Job Search Results for executive assistant

An employer is looking for a Project Coordinator/ Executive Admin in the Richardson, TX area. You will primarily be tasked with supporting a handful of executives that are leading projects related to... More telecom engineering and operations. You will provide administrative support around executive decks/ PowerPoints for vendor management, support financial analysis and tracking requests and support related internal communications. You will provide project support to these leaders and assist with any related requests. Additional tasks will include coordination of new internal initiatives, manage transitions related to realignment of organizations and ensure there is coverage for all new work streams.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is searching for an Administrative Assistant to support one of our large automotive customers in the Washington DC area. The individual who will excel the most in this role is going to... More be energetic, enthusiastic and enjoys working with people. You will need to have great analytical and problem-solving skills to keep up with the day-to-day responsibilities. Those include filing, copying, sorting mail or other documents. Answering phones and attending to people calendars. Minor budgeting and bookkeeping responsibilities. Point of contact for vendors, building management, and business entities. Lead contact for events including securing invoices, event space and more. Position will also assist one of the Vice Presidents with scheduling and other key responsibilities.Compensation:$12/hrExact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to fill an Administrative Assistant position in the Houston area for a client. As an Administrative Assistant, your role is pivotal in ensuring the smooth functioning of our... More organization's IT operations. You'll collaborate closely with IT professionals, executives, and other team members to maintain efficient workflows. Your responsibilities will include reception tasks, such as ensuring office materials are stocked and purchased promptly, expense reports, shipping and receiving, purchase orders, quotes etc. Other administrative duties involve managing and proofreading documentation and records, coordinating employee PTO and expenses. This person will also handle confidential information. We're seeking an enthusiastic individual who is excited about the opportunity to grow with the company and contribute to a collaborative and supportive work environment. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Montefiore is looking for an assistant director of operations to join the department of Urology. This person will be overseeing all major clinical and administrative operations, processes, and... More workflows related to patient throughput in the Urology department. This person will be overseeing practice managers and ensure that initiatives are being launched effectively. They will develop new programs and strategies to improve the effectiveness of patient care and services. They will participate in budget planning as well as work with providers in developing specialty programs to ensure workflows and staff can support the initiatives. You will be directly overseeing the operations manager and practice supervisorWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Assistant Operations Manager will support the VP of Operations in overseeing day-to-day operations, managing field crews, coordinating logistics, and ensuring project timelines, budgets, and... More safety & QA/QC standards are met. This role is key in maintaining our operational excellence while supporting regional growth.This is an excellent opportunity for a rising leader with experience in engineering consulting, geothermal/dewatering contracting, environmental drilling, mining exploration, or a related field who is ready to step into a leadership-support role with upside growth potential.Key Responsibilities:Assist the VP of Ops in managing daily field operations across Southeast regionCoordinate equipment mobilization, crew scheduling, and field logisticsSupport project planning, budgeting, and tracking of performance metricsServe as a liaison between field staff, clients, project managers, and office personnelHelp ensure that all projects are executed according to contract requirements and safety regulationsMonitor quality assurance/quality control procedures in collaboration with project teamsContribute to process improvements that enhance efficiency and reduce operational costsParticipate in client meetings, job walks, and pre-construction planning as neededAssist with onboarding, training, and performance management of field personnelWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

