Job Search Results for executive assistant
Oct 02, 2024
Los Angeles, CA
|
Administrative Assistant
|
Contract-to-perm
|
$36 - $45 (hourly estimate)
{"JobID":384205,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-118.359181818182,"Longitude":34.0882727272727,"Distance":null},"State":"California","Zip":"90048","ReferenceID":"HSW-738395","PostedDate":"\/Date(1727867661000)\/","Description":"An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the entire Finance org and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as finance - with a desire for learning the in\u0027s and out\u0027s of the executive\u0027s org chart and the many functions of their team of over 1,500 employees in order to know how to support their initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant to CFO","City":"Los Angeles","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Bachelor\u0027s degree-3+ years experience as an Executive Assistant supporting a VP or C-level executive within Finance or Healthcare Administration industries-Proficient in Microsoft products (Outlook, PowerPoint, Excel, etc). -Strong experience with calendar management, travel planning, expense management, and invoice management","Skills":"-Master\u0027s degree-Creative skills","Industry":"Administrative Assistant","Country":"US","Division":"IGH","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":45.0000,"SalaryLow":36.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting the CFO of a very large Health System. He/She must have strong experience in... calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the entire Finance org and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as finance - with a desire for learning the in's and out's of the executive's org chart and the many functions of their team of over 1,500 employees in order to know how to support their initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Sep 16, 2024
Palo Alto, CA
|
Administrative Assistant
|
Contract-to-perm
|
$36 - $45 (hourly estimate)
{"JobID":381092,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-122.175909090909,"Longitude":37.3707272727273,"Distance":null},"State":"California","Zip":"94304","ReferenceID":"SJC-734451","PostedDate":"\/Date(1726503407000)\/","Description":"Under the direction of the Sustainability Director, this role involves administrative tasks and managing calendars for the Sustainability Program Office. Maintaining strong, positive connections with support departments across multiple departments. Please note, this is a contract position.Excellent knowledge of office management systems and proceduresExcellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.Possesses the ability to manage multiple changing priorities.Must be able to take direction and work effectively both alone and collaboratively with others.Demonstrated ability to independently seek out and obtain information.Demonstrated ability to exercise good judgement and use discretion in confidential situations.Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.Exhibits a professional approach to work including a sense of responsibility for assigned duties.Prepares and manages accurate file systems in a manner that is consistent with standard office practice.Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.Demonstrated ability and interest in learning new software programs as required.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $40 - $45We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Assistant","City":"Palo Alto","ExpirationDate":null,"PriorityOrder":0,"Requirements":"2-5 years of experience as an Executive Assistant.Proficiency in MS Office (Excel, Outlook and PowerPoint)Experience supporting leadership level individuals. Ex. Directors, Sr. Directors and C-level executives.Experience with Workday","Skills":"Hospitality.Health care background.Experience with calendaring software outside of Outlook.","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":45.0000,"SalaryLow":36.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Under the direction of the Sustainability Director, this role involves administrative tasks and managing calendars for the Sustainability Program Office. Maintaining strong, positive connections with... support departments across multiple departments. Please note, this is a contract position.Excellent knowledge of office management systems and proceduresExcellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.Possesses the ability to manage multiple changing priorities.Must be able to take direction and work effectively both alone and collaboratively with others.Demonstrated ability to independently seek out and obtain information.Demonstrated ability to exercise good judgement and use discretion in confidential situations.Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.Exhibits a professional approach to work including a sense of responsibility for assigned duties.Prepares and manages accurate file systems in a manner that is consistent with standard office practice.Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.Demonstrated ability and interest in learning new software programs as required.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $40 - $45We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 02, 2024
Jacksonville, FL
|
Administrative Assistant
|
Contract-to-perm
|
$22 - $28 (hourly estimate)
