Job Search Results for executive assistant

- Manage daily office operations from administrative oversight, repair coordination, and vendor management- Assist in financial tracking from monitoring office expenses to invoice management- Foster... More a positive work environment that creates the foundation to a healthy work culture- Ensure compliance to with all health and safety standards Insight Global is looking for an Office Manager for one of our clients in the IT space. In this role you will be responsible for daily office operations from administrative oversight, finance assistance, and safety compliance to foster a positive workplace experience for all internal employees. This is a contract to hire position located onsite 5 days a week in San Francisco. We are looking for someone who has a passion for creating an impactful workplace experience and a collaborative environment!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business.Specific... More Responsibilities Office Management - oversee the general running of office facilities, to include:?Oversee general office operations, including supplies, equipment, and facility maintenance.?Manage front office functions such as reception, mail distribution, and phone systems.?Serve as the primary contact for vendors, service providers, and building management.?Manage relationship with the Boston Co-Working Office Space landlord.?Maintain the condition of the office and arrange necessary repairs and maintenance.?Ensure compliance with health and safety regulations.?Liaise and assist HR/IT with new hires equipment. ?General office duties ? ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required.Travel Coordinator: ?Ensure all travel for US employees is booked in accordance with the Group Travel Policy. ?Ensure that all records regarding US employee business travel are kept properly and up to date. ?To assist generally with travel related enquiries and administration for the US business.?To assist with VISA applications, ensuring internal travel calendar and traveller?s diaries are up to date.Personal Assistant to the US CEO and CUO:?Diary management including liaising with internal and external stakeholders.?Coordinate and update calendars and arrange meetings.?Take and produce minutes for meetings as required.?Arrange any external events or meetings as appropriate.?Fielding any telephone calls, emails and correspondence where required.?Processing expenses.?Any other secretarial and personal assistant duties as deemed appropriate and necessary.?Any other ad hoc duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible to ensure the proper efficient operations and maintenance of the mechanical electrical and plumbing systems for the assigned facility. The performance of all necessary maintenance and... More operational tasks are developed to assure maximum life and reliability of all mechanical/ electrical/plumbing systems.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

- Administer compliance through reports or documentation to appropriate agencies.- Administer and assure compliance of all workers? compensation claims. - Review and ensure appropriate action and... More make recommendations with each claim.- Establish and promote maintenance of safe and healthy working conditions.- Oversee administration of training programs and maintain records.- Process payroll.- Maintain electronic employee files.- Recruit and evaluate applicants, including internal and external job postings. - Coordinate recruitment functions with outside agencies.- Coordinate salary changes, transfers, leave of absences, lay-off, discharges, vacations, appraisals, etc.- Conduct new employee orientations. - Educate and train new associates on company policy and benefits.- Assist management in the administration, explanation, and interpretation of applicable laws and company policies and procedures to ensure that an efficient operation is maintained. - Investigate and process all unemployment insurance claims. - Serve as company representative at hearings, as needed. .- Monitor compliance of associate personnel and safety files as required by state and federal regulations, maintain OSHA log and reporting requirements. .- Oversee and/or coordinate company sponsored associate activities.- Participate, as needed, in internal problem solving/improvement activities.- Other duties as assigned by management.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a HR Manager for a direct-hire opportunity that sits in Monterrey Mexico. This manager will be responsible for creating and implementing HR strategies that align with... More business goals, fostering a positive workplace culture, and enhancing employee engagement. The manager will oversee all HR functions, including recruitment, training, performance management, and compliance with labor laws. By leveraging data-driven insights, this role will drive initiatives that improve employee satisfaction and productivity. Ultimately, the HR Manager will contribute to the overall success of the organization by building a strong, capable, and motivated workforce. Key Responsibilities:?Develop and implement HR strategies and initiatives aligned with the overall business strategy.?Manage the recruitment and selection process to attract high-quality candidates.?Develop and implement HR handbook following US strategy but following Mexico's employment law - You will be implementing US policies unless it violates labor laws in Mexico.?Oversee employee onboarding, training, and development programs to enhance workforce capabilities.?Ensure compliance with labor laws and regulations, maintaining up-to-date knowledge of HR best practices.?Foster a positive workplace culture through employee engagement initiatives and conflict resolution.?Responsible for 105-110 employees in Monterrey office - assisting a team of 3 HR Generalists and payroll specialists.