As an Assistant Quality Manager you will play a key leadership role in ensuring the highest standards of quality across product development, launch activities, and ongoing operations. You will be... More responsible for managing internal quality systems, addressing customer concerns, and driving proactive quality strategies across multiple teams. Overseeing 9 reports, this role requires strong leadership, technical expertise, and the ability to work cross-functionally in a dynamic automotive environment.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Assistant Project Manager for a large construction client. This APM will be Responsible for assistance in coordinating and managing all necessary resources throughout... More the entire project, from start-up through closeout. The APM shall ensure that both the Owners as well as companies expectations and budgetary guidelines are met or exceeded while assisting with the management of the day-to-day responsibilities of multiple projects.Responsibilities:Assist and Communicate with BDGC Superintendent, Subcontractors and Vendors to assist them in working toward the Project Schedule. Represent BDGC with Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors. Assist with administering the financial aspects of the Owners contract, subcontracts, and purchase orders. Build effective working relationships with clients and the BDGC project team members. Assist with Project Start-Up: o Review the Prime Contract and contract documents and setup the Project within Procore. o Ensure all current drawings are loaded into Procore and that the drawing log is always updated and current. o Setup the project Budget and/or import the project budget to Procore. Create a schedule of values and project logs as necessary for the project. Coordinate a project Kick-Off Meeting with both the client and AE Team as well as with the trade partners. Create and/or revise the project schedule to meet the project demands. Assist with the Purchasing process and Project buy-out: Work hand-in-hand with the Estimator to manage the sub list and buy-out for the project. Write and issue scopes of work and individual trades subcontract agreements. Distribute and log subcontracts, write required contract riders and purchase orders, and confirm compliance with project insurance requirements. Meeting Management: Coordinate, assist, and chair as necessary, all Owner, Architect and Contractor (OAC) Meetings for the project; typically weekly. Coordinate, assist, and co-chair along with the Superintendent for the project all Subcontractor Meetings; typically weekly. Attend all other schedule and management meetings necessary to monitor and manage the project, chairing as appropriate. o Alongside the Project Manager, update the project schedule and look-ahead schedules weekly, to discuss in all meetings. Assist with Financial Management: o Assist with the management of all requisitions and payments including lien releases and project payroll and maintain the best possible cash flow throughout the project, communicating issues proactively. Assist with the submission of all Payment Applications for all projects and track payments from Owners. Assist with the management of all change management, potential change orders and prime contract change orders throughout the project. Participate in an internal monthly Forecast meeting for each project to discuss project financials and projections. Project Closeout: Understand each projects closeout and document/material delivery requirements and track and archive them throughout the project. Manage subcontractor closeout, transfer of utilities, owner training and punch list process. Deliver all warranties, as-builts and training to the owner. Ensures all permits are closed out properly at the completion of the project. Obtains the necessary Certificate of Occupancy or Certificate of Completion from the authority having jurisdiction. Maintain and track project information in Procore as required including: Set up all new projects in Procore. o Manage and distribute submittals through Procore obtaining AE/Owner approval and redistributing them with any comments to the necessary subcontractor. Manage and issue all RFIs and track them to closure to provide required responses to the subcontractors with questions. Change management and change orders for both subcontractors and owners. Budget management and forecasting. Manage and maintain the Document Control Log. Manage and maintain the Project Directory for all necessary contacts for the project. Assist the Superintendents as necessary throughout the project and provide all information necessary to help them perform their daily duties. Walk all projects throughout the week to monitor safety to ensure all OSHA requirements are enforced and to enforce Quality Control throughout the project. Perform other duties as assigned.$80,000 - $100,000We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

-Log-in and track Contracts & Purchase Orders-Use experience and judgment to price, approve and/or reject Project Change Orders, Submittals, and respond to Requests for Information-Log-in, track and... More review shop drawings and submittals and respond to Requests for Information-Request Insurance Certificates from subcontractors to review for compliance with the Companys insurance requirements-Create and update Vendor and Subcontractor Contact Log-Price and create Proposed Change Orders-Submit, track response and issue Requests for InformationResponsible for managing the building permit process and resolving any issues related thereto-Plan revision submissions to municipality-Work with Company Attorneys on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications-Act as a liaison with subcontractors to resolve any disputes, questions, or issues related to subcontractors work and progress.-Assist with Project Schedule Narratives-Take Weekly Video and distribute to General Manager-Create Weekly Meeting Minutes Owners and -Subcontractors meetings-Set up coordination meetings with Subcontractors, and punch list process-Deliver all warranties, as-builts and training to the ownerWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking an Assistant Project Manager to join our Data Center team. This individual will work at one Data Centers location either in Plano, Midlothian, Irving, Wilmer, or Red Oak Texas... More overseeing the day to day tasks of building integration projects as they pertain to access control, CCTV systems, end client updates, and sub-contractor management. The ideal candidate must have prior experience working with both the install and programming side of CCTV systems and access control systems such as Avigilon, Milestone, Genetec, Honeywell or Lenel. Prior experience in managing a team is required. You will be responsible for managing the team of installers and specialist as well as site walks with the client making sure the project is running as it shouldWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less