Job Search Results for administrative assistant

Insight Global is in search of an Operations Support Specialist. They provide technical and administrative support for the company's day-to-day operations. They troubleshoot and resolve technical... More issues and ensure that systems and processes run smoothly. They will have responsibilities troubleshooting and resolving technical issues, ensuring the smooth operation of systems and processes, and providing administrative support. Some additional tasks are listed below:-new hire paperwork-IT requests-pulling jobs from VZ systems-making updates in our project management software -operating the front deskWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionInsight Global is looking for a Paralegal to join an accounts receivable management company in the Bonita Springs area. We currently have two immediate openings for a Paralegal who... More will join our existing dynamic team which manages the processes associated with reporting and investigating lawsuits, counterclaims and regulatory inquiries and also provides other support in the legal operations of the company. This position is classified as non-exempt under the FLSA and will be entitled to overtime for any hours worked in excess of 40 hours in a given work week.The Legal Claims group is part of the company?s Legal Department and serves as the primary interaction point for the company?s nationwide network of law firms and collection agencies and its clients, and is responsible for receiving inbound claims through an automatic intake process, processing, investigating and resolving the claims, responding to and ensuring the next steps are performed to resolve the claims, including interacting with the network and clients through resolution.ESSENTIAL FUNCTIONS & RESPONSIBILTIES:1. Manage assigned cases to resolution2. Liaise with members of the Legal Department, network and clients3. Effectively track and manage deadlines4. Host and direct telephone conferences5. Alert management to escalated allegations or demandsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and highly organized Service Dispatch Coordinator to ensure seamless scheduling and dispatching of field technicians. In this role, you will be responsible for... More matching the right technicians with the right customers based on skill sets and job site requirements. This position involves coordinating multiple moving parts between Account Managers, customers, and technicians to guarantee efficient service delivery.Key Responsibilities:? Handle inbound calls, schedule appointments, and manage technician assignments.? Maintain strong communication via phone (60-70%) and email (30-40%) to ensure efficient coordination.? Oversee dispatch operations for designated territories, ensuring proper personnel allocation.? Preplan and confirm maintenance schedules, including emergency responses for existing clients.? Process and respond to general dispatch emails, ensuring timely updates.? Maintain accurate job records and update scheduling databases.Provide administrative support and coordination for technician workflow.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is currently seeking a Client Service Coordinator to join their team in Pasadena, TX. We are looking for a detail-oriented and client-focused individual to support their onsite... More occupational medical services for industrial clients. This role is essential in ensuring smooth coordination between our medical team, clients, and internal operations.? Act as the primary liaison between clients and our medical team, ensuring clear communication and timely service delivery? Coordinate onsite medical testing schedules, including pre-employment exams, compliance screenings, and retests? Manage and process medical documentation, test results, and follow-up communications with high level client stakeholders? Track employee health changes and ensure appropriate retesting and documentation updates? Maintain accurate records using Microsoft Office, Salesforce, and internal systems? Email and distribute required documents to clients and internal stakeholders? Collaborate with internal teams to ensure seamless execution of services? Support the administrative workflow post-service, including data entry and report preparationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Receptionist/Admin Assistant for a Medical Practice located in Kansas City, MO. As the full time Admin, you will be expected to work M-F, 8am-5pm. Your responsibilities... More will include answering phone calls, setting appointments, having access to patient data, greeting patients and taking them to the correct room.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of Insight Global's clients, a large insurance company, is hiring for a Front Desk Receptionist in Huntsville, AL. The responsibility of the Front Desk Receptionist position is to serve as the... More primary contact for customers and policy owners and assist with work as needed. Specific responsibilities include but will not be limited to: ? Answer, screen, and direct telephone calls? Maintain telephone system and agency directory? Process incoming and outgoing mail; deliver outgoing mail to Post Office Box? Morning walk-through checklist? Maintain the reception area and conference rooms (clean and book rooms)? Maintain kitchen area clean refrigerator, coffee pots and dishes, refresh snacks, turn TV on/off? Maintain copy rooms? Maintain inventory and order office supplies as needed? Liaison for office supplies such as shred company, coffee company, Office Max, FedEx, UPS,? Maintenance, etc.? Answer basic policy owner/policy benefit questions and handle change requests? Occasionally may act as administrative support for financial representatives/staff as needed? Complete and/or assist with projects as assigned by the Office