Job Search Results for executive assistant

Insight Global is seeking a driven Assistant Project Manager to support the execution of large-scale engineering, procurement, and construction (EPC) thermal power plant projects across Texas. This... More role is ideal for candidates with hands-on experience in gas turbines, thermal systems, and managing large subcontractor teams.Key responsibilities:? Support the Project Manager in overseeing cost, schedule, safety, and quality across engineering and construction phases.? Coordinate daily site operations, ensuring contract compliance and alignment with owner expectations.? Lead communication and coordination across internal teams, subcontractors, and vendors.? Assist in negotiations, approvals, and performance tracking using established project controls.? Uphold QA/QC and EHS standards while driving continuous improvement.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Assistant Project Manager to work on site in Austin, TX and support the strategy and introduction of products based on unique and highly differentiated capabilities of... More a preeminent foundry for semiconductor systems and defense electronics companies. Their mission is to advance the state-of-the-art in critical semiconductor domains such as advanced packaging, and in the process to help restore U.S. leadership in semiconductor manufacturing. They are developing cutting-edge semiconductor manufacturing technology that will define future roadmaps of semiconductor devices including logic, memory, 3D packaged devices, including thermal management, etc. We are seeking a detail-oriented and proactive Assistant Project Manager with a strong emphasis on logistics coordination to support the successful execution of projects from initiation to completion. This role is ideal for someone who thrives in fast-paced environments, excels at managing timelines and resources, and has a passion for optimizing supply chain and logistics operations.Key Responsibilities:Assist in planning, scheduling, and coordinating project logistics, including transportation, warehousing, and inventory management.Support the Project Manager in tracking project milestones, deliverables, and budgets.Liaise with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.Monitor and report on logistics performance metrics and identify areas for improvement.Maintain accurate documentation including shipping records, delivery schedules, and inventory logs.Help manage risk by identifying potential delays or issues in the supply chain and proposing solutions.Coordinate with internal teams (procurement, operations, finance) to align logistics with project goals.Prepare status reports and assist in client communications regarding logistics and scheduling.Ensure compliance with safety, regulatory, and company standards throughout the logistics process.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Assistant Manager of Indirect Spend for one of our logistics clients. This individual will be responsible for facilitating the supply chain function to ensure all... More purchases optimize value and quality received for all departmental purchases. RESPONSIBILITIES:-Acquire bids from vendors that will meet specifications presented by other departments.-Supervise and mentor Supply Coordinators to ensure daily activities are completed accurately and efficiently.-Provide data-driven insights to the Supply Chain Manager for Strategic planning and decision-making.-Process purchase requisitions for goods and services according to Departmental Purchasing Policies.-Identify opportunities to aggregate spend, which in turn will increase cost savings.-Create and maintain strong working relationships with our vendors and internal customers.-Enforce Company purchasing policies and procedures---Ensure that all purchase requisitions and other purchase documents comply with established processes, policies, and procedures.-Maintain price matrix, quotes, and vendor information.-Take all necessary steps to ensure that service execution meets and exceeds contractual/customer expectations.-Identify, analyze, and interpret trends or patterns in complex data sets.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive, detail-oriented HR Administrative Assistant to support the Human Resources team onsite at our clients HQ in San Diego, CA. This role is pivotal in maintaining smooth HR... More operations, especially during special projects and organizational transitions. The ideal candidate will be a friendly, solution-oriented professional with strong Workday and Excel skills, capable of managing sensitive data and supporting various HR functions.Key Responsibilities:HR Operations & Systems Support?Enter and maintain employee data in Workday, ensuring accuracy and integrity of records.?Assist with onboarding workflows in Workday, including document collection and task tracking.?Support HR team members during out-of-office coverage, ensuring continuity of operations.Temporary Staffing & Reporting?Compile and manage data related to temporary staffing.?Generate weekly/monthly reports and ad hoc analyses using Excel, maintaining spreadsheet formulas and data consistency.?Track and update temporary staff records across departments.Recruitment & Talent Acquisition Support?Post job descriptions to approved staffing agencies and platforms.?Coordinate reference and background checks with external screening vendors.?Maintain documentation and retention protocols for Talent Acquisition.Employee Lifecycle Support?Prepare and distribute exit paperwork for separating employees.?Assist with updating internal profiles and job descriptions for newly acquired companies (M&A support).?Help standardize job descriptions and internal documentation as part of ongoing HR projects.Front Desk & Reception Coverage?Serve as a welcoming presence at the clients HQ front desk, providing coverage as needed.?Answer questions from employees and visitors with professionalism and warmth.Special Projects?Support digital transformation initiatives, including converting physical files into digital records.?Assist with M&A-related updates to employee profiles and organizational documentation.Help Perform Executive Business Review (EBR) is a strategic meeting or presentation conducted by HR and/or program managers to:?Review workforce performance and staffing metrics.?Align HR initiatives with business goals.?Present updates on contingent workforce programs, Statement of Work (SOW) engagements, and talent acquisition trends.?Discuss compliance, cost savings, and operational efficiencies.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

