Job Search Results for executive assistant

Position SummaryMust be a highly organized and detail-oriented person who will assist with diverse projects and provide administrative support within a close team environment. The position requires... More strong written, communication, and software skills to effectively interact with customers, vendors, and employees. Offers general administrative support to executives, directors, and managers by organizing files, drafting, proofreading, and finalizing documents and letters, as well as handling other administrative tasks as needed. Quickly gathers and interprets data to produce written materials and relevant visuals to draft, edit, and enhance presentations, proposals, and other administrative or marketing outputs. Promotes our business services and products by coordinating marketing strategies and conveying the company's messaging and story to target audiences. Develops and supplies content for marketing brochures, articles, and newsletters for digital and print publication. Must be proficient in writing unique messages, editing graphics/art, and creating relevant content for blogs and posts to give customers and employees insight into AVMAC?s progress and capabilities. Identifies branding and marketing issues and proposes solutions to the executive team.Reports ToProposal Manager KEY RESPONSIBILITIES ? Present a polite, personable, and professional demeanor via phone, company social media channels, e-mail, and mail.o Primary for all press releases/social media posts.o Primary for business PR-related communication.o AVMAC representative for business conferences, awards presentations, etc.o Develop and execute press releases following significant company events.? Properly answer and route incoming phone calls.? Greet and support visitors.? Provide corporate staff with administrative support, ensuring efficient office operation.? Perform routine administrative duties such as filing, copying, binding, scanning, maintaining digital and physical filing systems, etc.? Compose, prepare, and finalize letters and assorted documents for Executive review. ? Prepare and provide agendas, schedules, and coordinate meetings, such as the Weekly Sync and contract Kick-Offs, and social events as required.o Schedule and coordinate AVMAC conference rooms and meetings.? Monitor and track calendar appointments for Executives, Directors, and Managers.? Provide relevant AVMAC information when responding to queries and requests.? Order office/breakroom supplies, as requested.? Collect and distribute daily mail.? Properly construct, write, and edit documents such as memos, letters, instructions, directives, emails, marketing and capability documents, reports, and other correspondence.? Create proposal graphics, such as tables, organizational charts, cover page photos, etc. ? Be highly creative and identify target audiences in devising, drafting, and updating digital content that engages, informs, and motivates customers and employees through our social media presence (website, Facebook, Instagram, and LinkedIn).? Provide marketing research and outreach.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

?Reports to the Supervisor or other senior managers as required, liaising between the Supervisor and other employees.?Provides direction to the staff whenever the supervisor is off site.?Inspects... More contracted work as needed.?Reviews all work orders before and after completion.?Provides mentoring/training to staff members?Assists in Hiring and training new employees.?Develops training materials and conducting training sessions and workshops.?Monitors both individual and team job performance metrics through Maximo (CMMS). Inform supervisors of completed and outstanding work orders.?Provides staff with technical guidance and assistance.?Relays productivity concerns to the Supervisor.?Prepares work schedules.?Assists with other administrative tasks, when required.?Attends and participate in meetings regarding work to be done; attend training classes.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