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Campus Director for their elementary (K-5) campus in Peoria, AZ. Our clients mission is to provide the best educational experience, to as many students as... More possible, in a moral and wholesome environment. Our vision is to learn, Lead, Change the World! A Campus Director has a range of responsibilities focused on managing the educational environment and supporting both students and staff. The role of a Campus Director is multifaceted and demands strong leadership, organizational, and communication skills to create a positive and productive learning environment.Responsibilities include but are not limited to:? Creating and sustaining a safe, moral and wholesome environment;? Developing and pursuing annual goals that support our Mission, Vision, Values, Goals, and Priorities;? Creating and sustaining a positive culture for students and staff and ensuring that all of our students, staff, and employees are treated with dignity and respect;? Creating and sustaining the conditions for academic achievement and growth, including establishing and meeting academic goals and ensuring academic standards are being met;? Fostering leadership education programs and development opportunities for staff and students;? Ensuring your personal conduct adheres to our values and complies with all of our policies at all times;? Developing and implementing effective procedures for financial performance, daily operations, oversight of athletic and extracurricular activities, and discipline among staff and students;? Enforcing our policies and procedures, to include dress code, employee conduct, and student behavior;? Developing and nurturing relations with communities, parents, and external organizations to promote our positive public image, sustain and grow enrollment, and encourage support for us;? Establishing and conducting a professional development program for your staff;? Safeguarding student, staff and corporate confidential information;? Gaining and sustaining, in coordination with our corporate initiatives, enrollment at levels necessary to meet our mission and financial viability;? Promoting, exhibiting, and teaching our core values of respect, accountability, integrity, service, and excellence (RAISE) in all aspects of school activities? Designing and implementing, in coordination with our leadership director, a comprehensive program of leadership education;? Other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is opening a new K-12 charter school in Blythewood, SC and we are seeking a dynamic Campus Director to lead the K-6 school operations, foster a positive culture, and drive... More academic excellence.Our clients mission is to provide the best educational experience, to as many students as possible, in a moral and wholesome environment. Our vision is to learn, Lead, Change the World! A Campus Director has a range of responsibilities focused on managing the educational environment and supporting both students and staff. The role of a Campus Director is multifaceted and demands strong leadership, organizational, and communication skills to create a positive and productive learning environment.Responsibilities include but are not limited to:? Creating and sustaining a safe, moral and wholesome environment;? Developing and pursuing annual goals that support our Mission, Vision, Values, Goals, and Priorities;? Creating and sustaining a positive culture for students and staff and ensuring that all of our students, staff, and employees are treated with dignity and respect;? Creating and sustaining the conditions for academic achievement and growth, including establishing and meeting academic goals and ensuring academic standards are being met;? Fostering leadership education programs and development opportunities for staff and students;? Ensuring your personal conduct adheres to our values and complies with all of our policies at all times;? Developing and implementing effective procedures for financial performance, daily operations, oversight of athletic and extracurricular activities, and discipline among staff and students;? Enforcing our policies and procedures, to include dress code, employee conduct, and student behavior;? Developing and nurturing relations with communities, parents, and external organizations to promote our positive public image, sustain and grow enrollment, and encourage support for us;? Establishing and conducting a professional development program for your staff;? Safeguarding student, staff and corporate confidential information;? Gaining and sustaining, in coordination with our corporate initiatives, enrollment at levels necessary to meet our mission and financial viability;? Promoting, exhibiting, and teaching our core values of respect, accountability, integrity, service, and excellence (RAISE) in all aspects of school activities? Designing and implementing, in coordination with our leadership director, a comprehensive program of leadership education;? Other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a Campus Director for their high school campus in Queen Creek, AZ. Our clients mission is to provide the best educational experience, to as many students as... More possible, in a moral and wholesome environment. Our vision is to learn, Lead, Change the World!A Campus Director has a range of responsibilities focused on managing the educational environment and supporting both students and staff. The role of a Campus Director is multifaceted and demands strong leadership, organizational, and communication skills to create a positive and productive learning environment.Responsibilities include but are not limited to:? Creating and sustaining a safe, moral and wholesome environment;? Developing and pursuing annual goals that support our Mission, Vision, Values, Goals, and Priorities;? Creating and sustaining a positive culture for students and staff and ensuring that all of our students, staff, and employees are treated with dignity and respect;? Creating and sustaining the conditions for academic achievement and growth, including establishing and meeting academic goals and ensuring academic standards are being met;? Fostering leadership education programs and development opportunities for staff and students;? Ensuring your personal conduct adheres to our values and complies with all of our policies at all times;? Developing and implementing effective procedures for financial performance, daily operations, oversight of athletic and extracurricular activities, and discipline among staff and students;? Enforcing our policies and procedures, to include dress code, employee conduct, and student behavior;? Developing and nurturing relations with communities, parents, and external organizations to promote our positive public image, sustain and