KEY RESPONSIBILITIES ? Follow and assist in developing procedures for controlling contract documents and project documentation.? Support the Project Management Administrator in setting up new... More projects within the project management system.? Assist the project team in obtaining permits and ensuring all required approvals are in place.? Collaborate with the Project Superintendent to develop and maintain the site utilization plan.? Assist with reviewing and coordinating project loss prevention, sustainability, and quality control programs.? Proactively review and process all submittals, shop drawings, and material data, ensuring timely delivery and adherence to the project schedule.? Maintain accurate administrative logs, including RFIs, RFPs, IRNs, submittals, and general document control.? Serve as the onsite quality manager for assigned trades, verifying materials meet approved submittal requirements.? Attend and participate in project meetings; assist in preparing progress reports and meeting minutes for distribution.? Distribute proposal and change documents to subcontractors and suppliers; assist in collecting pricing and preparing internal change proposal reviews.? Ensure all clarifications, changes, directives, and RFIs are updated on as-built drawings and fully coordinated with the project team.? Perform quantity take-offs and support senior members of the preconstruction team in developing estimates.? Participate in constructability reviews and support the preparation of final construction documents.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's client is seeking a highly experienced and licensed Professional Engineer (PE) to direct, manage, and oversee infrastructure and capital improvement projects, including SPLOST and... More CIP programs. This role supports the County Engineer/Engineering Director in daily operations and cross-departmental engineering tasks. The candidate will serve as a technical lead, stepping into the Engineering Director?s capacity when needed, and will manage consultants, design teams, and construction personnel. Responsibilities include signing and sealing plans and reports, developing specifications for traffic, drainage, and roadway design, and ensuring projects are completed on time and within budget. The role requires strong leadership, communication, and stakeholder engagement skills, with the ability to work effectively across all levels?from field staff to executive leadership. Key duties include supervising staff, coordinating daily operations, ensuring regulatory compliance, preparing project budgets, and managing procurement processes. Proficiency in CAD, Bluebeam, Microsoft Project, and other technical tools is essential. Salary ranges from $75,000-94,000 depending on experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As the PE Assistant Manager, you will oversee and coach the Seat Assembly Production Engineering team, ensuring smooth production processes. Your responsibilities include developing and evaluating... More process plans and production preparation, managing tool and equipment sourcing, design, and installation. You will also track and control budget activities, reporting to management as needed. Additionally, you will organize data and promptly address production issues to maintain efficiency in automotive manufacturing. 50/50 hands on and management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an experienced Office Manager / Admin to support a technology driven philanthropic organization based in Washington D.C.This is an onsite role that will work in an office... More setting 5 days per week, Mondays-Fridays.We are seeking a proactive, organized, and personable Office Manager / Administrative Coordinator to support our client's 25?30 person office during a parental leave coverage period. This is a hands-on role that ensures smooth day-to-day operations, fosters a positive office culture, and provides light executive support when needed. The ideal candidate thrives in a collaborative environment, communicates effectively, and takes initiative without waiting for direction.Key ResponsibilitiesOffice Operations & Culture:-Serve as the first point of contact for visitors and manage secure visitor systems.-Maintain office cleanliness and conduct walkthroughs to ensure a professional environment.-Stock office supplies and snacks; manage vendor relationships-Coordinate monthly office lunches and assist with planning modest team events (e.g., holiday party, team bonding activities).-Communicate building updates, manage parking passes, and liaise with building management for access and event coordination.-Provide backup support for IT facilities booking systems (training provided).Administrative Support-Act as receptionist and manage general inquiries.-Assist with light scheduling and calendar coordination for executives as needed.-Support COO/SVP during parental leave coverage for the current admin lead.-Coordinate catering for executive meetings and retreats.Project & Event Coordination-Run small projects independently and ensure timely completion.-Communicate proactively with leadership and the broader team to keep everyone informed.-Help organize internal events that promote engagement and team culture.Additional Details-Temporary Role with potential to convert to full-time based on performance.-Seeking someone who is available immediately (Late October, Early November 2025 start date)Exact compensation may vary based on experience, education, and qualifications. Employees in this role may be eligible for benefits including medical, dental, and vision insurance, paid sick leave, and other time-off benefits as required by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less