Job Search Results for executive assistant

This person will provide executive level support, ensuring day-to-day operations run smoothly through excellent and proactive administrative support.Responsibilities will include: Agenda and... More Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters);Organizing/coordinating events in/outside offices e.g. for social events, conferences, town halls, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event;Visitor arrangements - making arrangements for visitor(s) at the office, which includes preparing the agenda, organizing site access, greeting and escorting the visitor(s);Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis;Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website; coordinating Commercial-wide staff communications with Commercial Ops Manager.General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or officeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day to Day:This individual will provide dedicated administrative support to the Vice President while managing the day-to-day operations of the Farmington Hills office. Responsibilities include... More managing executive calendars, scheduling meetings, coordinating domestic and international travel, preparing presentations and reports, tracking action items, and handling confidential communications. They will serve as the primary point of contact for office operations, coordinating facility needs, vendors, office supplies, and employee onboarding logistics. The role will also support customer visits, executive briefings, leadership reviews, and employee engagement events, while partnering with global teams to coordinate meetings, communications, and leadership activities across multiple regionsCompensation:$35/hr to $40/hrBenefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401K retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

One of our large customers is looking to hire a Sr. Executive Assistant to support their Litigation Counsel department. This individual will play a critical role in managing daily operations,... More coordinating schedules, facilitating communication, and ensuring organizational efficiency. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can manage competing priorities with professionalism and discretion.Manage complex calendars, schedules, and meeting coordination for executives.Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.Prepare presentations, reports, meeting materials, and executive correspondence.Serve as a point of contact between executives and internal/external stakeholders.Organize and maintain files, records, and documentation in both digital and physical formats.Track action items, deadlines, and follow-up activities to ensure timely completion.Coordinate team meetings, leadership meetings, and special events.Take meeting notes and distribute summaries and action items as needed.Handle confidential and sensitive information with the highest level of professionalism.Support budget tracking, invoice processing, and other administrative functions.Assist with project coordination and special initiatives across departments.Identify and implement process improvements to increase efficiency and organization.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant supports daily Home Health operations by providing administrative, clerical, scheduling, and documentation support. This role helps maintain efficient office workflows,... More accurate patient records, communication between teams, and compliance with healthcare regulations.Key ResponsibilitiesProvide general administrative support, including data entry, document management, and communication handling.Coordinate patient scheduling, referrals, authorizations, admissions, and maintain accurate records in EMR systems.Track and follow up on documentation, physician orders, signatures, and other compliance-related requirements.Serve as a liaison between patients, clinical staff, families, and external providers to support efficient operations and care coordination.Ensure compliance with HIPAA and healthcare documentation standards while assisting with reports, meetings, and internal communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly motivated Executive Administrator to support multiple facets of daily business operations for one of their top OEM customers. In addition to traditional executive... More support, this role includes responsibilities tied to our physical site location?such as managing onsite workflows for visitors, supporting visiting teams, coordinating conference room readiness, assessing safety and environmental needs, and providing general site support. This role requires experience interacting with, communicating with, and adapting for various populations spanning multiple time zones. The ideal candidate is comfortable operating in a connected, technology-rich environment and demonstrates exemplary time management, organizational skills, and multi-tasking. What You Will Do: ? Manage executives? calendars, schedule internal and external meetings, and set up video and audio conferencing when required ? Provide effective and seamless calendar management, resolving conflicts efficiently ? Maintain awareness of executives? business activities; anticipate needs related to meetings and events and proactively support stakeholders ? Represent executives professionally to senior leaders across and outside the organization ? Drive team communications and follow-up correspondence professionally ? Coordinate domestic and international travel and related logistics ? Process expense and mileage reports accurately and submit them in a timely manner ? Prepare for meetings, including booking conference rooms, coordinating with catering, and prioritizing associated tasks ? Maintain accurate and up-to-date organization charts ? Participate in special projects and perform other duties as assigned Site-Based & Visitor Support Responsibilities: ? Manage workflows for onsite visitors, ensuring seamless arrival processes and addressing day-of needs ? Support visiting teams by ensuring they have the materials, workspace, and resources required for success ? Book and manage conference room readiness, including technology, layouts, and supplies ? Assess and coordinate needs from a safety and environmental readiness lens, escalating issues appropriately ? Provide ad-hoc site support such as routing invoices received through the general site contact number and helping maintain overall operational smoothness Pay range for this role is 40-60/hr based on qualifications and years of experienceWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a Bilingual Executive Assistant (Japanese) to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position is responsible for providing administrative... More support to senior executives, Human Resources and providing support of APS employees for all. The position is responsible to provide locations HR management with assistance and support in the onboarding of Japan Expat.Job Duties:-Communicate with HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site. -Coordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver?s license application. -Primary contact between expats and HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc. -Collect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely. -Arrange check request for non-business-related expats expenses and submit to APS. -Assist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with HR. -Assist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account. -Point of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries -Primary administrative support to the President -Responsible to provide relocation assistance to members relocating from Japan Head Office. -Perform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for members. Keep and maintain all the pool car records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by... More coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally Primary Responsibilities- Coordinate calendars, meetings, and travel arrangements for team members and leadership- Support preparation, formatting, and distribution of technical reports, presentations, and meeting materialsTrack and follow up on action items, project updates, and key deliverables- Maintain department records, SharePoint sites, and documentation systems- Support onboarding activities, travel reservations and general team logistics- Coordinate communication with cross-functional teams and global counterparts (including Japan)- Assist with budget tracking, expense reporting, and administrative processesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Handle last-minute requests (research, reservations, errands)? Book appointments, services, and manage scheduling? Coordinate vendors: scheduling services, confirming completion, and facilitating... More payments? Run local errands (primarily Boca, occasional travel to Miami/Palm Beach)? Serve as a central point of contact for coordinating services and requests? Oversee recurring services (landscaping, flowers, car wash) to ensure continuity? Light admin support (returns, gift purchasing, occasional school-related coordination)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less