Job Search Results for executive assistant

As an Executive Communications Specialist, you will play a crucial role in shaping and delivering compelling messages on behalf of our organization's leadership. Your primary responsibility will be... More to create high-quality PowerPoint presentations that effectively convey key information, enhance visual storytelling, and align with our brand identity. You'll collaborate closely with executives, subject matter experts, and other stakeholders to ensure that our communication materials are engaging, informative, and visually appealing.Responsibilities:Powerful Presentations:-Develop and design PowerPoint presentations for executive briefings, town halls, conferences, and other high-profile events.-Craft visually appealing slides that effectively communicate complex ideas, data, and strategic messages.-Ensure consistency in branding, style, and messaging across all presentations.Visual Design:-Apply design principles to create visually appealing layouts, color schemes, and typography.-Select appropriate images, icons, and graphics to enhance slide content.-Ensure readability and accessibility for all viewers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Secret cleared Administrative Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to:a.Prepare and... More develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence and responses include required elements; b.Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes;c.Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff from within agency and/or other Government agencies, various contract staff both on and off-site, and the general public;d.Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required;e.Schedule and maintain calendar of assigned meeting space within the organization;f.Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff;g.Have a thorough understanding of the mission, objectives, and organizational structure (both on and off-site, federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.h.Communicate and interface with government and contractor executives (to include their assigned staff) to facilitate activities as assigned;i.Manage and maintain assigned file and records system in accordance with agency guidelines. j.Assist federal staff with the completion of time and attendance submissions and maintain records as required. Coordinate and track travel compensatory time and overtime leave. k.Assist assigned staff with official travel requirements, arrangements, enrollments, tracking, and vouchers. Develop comprehensive travel plans for the Director and Senior Leadership to include daily agendas, itineraries, and other relevant travel information. Activities include: supporting the Director, Senior Leadership, and assigned staff with preparation of travel arrangements, facilitating planning; arranging travel and motor pool requests; providing advice on pre-travel documentation and post-travel documentation required by the Federal Travel Regulation (FTR) processing claims; ensuring the Director and Senior Leadership is aware of all travel rules and applicable helpful information.l.Manage development initiatives, training, and maintenance of clearances and evaluation for all federal staff;m.Receive and direct telephone calls and visitors caller or visitor to appropriate staff as may be required.n.Search and retrieve documents from databases and files as requested; provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by federal staff and distribution as required.o.Support assigned federal staff for duration of the workday. Contractor personnel assigned to senior leadership may work extended hours.p.Manage taskers for assigned staff and ensure timely response to all assignments. Analyze assigned tasks (routine and non-routine) and provide recommendations to accomplish the tasks to include strategies to mitigate risks to organization. Activities include adhering to tasker deadlines, simultaneously handling multiple tasks, assignments, and projects with speed and accuracy; maintain awareness of current organization initiatives, programs, projects, flash taskers, and ongoing issues.q.Manage office inventory and supplies, replenishing as needed. Activities include identifying, ordering, tracking, receiving, inspecting, delivering, and storing supplies. Order business cards for assigned staff. r.Facilitate the disposal of burn bags to include removing staples, binder clips, paper clips, etc. as necessary; s.Coordinate with facilities manager(s) to schedule office maintenance including replacing fluorescent tubes, scheduling janitorial services, etc. Activities include identifying the need for requests, submitting requests, and inspecting/tracking resultant services; t.Support incoming contractor and government personnel by coordinating with IT Service Desk and other organizations to ensure proper access is granted and revoked of facility/door access and logical access. Activities include establishing and implementing key control and access procedures; requesting turn-in of any issued keys by personnel who no longer require access to locked areas; reporting any occurrences of lost or duplicate keys/key cards; granting access to locked areas to Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance; changing lock combinations when personnel having access to the combinations no longer require access; u.Maintain and update front office standard operating procedures (SOPs); v.Perform analysis on front office tasks to ensure actions are thorough, effective and efficient; w.Analyze correspondence, reports, research, projects, notices and announcements and determines if applicable to organization. Administer correspondence via Microsoft SharePoint and assignment taskers to Senior Leadership and appropriate personnel; x.Lead, develop and/or execute various projects to improve administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information; y.Attend Senior Leadership meetings and provide meeting notes, meeting minutes, or executive summaries of discussions. These notes fall under Federal recordkeeping requirements, and must be clear and concise; and z.Support the Director and Senior Leadership's ability to make well-informed decisions by conducting researching and assembling background information and material.