technology. The Executive operates on a non-traditional schedule, hitting peak productivity in the evenings and working with high-profile individuals who have demanding and ever-changing calendars. The ideal EA brings calming, positive energy, thrives in fast-paced environments, and excels at acting as an ambassador for the executive?s time. This role is perfect for someone who loves complex calendars, high-stakes coordination, and partnering closely with a visionary leader.Day-to-Day:? Own and manage an extremely complex executive calendar with shifting priorities? Act as a scheduling ambassador with senior leaders, public figures, and external partners? Proactively plan meetings and commitments 3?4 weeks in advance? Rapidly reschedule meetings as priorities change, maintaining strong relationships? Keep the executive grounded and on track amid constant distractions and demands? Take detailed notes during meetings, podcasts, and conversations; track action items? Support logistics for events, podcasts, and external engagements? Anticipate needs and proactively solve scheduling and communication challengesPay $45-50 depending on experience and skillWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Executive Assistant to support the VP of Global Engineering at a large tech organization. The ideal candidate will have experience supporting VP or higher level executives.We... More are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrative Assistant provides high-level administrative and logistical support, ensuring seamless scheduling, communication, and coordination across teams and leadership. Key... More responsibilities include managing executive calendars, scheduling meetings with attention to availability and priorities, and supporting event planning, including vendor coordination and on-site assistance. The role requires proficiency in Microsoft Office/365 tools, strong organizational skills, and the ability to handle fast-paced environments, shifting priorities, and challenging situations with professionalism. A proactive and detail-oriented approach is essential, ensuring timely communication, accuracy in deliverables, and initiative in anticipating and addressing needs. This position plays a critical role in enhancing operational efficiency and supporting leadership objectives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Executive Assistant for a third-party logistics company in downtown Chicago, Illinois. This role will be hybrid, requiring 2-3 days onsite. The Executive Assistant will... More report directly into the CEO and is critical to the efficiency and effectiveness of the CEO. This role requires exceptional judgment, communication skills, and the ability to anticipate needs in a fast paced environment. The ideal candidate is a strategic partner who thrives on ownership, confidentiality, and operational excellence.Main Responsibilities Include:?Manage and optimize the CEO?s complex calendar and inbox (Outlook)?Act as a gatekeeper?prioritizing and filtering requests from internal stakeholders?Coordinate all CEO travel ?Prepare and organize meeting materials, presentations, agendas, and briefing documents?Preparing and present financial reports, presentations, and internal documents with accuracy and confidentiality ?Handle confidential and sensitive information with the highest level of discretion?Track follow-ups, deadlines, and commitments?holding leadership accountable?Build and improve structure and processes in a growing organization?Partner cross functionally with leadership, operations, HR, and finance teams to support business objectivesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less