Job Search Results for administrative assistant

Insight Global is looking for an Corporate Event Marketing Coordinator to work for a large life sciences company local to Irvine.We are a company committed to creating inclusive environments where... More people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Permit Coordinator for one of our large Engineering consulting firms. - Work as member of team to interact with designers, supervisors, and PMs across the program to... More determine permit needs and work queues.- Ensure adherence to permitting requirements, safety standards, and right-of-way constraints.- Track project progress and maintain accurate records and data for compliance and reporting.- Utilize design software and GIS tools to create detailed construction drawings and layout plans.- Prepare make-ready engineering (MRE) documentation, bills of material (BOM), and work packages for construction crews.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This role will provide project support to the environmental permitting team. This role would be responsible for the completion of purchase order requests, processing invoices, tracking contractor... More costs, data entry, document controls, and other duties as assigned. Proficiency in the use of Microsoft Office applications, organizational and communication skills and the ability to collaborate with team members will be critical to success. Has diversified workload based on needs and desires of specific department. Responsibilities: Performs general administrative duties including typing, copying, and filing correspondences, memos, letters, etc. May also order office supplies, maintain records management systems, and schedule meetings or make other special arrangements. Organizes, prioritizes and sorts large volumes of incoming correspondences, including faxes and email. May prepare responses to correspondence containing routine inquiries. Designs, organizes, and maintains specialized and custom forms, records, reports, and files. Creates new files and updates computer information as needed. Works independently and in team settings on special nonrecurring and ongoing projects. Other related duties as required. All duties are to be performed in accordance with Williams Environmental, Health and Safety Guidelines Skills: Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. Able to effectively manage time and prioritize projects in order to meet established deadlines. Able to work and communicate effectively with all levels of co-workers, clients, and other external contacts.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is seeking a leasing paralegal to join their team in Downtown LA. The Leasing Paralegal will provide high quality, timely and cost-effective legal services, and support... More under the direction of clients in-house counsel. This position requires a fundamental understanding of commercial real estate and retail leasing matters. The ideal candidate has a strong leasing background but also has experience with real estate acquisitions/dispositions, financings, and due diligence such as title and survey review. Key Responsibilities:Assists clients in-house counsel in connection with the following key responsibilities including communications with client's teams (such as leasing, development and operations, acquisitions/dispositions, capital markets, sustainability and property management), clients outside counsel, tenants' teams and tenants' outside counsel: *Performs document review and analysis, legal drafting and negotiation of easements, restrictive covenants, consent letters, rights of entry, estoppel certificates, and ancillary leasing documents (such as assignments, modifications and landlord waiver agreements). *Reviews, analyzes and researches title documents, surveys, leases and other legal documents; prepares and provides legal memoranda, abstracts, matrices and summaries in connection with use and merchandising restrictions, redevelopment rights (e.g., signage rights, control areas) and operating/title documents; prepares and revises lease exhibits (e.g., exclusive and prohibited use exhibits); and assists with business risk assessment of a particular course of action.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A start up in the semiconductor manufacturing space is looking for a success driven Human Resources (HR) Generalist to implement a variety of human resource programs. The HR department will depend on... More your assistance in several important functions such as compensation and benefits, including payroll processing, employee relations, recruitment and retention, and training and development. If you are looking to broaden your career in HR, this is the place to be. Due to the diversity of responsibilities of the role, the ideal candidate will be a competent and resourceful individual with a passion for HR. The goal is to ensure the HR departments operations will be running smoothly and effectively to deliver maximum value to the organization. The Generalist contributes to the Human Resource practices and objectives that provide an employee-oriented, high-performance culture that emphasizes quality, productivity, high standards, goal attainment, and the recruitment and ongoing development of a superior workforce.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Draft and track subcontractor agreements for Project Manager review.- Manage subcontractors.- Plan work schedules and equipment delivery.- Complete equipment usage reports and assign cost codes.-... More Ensure proper completion of equipment return/receipt reports.- Obtain, evaluate, submit, and track submittals to owners/customers.- Prepare monthly pay requests for Project Manager approval.- Obtain materials quotes and submit purchase orders for approval.- Track, maintain, and report material counts.- Prepare and track project RFIs.- Track invoices and receipts for field purchase orders.- Create and file documentation in Primavera and Expedition.- Collaborate with HR on new hire and termination paperwork.- Ensure proper completion of timesheets.- Inspect job site for project and safety compliance.- Attend site meetings with owners/subcontractors.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Job Summary:We are seeking a detail-oriented and self-sufficient Administrator to work within the Gas Capital department at one of our largest utility clients in Brooklyn Park, MN. In this position,... More you will support all the behind-the-scenes tasks for multi-million-dollar projects for Gas assets. This includes invoicing, contract management, scheduling, and more. You will work with multiple teams so the ability to ask questions and multitask are important for ones success. Key Responsibilities:Reporting to the Supervisor of Contract AdministrationWorking with 3 groups being Construction Support, Scheduling and Routing, and Steward Energy You will oversee invoicing for construction and contractorsCreating job packets and details for construction projectsChecking and mining data in Excel and SAP platformsWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The fire alarm installer role involves installing, programming, troubleshooting, and servicing fire alarm systems, including networked systems. It also includes tasks like reading blueprints, using... More hand tools and test equipment, and following safety guidelines.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A facilities management company is looking for a traveling general commercial maintenance technician to join their growing team. This technician will be responsible for general commercial maintenance... More tasks such as electrical, plumbing, hvac, etc. throughout the region which includes Ontario as the primary site, 2 nights a month to Pheonix, and potentially more for emergencies. They will use a CW vehicle and must have a valid drivers license.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Acts as the clients primary point of contact for all day-to-day and account level inquiries.Seeks out clarification or additional information from clients as needed to document internal processes and... More supplier work standards.Ensures the accuracy of all documentation and reporting submitted to clients.Communicates process and system changes and issues to all levels; continues to track and stay involved until all changes are implemented and issues resolved.Acts as a liaison with IT, Finance, Audit, Media, Affidavits, Performance Management and/or other internal departments to accomplish Client goals.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less