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Occupational Summary:The Assistant Director for Building Systems is responsible for planning, coordinating and directing all activities required to operate, maintain and repair the electrical,... More mechanical and plumbing systems in the University facilities. The Assistant Director is responsible for the operation and maintenance of Critical Buildings and Systems to meet the life safety, reliability and efficiency goals by implementing and executing operation, maintenance and reliability best practices. The Assistant Director will report to the Executive Director for Building and Landscape Services and will assist with various administrative and management functions.Overview: * Provide integrated Building Systems services supporting the University campus including classrooms, research laboratories, vivariums, athletic centers, performing arts auditoriums, lecture halls, administration offices, Duke Chapel, housing, auxiliary buildings and parking decks. * Maintain awareness of advancing critical systems technology, innovations in energy efficiency, sustainable design and business practices which impact student and employee productivity, campus efficiency, and external perceptions of the University. * Build a strong working relationship with collective bargaining unit Local 465 leadership and staff to ensure no interruption of service. In conjunction with HR, participate in negotiations, grievance resolution and jurisdictional interpretations. * Participate in developing and implementing the Department's Safety Program that ensures work hazards are identified, appropriate safety procedures are written, and staff are knowledgeable and comply with all program requirements. * Develop and maintain integrated services with Utility and Engineering Services to ensure uninterrupted service to occupants and functions across the campus. * In conjunction with UES, establish and implement an effective program to proactively operate and maintain the high performance buildings and critical systems. * Develop, recommend and implement strategic plans and programs to improve efficiency, heighten performance and ensure the facility meets University regulations, and OSHA health and safety requirements. Building Systems Operation and Maintenance: * Oversee operation, maintenance, repair and service for all Building Systems components for the University campus Buildings * Oversee planning and execution of all work to ensure day-to-day compliance with work processes and key metrics. * Participate in development of supplemental contract maintenance agreements with external service providers to provide specialty services and additional labor in response to work volume changes and deadlines. * Maintain building-wide electrical distribution systems, electrical devices and lighting systems through execution of the Electrical PM (Planned Maintenance) Program, as well as the Equipment Asset Management (EAM) Work Order (WO) system for repairs and other electrical maintenance requests. * Maintain HVAC (heating, ventilating and air conditioning) Systems through execution of the HVAC PM (Planned Maintenance) Program, Equipment Calibration Program, as well as the EAM Work Order (WO) system for filter change-outs, repairs and other HVAC maintenance requests. * Maintain Plumbing Systems through execution of the Plumbing PM (Planned Maintenance) Program, as well as the EAM Work Order (WO) system for water quality testing, repairs and other Plumbing maintenance requests. * Develop new procedures and update existing procedures supporting Department and University Campus strategies. * Regularly evaluate work output for quality, efficiency and timeliness. Identify continuous quality improvement opportunities for each maintenance service area, determine appropriate improvements and implement through change control program. * Investigate and identify equipment, tools and processes that improve operating efficiency and / or workplace safety. * Provide technical guidance to maintenance engineers, managers, supervisors and project managers. * Provide career development and performance management guidance for technical staff.New Construction and Renovation Projects: * Oversee Capital Project Coordinators to assure quality assurance and quality control of construction projects at the University. * Provide recommendations of key areas which impact the long-term operation and maintenance of buildings. * Assure that owner's project requirements for internal environmental conditions are being defined for each project and agrees with the design intent of a project. * Support OPM project teams during pre-construction planning activities as well as during construction of projects which expand the University infrastructure and facilities. This may include drafting technical requirements and specifications, as well as reviewing architectural, engineering and construction submittals. * Ensure all Office of Project Management (OPM) Capital Projects are turned over to Facility teams in an operational state including required turnover documentation and any staff training. Additional Job Functions: * Participate in establishing overall strategic vision and direction for Department Leadership Team. Provide guidance and coach leaders to develop high-performing work teams within own functional areas. * Represent Department on Building Systems services to the University. Periodically seek one-on-one feedback from stakeholders on Building Systems performance against expectations. * Utilize knowledge and communication skills to influence the thinking of or gain acceptance of others in sensitive situations. * Direct and control Building Systems services through Supervisors and Planners with overall responsibility for the performance of those assigned areas. * Lead and / or participate in University committees. * Participate in establishing requirements for Department professional growth and development. Participate in skills gap analysis and develop and implement applicable training programs based on the level of skills and experience needed. * Exercise judgment within broadly defined practices and policies in selecting appropriate methods, techniques and evaluation criteria for obtaining desired results. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking to bring an Assistant Construction Manager onto their team in the Columbus, OH or St. Louis, MO area. This individual will be responsible for collaborating with... More the Project or Site Managers to assist with daily management of project contracts, proposals, estimates, schedule, quality, safety, documentation, etc. In addition to collaborating internally, the Assistant Construction Manager will be interfacing with clients, subcontractors, and suppliers to ensure efficiency and timeliness through project completion. The Assistant Construction Manager will be heavily ingrained in the finances of the project and must have an understanding of Generally Accepted Accounting Principles (GAAP). This individual will be required to work in the office 5 days a week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is looking to hire an Assistant General Manager of Manufacturing Engineering. This candidate should have strong technical acumen in industrial automation and systems within... More a high-volume manufacturing environment, specifically, experience in designing new product and technology introductions, equipment projects (new and continuous improvement), process optimization, upgrades, and modifications. In addition to developing manufacturing equipment and processes, the ideal candidate will lead a team of technical