Job Search Results for administrative assistant

An employer is seeking a Bilingual Executive Assistant (Japanese) to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position is responsible for providing administrative... More support to senior executives, Human Resources and providing support of APS employees for all. The position is responsible to provide locations HR management with assistance and support in the onboarding of Japan Expat.Job Duties:-Communicate with HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site. -Coordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver?s license application. -Primary contact between expats and HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc. -Collect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely. -Arrange check request for non-business-related expats expenses and submit to APS. -Assist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with HR. -Assist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account. -Point of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries -Primary administrative support to the President -Responsible to provide relocation assistance to members relocating from Japan Head Office. -Perform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for members. Keep and maintain all the pool car records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of our large customers is looking to hire a Sr. Executive Assistant to support their Litigation Counsel department. This individual will play a critical role in managing daily operations,... More coordinating schedules, facilitating communication, and ensuring organizational efficiency. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can manage competing priorities with professionalism and discretion.Manage complex calendars, schedules, and meeting coordination for executives.Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.Prepare presentations, reports, meeting materials, and executive correspondence.Serve as a point of contact between executives and internal/external stakeholders.Organize and maintain files, records, and documentation in both digital and physical formats.Track action items, deadlines, and follow-up activities to ensure timely completion.Coordinate team meetings, leadership meetings, and special events.Take meeting notes and distribute summaries and action items as needed.Handle confidential and sensitive information with the highest level of professionalism.Support budget tracking, invoice processing, and other administrative functions.Assist with project coordination and special initiatives across departments.Identify and implement process improvements to increase efficiency and organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This person will provide executive level support, ensuring day-to-day operations run smoothly through excellent and proactive administrative support.Responsibilities will include: Agenda and... More Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters);Organizing/coordinating events in/outside offices e.g. for social events, conferences, town halls, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event;Visitor arrangements - making arrangements for visitor(s) at the office, which includes preparing the agenda, organizing site access, greeting and escorting the visitor(s);Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis;Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website; coordinating Commercial-wide staff communications with Commercial Ops Manager.General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or officeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by... More coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally Primary Responsibilities- Coordinate calendars, meetings, and travel arrangements for team members and leadership- Support preparation, formatting, and distribution of technical reports, presentations, and meeting materialsTrack and follow up on action items, project updates, and key deliverables- Maintain department records, SharePoint sites, and documentation systems- Support onboarding activities, travel reservations and general team logistics- Coordinate communication with cross-functional teams and global counterparts (including Japan)- Assist with budget tracking, expense reporting, and administrative processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring a certified medical assistant supports the delivery of high-quality patient care by assisting with both clinical and administrative responsibilities under the supervision of... More a licensed medical provider. This role includes preparing patients and exam rooms, taking vital signs, performing clinical tests and lab procedures as trained, maintaining accurate patient records, and supporting office operations. In addition, someone who is willing to learn research related tasks like ordering fatty kits, processing research study kits, shipping kits, scheduling patients, weekly meetings, enrollment, sending EKGs over, doing the DAR. The ideal candidate is patient-focused, detail-oriented, and thrives in a fast-paced, team-based healthcare environment while upholding Hackensack Meridian Health?s standards of care, confidentiality, and professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a compassionate and dedicated Medical Assistant to join our client at a primary care clinic in Richardson, TX. The ideal candidate will have a passion for working with... More elderly patients and providing high-quality care. This role involves assisting healthcare providers with patient care, administrative tasks, and ensuring a smooth workflow within the clinic. The ideal candidate is able to act calmly in emergency situations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Company Overview:Insight Global's client is one of the largest law firms in the area with over 60 attorneys in various office locations. Their record of success is built by considerable settlements... More in civil cases and acquittals in criminal cases, but they work in other areas including personal injury, workers compensation, family/divorce law, litigation, real estate law, and more. Company offers room for growth, great culture, and stability across teams.Role Overview: IG client is looking for a skilled and personable Legal Assistant to support the Business Law practice in our Dover, NH office. The ideal candidate is a professional with 2-5 years of experience, a desire to further their career in the legal field. For this position, every day is different, but the goal is: helping our clients to build businesses or find professional success in careful and informed ways. Some days, you?ll be talking to the clients directly, and others, you might be poring over documents in meticulous detail or supporting complex case files. No matter what the day brings, you?ll be working closely with attorneys.D2D:-Opening and closing client files-Coordinate conflict checks, prepare engagement letters, setting up and organizing client files in paper form and electronic format-Assist attorneys in preparing and organizing legal documents, correspondence, and pleadings-Maintain accurate and updated case files electronically and paper, including filing and indexing-Communicate directly with clients, witnesses, and other legal professionals-Manage calendars, deadlines, and case timelines-Perform other functions as requested or needed or assignedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Donor Development Manager is responsible for identifying, cultivating, soliciting, and stewarding major donors and prospective ministry partners in support their mission. This position develops... More meaningful relationships with individuals, families, foundations, and other supporters to strengthen engagement and increase financial support for ministry initiatives.Working closely with executive leadership, Development, and Communications, the Donor Development Manager will implement strategies designed to grow donor relationships, enhance donor experiences, and expand the ministry?s major gift program.Essential Responsibilities:Major Donor DevelopmentIdentify, qualify, cultivate, solicit, and steward current and prospective major donors.Develop and maintain a portfolio of assigned donors and prospects.Conduct regular donor meetings, phone calls, and personal outreach.Create individualized cultivation and stewardship plans for key donors.Assist leadership with major donor engagement opportunities and relationship-building activities.Donor Engagement & StewardshipStrengthen relationships with existing ministry partners through intentional communication and engagement.Coordinate donor visits, events, and ministry experiences.Ensure timely follow-up and appropriate stewardship of gifts.Work collaboratively with Communications to provide meaningful donor impact reports and updates.Fundraising StrategyAssist in developing annual fundraising and donor development strategies.Identify opportunities to increase donor retention and giving levels.Support special campaigns and strategic fundraising initiatives.Research and evaluate prospective major donors, foundations, and funding opportunities. Data Management & ReportingMaintain accurate donor records and interaction notes within the CRM system.Track donor activity, engagement, and fundraising progress.Prepare reports and updates for leadership as requested.Monitor portfolio performance against established goals.Ministry RepresentationRepresent the organization in a professional and mission-centered manner.Travel as needed for donor visits, ministry events, conferences, and related activities.Maintain a thorough understanding of ministry programs and initiatives to effectively communicate impact.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less