Manager/Director of Operations? Order lunch for meetingsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are a fast-paced utilities construction firm specializing in the design and installation of infrastructure for power. Our projects shape communities and support essential services. We're looking... More for a detail-oriented Office Manager to keep our operations organized and efficient.?? Job SummaryAs Office Manager, you?ll play a key role in supporting our field and project teams by managing administrative functions, coordinating logistics, and maintaining accurate records. Strong Excel skills and a proactive mindset are essential for success in this role.??? Key ResponsibilitiesOversee daily office operations including supplies, scheduling, and vendor coordinationMaintain and update Excel spreadsheets for budgeting, project tracking, and reportingAssist with payroll, timesheet collection, and employee onboardingCoordinate meetings, prepare agendas, and manage documentationSupport project managers with document control and permit trackingEnsure compliance with safety and regulatory documentationCommunicate with field crews, subcontractors, and clients as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Insurance Administrator for a Civil Construction client to work closely with the Director of Contracting and the Contracts Team to obtain, review, and assess insurance... More certificate compliance and endorsements in accordance to Lower Tier Agreement Requirements. You will request and review Subcontractor insurance certificates & endorsements in accordance to the contract requirements. Data input into multiple programs, electronic filing, and being able to answer compliance questions. Attention to detail, follow procedures, and fully understanding insurance compliance/policies/risk etc. is a must. The qualified candidate should enjoy a role that will work with insurance compliance. The candidate will be reviewing COIs & endorsements with data entry 100% of the time. Key Responsibilities?Serve as a primary liaison among Contracts Specialists, subcontractors, and their insurance agents. Review subcontractor insurance documentation against agreement requirements, professionally communicate necessary corrections/revisions, and coordinate the timely approval of compliant documentation.?Maintain, correctly name, and file subcontractor Certificates of Insurance (COI) documents, and accurately input insurance data into various departmental programs.?Effectively communicate with subcontractors and agents to ensure ongoing insurance compliance and proactively obtain the renewal of COIs.?Assess the risk associated with non-compliant insurance certificates and collaborate with the Senior Insurance Specialist, Director of Contracting, and Project Teams to coordinate resolutions.?Complete continuing insurance education courses to maintain current knowledge of insurance compliance standards and stay informed on changes to endorsements/waivers that impact effective risk management.?Work directly with the Senior Insurance Specialist and Director of Contracting to minimize potential company risk and exposure.?Assist in developing and implementing improved methods and systems to enhance subcontractor insurance compliance, and refinement of the insurance review and logging processes to streamline data entry and efficiently manage endorsement reviews.?Maintain a detailed and in-depth understanding of lower-tier agreement language, key contractual provisions, their intended usage, and the corresponding insurance requirements for each agreement type.?Act as a collaborative member of the Contracts Department process improvement team. It is critical to support the collective team goals by actively identifying and implementing efficient strategies to manage the Contracts Department workload.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Acts as key contributor to developing and deploying HR strategies that align with organizational and site-specific business goals, promoting employee engagement and fostering a diverse, inclusive,... More and continuous learning work environment.?Drives talent management initiatives, including workforce planning, talent acquisition, talent development, and succession planning, to foster a culture of caring leadership and nurture a pipeline of experienced professionals.?Identifies HR opportunities and challenges within respective functions, providing insights, guidance, and solutions to foster a workforce that embraces diversity, equity, and inclusion.?Guides, directs, and supports leadership and managers on multiple HR matters, including employee relations, performance management, and organizational development.?Partners with HR Centers of Excellence (COEs) to deliver HR programs, policies, and processes. Serves as primary liaison between assigned business units and HR COEs. Executes local & corporate HR projects/programs effectively & efficiently.?Uses HR analytics and data-driven insights to inform decision-making, identify trends, and lead HR interventions, ensuring fairness and equity in HR practices.?Coaches leaders of people and execution timeliness for defined HR processes.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a quality admin and documentation specialist for one of our largest consumer packaged goods clients to sit in Princeton, NJ 3x a week. This individual will join the... More quality organization and support various process owners across quality including QMS, doc control, change control, and validation. Other tasks include oversight of translation of global documents into various languages, project coordination, management of approval processes through the Agile PLM system, training and guidance on system use, MS support, and global documentation migration support.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less