Job Search Results for executive assistant

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical... More functions. A typical administrative assistant acts as information and communication managers for an office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a motivated TS/SCI cleared Administrative Assistant to join a federal client in San Antonio, Texas. Their main objectives will be:?Drafts documents for leadership... More approval as well as to be shared across the organization.?Monitors progress of various deliverables for leadership across the organization. ?Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

My client is seeking an executive administrative coordinator to join their team based out of Charlotte, North Carolina. This person will be brought on to support 1-4 executives at a time. Their day... More to day responsibilities will consist of expense processing, calendar management, and travel booking. However, they will also be involved in helping the partners with preparing powerpoint presentations for meetings, preparing communications for internal and external comms, and working within excel to assist with market and trend analysis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

My client is seeking an executive administrative coordinator to join their team based out of McLean, Virginia. This person will be brought on to support 1-4 executives at a time. Their day to day... More responsibilities will consist of expense processing, calendar management, and travel booking. However, they will also be involved in helping the partners with preparing powerpoint presentations for meetings, preparing communications for internal and external comms, and working within excel to assist with market and trend analysis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is searching for an Assistant Operations Manager for an energy client located in the NYC area. This individual will be responsible for operations, sales and construction oversight of... More their electrification and weatherization installation projects within the Tri-State area. You will support all aspects of operations, budget, sales and project management with oversight of a team supporting all of these areas. This role oversees regional operations to ensure financial targets, budgets, and strategic objectives are met while leading a ten-person sales and project management team to drive performance and deliver projects on time and within budget. Daily responsibilities include coordinating across sales, audit, office, data, engineering, accounting, and safety partners; managing and forecasting revenue and costs; preparing both recurring and ad-hoc reports and presentations; and ensuring effective, high-quality operational processes. The position also focuses on continuous improvement by developing and refining procedures, implementing quality control measures, and successfully managing multiple tasks and projects simultaneously.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Assistant Project Manager or Project Manager 1 to join a client in the Sterling, VA area, The Assistant Project Manager (APM) supports the planning, coordination, and... More execution of mission critical data center construction projects. This role works closely with Project Managers, field teams, subcontractors, and clients to ensure projects are delivered safely, on schedule, within scope, and on budget. The ideal candidate is detail-oriented, proactive, and thrives in fast-paced, technically complex environments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring for an Assistant Project Manager to join a nationwide provider in IT infrastructure services based out Plymouth, MN. The company specializes in structured cabling, network... More hardware installation, and low voltage technology solutions. This position will be on-site in Ellendale, ND, supporting a major data center project consisting of multiple buildings. The Assistant Project Manager will work closely with the off-site Project Manager, on-site technicians and the remote project team to drive organization, maintain project documentation, and ensure smooth coordination across construction activities.Duties & Responsibilities:- Collaborate with the off-site Project Manager to ensure all project tasks are completed accurately and reported promptly.- Work closely with the off-site Project Manager and on-site crew to support and maintain the overall project schedule.- Coordinate with the procurement team to order, track, and manage all required materials and equipment.- Manage on-site inventory and maintain accurate documentation of materials, deliveries, and usage.- Maintain detailed, up-to-date records of job progress, including daily tracking reports and administrative logs.- Communicate regularly with the off-site Project Manager and on-site lead technician regarding project status, challenges, and risk areas.- Capture, organize, and submit all required on-site deliverables and construction documentation.- Assist with safety forms, compliance paperwork, meeting notes, and other administrative duties associated with a large construction site.- Support coordination between trades on a multi-building data center campus, ensuring information flows smoothly to leadership.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Assistant Project ManagerOverview:The Assistant Project Manager is responsible for assigned projects components to assist Project Managers. The Assistant Project Manager accepts responsibility and... More accountability for the execution of all assigned project tasks and carries them out safely, at the highest quality and lowest cost.Essential Functions:1. Project Planning:?Works in conjunction with the Preconstruction and Project Support group, taking a proactive approach to project planning to maximize profit opportunities.?Participates in project kick off meetings and work sessions with estimating and support groups.?Reviews plans and specifications.?Prepares Request for Information (RFI) as needed.?Assists Project Manager with schedule preparation.?Receives and evaluates vendor/subcontractor quotations for accuracy.?Assists the Lead Project Manager with preparation of submittals.?Helps Lead Project Manager with initiation of appropriate safety programs.2. Project Management (Independent Activity):?Works on assigned projects in accordance with Alterman?s procedures and policies.?Maintains effective communications with appropriate Alterman personnel. ?Project Development:1.Maintains material files (purchase orders, memos, quotes, shop drawings, test reports, action item list, field record drawings, etc.).2.Creates a 3-Week Lookahead on an as needed basis.3.Reviews and processes shop drawings.?Assists with project close out procedures, including:1.Addressing items on the punch list, finalizing record documents, final AHJ inspections, and updating project description and Operation and Maintenance Manuals.2.Attends project close out meetings and assists the Project Manager with preparing close out documents.3. Project Management (Direct Supervision of Project Manager): 25%?Timely informs the Project Manager of any significant problems encountered and provides recommended solutions.?Assists with project startup procedures, including:1.Making projections and interpreting contracts and providing input to proposed project team.2.Entering and monitoring Action Item List into Procore Observation.?Project Development:1.Attends 25-50-75-90-100% project review meetings and assists the Lead Project Manager with preparation of meeting documentation.2.Attends on site project meetings.3.Prepares accurate job cost projections regularly as directed.4. Performs other duties as assigned.Education and Experience:?Must meet the minimum requirements of one of the following pathways:1.Inside Wireman Apprenticeship Completion or similar/equivalent, 2 years? experience in a field supervisory position; OR2.Associate degree in Business Management, Construction Management or Construction Engineering.?Must commit to participating in Project Management training sessions and receive one-on-one training with an assigned Project Manager.Skills/Abilitites:?Excellent verbal and written communication skills.?Effective reasoning and judgement skills.?Proficient with or able to learn how to use Primavera, Microsoft Project, Microsoft Suite, accounting software, estimating software, and other required systems and software.?Able to read and interpret all contract documents, plans, specifications, and requirements.?Able to work in a fast-paced environment.?Able to capitalize on project opportunities.?Able to maintain working knowledge of trade terms, materials, methods, codes, contract and specification language, and bidding methods.?Possesses and maintains knowledge of the National Electric Code, electrical engineering fundamentals, purchasing and buying processes, and accounting concepts.Work Environment:?Office/job site environment with some travel required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Night Shift Medical-Surgical Assistant Nurse Manager (ANM) provides operational and clinical leadership for a 50-bed unit, overseeing staffing, scheduling, and daily unit operations. The ANM... More supports the development of 12?20 staff, supervises 10?11 nurses and 4?5 patient care technicians per shift, functions as charge nurse as needed, and ensures safe staffing ratios. Responsibilities include managing audits for lines and drains, handling escalations, and maintaining patient and staff safety while serving as the primary leadership presence overnight.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less