{"JobID":384231,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-81.6246363636364,"Longitude":30.3496363636364,"Distance":null},"State":"Florida","Zip":"32258","ReferenceID":"HFL-738417","PostedDate":"\/Date(1727871253000)\/","Description":"-Assistant to Hospital President and Finance Director -Calendar management - fielding meeting requests-Triaging escalations as needed-Partnering with EAs that support other members of the ELT-Provides administrative support. Handles telephone inquires, compose correspondence, maintain electronic files, make appointments-Arrange travel and lodging as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Executive Administrative Assistant","City":"Jacksonville","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Experience supporting Executive Leadership (ELT level President, VP, Exec Director, etc.)-Experience working within a large corporation-5+ years Executive Assistant experience -HS Diploma is minimum - Associates or higher is highly preferred-Must be very well-written/spoken and extremely professional","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IGH","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":28.0000,"SalaryLow":22.4000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
-Assistant to Hospital President and Finance Director -Calendar management - fielding meeting requests-Triaging escalations as needed-Partnering with EAs that support other members of the... ELT-Provides administrative support. Handles telephone inquires, compose correspondence, maintain electronic files, make appointments-Arrange travel and lodging as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Sep 25, 2024
Mc Lean, VA
|
Administrative Assistant
|
Contract
|
$61 - $76 (hourly estimate)
{"JobID":382890,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-77.1760909090909,"Longitude":38.9639090909091,"Distance":null},"State":"Virginia","Zip":"22102","ReferenceID":"DC0-736810","PostedDate":"\/Date(1727266551000)\/","Description":"The Executive Assistant to the Senior Executive Service (SES) is a critical position that provides high-level administrative support to a senior executive in the government. The Executive Assistant will be responsible for managing the SES\u0027s schedule, coordinating meetings and events, preparing correspondence, and handling classified information as appropriate.Duties and Responsibilities:1. Manage the SES\u0027s calendar, scheduling appointments, meetings, and events, and coordinating travel arrangements as needed.2. Prepare and edit correspondence, reports, briefings, and presentations, ensuring accuracy and appropriateness of content.3. Serve as the primary point of contact for the SES, screening and directing phone calls, emails, and other communications.4. Coordinate and support internal and external meetings, including preparing agendas, arranging for meeting space and equipment, and taking notes.5. Maintain the SES\u0027s confidential and sensitive information, ensuring its security and confidentiality.6. Plan and coordinate special events, including conferences, workshops, and other public events.7. Manage and coordinate the SES\u0027s administrative tasks, including filing, record management, and budgeting.Serve as a liaison between the SES and other government agencies, departments, and organizations, as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"TS/SCI Executive Administrator - Pentagon","City":"Mc Lean","ExpirationDate":null,"PriorityOrder":0,"Requirements":"1. Bachelors degree in business administration, or a related field, preferred.2. A minimum of five years of administrative experience in a government agency.3. Experience using Defense Travel System while following Joint Travel Regulations for official travel coordination. 4. Demonstrated ability to manage multiple priorities and tasks in a fast-paced environment.5. Strong interpersonal and communication skills, with the ability to interact effectively with senior executives and other stakeholders.6. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.7. Knowledge of government regulations, policies, and procedures.8. Ability to maintain confidentiality and handle sensitive information appropriately.9. Demonstrated ability to work independently and as part of a team.TS/SCI clearance","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":76.0000,"SalaryLow":60.8000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
The Executive Assistant to the Senior Executive Service (SES) is a critical position that provides high-level administrative support to a senior executive in the government. The Executive Assistant... will be responsible for managing the SES's schedule, coordinating meetings and events, preparing correspondence, and handling classified information as appropriate.Duties and Responsibilities:1. Manage the SES's calendar, scheduling appointments, meetings, and events, and coordinating travel arrangements as needed.2. Prepare and edit correspondence, reports, briefings, and presentations, ensuring accuracy and appropriateness of content.3. Serve as the primary point of contact for the SES, screening and directing phone calls, emails, and other communications.4. Coordinate and support internal and external meetings, including preparing agendas, arranging for meeting space and equipment, and taking notes.5. Maintain the SES's confidential and sensitive information, ensuring its security and confidentiality.6. Plan and coordinate special events, including conferences, workshops, and other public events.7. Manage and coordinate the SES's administrative tasks, including filing, record management, and budgeting.Serve as a liaison between the SES and other government agencies, departments, and organizations, as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 25, 2024
