Job Search Results for administrative assistant

Insight Global is seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast-paced environment. This individual will serve as a trusted partner to executives,... More managing daily operations, communications, and administrative functions to ensure efficiency and alignment across the organization.This is a hybrid opportunity based in Columbia, SC with an initial 2?3 month contract period and strong potential to convert to full-time.Responsibilities:Manage complex executive calendars, including scheduling meetings, prioritizing conflicts, and coordinating across internal and external stakeholdersCoordinate domestic travel arrangements (flights, hotels, itineraries) and related logisticsPrepare reports, presentations, and executive-level correspondenceOrganize and support meetings, including agenda creation, logistics, and taking/distributing meeting notesServe as a liaison between leadership, internal teams, and external partnersHandle sensitive and confidential information with discretion and professionalismTrack tasks, follow-ups, and key initiatives to ensure deliverables are completed on timeAssist with expense reporting, documentation, and general administrative supportSupport office operations as needed, including event coordination and supply managementWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Title Assistant to provides high-level administrative and operational support to a Senior Underwriter and plays a key role within Fidelity National Title?s National... More Commercial Services organization. This position supports complex, multi-state commercial transactions by assisting with title review, documentation, and coordination across internal teams and external partners, ensuring transactions are processed accurately, efficiently, and in compliance with company and regulatory requirements.Key Responsibilities: Provide direct administrative and transactional support to a Senior Underwriter within the National Commercial Services teamAssist with multi-state and national commercial transactions, including title review, clearance, and underwriting supportCoordinate with national commercial teams, underwriters, attorneys, lenders, and internal stakeholders to facilitate complex closingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeing an Administrative Supervisor to sit in Frederick, MD. This individual will be responsible for supervising and supporting a technical engineering team of 8-12 people. They will... More coordinate schedules for multiple teams and track KPI's to monitor team performance to ensure goals are met. Additionally, they will oversee day to day operations which include approvals, reporting and resource allocation. The ideal candidate will have strong communication skills, strong experience with Deltek and must be a solutions based thinker.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Providing direct administrative support to client executives?Managing executive calendars, taskings, correspondence, and briefing materials.?Preparing, formatting, proofreading, and quality-checking... More executive correspondence and briefing products in accordance with established templates and leadership preferences.?Coordinating domestic and international travel using federal travel systems (e.g., OTER, Concur).?Tracking action items and retrieving meeting materials through SharePoint tasking systems and other internal platforms.?Utilizing Microsoft Outlook, Teams, SharePoint, and other office systems to support front office operations.?Processing official documents, including printing, routing, and autopen coordination.?Serving as back-up support to the senior Special Assistant to ensure continuity of operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Coordinate permit processing and post-installation inspections? Handle warranty paperwork and records administration? Assist with scheduling parts-pending jobs? Coordinate office workflow across... More install and service teams? Create and release purchase orders for vendors? Align documentation for invoicing and forward to accounting? Act as vendor liaison and respond to customer inquiries? Answer phones, handle correspondence, and perform data entry? Run system queries and maintain accurate records? Support a high-volume operation during peak summer monthsJob Description:Insight Global is seeking an Administrative Coordinator for a top home services client. This individual will support one of the install and service teams by coordinating permits, inspections, workflow, and light billing processes. The environment is highly collaborative, working alongside sales managers, master plumbers, install managers, a large admin team, installers, field technicians, and parts teams. This role is ideal for someone who stays cool under pressure, enjoys juggling multiple priorities, and thrives during busy seasons when business volume spikes significantly. Comprehensive training is provided through shadowing and structured onboarding, making this a great opportunity for a teachable, driven administrative professional looking to grow in a stable, union-backed role with earning upside through incentives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Vice President of Engineering within a fast-paced engineering organization.... More This role is critical to ensuring the efficiency and effectiveness of the VP?s daily operations and supporting broader leadership and engineering teams as needed.The Executive Assistant will manage complex calendars, handle sensitive and confidential information, and serve as a trusted partner to the VP of Engineering. This individual must be detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.Key Responsibilities:- Provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements- Act as a liaison between the VP, internal engineering teams, executives, and external partners- Prepare and organize presentations, reports, and briefing materials for leadership meetings- Coordinate and support department meetings, offsites, and executive reviews- Track action items, follow up on deliverables, and help drive accountability across initiatives- Manage confidential information with professionalism and discretion- Assist with budget