EHS Day-To-Day:The Early Head Start (EHS) Teacher will lead the teaching team in planning and executing age and developmentally appropriate activities reflecting the Montessori curriculum. The... More Teacher will be responsible to implement activities that will promote social, emotional, cognitive, physical and creative development of children. The Teacher will elicit input from the Team to complete written observations, progress reports, and other documents relevant to the tracking of children?s progress. The Teacher will adhere to policies and procedures established by CCNS, ACS, DOH, DOE, and CACFP and comply with procedural norms and standards of attendance, punctuality, and confidentiality relevant to HIPAA.Ensures a learning environment based on the Montessori approach that helps the children develop physically, emotionally, socially, cognitively, and creatively.Ensures information obtained via observations, conferences, tracking, etc. is used to design developmentally appropriate and individualized lesson plansEnsures daily routines such as napping, eating, toileting, timely diaper changing, and washing are carried out in a healthy manner with respect given to an individual child?s needs.Ensures information regarding children and the program is shared with parentsPerforms other duties as assigned.HS Day-To-Day:The Head Start (HS) Teacher will supervise the teaching team in planning and executing age and developmentally appropriate activities reflecting the Montessori curriculum. The candidate will be responsible to supervise the implementation of activities that will promote social, emotional, cognitive, physical, and creative development of children. Teacher will elicit input from Assistant Teacher and Teachers-Aide to complete written observations, progress reports, outcomes reporting, CROWD, and other documents relevant to the tracking of children?s progress. The candidate will help Assistant Program Manager to facilitate parent involvement in all aspects of the program and promote positive growth and professional development. The candidate will adhere to policies and procedures established by CCNS, ACS, DOH, DOE, and CACFP and comply with procedural norms and standards of attendance, punctuality, and confidentiality relevant to HIPAA.Supervises teaching team?s work to ensure a learning environment based on the Montessori approach that helps the children develop physically, emotionally, socially, cognitively, and creatively.Utilizes information obtained via observations, conferences, tracking, etc. to design developmentally appropriate and individualized lesson plans.Establishes and maintains positive relationships with parents/families via open communications, training, and other developmental activities.Performs other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re seeking an experienced Assistant Project Manager to work directly with Senior Project managers in all aspects of the project lifecycle, and will be working regularly with Building Owners,... More Owners Reps, Construction Managers, General Contractors, Trade Subcontractors. Key Responsibilities?Perform Quantity Takeoffs and document data in a clear and effective manner?Generate Project Budgets to be presented to management and clients ? Generate Project Requests for Proposal (RFPs) to be issued to potential project suppliers ?Manage RFP processes and generate leveling spreadsheets to compare bidders ?Generate Project Schedules to project all phases of the project timeline?Generate Cash Flow projections for clients ?Oversee and manage drafting team through Shop Drawings and Fabrication Ticketing?Review and Approve Shop Drawings and Fabrication Tickets prior to fabrication ?Manage production schedules with suppliers and regularly report on progress to clients ?Manage material shipments and be able to report regularly to clients ?Coordinate with Construction Managers, General Contractors, Owners, Other Trade Contractors ?Expected to travel 1 day per week to New York City or surrounding area ?Periodic domestic and international travel 2 ? 3 weeks per yearWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an Assistant Project Manager to join our Data Center team. This individual will work at Data Centers across DFW overseeing the day to day tasks of building integration projects as they... More pertain to access control, CCTV systems, end client updates, and sub-contractor management. The ideal candidate must be OSHA 30 certified, have prior experience working with both the install and programming side of CCTV systems and access control systems such as Avigilon, Milestone, Genetec, Honeywell or Lenel. Prior experience in managing a team is required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Position OverviewWe are seeking a motivated and detail-oriented Assistant Project Manager to support our fabrication and construction operations in Tuscaloosa. This role is ideal for a recent... More graduate eager to gain hands-on experience in project coordination, scheduling, and field execution within a fast-paced industrial environment.Key ResponsibilitiesAssist the Project Manager in planning, scheduling, and executing fabrication and construction projects.Coordinate with engineering, procurement, and field teams to ensure timely delivery of materials and services.Monitor project progress, update schedules, and report on key milestones.Support quality control and safety compliance across job sites.Help manage subcontractors and vendors, ensuring alignment with project goals.Maintain documentation including RFIs, change orders, and daily reports.Participate in client meetings and internal reviews to track deliverables and resolve issues.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As an Assistant Quality Manager you will play a key leadership role in ensuring the highest standards of quality across product development, launch activities, and ongoing operations. You will be... More responsible for managing internal quality systems, addressing customer concerns, and driving proactive quality strategies across multiple teams. Overseeing 9 reports, this role requires strong leadership, technical expertise, and the ability to work cross-functionally in a dynamic automotive environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a driven Assistant Project Manager to support the execution of large-scale engineering, procurement, and construction (EPC) thermal power plant projects across Texas. This... More role is ideal for candidates with hands-on experience in gas turbines, thermal systems, and managing large subcontractor teams.Key responsibilities:? Support the Project Manager in overseeing cost, schedule, safety, and quality across engineering and construction phases.? Coordinate daily site operations, ensuring contract compliance and alignment with owner expectations.? Lead communication and coordination across internal teams, subcontractors, and vendors.? Assist in negotiations, approvals, and performance tracking using established project controls.? Uphold QA/QC and EHS standards while driving continuous improvement.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less