grow enrollment, and encourage support for us;? Establishing and conducting a professional development program for your staff;? Safeguarding student, staff and corporate confidential information;? Gaining and sustaining, in coordination with our corporate initiatives, enrollment at levels necessary to meet our mission and financial viability;? Promoting, exhibiting, and teaching our core values of respect, accountability, integrity, service, and excellence (RAISE) in all aspects of school activities? Designing and implementing, in coordination with our leadership director, a comprehensive program of leadership education;? Other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A University and large employer of healthcare professionals is seeking an Accounting and Budget Manager for the College of Dentistry. This leadership role willmanage all financial operations for the... More College of Dentistry, including budgeting, accounting, reporting, grants administration, and compliance, under the guidance of the Director of Finance and the Assistant Dean of Finance and Administration. This position combines strategic financial planning with hands-on management across academic departments, dental clinics, and auxiliary services. There are a few areas of focus this role will handle: Budget planning and Financial Oversight, Reporting and Financial Reporting, and continuous improvement. This position leads comprehensive financial management for the College of Dentistry, overseeing budgeting, reporting, accounting, grants, and compliance. Responsibilities include developing annual and multi-year budgets for academic units, clinics, and auxiliary operations, while partnering with department chairs and the Sponsored Programs Office to forecast enrollment, patient volumes, and grant commitments. The role builds rolling financial projections that incorporate capital requests, tuition and clinic rate assumptions, and new revenue opportunities, and monitors budget execution through monthly variance analysis and corrective actions. It directs financial reporting and analysis, producing detailed statements and dashboards to inform decision-making, and supports audits by maintaining reconciliations and internal controls. Daily accounting operations, patient revenue allocation, payroll compliance, and travel reimbursements fall under its supervision, along with coordination of year-end close activities. This position blends strategic planning with hands-on financial oversight to ensure fiscal integrity across all college operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking for a Cruise Ship Terminal Manager with vast maritime operations leadership experience in the Pacific Northwest for a client who begins their lease at Pier 91 in Seattle on... More January 2nd. Responsibilities will include the following: Stakeholder & Staff Leadership*Serve as the principal contact for internal staff (Metro Cruise, Metro Shore, Terminal Security Solutions, Pacific Cruise Ship Terminals) and external stakeholders (customers, port agents, vendors) for all terminal matters.*Act as the primary liaison with the port authority, attending meetings and representing terminal interests.*Oversee both full-time PCST employees and seasonal hourly staff, ensuring performance standards are met and operational needs are covered.*Facility Operations & Maintenance*Direct and coordinate maintenance, repairs, and cleaning of terminal facilities in collaboration with Assistant Terminal Managers, Office Manager, and Port Maintenance team.*Supervise the third-party janitorial team, ensuring cleanliness and readiness of facilities.*Ensure terminals are fully prepared for operations, including lighting, access points, and cleanliness prior to ship days.*Manage vendors providing services (e.g., escalators, elevators, plumbing, vending machines), ensuring contracts and service levels are met.*Schedule and oversee inspections of terminal systems as recommended by manufacturers or required by regulatory bodies.*Maintain detailed records of terminal facilities and equipment, ensuring operational readiness and compliance.Vessel Operations*Oversee berthing requests from port agents and cruise line clients, ensuring the berthing calendar is accurate and up to date.*Work alongside Stevedores to create and update vessel mooring plans, ensuring safe and efficient docking.*Direct ship day operations, coordinating staff and stakeholders to ensure smooth passenger and cargo handling.Compliance & Security*Enforce compliance with regulations, procedures, and policies required by regulatory bodies and the port authority.*Act as Facility Security Officer (FSO), coordinating with the AFSO to conduct audits, inspections, and maintain the Facility Security Plan (FSP).*Ensure security awareness and vigilance among facility personnel, including training and recordkeeping.*Record and report security incidents or threats, notifying authorities as required.*Execute Declarations of Security with vessel representatives.*Ensure security equipment is tested, calibrated, and maintained.*Communicate changes in MARSEC Levels and coordinate responses to security incidents.*Maintain positive working relationships with CBP, USCG, port police, and other agencies.Administrative & Financial Oversight*Oversee external reporting to cruise lines, port authority, and internal stakeholders.*In conjunction with the Senior Director of Operations, prepare annual operating and capital budgets, forecasts, and monitor monthly performance against targets.*Manage the third-party car parking vendor, ensuring accurate reconciliation of financial performance.*Approve purchase orders, invoices, and supply orders for terminal services.*Report all work-related incidents/accidents via the EHS system and hotline in a timely manner.*Work with HR to ensure compliance with HR policies and procedures for staff.General Duties*Maintain positive relationships with cruise line customers, vendors, and port authority staff.*Ensure the highest standards of safety, security, and environmental compliance are upheld across all operations.*Travel may be required to other ports on the West Coast to support operations.*Compile and review documentation for client invoice submission to finance department in relation to PCST.Additional duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less