Job Search Results for executive assistant

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A priority client of Insight Global is looking for a Executive Administrative Assistant. This individual will be supporting the Director of Customer Success for one of the largest IT companies in the... More world. This individual needs to have experience solving complex travel, budget, administrative, and presentation assignment. Additionally, this individual should ideally be recognized as a top administrative professional in their division or department. Rate will vary between $30-$42/hr depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Administrative Assistant to support executive leadership and local functional teams for a large corporate client. This individual will provide administrative, clerical,... More and logistical support across scheduling, meeting coordination, event planning, and office operations.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Administrative Assistant to work fully onsite for one of our client's in Kansas City. In this role you will be responsible for assisting the VP of Operations. The... More ideal candidate for this role is polished, organized, and has strong attention to detail. They will be responsible for ensuring all day-to-day operations run smoothly which includes coordinating schedules, facilitating meetings, and effectively communicating with colleagues of all levels. It is important in this role to be "tech savy" and comfortable navigating all aspects of Microsoft Office Suite such as Word, Excel, Outlook, PowerPoint, etc. This person will be working in a fast paced environment so it is crucial that they are able to balance multiple priorities and tasks. There will be times when this person be required to engage in meaningful conversations and act as a sounding board for their executive.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Key ResponsibilitiesExecutive & Administrative SupportProvide hands-on administrative support, including scheduling, meeting preparation, document organization, communication support, and follow-up... More tracking.Maintain organized company records, including contracts, reports, meeting minutes, compliance materials, and other key documents.Coordinate approved vendors, Operations Assistants, or other support resources when additional capacity is needed.Calendar, Deadline & Meeting SupportMaintain the company?s master calendar across multiple entities, including key dates, renewals, recurring activities, meetings, and time-sensitive obligations.Coordinate internal and external meetings, including invitations, materials, logistics, and follow-up items.Support company meetings, events, executive travel, and team coordination needs.Real Estate, Transaction & Document SupportCompile, organize, and track documentation for real estate closings, RFP responses, proposals, and other formal submissions.Support documentation related to acquisitions, financing, compliance, development activity, and project-related work.Coordinate signature packages, document routing, notarization, and delivery of time-sensitive documents.Accounting Administration & Vendor Setup SupportReceive invoices by email and physical mail, organize them, and batch them for accounting processing.Track invoice intake and help ensure invoices are routed timely with needed backup or supporting documentation.Support new vendor setup by gathering W-9 forms, certificates of insurance, and other required vendor records.Coordinate with accounting on invoice questions, missing documentation, vendor setup status, and related follow-up.Technology CoordinationCoordinate with APG?s IT consultant to help ensure remote team members are connected and set up with basic technology needs.Support routine communication with the IT consultant regarding email setup, equipment coordination, access needs, and new employee onboarding.Communications & Digital Presence SupportAssist with website updates related to acquisitions, project completions, closings, and community events.Create, schedule, or coordinate social media posts highlighting company milestones, initiatives, closings, and community impact.Office, Mail & Document CoordinationSupport light office-related needs at APG?s HQ, including paper mail, document assembly, light storage, supplies, and coordination with the shared office facility as needed.Receive, organize, scan, route, or prepare paper documents and mail for appropriate follow-up.Assist with occasional in-person tasks in El Segundo, including document handling, delivery, signature coordination, and notary-related support.Coordinate approved outside vendors, Operations Assistants, or other resources during high-volume periods, special projects, or time-sensitive administrative needs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Donor Development Manager is responsible for identifying, cultivating, soliciting, and stewarding major donors and prospective ministry partners in support their mission. This position develops... More meaningful relationships with individuals, families, foundations, and other supporters to strengthen engagement and increase financial support for ministry initiatives.Working closely with executive leadership, Development, and Communications, the Donor Development Manager will implement strategies designed to grow donor relationships, enhance