Houston, TX
|
Administrative Assistant
|
Contract
|
$28 - $35 (hourly estimate)
{"JobID":388144,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-95.3549090909091,"Longitude":29.7665454545455,"Distance":null},"State":"Texas","Zip":"77002","ReferenceID":"HOU-743027","PostedDate":"\/Date(1729862034000)\/","Description":"The Administrative Assistant provides critical support to both the President, Commercial and Business Transformation and Development (BTD) teams. This role reports to the General Services Manager and the support activities will be further defined and distributed by the administrative pool support structure. This role ensures seamless daily operations by managing calendars, travel, communication, and special projects.. The position requires strong organizational skills, the ability to multitask, and excellent communication skills to work across teams and departmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Houston","ExpirationDate":null,"PriorityOrder":0,"Requirements":"5+ years of Administrative Assistance experienceHigh School DiplomaStrong skills with Microsoft Office tools Experience managing travel schedules and expense reporting for senior-level executives","Skills":"Notary Public PowerpointSharepoint Event Coordination Experience / Scheduling Experience Executive Support","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":35.0000,"SalaryLow":28.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
The Administrative Assistant provides critical support to both the President, Commercial and Business Transformation and Development (BTD) teams. This role reports to the General Services Manager and... the support activities will be further defined and distributed by the administrative pool support structure. This role ensures seamless daily operations by managing calendars, travel, communication, and special projects.. The position requires strong organizational skills, the ability to multitask, and excellent communication skills to work across teams and departmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 24, 2024
Hanscom Afb, MA
|
Administrative Assistant
|
Contract
|
$24 - $30 (hourly estimate)
{"JobID":388022,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":0,"Longitude":0,"Distance":null},"State":"Massachusetts","Zip":null,"ReferenceID":"BOS-743261","PostedDate":"\/Date(1729790168000)\/","Description":"Day-to-Day A federal client is looking for a Administrative Assistant to join their team in Lexington, MA. The resource will be responsible for the following: * Work directly with executive leadership to monitor and track daily tasks * Provide support by supplying the information and background for the preparation of program events * Draft documents for the approval and signature of leadership. -Scheduling and set up of physical and virtual meetings * Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers *Work with executives to book travel Pay Rate: $20-$30/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Hanscom Afb","ExpirationDate":null,"PriorityOrder":0,"Requirements":"Must-haves -3+ years of experience working in a government administrative office environment -Active Secret Clearance -Knowledge and experience with the MS Office Suite Plusses -Bachelors Degree","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Day-to-Day A federal client is looking for a Administrative Assistant to join their team in Lexington, MA. The resource will be responsible for the following: * Work directly with executive... leadership to monitor and track daily tasks * Provide support by supplying the information and background for the preparation of program events * Draft documents for the approval and signature of leadership. -Scheduling and set up of physical and virtual meetings * Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers *Work with executives to book travel Pay Rate: $20-$30/hrWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Sep 10, 2024
Bethesda, MD
|
Administrative Assistant
|
Contract-to-perm
|
$51 - $64 (hourly estimate)
{"JobID":379664,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-77.1155454545455,"Longitude":38.9895454545454,"Distance":null},"State":"Maryland","Zip":"20817","ReferenceID":"DC0-732734","PostedDate":"\/Date(1725956040000)\/","Description":"One of Insight Global\u0027s clients is seeking an Personal Assistant to be the right hand to a Co-Owner of the company; the strategic partner that will help assist this individual with managing their business and life. This is a highly visible position within the organization, working with the executive leadership team, shareholders, advisory board, and external counterparts. The role requires a highly organized, detailed-oriented, exceptional communicator, high performer, and someone who can handle a high volume of work with a sense of urgency, without letting quality slip. Potentially converting at $140,000 a year.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Personal Assistant","City":"Bethesda","ExpirationDate":null,"PriorityOrder":0,"Requirements":"8-10 years of executive administrative duties for a high-profile executiveExceptional scheduling experienceA successful track record of working effectively and delivering results in a fast-paced environmentMicrosoft 365 proficiencyAbility to handle \u0027strong\u0027 personalities","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":64.0000,"SalaryLow":51.2000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
