Job Search Results for executive assistant

The Assistant Project Manager (APM) is responsible for assisting in the project management of construction projects across a mix of customers for which Pike Telecom and Renewables, LLC serves. APM's... More are responsible for establishing and maintaining positive relationships with customers while ensuring field operations are supplied with pertinent contractual information necessary to perform all work per specifications in a safe, cost effective, and timely manner. The APM is expected to develop advanced skills and to have the ability to work independently.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are currently seeking an Assistant Operations Manager for a full time, direct hire opportunity in Princeton Indiana. This individual will be responsible for overseeing the operation in the... More warehouse by directly managing a team of group leaders to ensure operations are running smoothly. This includes making sure productivity is matching customer needs, safety standards are being maintained and improved within the facility, investigating safety incidents and audits, supporting training and development programs, monitor quality control within the facility, and support company initiatives as needed. This individual will report directly to and work closely with the Operations Manager daily. Ideally, we are seeking someone with over 5 years of experience leading an operations team in a warehouse setting. This role with require working onsite in Princeton Indiana Monday-Friday and has a salary range of 75-80k dependent on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a Class A Commercial High-Rise Assistant Facilities Supervisor to oversee 24/7 operations and maintenance of building systems. This role works closely with the Facility Manager and... More helps carry out the strategy and ensures all equipment is operating efficiently. This individual will be supporting capital projects such as cooling tower replacements, while ensuring timely completion of preventative maintenance. The team under this role is responsible for both operational continuity and maintenance execution across the property.Compensation: $130,000 to $150,000 per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking an assistant project manager to help service their expanding project portfolio within the federal building automation space.?Project management software including MS Office... More Suite including MS Project, commensurate with APM responsibilities.?Manage project documents in SSI file system, update contract set documents, implement distribution of documents updates to project stakeholders?Review, track and distribute RFIs, Compose RFIs with oversight of PM and or Superintendent.?Receive, review, track and process submittals. Understand how to review a submittal vs. specifications, project plans.?Proficient in reading/interpreting construction documents including, basic structure of construction specifications, drawing structure details, schedules, and standard notation.?Ability to take/compose meeting minutes, structure project meeting agenda.?Understand contents to assist in the development and distribution of bid documents for trade RFPs.?Basic understanding of trade/subcontractor bid leveling and scoping sheet.?Track material deliveries against project submittals, quality, quantify, and document.?Understanding of building systems commensurate with APM level, basics of MEP systems.?Ability to compose construction status report with photos and general descriptions?Basic understanding of construction schedule development and ability to use MS Project to produce 2?4-week lookaheads to assist PM and Super. ?Understanding of purchasing process and ability to buy out trades commensurate with APM level under the supervision of PM. Write a basic scope of work.?Process project closeout documents, quantify requirements, procure from subcontractors, track and process with owner through completion.?Ability to communicate with clients and trades of various backgrounds and educational levels.?Analyze data, compile reports as they relate to cost, POs, Inventory, and Scheduling.?Ability to evaluate data and process the information to achieve understanding ? mechanically inclined.?Ability to communicate in both formal and informal written formats as they relate to group dynamics and technical writing as per company requirements.?Handle and coordinate active calendars. ?Schedule and confirm meetings. ?Ensure file organization based on office protocol.? Provide administrative support to the Construction Superintendent. ?Coordinate projects and ensure timely completion of tasks. ?Perform data entry and maintain accurate records in electronic systems. Proofreading and editing documents for accuracy.?Monitor and report status of submissions to customers?Collaborate with site personnel to obtain signed Project Status Reports every month?Manage inbound/outbound cost accounting, including Schedule of Values (SOV) and percentage of work complete?Create and maintain PO, Submittal/Spec & SO Logs?Receive invoice Tracking directly, reconcile with Sage & original PO. Reject if work is incomplete or not customer-accepted?Prepare Monthly Job Cost Summary Reports. Compare actual vs budget?Pull status reports from SSHO and update schedules. Provide to PM for approval?Identify subcontractors per RFP. Coordination and communication of all due dates?Create PSRs & SOVs for new projects. ?Create job schedulesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Turnkey Assistant Project Manager will assist with GIS (Gas Insulated Switchgear) and AIS (Air Insulated Switchgear) projects as part of execution team. The successful candidate work closely with... More sales, engineering, finance, procurement and construction teams to ensure projects are completed following the business strategy. She further assists project management leads with reporting and tools requirements.How You'll Make An ImpactInitially work directly with sales team to meet with customers and understands the expectations, terms and conditions and project requirements.Work directly with project manages and project manager leads daily basis to help implement project goals.Assist project manager and project management leads in all activities related to project including but not limited to scheduling, budget, risk, change, opportunity, NCCs, forecast, correspondences and reporting.Review project implementation and capture data on project execution.Participate in customer and suppliers meeting and draft the minute of meeting.Work closely with cross functional team and take care of deliverables as required per contract under leadership of project manager.Ability to travel as needed, could meet or exceed 30%.