Job Search Results for administrative assistant

Insight Global is seeking an administrative assistant to support our client in Fulton, Maryland. This candidate will be responsible for customer and client interactions at the front desk, monitoring... More internal office events, creating simple presentations as needed, and ensuring office operations are running smoothly. The ideal candidate will have at least five years of experience as an administrative assistant, experience demonstrating excellent written and verbal communication, and a history of exceptional organizational aptitude. This role is fully on-site, Monday through Friday from 8 AM ? 5 PM and the salary ranges between $42,000 and $60,500.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsibilities: ***there are 12 people on the Safety Team so you'd be interacting with everyone frequently ***needs to work well in fast-paced environment***Day to day assisting for adhoc... More requirements ranging from pulling data, creating reports in excel, making PowerPoints, sharing information with high-level execs, scheduling travel, helping to plan events, making sure labels are on shipments being sent out for events, creating PO's, working with confidential employee information, etc.Working with central safety team and field safety managers on various business critical tasks.?Weekly/daily iCARE case entry reviews: updating, quality checking of lost time dates/ERTW dates entries for Global/Region/US stats used (20 approx. per week)?OSHA log entries reviewing, updating for US regulatory compliance?Work hours/OT hours uploads, editing for location level regulatory logs .?Working with Field Safety on case updates for discrepancies on above three bullets?Conduct routine Leading Indicator Quality audits for proper data fields, providing feedback to field managers?System super user work for action plans, person responsible changes ? including tickets for new users or edit access requests?Daily/Weekly Samsara System assignments of coaches and drivers to unknown segments (2 approx. hours per day)?Video coach assignments by locations, research with safety any anomalies while on route?HOS clean up and review of mis-entries by drivers or mgmt.; regulatory compliance clean up and maintain daily ? TBD based on skill?Various new reports for unassigned drivers, workflows and other tasks as part of a maintain plan of system?Weekly/Monthly PPT update, clean up and creation. Start working a vast majority of resources to update and currently made on monthly basis (15 approx. hours a month)?Communications brand initiative for 2026?History Review requests from HR Compliance: run and report back the DOT reportable accidents, and history of vehicle types driven over last three years.?Various tasks with new JJ Keller initiative and with a side project of online training testing initiative?Rodeo Support: mass shipping of promo, sign up and award winning during the 12-week period?Ordering, packaging of final event items?Various tasks with the project board items during the planning and design up to rodeo itself in MiamiPay ranging anywhere from $27-31/hr based on location & experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking an Executive Administrative Assistant for a large financial client sitting in Charlotte, NC. This person will be supporting 2 technology leaders in the CashPro organization and... More will be responsible for providing diverse and confidential administrative support. Responsibilities include:?Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones?Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries?Handle email correspondence, prioritize messages, and draft responses as needed?Prepare reports, presentations, and meeting materials using tools like Microsoft Office and project management platforms?Act as a liaison between the executive and internal/external stakeholders?Track deadlines, follow up on action items, and ensure timely execution of tasks?Leverage technology to automate workflows and improve productivity (e.g., scheduling tools, CRM systems, AI assistants)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Administrative Assistant III to provide high-level administrative support to an AVP within a fast-paced, high-visibility area of the business. This role will act as a... More key point of contact for a field sales team and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

JOB DESCRIPTION:Insight Global's manufacturing client is looking for an Executive Assistant/Bookkeeper to join their staff, filling in for someone on a leave of absence. This role does have the... More potential to become long term, or even convert permanently.The Executive Assistant will wear multiple hats, handling financial recordkeeping, payroll, office operations, vendor relations, inventory control, and ad hoc administrative tasks. You?ll be our in-house accounting and administrative backbone ? a trusted resource for both internal teams and external partners. The ideal candidate is proactive, numerate, highly organized, independent, and eager to grow professionally.Responsibilities:? Payroll & Compensation ? Process payroll accurately and on time (weekly/biweekly/monthly) ? Maintain payroll records, tax withholdings, benefits, and reporting ? Reconcile payroll accounts? Bookkeeping & Financial Recordkeeping ? Record daily financial transactions (accounts payable, receivable, journal entries) ? Maintain general ledger, reconciliations (bank, credit card, etc.) ? Produce periodic financial reports, P&L, balance sheet, and cash flow summaries ? Work closely with external accountants, auditors as needed? Office Administration ? Manage correspondence, filing systems, and record retention ? Oversee day-to-day office operations (office supplies, equipment, facility maintenance) ? Coordinate ad hoc office functions (e.g. meetings, events, travel, mail)? Inventory & Purchasing ? Monitor inventory of parts, supplies, materials ? Prepare, submit, and track purchase orders ? Process vendor invoices, confirm deliveries, and resolve discrepancies ? Collaborate with production or warehouse teams to forecast and maintain optimal stock levelsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire an Administrative Assistant in Portland, OR. This is a 40 hours per week temporary position working Monday - Friday, onsite in a school field office setting. This... More person will serve as the first point of contact for families, staff, and visitors by answering phones, greeting guests, and managing inquiries. They will handle daily administrative tasks including processing mail, organizing the office, ordering supplies, and coordinating with vendors. The role also supports school leadership with clerical duties while maintaining a professional and welcoming environment for students and families. Additionally, this individual will assist with safety protocols by monitoring entry points, managing visitor access, and ensuring compliance with established procedures. This is a fast-paced position that requires strong organization and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A construction employer seeking a proactive and detail-oriented Administrative Assistant to support our Risk Management team during a critical subcontractor pre-qualification phase. This part-time... More contract role is essential to ensuring timely and accurate documentation from subcontractors during the bidding process.The company works with 12,000?15,000 subcontractors, and this role will help assess their potential success by gathering key information such as safety records, insurance documentation, and financial data.Key Responsibilities:Initiate and manage outbound calls and emails to subcontractors to remind them to complete their pre-qualification documentation.Perform quality checks on submitted materials to ensure completeness and accuracy.Track outreach efforts and ensure at least three contact attempts within the first five days of the two-week submission window.Escalate cases where documentation is not received or is incomplete after initial outreach.Maintain organized records and collaborate with internal Risk Management team members to support compliance and bid-readinessWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Assisting with completing payroll forms? Assisting with travel documents? Completing Harmony assessments (entering vendor payment information)? Completing client searches in computer system? Filing... More documents & managing mail delivery/pick-up? Maintaining excel spreadsheets ? Ordering office supplies? Pulling SafeMeasures data? Requesting and opening volume II case records? Requesting clients? medical records and progress reports? Sending introduction letter to clients? Sending calendar remindersWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Freedom Financial Partners is hiring an Administrative Assistant to support Financial Advisors with client service, marketing and administrative support in a growing practice. This role is ideal for... More someone who enjoys meaningful client work, variety in their day, and learning new skills with a supportive team.What you?ll do (with support + training)? Support client service and planning work by preparing materials and helping with follow-ups.? Communicate with clients by phone and email in a professional, friendly manner (comfort on the phone is important; we?ll help you ramp up)? Help keep client documentation accurate, organized, and consistent within established compliance-sensitive processes.? Assist with marketing efforts (content development, social media, and coordination for events/webinars).? Take ownership of administrative tasks and special projects to keep the office running smoothly.Will be reporting to 3 executives Compensation - $37,440We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less