Job Search Results for executive assistant

This position is an Executive Assistant level position. Under general supervision by the program's President, oversee the day-to-day office operations of an active union serving almost one thousand... More faculty. Serve members in a timely and professional manner. Work with union leadership and campus employees to carry out confidential tasks related to contractual matters. Assist in event planning and projects as needed. Work with general direction and minimal supervision. Must be able to prioritize projects to ensure deadlines are met and regular duties are accomplished.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The individual in this role will provide comprehensive administrative and operational support to a senior Advisor, managing calendars, scheduling meetings across time zones, and coordinating... More logistics for both virtual and in-person events. They will handle daily communications, track follow-ups, and maintain organized records of correspondence and meeting outcomes. Responsibilities include preparing and editing professional documents, presentations, and reports, organizing project files for easy access and version control, and coordinating travel and expenses. The role also involves supporting leadership updates and regional partner reports, conducting occasional research on MENA region developments, and contributing to monthly summaries of relevant activities and initiatives. Strong organizational skills, attention to detail, and the ability to work across time zones are essential.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an executive administrative assistant in the Woodlands, Tx.We are a company committed to creating diverse and inclusive environments where people can bring their full,... More authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s client urgently requires temporary, part-time (25 hours/week) Executive/C-Suite Administrative Support for the Executive Director. The ideal candidate will have strong, proven... More experience providing comprehensive support at the executive or C-Suite level.ResponsibilitiesManage calendars, coordinate meetings, and arrange travel.Attend meetings, activities, and events; take detailed notes and follow up as needed.Provide Board support, including:Preparing board packetsManaging the board calendarCoordinating meeting minutesMaintaining the Board contact listDraft and prepare correspondence, expense reports, memos, charts, tables, graphs, business plans, and presentations.Conduct research for projects and events.Serve as project manager for special initiatives, including planning and coordinating presentations, events, speakers bureau, and company-wide activities.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Data and Analytics team is a fast-moving organization focused on building and delivering world class, innovative technologies as part of Utility Computing. We are on the forefront of machine... More learning and AI innovations.Daily Schedule: ? Provide complex calendar support for two L8+ managers? Assist in meeting planning such as scheduling Chime meetings and printing documents? Plan and organize team events, offsites, and virtual events? Order catering, reserve conference roomsBook travel and process expense reportsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Administrator (EA) provides high-level administrative support to six C-suite executives, including the CEO. This role demands exceptional organizational skills, discretion, and the... More ability to manage competing priorities in a fast-paced, high-growth environment. The EA will be responsible for executive calendar management, travel coordination, meeting preparation, internal and external communications, special projects, and creating and managing PowerPoint presentations. $60,000 to $65,000 - Exact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a personal assistant that provides high-level executive and personal support to a CEO across both professional and household domains. The position is best suited... More to a polished, service-minded professional who exercises excellent judgment, maintains strict confidentiality, and thrives in a fast-paced, high-expectation environment. The ideal candidate is a proactive problem-solver who anticipates needs, manages complex priorities with ease, and brings exceptional organization, communication, and professionalism to every interaction.Day-to-Day ResponsibilitiesExecutive SupportProvide direct, high-level administrative support to the CEO, with occasional support to other members of the executive leadership team.Manage complex, multilayered calendars with frequent changes, competing priorities, and regular travel.Prepare, edit, and refine correspondence, presentations, reports, and other documents with a high degree of accuracy and polish.Screen, prioritize, and route emails, calls, and other communications on behalf of the CEO, ensuring timely follow-up.Coordinate domestic and international travel, including detailed itineraries, reservations, and logistics.Support participation in industry conferences, speaking engagements, and other strategic events.Personal and Household SupportHandle personal errands, appointments, reservations, and general lifestyle coordination.Integrate and manage the CEO?s personal calendar in alignment with professional commitments.Partner with household staff to ensure cohesive coordination of schedules and responsibilities.Coordinate special occasions, personal travel, family calendars, and gifting.Act as a trusted liaison on sensitive personal matters requiring discretion.Assist with household vendor coordination, scheduling, and oversight as needed.Event and Project SupportSupport planning and execution of high-profile events, including logistics, vendor management, and on-site coordination.Assist with corporate functions, client engagements, and team-building activities.Conduct research and handle special projects that span both business and personal priorities.Maintain organized digital and physical filing systems for personal and corporate records.Communication and LiaisonRepresent the CEO with professionalism, tact, and polish in all internal and external interactions.Serve as a primary point of contact between the executive office and key stakeholders.Maintain awareness of ongoing priorities and ensure seamless coordination across all areas of responsibility.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Practice Assistant (PA) performs a wide range of services, including administrative and?legal?support. As part of a team, the Practice Assistant will provide excellent quality service to all... More internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite the workflow of lawyers and?legal?staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work.??The PA coordinates complex workflows.??The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.?Duties include the below:-Plan and coordinate attorneys? schedule, appointments, conferences and meetings.-Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.-Manage and submit expense reports.-Answer, screen, and place calls in a professional manner.-Accurately record phone messages and promptly inform attorneys.-Keep legal staff apprised of the status of work and any problems encountered with systems or programs.-Monitor, review and organize, according to priority, all incoming correspondence.-Draft, proofread for accuracy, and release time sheets.-Maintain accurate client and matter lists.-Complete conflict search reports and opening entries.-Assist with client development, marketing initiatives, and proposals.-Assist with client billing.-Draft routine letters, memos, and reports.-Create and maintain files.-Meet and greet clients with courtesy and tact.-Assist with overflow work and practice specific responsibilities.-Arrange overtime coverage with Document Production for attorneys.-Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized and proactive Admin Assistant to support our Loan Executive in managing day-to-day operations and strategic priorities. This role is critical for keeping the... More executive on task, managing communications, and ensuring smooth coordination across teams during branch acquisitions and onboarding.Administrative & Executive Support?Manage and organize the inbox daily, prioritizing messages and ensuring timely responses.?Ensure Val responds to emails daily; draft or send responses on her behalf when appropriate.?Manage Val?s calendar, schedule meetings, and coordinate appointments.?Payroll - Approve weekly timecards, invoices and owner's weekly closings.Operational Support?Assist with onboarding tasks, including adding new Branch Managers/Loan Officers and updating start dates.?Support scheduling of live file training sessions for new and existing team members.?Oversee and maintain the Unassigned Loans Board to ensure accurate and up-to-date loan workflow tracking.?Help create and maintain the Loan Care Checklist to support consistent client service and file quality.?Assist with various departmental projects as needed.Reporting & Data Management?Compile reports and track key performance indicators (KPIs) for quarterly team meetings.?Utilize Excel or AI-based tools to streamline reporting, data organization, and operational efficiency.This is a fully onsite position in San Diego.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As an Assistant Chief Engineer for Data Center Facilities at JLL, you will play a crucial role in ensuring the smooth operation and maintenance of mission-critical data center environments. You will... More work closely with the Chief Engineer to oversee facility operations, manage technical teams, and implement strategies to optimize performance, reliability, and efficiency of data center infrastructure.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less