Job Search Results for executive assistant

Insight Global is looking for a Chief of Staff for one of our quickly growing technology start up clients. The client is a cleantech startup developing boutique net-zero AI data centres. Purpose:... More This role is the execution backbone of the CEO and Program Director. The Chief of Staff / Admin ensures documents, meetings, follow-ups, and gate deliverables move on time with zero drop-offs. This is not a clerical role ? it is an execution-enabling role. They will CEO and Program Director to keep the 2026 roadmap on track. They manage information flow, document discipline, meeting cadence, and cross-team coordinationKey Responsibilities Include: ?Own executive calendar, meeting preparation, and follow-ups?Maintain the Master Document Index and ensure latest versions are circulated?Track action items from weekly execution and gate meetings?Coordinate internal teams, EPCs, consultants, and external partners?Prepare board packs, investor updates, and internal status reports?Enforce document naming, version control, and approval workflows?Support hiring logistics, onboarding, and contractor coordinationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client of ours in the Atlanta, GA are with hiring an Office Manager/Coordinator for an opening they have. We?re looking for a proactive, senior-minded Office Manager who... More thrives in a fast-paced, sales-driven environment. This person will serve as the operational backbone of the office?ensuring seamless daily operations, anticipating needs, planning company events/trips, and bringing structure and leadership presence. This role is well-suited for someone who has spent time supporting or working within sales organizations, understands the urgency and follow-through required, and enjoys being the ?go-to? person who keeps everything running smoothly.- Oversee day-to-day office operations, ensuring a smooth, organized, and professional environment.- Manage supplies, vendor relationships, facilities needs, and general office logistics.- Serve as the main point of contact for all office-related issues, escalating as needed.- Implement and maintain systems that improve efficiency, workflow, and communication.- Support leadership and team members with scheduling, administrative tasks, and coordination.- Help keep the team ?ahead of the curve? by tracking key deadlines, prepping materials, and smoothing communication.- Plan company trips, team events, and offsites, handling logistics, travel arrangements, agendas, and vendor coordination.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Administrative & Operational SupportProvide direct administrative support to the Terminal Manager, including documentation, reporting, scheduling, and communication.Maintain department files,... More training records, and operational documentation in an organized and compliant manner.In conjunction with the Terminal Manager, process berthing requests from cruise lines and port agents, ensuring timely communication with port and internal Nautilus departments.Receive, review, and update the berthing schedule, tracking vessel movements and operational impacts.Answer incoming calls, take messages, and support communication flow for the Terminal Management team.Open, distribute, and manage department mail and correspondence.Arrange receiving, packing, and shipping of equipment or materials via UPS, FedEx, US Mail, or courier services, maintaining detailed shipment records.Manage uniform ordering, inventory, and distribution for personnel.Oversee office supply and equipment ordering while managing the office budget responsibly.Ensure all required compliance postings, documentation, and regulatory materials are up to date and accessible.Assist with terminal operations duties as needed during cruise calls or peak activity periods.Staff Scheduling, Training & HR CoordinationManage part-time hourly personnel scheduling through the company scheduling system, ensuring adequate staffing for all cruise terminal operations. This includes backfilling call outs or changes in planned schedules.Review time and attendance records, timesheets, and exception cards for payroll processing and route for Terminal Manager approval.Deliver weekly payroll checks 9if applicable) and assist part-time hourly PCST employees with questions regarding payroll and company benefits.Update the HR management system with all employee status changes and ensure labor law posters and compliance materials remain current.Support local recruiting and hiring efforts when applicable for NIHC teams ? MSS/TSS (or coordinate with the recruiter if one is assigned).Work with the Terminal Manager to communicate disciplinary issues to NIHC HR and ensure adherence to labor regulations and HR procedures.Billing, Invoicing & Vendor ManagementPrepare invoices for Terminal Manager approval prior to final billing to cruise line clients.Assist Terminal Manager and Assistant Terminal Managers with vendor coordination, including service scheduling, contract support, and performance tracking.As instructed by Terminal Manager assist in reviewing and coding vendor invoices for approval, ensuring alignment with contracted services.Maintain accurate financial and operational records related to billing, vendor services, and cruise operations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire a Case Management Supervisor in the Pasadena, CA area for a client. The Case Management Supervisor will lead a team of Case Management Analysts and an Office... More Coordinator, managing mass tort cases from intake to settlement. This role is responsible for the day-to-day oversight of the case management process. The Supervisor will collaborate closely with the Community Outreach Supervisor to ensure data informs outreach strategies and team priorities. Key responsibilities include quality assurance, data collection, auditing, and delivering a white glove client engagement experience throughout the lifecycle of each tort. The Supervisor will ensure the execution of daily tasks and deliverables in accordance with internal and tort deadlines. Additional duties include resolving escalations, monitoring SLAs and performance metrics, addressing team challenges, and overseeing the training and development of team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