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive, detail-oriented HR Administrative Assistant to support the Human Resources team onsite at our clients HQ in San Diego, CA. This role is pivotal in maintaining smooth HR... More operations, especially during special projects and organizational transitions. The ideal candidate will be a friendly, solution-oriented professional with strong Workday and Excel skills, capable of managing sensitive data and supporting various HR functions.Key Responsibilities:HR Operations & Systems Support?Enter and maintain employee data in Workday, ensuring accuracy and integrity of records.?Assist with onboarding workflows in Workday, including document collection and task tracking.?Support HR team members during out-of-office coverage, ensuring continuity of operations.Temporary Staffing & Reporting?Compile and manage data related to temporary staffing.?Generate weekly/monthly reports and ad hoc analyses using Excel, maintaining spreadsheet formulas and data consistency.?Track and update temporary staff records across departments.Recruitment & Talent Acquisition Support?Post job descriptions to approved staffing agencies and platforms.?Coordinate reference and background checks with external screening vendors.?Maintain documentation and retention protocols for Talent Acquisition.Employee Lifecycle Support?Prepare and distribute exit paperwork for separating employees.?Assist with updating internal profiles and job descriptions for newly acquired companies (M&A support).?Help standardize job descriptions and internal documentation as part of ongoing HR projects.Front Desk & Reception Coverage?Serve as a welcoming presence at the clients HQ front desk, providing coverage as needed.?Answer questions from employees and visitors with professionalism and warmth.Special Projects?Support digital transformation initiatives, including converting physical files into digital records.?Assist with M&A-related updates to employee profiles and organizational documentation.Help Perform Executive Business Review (EBR) is a strategic meeting or presentation conducted by HR and/or program managers to:?Review workforce performance and staffing metrics.?Align HR initiatives with business goals.?Present updates on contingent workforce programs, Statement of Work (SOW) engagements, and talent acquisition trends.?Discuss compliance, cost savings, and operational efficiencies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's client is seeking a highly experienced and licensed Professional Engineer (PE) to direct, manage, and oversee infrastructure and capital improvement projects, including SPLOST and... More CIP programs. This role supports the County Engineer/Engineering Director in daily operations and cross-departmental engineering tasks. The candidate will serve as a technical lead, stepping into the Engineering Director?s capacity when needed, and will manage consultants, design teams, and construction personnel. Responsibilities include signing and sealing plans and reports, developing specifications for traffic, drainage, and roadway design, and ensuring projects are completed on time and within budget. The role requires strong leadership, communication, and stakeholder engagement skills, with the ability to work effectively across all levels?from field staff to executive leadership. Key duties include supervising staff, coordinating daily operations, ensuring regulatory compliance, preparing project budgets, and managing procurement processes. Proficiency in CAD, Bluebeam, Microsoft Project, and other technical tools is essential. Salary ranges from $75,000-94,000 depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As the PE Assistant Manager, you will oversee and coach the Seat Assembly Production Engineering team, ensuring smooth production processes. Your responsibilities include developing and evaluating... More process plans and production preparation, managing tool and equipment sourcing, design, and installation. You will also track and control budget activities, reporting to management as needed. Additionally, you will organize data and promptly address production issues to maintain efficiency in automotive manufacturing. 50/50 hands on and management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are currently seeking an Administrative Supervisor for a direct hire opportunity in Georgetown Kentucky. This Supervisor will have four Admins reporting directly to them in this role. The team is... More responsible for being the conduit between the sales group and warehouse operations team and handles administrative tasks such as creating orders for the warehouse based on sales requests, creating custom labels, tracking first in first out for the warehouse, paperwork for both inbound and outbound material, handling logistics paperwork, working in both the ERP (JD Edwards) And WMS (Blue Yander), etc. Ideally, we are seeking someone who is self-motivated, a proactive communicator, organized, works well cross-functionally with other teams, and is looking to grow long term within the organization. Having a background within the supply chain industry supporting B2B needs would be beneficial but not required. This role will require to work onsite Monday-Friday 8am-5pm and has a salary range between 65-72k.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less