One of Insight Global's clients is seeking an Personal Assistant to be the right hand to a Co-Owner of the company; the strategic partner that will help assist this individual with managing their... business and life. This is a highly visible position within the organization, working with the executive leadership team, shareholders, advisory board, and external counterparts. The role requires a highly organized, detailed-oriented, exceptional communicator, high performer, and someone who can handle a high volume of work with a sense of urgency, without letting quality slip. Potentially converting at $140,000 a year.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 16, 2024
Fort Belvoir, VA
|
Administrative Assistant
|
Contract-to-perm
|
$28 - $35 (hourly estimate)
{"JobID":386537,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-77.1174545454545,"Longitude":38.7137272727273,"Distance":null},"State":"Virginia","Zip":"22060","ReferenceID":"CHS-732120","PostedDate":"\/Date(1729073684000)\/","Description":"Insight Global is looking to bring on a Secret cleared Management Analyst/Executive Administrator in support of a Federal client sitting out of Fort Belvoir, Va. The EA will be responsible for the following: Support includes but is not limited to the following: * Consolidating inputs from multiple sources to develop a document or briefing. * Proofread documents for spelling, grammar, formatting, and messaging. * Assist with calendar management. * Create desk guides or standard operating procedures for administrative job roles within the organization. * Schedule meetings, video conferences, and training coordinating availability and adjusting to achieve maximum participation. * Coordinate the presentations ensuring equipment is available and set up for meetings, speaking engagements, training, etc. * Support CAPER user management, reporting, and limited analysis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Secret Management Analyst/Executive Administrator","City":"Fort Belvoir","ExpirationDate":null,"PriorityOrder":0,"Requirements":"-Five years providing administrative support to directors and managers-Two years providing administrative support to executive leadership-One year of administrative support in DoD.-Secret clearance -Bachelors Degree","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":35.0000,"SalaryLow":28.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Insight Global is looking to bring on a Secret cleared Management Analyst/Executive Administrator in support of a Federal client sitting out of Fort Belvoir, Va. The EA will be responsible for the... following: Support includes but is not limited to the following: * Consolidating inputs from multiple sources to develop a document or briefing. * Proofread documents for spelling, grammar, formatting, and messaging. * Assist with calendar management. * Create desk guides or standard operating procedures for administrative job roles within the organization. * Schedule meetings, video conferences, and training coordinating availability and adjusting to achieve maximum participation. * Coordinate the presentations ensuring equipment is available and set up for meetings, speaking engagements, training, etc. * Support CAPER user management, reporting, and limited analysis.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Oct 01, 2024
Cincinnati, OH
|
Administrative Assistant
|
Contract-to-perm
|
$24 - $30 (hourly estimate)
{"JobID":383913,"JobType":["Contract-to-perm"],"EmployerID":null,"Location":{"Latitude":-84.4863636363636,"Longitude":39.0968181818182,"Distance":null},"State":"Ohio","Zip":"45202","ReferenceID":"CIN-738063","PostedDate":"\/Date(1727784839000)\/","Description":"An employer in the downtown Cincinnati area is seeking an Assistant Property Manager for one of their high-rise commercial office buildings. This individual will provide full administrative support to the property management team and serve as the tenant liaison. Administrative responsibilities will include front desk tasks, tracking tenant insurance documentation and contracts, track leasing encumbrances, assist with AR/AP and invoicing, managing work orders and purchase orders, and scheduling meetings. They will also meet with cleaning, security, and landscaping supervisors for inspections. As the Assistant Property Manager, they will also manage the propertys social media pages, plan monthly tenant happy hours and holiday parties, and create a tenant newsletter. The ideal candidate will have a background in commercial property management, leasing, event planning, managing social media pages, and ability to build relationships with tenants.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Assistant Property Manager","City":"Cincinnati","ExpirationDate":null,"PriorityOrder":0,"Requirements":"2+ years of commercial property management experience Creating invoices, billing, AP/AREvent planning experience (happy hours, social events, holiday parties)Social media experience (Instagram, Facebook, website, newsletters)Working with Maintenance Teams for maintenance requests and work orders","Skills":"Bachelor degreeExperience with building systems, maintenance systems, HVAC systems","Industry":"Administrative Assistant","Country":"US","Division":"AF\u0026E","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":30.0000,"SalaryLow":24.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