donor experiences, and expand the ministry?s major gift program.Essential Responsibilities:Major Donor DevelopmentIdentify, qualify, cultivate, solicit, and steward current and prospective major donors.Develop and maintain a portfolio of assigned donors and prospects.Conduct regular donor meetings, phone calls, and personal outreach.Create individualized cultivation and stewardship plans for key donors.Assist leadership with major donor engagement opportunities and relationship-building activities.Donor Engagement & StewardshipStrengthen relationships with existing ministry partners through intentional communication and engagement.Coordinate donor visits, events, and ministry experiences.Ensure timely follow-up and appropriate stewardship of gifts.Work collaboratively with Communications to provide meaningful donor impact reports and updates.Fundraising StrategyAssist in developing annual fundraising and donor development strategies.Identify opportunities to increase donor retention and giving levels.Support special campaigns and strategic fundraising initiatives.Research and evaluate prospective major donors, foundations, and funding opportunities. Data Management & ReportingMaintain accurate donor records and interaction notes within the CRM system.Track donor activity, engagement, and fundraising progress.Prepare reports and updates for leadership as requested.Monitor portfolio performance against established goals.Ministry RepresentationRepresent the organization in a professional and mission-centered manner.Travel as needed for donor visits, ministry events, conferences, and related activities.Maintain a thorough understanding of ministry programs and initiatives to effectively communicate impact.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A typical day includes 50% team support and adhoc tasks, 25?30% executive-level support, and 20?25% coordination and execution of team events.The ideal candidate for this position will be highly... More collaborative. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.Calendar Support for two individualsStudio Calendar Management ? Schedule / Send as neededTravel BookingExpense Reconciliation and ReportsConference Room Calendar ManagementConference Room MaintenanceBuilding Access ManagementTeam SupportSpace Support ? maintain documentation, complianceMeeting Support ? space reservations, logistics, catering as neededEvent Support ? set up/tear down, catering (planning, ordering, supervising/POC, billing reconciliation)Storage Organization and DownsizingHardware & Peripheral ManagementProject Management & Support as neededExecutional XGS Support as needed ? catering & other logisticsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Location: Onsite | Monday ? Thursday: 8:00 AM ? 5:00 PM | Friday: 8:00 AM ? 12:00 PMDuration: 3-Month Contract with Potential for Full-Time EmploymentA client of Insight Global is seeking an Office... More Manager to support daily operations within a collaborative architecture and design environment. This individual will play a critical role in creating a professional, organized, and welcoming workplace that reflects the high standards and attention to detail the firm brings to its projects and client relationships.The ideal candidate is proactive, highly organized, service-oriented, and takes pride in ensuring the office runs smoothly. This is a hands-on role for someone who enjoys being the go-to person for office operations and creating an exceptional experience for employees, clients, and visitors.ResponsibilitiesServe as the primary point of contact for day-to-day office operations, ensuring a polished and professional environment.Manage office and kitchen inventory, coordinate supply orders, and maintain organized common areas and conference rooms.Coordinate facility-related needs, including building maintenance requests, parking, vendor management, and office services.Oversee office equipment, including printers, shredders, and large-format printing resources.Support company leadership with administrative tasks such as license renewals and special projects.Prepare conference rooms and common spaces for meetings, client visits, and events.Proactively identify and resolve operational issues while providing exceptional support across the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant Maintenance Manager supports maintenance operations, within one of the world?s largest distribution center networks. This role partners closely with technicians, site leadership, and... More clients to ensure equipment reliability, safety compliance, and continuous operational improvement.The AMM plays a hands-on leadership role by prioritizing work orders, leading shift handoffs and briefings, conducting facility inspections, and supporting preventive and corrective maintenance programs. High performers gain strong visibility and clear advancement paths into Senior Maintenance Manager and regional leadership roles.This is an on call 24/7 based role aligned with technician schedules and supports a highly automated, fast-paced distribution environment.Compensation: $115k per year. Benefit packages for this role include: comprehensive medical, dental, and vision coverage, 401(k) with immediate vesting, generous PTO and holidays, and paid parental leave and wellness programs.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less