Job Search Results for executive assistant

The Chief of Staff (CoS) is a critical member of the leadership team responsible for driving alignment, efficiency, and execution across operations, partnerships, and strategic initiatives. This role... More will serve as a trusted advisor and right hand to the CEO, ensuring that strategic priorities are translated into measurable action across departments and geographies. The CoS will operate at the intersection of strategy, execution, and communication, enabling the CEO and executive team to focus on scaling our clients impact, performance, and global reach.Key Responsibilities?Strategic Alignment & Execution?Partner with the CEO and leadership team to set and monitor strategic priorities, OKRs, and company-wide goals.?Drive cross-functional alignment across product, sales, marketing, operations, and customer success.?Lead special projects and strategic initiatives, ensuring outcomes are delivered on time and within scope.?Support fundraising, investor relations, and board preparation with data, reports, and presentations.?Operational Leadership?Act as a force multiplier for the CEO, ensuring smooth day-to-day management and decision-making.?Build scalable systems and processes to support growth across Australia and the U.S.?Oversee key operational rhythms ? leadership meetings, quarterly reviews, and performance check-ins.?Identify bottlenecks and implement solutions to improve team efficiency and accountability.?Stakeholder & Communication Management?Coordinate internal and external communications on behalf of the CEO.?Ensure clear information flow across teams, board members, partners, and investors.?Prepare and review executive correspondence, media statements, and investor updates.?Represent the CEO in key meetings where necessary, ensuring continuity and follow-through.?Culture & Leadership Enablement?Help nurture values of innovation, accountability, and customer obsession.?Support leadership development and help maintain a strong, aligned, and high-performing culture.?Act as a sounding board and confidential advisor to the CEO and senior team members.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant/Receptionist for a large manufacturing client in Pensacola, Florida. This role will provide high-level administrative support to an executive with... More a primary focus on planning, scheduling, and executing customer and guest site visits while maintaining security protocols, hospitality standards, and clear communication between internal teams and visitors. This team member is a critical role in creating excellent first impressions, maintaining operations of our customer experience center and ensuring that our visitors have pleasant experiences while on campus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As a Front Office Coordinator you will play a pivotal role in ensuring a positive and welcoming experience for visitors and teammates at the organization. This position is responsible for creating a... More warm and professional environment by providing excellent customer service, management of the front desk and assisting with various administrative tasks. We are looking for someone with a calm, white-glove hospitality mindset, a polished demeanor, and the desire and ability to work in a fast-paced environment. - Provide a welcoming and high-quality hospitality experience for clients, visitors, and employees- Greet clients and ensure a seamless check-in and check-out process- Assist with inquiries, provide information, and address general questions- Collaborate with teammates and other departments to ensure efficient operations- Serve as a go-to contact for miscellaneous office needs across multiple departments (lunch orders, snacks, lost and found, onboarding, announcements)- Maintain the cleanliness, organization, and effectiveness of the following areas: front desk, lobby, and main conference room- Maintain security by following procedures and controlling access to the facility- Assist Executive Assistant, as assigned- Assist Facilities and People teams with additional projects, as assigned- Handle administrative tasks including ordering office supplies, managing lunch orders, and stocking breakroom / fridge, when requestedWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Clinic Office Manager in Honolulu, Hawaii. They will be responsible for the operations and administration of a Leidos QTC Health Services medical clinic. This is a... More hands-on role where you are expected to assist Medical Assistants with daily duties and provide training support. The Clinic Office Manager is responsible for ensuring clinic efficiency, which consists of managing budgets; communicating and resolving physician, customer, and claimant inquiries, incidents, and complaints; serving as a liaison with internal and external customers; and ensuring compliance with HIPAA and other privacy regulations? Manage day-to-day operations of assigned clinic(s), including planning and coordinating work assignments for all clinic staff.? Be responsible for hiring, performance reviews, setting staff expectations, onboarding new employees, and daily approvals of employee timekeeping.? Coach, mentor, and train employees for growth and development opportunities in skill, knowledge, and empowerment.? Collaborate with cross-functional teams to ensure excellent quality, timeliness, and customer service throughout the entire claimant and customer experience.? Maintain ongoing on-site provider satisfaction through engagement and retention efforts.? Responsible for cross-training staff in front-end administrative tasks and back-end duties such as diagnostics and vitals.? Implement policies, procedures, goals, and objectives for assigned staff.? Ensure strict confidentiality of all medical records, PHI, and PII.? Consistently audit clinic(s) to meet established operational and safety standards (e.g., expired supplies, annual fire inspection, fridge temps, sharps disposal, equipment calibration, etc.).? Manage clinic(s) budgets, including medical and office supply inventory.? Assist Regional Managers with provider scheduling.? Review and analyze clinic metrics to ensure company goals are met (e.g., weekly, quarterly, annually).? Assist in the examination process of patients: measure vital signs, interview patients, record information on charts, and conduct diagnostic testing.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

