Job Search Results for executive assistant

We are seeking a motivated Assistant Project Manager (APM) to support construction operations across multiple project sites. This role is ideal for a recent graduate in construction management,... More engineering, or a related field who is eager to gain hands-on experience and grow into a long-term project management career.The Assistant Project Manager will begin on a project in Tuscaloosa, AL, supporting the team through the end of March, then mobilize to a data center project in Dalton, GA beginning in the July/August timeframe. This is a field-based role requiring extended on-site presence for months at a time.Assist the Project Manager with daily project coordination, scheduling, and documentationSupport subcontractor oversight, site logistics, and material trackingMaintain project records, RFIs, submittals, and meeting minutesMonitor progress, quality, and safety compliance on siteCommunicate effectively with field teams, vendors, and internal stakeholdersHelp manage project budgets, cost tracking, and change documentationParticipate in planning meetings, site walks, and progress reviewsProvide general support to ensure projects stay on schedule and within scopeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Position SummaryInsight Global is seeking an Assistant Property Manager who will be supporting the Property Manager with the day-to-day operations and financial management of our client's retail... More shopping center portfolio. This role plays a key part in maintaining strong tenant and vendor relationships, coordinating maintenance activities, supporting financial and administrative functions, and ensuring properties are operated efficiently, professionally, and in alignment with our clients standards.Day 2 Day? Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members.? Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion.? Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements.? Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed.? Track, code, and process vendor invoices through property management and accounts payable software.? Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions.? Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance.? Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements.? Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives.? Provide administrative and accounting support related to property management functions as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking to add an Assistant Project Manager with a focus in electrical construction projects to their team in the Kansas City, MO area. The Assistant Project Manager... More will learn how to provide overall management of electrical and/or specialty systems construction projects, assist with boversight of field staff and daily reporting. Additional responsibilities include: Plan, coordinate, schedule, and manage electrical construction projects. Ensure projects are completed safely, profitably, timely, of a high quality, and according to contract terms.Manage all aspects of project documentation i.e., submittals, RFIs, Addendums, Proposal Requests, Change Orders, Meeting Minutes, etc.Review and provide comments on client contracts for reviewEnsure project drawings and specifications are kept current.Review and submit project submittals that are accurate and timely, including subcontractors.Review, estimate, prepare and issue Change Orders for all work above and beyond contracted scope of work.Plan, prepare, and/or lead a variety of client, internal, and subcontractor meetings.Lead project specific safety plans when needed.Contribute to the estimating and preconstruction phases of potential projects.Responsible for forecasting, budget creation, productivity tracking and daily reporting.Create and track job specific cost codes and labor schedules.Analyze materials, equipment, and practices utilized in projects and provide recommendations for improvement.Manage all financial aspects of the project including change orders, billings, documentation, control logs, etc.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Responsibilities include:? End-to-end project execution: planning, scheduling, budgeting, reporting? Managing subcontractor performance, safety, quality control, and compliance? Cost-loaded... More scheduling (Microsoft Project/Primavera P6), documentation (Procore/RMS)? Design reviews, constructability assessments, value engineering? Contract negotiation and modifications with government personnel and vendors? Directing and mentoring site staff, performance evaluations, accountability? Compliance with OSHA, environmental, and quality standards? Financial forecasting, performance metrics, and reporting? Overseeing $30M+ in annual construction revenue? People management responsibilitiesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Project Manager Assistant to support Project Management Office (PMO) operations and capital project initiatives within its natural gas distribution organization. This... More Project Management Assistant will be responsible for supporting the Project Managers with administrative tasks related to gas distribution projects. This role requires a strong understanding of managing work such as creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is seeking a Assistant Accounting Manager to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position supports the accounting group located in our Cincinnati Area... More Office. This includes process improvement, staff management and assistance in the accurate development of financial statements. This position is responsible for monitoring and maintaining controls on Inventory, Fixed Assets, Leases, Accounts Payable. Accurate reporting and finalization of monthly Profit and Loss and Balance Sheet statements. The position will provide leadership to and work cooperatively with members from all departments in the organization, and with internal affiliate companies and external organizations-Responsible for maintaining accurate inventory records, ensures proper valuation, perform physical inventory, and partners with Operations to resolve discrepancies. -Manages the fixed asset subledger, including capitalization, depreciation, CIP tracking, and retirements. Ensure compliance with capitalization policies and prepare monthly roll forwards and reconciliations. -Maintains the lease portfolio with lease software and records ROU asset and lease liability activity in compliance with ASC 842. Processes monthly lease entries, handles modifications, and performs reconciliations and disclosures. -Oversee daily AP operations, including invoice processing, 3-way match, vendor management, and payment run. -Ensures accuracy, timeliness, and compliance with tax and internal control requirements. -Oversee payroll processing to ensure accurate and timely compensation, proper tax withholding, and compliance with federal, state, and local regulations. -Reviews payroll reports, reconciles payroll[1]related accounts, and collaborates with HR to resolve discrepancies. 6. Prepares and reviews journal entries, account reconciliations, and flux analyses to support timely and accurate financial reporting. -Leads assigned close activities and collaborated with cross-functional teams to ensure completeness and accuracy. -Identifies opportunities to streamline workflows, automate reporting, and enhance ERP/close-system usage. Develops and maintains SOPs to strengthen accounting accuracy and efficiency. -Support and mentor staff while coordinating with Operations, Procurement, and other teams to resolve issues. Communicates risks, provides guidance, and improves cross-functional processes. -Assist in the preparation and completion of our annual financial and J-Sox audits and internal audit as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As an Assistant Project Manager on our Critical Facilities team, you?ll play a pivotal role in assisting delivering and leading complex, high-impact projects. You?ll be at the forefront of supporting... More the business of designing and engineering cutting-edge building automation and energy management systems, ensuring alignment with local energy codes, sustainability goals, and project specifications. This role offers a dynamic mix of technical challenges, collaboration, and innovation. You?ll have the opportunity to: Provide project management tasks (job plans, labor planning/scheduling, fiscal analysis, etc.)Assist to select and manage sub-contractors and suppliers as neededManage and schedule time to complete assignments on time and within budgetAnalyze system performance at both the building and campus level, ensuring documentation is thorough and accurate.Gain hands-on experience with project financial tracking, including monthly audits and post-project reviews.Contribute to company-wide standards and continuous improvement initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

? Lead team meetings and provide guidance to Project Engineers and Project Coordinators in partnership with the Project Manager and field team.? Partners with scheduling department to gather all data... More required to populate client schedule.? Identifies cost impacts associated with RFIs, submittals, and design changes and provides timely notification.? Prices change orders consistently and in a timely manner for project manager review and approval.? Manages close out documents.? Coordinate commissioning activities w/ 3rd party. Tracks and follows up on open items. ? Maintain strong working partnerships with vendors and subcontractors. Coordinates accurate material releases on time and consistent with project documents. Track material releases, changes and coordinate delivery with construction schedule.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As the PE Assistant Manager, you will oversee and coach the Seat Assembly Production Engineering team, ensuring smooth production processes. Your responsibilities include developing and evaluating... More process plans and production preparation, managing tool and equipment sourcing, design, and installation. You will also track and control budget activities, reporting to management as needed. Additionally, you will organize data and promptly address production issues to maintain efficiency in automotive manufacturing. 50/50 hands on and management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less