POSITION PURPOSE: The CMO will oversee the daily operations and coordination of the center's primary and behavioral health care services. The CMO is responsible for implementing effective leadership... More and developing management strategies that maximize primary care effectiveness, efficiency, and productivity, including continuous quality improvement and protocol development.ESSENTIAL FUNCTIONS AND BASIC DUTIES:1. This position requires approximately 60% clinical and 40% administrative work, including supervising the practice and site clinicians. Supervises, mentors, and supports the medical staff on all matters related to providing medical care to ensure quality care is delivered to our patients.2. Supervises and provides performance evaluation for the Clinical Directors, Dental Director, Behavioral Health, and MA Supervisor to ensure quality outcomes for the team.3. Guides the patient care teams in achieving a team-based model of care and effective care coordination and care transitions, as prescribed by our standards.4. Enters into collaborative practice/prescriptive authority agreements and serves as the named supervising physician for designated advanced practice clinicians.5. Advances the nursing profession and the role of advanced practice nurses in medically underserved areas through advocacy and other professional activities.6. Work within all state/federal laws and regulations and collaborating physician agreements.7. Serve as liaison between the health centers and senior management staff, always ensuring open communication between company and the practice.8. Maintain positive relationships with managed care agencies, commercial providers, public and private funders, and community organizations.9. Participate in regularly scheduled administrative/management meetings.10. Assist in writing proposals and reports as necessary.11. Conduct quality improvement conferences, record audits, and data management activities.12. Assist in data collection, program evaluation, and clinical assessments of services13. Promotes a culture of safety and quality by ensuring continuity and consistency in implementing established standards, protocols, policies, and procedures.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is partnering with a medical clinic in Richmond, VA, to replace a departing physician. We are seeking a Medical Director (Pain Management) to provide clinical oversight and, if... More desired, direct patient care. You?ll step into a fully equipped facility with established workflows and support, ensuring continuity of care for a high-volume chronic pain population. The most critical need is Medical Director coverage; clinical practice days are available but not required.Clinical Oversight & Patient Care? Evaluate and manage adults with acute and chronic pain conditions in an outpatient setting? Safely prescribe and monitor controlled substances (Schedules II?V) in alignment with federal and Virginia regulations, clinic policies, and best practices in opioid stewardship? Collaborative practice with 1?2 Pain Management Nurse Practitioners (NP chart review, periodic case reviews, and sign-offs in accordance with Virginia law)? Provide physician input on complex cases and support team education/mentorship? Typical patient volume: ~30?40 patients/day; currently by appointment onlyMedical Director Responsibilities? Serve as Medical Director providing clinical leadership, governance, and quality oversight? Review/approve clinical policies, protocols, and standards of care; support quality assurance and risk management activities? Ensure adherence to documentation, regulatory, and payer compliance requirementsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business.Specific... More Responsibilities Office Management - oversee the general running of office facilities, to include:?Oversee general office operations, including supplies, equipment, and facility maintenance.?Manage front office functions such as reception, mail distribution, and phone systems.?Serve as the primary contact for vendors, service providers, and building management.?Manage relationship with the Boston Co-Working Office Space landlord.?Maintain the condition of the office and arrange necessary repairs and maintenance.?Ensure compliance with health and safety regulations.?Liaise and assist HR/IT with new hires equipment. ?General office duties ? ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required.Travel Coordinator: ?Ensure all travel for US employees is booked in accordance with the Group Travel Policy. ?Ensure that all records regarding US employee business travel are kept properly and up to date. ?To assist generally with travel related enquiries and administration for the US business.?To assist with VISA applications, ensuring internal travel calendar and traveller?s diaries are up to date.Personal Assistant to the US CEO and CUO:?Diary management including liaising with internal and external stakeholders.?Coordinate and update calendars and arrange meetings.?Take and produce minutes for meetings as required.?Arrange any external events or meetings as appropriate.?Fielding any telephone calls, emails and correspondence where required.?Processing expenses.?Any other secretarial and personal assistant duties as deemed appropriate and necessary.?Any other ad hoc duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are currently seeking a Warehouse Supervisor for a full time, direct hire opportunity in Princeton IN. The Supervisor be responsible for overseeing one area within the facility with roughly 15... More employees they would be directly responsible for including a group lead and team lead under them. This Supervisor will be responsible for overseeing that production requirements are being met, safety standards are being maintained and improved within the facility, investigating safety incidents and audits, supporting training and development programs, monitor quality control within the facility, and support company initiatives as needed. It can be expected that on the average day this individual will spend 80% of the day on the floor and 20% in an office. This individual will report directly into the Assistant Operations Manager or Operations Manager. This facility in total has roughly 60 employees across the 105,000 sqft warehouse.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less