POSITION PURPOSE: The CMO will oversee the daily operations and coordination of the center's primary and behavioral health care services. The CMO is responsible for implementing effective leadership... More and developing management strategies that maximize primary care effectiveness, efficiency, and productivity, including continuous quality improvement and protocol development.ESSENTIAL FUNCTIONS AND BASIC DUTIES:1. This position requires approximately 60% clinical and 40% administrative work, including supervising the practice and site clinicians. Supervises, mentors, and supports the medical staff on all matters related to providing medical care to ensure quality care is delivered to our patients.2. Supervises and provides performance evaluation for the Clinical Directors, Dental Director, Behavioral Health, and MA Supervisor to ensure quality outcomes for the team.3. Guides the patient care teams in achieving a team-based model of care and effective care coordination and care transitions, as prescribed by our standards.4. Enters into collaborative practice/prescriptive authority agreements and serves as the named supervising physician for designated advanced practice clinicians.5. Advances the nursing profession and the role of advanced practice nurses in medically underserved areas through advocacy and other professional activities.6. Work within all state/federal laws and regulations and collaborating physician agreements.7. Serve as liaison between the health centers and senior management staff, always ensuring open communication between company and the practice.8. Maintain positive relationships with managed care agencies, commercial providers, public and private funders, and community organizations.9. Participate in regularly scheduled administrative/management meetings.10. Assist in writing proposals and reports as necessary.11. Conduct quality improvement conferences, record audits, and data management activities.12. Assist in data collection, program evaluation, and clinical assessments of services13. Promotes a culture of safety and quality by ensuring continuity and consistency in implementing established standards, protocols, policies, and procedures.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Preschool Director/ Head of School leader to join a Montessori Preschool program in Bellevue, WA.Our client is seeking a dedicated and experienced Preschool Director... More (School Leader) to provide day-to-day leadership to the school with students ranging in age from infants to early learners at our beautiful campus located in Bellevue, WA. We are looking for a passionate leader, who is hungry to learn and ready to collaborate with a strong and amazing team of educators.The primary objectives of the Head of School are to inspire positive community interactions, ensure quality care and education of all children, and foster and develop the educational environments and staff. The Head of School also will facilitate the implementation of the Montessori pedagogy in a safe, healthy, and nurturing classroom environment that supports each child's social, emotional and intellectual growth and development, as well as create a family-focused environment that encourages our school community's growth.Core Competencies:1. Growth Mindset: Models a 'Growth Mindset' by consistently seeking to develop one's talents and demonstrating a passion for learning and growth.2. Hungry: Continuously strives for excellence, going above and beyond what is required to seize opportunities for the overall benefit of the organization.3. Humble: Puts the collective success of the team over one's individual interests, easily admitting to one's own mistakes and sharing the credit for team accomplishments.4. (People) Smart: Demonstrates good judgment when interacting with teammates, understanding one's impact on others and adjusting one's behavior as necessary.5. Leadership: Rallies teammates around a shared vision and provides motivation and support to reach shared objectives. Provides timely feedback, coaching, and development opportunities for staff. Serves as a role model for our core values.6. Emotional Intelligence (EQ): Cultivates the interpersonal skills and emotional discipline to forge authentic relationships with teammates in order to establish mutual trust, respect and accountability. Ability to relate joyfully and sensitively to children.7. Collaboration: Involves parents, colleagues, and partners with the community in a collaborative effort to provide seamless support for students.Communication: Communicates effectively with parents and students with sensitivity, honesty, and empathy. Discusses matters with staff and leadership directly and in a professional manner.8. Organization and Time Management: Ensures that priorities are aligned with key business objectives and resources are mobilized to maximize Return on Time Invested. Focuses time and energy on value-added activities.9. Adaptability: Maintain a calm, positive, and professional demeanor even in the face of challenges and adversity.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced, collaborative Administrative Director to lead the day-to-day operations of our school. This individual will step into the Administrative Director role for the upcoming... More academic year, overseeing all administrative functions while working closely with our clinical care coordinator. This position does not include oversight of behavioral or therapeutic programs, but requires a strong partnership with those teams.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

HR Function:Recruitment coordination and onboarding for technical and lab staffHRIS management and employee records maintenanceBenefits administration support and employee relationsCompliance with... More California labor laws and HR best practices Policy development and employee handbook updatesPerformance review process coordinationWorkers' compensation and leave managementOffice Operations: Vendor management and office supply coordinationFacilities coordination and workspace managementAdministrative support for executive team Event planning and company culture initiatives Budget tracking for office and HR expensesGeneral office operations and process improvementA client of Insight Global's is looking to add a Human Resources and Office Coordinator to their team. This individual will provide support their growing organization on an hourly, part-time basis. This is contract with strong potential for extension or conversion to full-time as their needs evolve. If you think you'd be a good fit for this position, apply today!We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Office Manager to be the front-desk point of contact for a 50-person organization in Medley, FL. This position will be fully onsite, Monday through Friday, 7:00-4:00 PM. ... More Responsibilities include: * Support administrative tasks such as organizing meetings or events including catering, AV equipment, presentation materials * Prepare, print, and bind presentation books and documents * Manage facility, office supplies and kitchen office set up * Manage daily department operations, making quick and solid decisions, multi-tasking, attention to detail, adaptability, resilience and liaise with team members, co-workers and vendors * Provide data clerical support to the team, including managing data, organizing records, and performing clerical tasks. * Ensure the professional appearance of the office space by organizing and tidying up common areas, ensuring cleanliness, and implementing aesthetic improvements. * Ensure office equipment is maintained to ensure good operating condition* Assist with international travel scheduling through Concur.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less