manufacturing engineers and specialized engineering technicians to build and maintain these systems. They will work closely with R&D, Factory Design, Construction, Quality and Production to take new cell designs or design changes from initial concept through prototype development and into full production. This role will also ensure quality and safety of manufacturing operations, striving to create an environment that drives creativity, engineering first principles, and fostering an open, collaborative environment. Essential Duties: Manages several organizational segments or teams and be the key stake holder for large complex company programs.Oversees the preparation and final approval of project plans.Conducts or acquires cost analysis for development projects; prepares or delegates preparation of schedule of project completion dates.Ensures that projects are completed within budget and in an economical manner.Establishes and implements the strategic direction of the companys engineering and development initiatives.Collaborates with the company executive leadership to develop and meet organizational goals while supplying expertise and guidance on projects, operations, and systems.Identifies, recommends, and implements new technologies and systems to improve organizational processes and decision-making.Ensures that departmental decisions such as staffing, development, organization, hardware acquisitions, and facilities are in line with the organizations business plan and vision.Establishes, communicates, and implements engineering and development policies, practices, standards, and security measures to ensure effective and consistent operations.Maintains knowledge of emerging technologies and trends in engineering and development related to the organizations industry.Negotiates cost-effective contracts for the organization; coordinates and implements contractors work.Judgement to compromise between process requirements, economic evaluation, operator effectiveness, and physical and health and safety hazards.Conceptualize new equipment design, development, testing, installation, and implementation of cell manufacturing equipment.Design and develop continuous improvement initiatives in safety, environmental, quality, cost, efficiency, and productivity objectives.Iterate engineering design to meet technical and functional requirements and lead vendors through mechanical, electrical and software design reviews.Ensure manufacturing lines meet uptime, availability and reliability metrics OEE, cycle time, quality.Drive high quality standards in everything we do such as process control systems, monitoring and managing key product metrics, consistency in documentation, and 5S initiatives.Engineering support for system upgrades, creating process plans, tracking budget costs, project schedules and developing countermeasures for timely completion of project goals.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Onelin Capital Corporation (OCC) is a Seattle and Silicon Valley-based multi-asset investment management firm. We span across the globe and invest and manage across different asset classes, including... More real estate (acquisition, development, and property management) and venture (early to late-stage technology companies). Our property management arm, Ori Residential, is seeking a Property Manager to join our property management team. To be a successful property manager, he/she must be customer orientated both internally and externally. Responsibilities include, but are not limited to: - Optimize apartment listings for available units - Tour the property with future guests and complete traffic sheets - Maintain close contact with current tenants and conduct surveys for improvement - Partner with the maintenance team for repairs and maintenance - Conduct pre vacating and pre-move-in inspections - Perform move-ins and move-outs, rent collection, process rental forms - Prepare outgoing property performance reports - Issue legal notices, maintenance of all records and files - Make supplies consuming plan, and control reasonable use of all supplies - Manage day-to-day building operations The ideal candidate will be a responsible, highly detailed-oriented individual who has strong time management and excellent communication skills with a customer service focus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

An employer is looking for a Sr. Assistant Property Manager sitting in the Santa Fe Springs area. They will be responsible for the management of a property (or group of properties) for a client and... More fulfilling the manager's obligations under the terms of the property's management agreement. The PM is responsible for all lease administration duties. They will be monitoring collections and coordinate default proceedings. The individual will ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives. They will provide management and leadership to property staff, including hiring and performance management. This person will develop comprehensive annual inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required for a specific asset, C&W's best practices, and/or client requirements. They will develop operating and capital budgets, track variances, oversee the completion of CAM reconciliations, and ensure smooth recovery process. They will bid, negotiate, and manage conformity with vendor contracts in accordance with C&W's contract requirements or client requirements. They will maintain interface with third-party owners and accounting team to ensure total contract compliance, including preparation of accurate and timely reporting. The PM will coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action... More employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

You report to the site manager or other senior project managers.Communicate with the construction team and relay instructions from senior project managers.Project Coordination:Ensure that project... More requirements specified by the client and senior management are met.Monitor labor, building material, and equipment budgets, curbing unnecessary expenses.Prepare work schedules and sequence onsite tasks.Resource Management:Procure materials, labor, equipment, and third-party subcontractors and suppliers.Collaborate with other construction project stakeholders as needed.Safety and Compliance:Ensure compliance with construction industry safety regulations.Report any concerns that might negatively impact projected cost and time estimates.Problem-Solving and Supervision:Apply technical knowledge to problem-solve on-site.Supervise day-to-day operations of the team and assist with morning briefings where daily targets are set.Qualifications and Skills:Proficiency in recordkeeping and electronic project management systems (e.g., ComputerEaseand Procore).Excellent communication skills and advanced negotiation abilities for procuring cost-effective subcontractors and suppliers.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less