tracking, expense reports, and purchase requests as needed- Support onboarding and coordination for new engineering leadership or team members- Help streamline processes and improve administrative workflows within the engineering organization- Book travel and complete expensesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job DescriptionAKA-Brands, a global public holding company with four fashion brands?three founded in Australia?is seeking a highly organized and professional Executive Assistant to support its CEO... More and senior leadership team in San Francisco.This role is critical in ensuring smooth executive operations, managing high-level scheduling, and maintaining a well-run office environment. Key Responsibilities? Manage the CEO?s calendar, meetings, and scheduling priorities? Coordinate and organize board meetings and earnings calls? Handle travel arrangements, expense reporting, and executive logistics? Serve as a key liaison between executive leadership and stakeholders? Manage office operations, including ordering supplies, snacks, and light upkeep (e.g., plants)? Support communication across leadership teams and brand leaders? Ensure smooth day-to-day administrative and operational flowMaintain confidentiality and professionalism in all interactionsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

To assist driving the business forward by acting as the administrative assistant for the BIS Infrastructure leadership team.This role is intended to remove administrative burden from the BIS... More Infrastructure leadership team, freeing them up to focus on ?mission critical? or ?high impact? activities. This requires close collaboration with the leadership team to define priorities and determine the best way to get the necessary tasks completed.Time & Calendar management is crucial ? owning the leadership team?s schedules, protecting zone times, and preparing materials for meetings.Another critical piece of this role is to act as a Follow Up Manager within the BIS Infrastructure team. In the course of business growth and strategy execution, there are a myriad of tasks that are required to be completed by the team. Consistent follow up of open tasks is proven to drive business growth.Act as a meetings facilitator for designated meetingsSend around Outlook invitations and manage attendee coordinationPrepare agendas in consultation with leadership teamAttend meetings and capture action items and follow-upsDuring meetings, compile meeting minutes, prepare task lists and circulate documents after the meetingsTrack completion of assigned action itemsSupport onboarding logistics for new team membersAssist with company events, meetings, and or off-site coordinationAdministration of calendarsSchedule meetings per requestResolve scheduling conflictsCoordinate across departments and time zonesProtect executive focus time when appropriateProject AssistanceAssist leaders as neededPrepare Documents, Presentations and Spread sheetsSupport reporting and data organizationMaintain organized digital filing systemsExpense ReportsAssist leaders with expense reports, as requestedTeam AssistanceFrom time to time some of the team may need Administrative Assistance. This could be anything from creating binders for presentations to event or training coordination.Travel SupportCoordinate business travel arrangements such as flights, hotels, and itinerariesProvide private travel support as requestedManage on-site visit logistics for customers or partnersCompliance, Security & Credential TrackingTrack and manage employee badging requirements for various projectsOversee and track security clearance processes including applications, renewals, and record keepingMaintain confidentiality of sensitive recordsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking a Temporary Clerical Admin to support a short-term, government construction-related project in Washington, DC. This role is primarily clerical and administrative, with a strong focus on... More daily government reporting and general administrative tasks.Key Responsibilities? Prepare, complete, and submit daily government-required reports (provided by the government entity)? Download, fill out, and electronically submit daily reports detailing: o Personnel onsiteo Subcontractors and headcounto Daily work activities? Maintain accurate documentation and records related to the project? Support project leadership on other related clerical/administrative tasks as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A growing organization is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership and help ensure smooth day-to-day office operations. This role is ideal for... More someone who thrives in a fast-paced, collaborative environment and enjoys working closely with executives while balancing administrative and operational responsibilities.The ideal candidate is proactive, polished, and comfortable handling confidential information while managing multiple priorities.Key ResponsibilitiesProvide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangementsServe as a key point of contact between executives and internal and external stakeholders, ensuring clear and timely communicationPrepare and distribute correspondence, presentations, reports, and meeting materialsHandle sensitive and confidential information with professionalism and discretionSupport day-to-day office operations to maintain an organized, efficient, and welcoming work environmentManage office supply inventory and coordinate orders as neededPartner with building management on maintenance requests, repairs, and facility needsAssist with office layout planning and workspace organization as the organization growsPlan and coordinate company meetings, events, and conferences, including logistics, vendors, and cateringSupport employee engagement initiatives and team-building activitiesManage incoming calls and inquiries, directing them appropriatelyAssist with expense reporting and invoice processingMaintain organized digital and physical filing systemsProvide administrative support for special projects and executive-led initiativesConduct research, compile data, and prepare materials for executive presentations and meetings as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less