An employer in the downtown Cincinnati area is seeking an Assistant Property Manager for one of their high-rise commercial office buildings. This individual will provide full administrative support... to the property management team and serve as the tenant liaison. Administrative responsibilities will include front desk tasks, tracking tenant insurance documentation and contracts, track leasing encumbrances, assist with AR/AP and invoicing, managing work orders and purchase orders, and scheduling meetings. They will also meet with cleaning, security, and landscaping supervisors for inspections. As the Assistant Property Manager, they will also manage the propertys social media pages, plan monthly tenant happy hours and holiday parties, and create a tenant newsletter. The ideal candidate will have a background in commercial property management, leasing, event planning, managing social media pages, and ability to build relationships with tenants.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Sep 27, 2024
Grand Rapids, MI
|
Administrative Assistant
|
Contract
|
$16 - $20 (hourly estimate)
{"JobID":383514,"JobType":["Contract"],"EmployerID":null,"Location":{"Latitude":-85.6436363636364,"Longitude":42.976,"Distance":null},"State":"Michigan","Zip":"49512","ReferenceID":"GRR-737571","PostedDate":"\/Date(1727453756000)\/","Description":"Calendar management (schedules and manages meetings in complex and matrixed environment) - anticipates needs and proactively manages conflicts in schedules. Travel planning and management. Expense management for executives. Reporting/tracking as needed (i.e. membership, purchase orders, etc.) Assist with meeting materials and preparation (presentation materials, aligning vendors, logistics, assisting attendees). May assist executive with organization and people administrative tasks in myHR system. Basic budgeting (using clients select application to enter, manage, and track budgets for the department). Provides direct assistance to a business leader and works on special assignments related to leader\u0027s function. Manages access to leader, maintains and modifies leader\u0027s schedule. Ensures leader is made aware of issues that need immediate attention. Handles confidential business matters and maintains smooth operation when leader is unavailable. Typically has broad knowledge of how the leader\u0027s function operates, company policies and procedures, and handles confidential and sensitive information for the leader.Pay Range: $19.00-$21.00 depending on experience levelExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages while on contract for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global\u0027s Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .","Title":"Administrative Assistant","City":"Grand Rapids","ExpirationDate":null,"PriorityOrder":0,"Requirements":"1 year of experience in a similar or related administrative role. Demonstrated ability to juggle multiple and conflicting tasks in a fast paced environment. Strong written \u0026 verbal communication skills (internal \u0026 external). Strong organizational skills. Local to Grand Rapids, MI (in-office expectations 4x/week - Monday through Thursday). 32 hrs/week on average - no expectations for travel or overtime. General business hours will be around 8/8:30am-4:30/5pm EST.","Skills":"","Industry":"Administrative Assistant","Country":"US","Division":"IT","Office":null,"IsRemoteJob":false,"IsInternalJob":false,"ExtraValues":null,"__RecordIndex":0,"__OrdinalPosition":0,"__Timestamp":0,"Status":null,"ApplicantCount":0,"SubmittalCount":0,"ApplicationToHireRatio":0,"JobDuration":null,"SalaryHigh":20.0000,"SalaryLow":16.0000,"PayRateOvertime":0,"PayRateStraight":0,"Filled":0,"RemainingOpenings":0,"TotalOpenings":0,"Visa":null,"ClearanceType":null,"IsClearanceRequired":false,"IsHealthcare":false,"IsRemote":false,"EndClient":null,"JobCreatedDate":"\/Date(-62135578800000)\/","JobModifiedDate":"\/Date(-62135578800000)\/"}
Calendar management (schedules and manages meetings in complex and matrixed environment) - anticipates needs and proactively manages conflicts in schedules. Travel planning and management. Expense... management for executives. Reporting/tracking as needed (i.e. membership, purchase orders, etc.) Assist with meeting materials and preparation (presentation materials, aligning vendors, logistics, assisting attendees). May assist executive with organization and people administrative tasks in myHR system. Basic budgeting (using clients select application to enter, manage, and track budgets for the department). Provides direct assistance to a business leader and works on special assignments related to leader's function. Manages access to leader, maintains and modifies leader's schedule. Ensures leader is made aware of issues that need immediate attention. Handles confidential business matters and maintains smooth operation when leader is unavailable. Typically has broad knowledge of how the leader's function operates, company policies and procedures, and handles confidential and sensitive information for the leader.Pay Range: $19.00-$21.00 depending on experience levelExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages while on contract for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .