Job Search Results for executive assistant

The Assistant Project Manager (APM) is responsible for assisting in the project management of construction projects across a mix of customers. APM's are responsible for establishing and maintaining... More positive relationships with customers while ensuring field operations are supplied with pertinent contractual information necessary to perform all work per specifications in a safe, cost effective, and timely manner. The APM is expected to develop advanced skills and to have the ability to work independently. 6 week field rotation is required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a fulltime Assistant Property Manager to join one of our clients in downtown Cincinnati location. This individual will be joining a small team of three to help maintain... More the commercial property they support. They will help coordinate and oversee engineering, property operations and maintenance activities of on-site team as assigned. Participates in the preparation of the annual operating budget, capita budget, reforecasts, and management plan to meet established goals and objectives. Ensures that property accounting and financial reporting are administered in a timely fashion, and that invoices are correct and properly coded. Addresses budget variances and participates in all operating expense reconciliation processes. Supervises vendors and contractors, determining acceptable performance, administering contracts, and negotiating and/or resolving issues and disputes as assigned. Provide oversight with regard to certain service contracts which may include security, janitorial, landscaping, trash removal etc. Conducts building inspections and implements policies and procedures to correct deficiencies. As well as serve as a representative of the property and ownership in dealing with tenants, prospective tenants, vendors, contractors and all city or municipal representatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

As the PE Assistant Manager, you will oversee and coach the Seat Assembly Production Engineering team, ensuring smooth production processes. Your responsibilities include developing and evaluating... More process plans and production preparation, managing tool and equipment sourcing, design, and installation. You will also track and control budget activities, reporting to management as needed. Additionally, you will organize data and promptly address production issues to maintain efficiency in automotive manufacturing. 50/50 hands on and management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a dynamic and organized Project Coordinator to join our team supporting a major Telecom client in Charlotte, NC. This multifaceted role combines project coordination, executive... More assistant responsibilities, and creative support. The position is a 6-12 month contract (with potential for extensions) and requires 4 days onsite per week. The hourly rate is $40-$45. For project Coordination, you will oversee tracking project activities, timelines, and deliverables to ensure smooth execution and schedule and facilitate meetings, preparing agendas and following up on action items. The ideal candidate can also leverage prior experience in IT or telecom project oversight to manage technical tasks effectively. For the Executive Assistant Duties you will provide high-level administrative support, including calendar management, email correspondence, and meeting coordination and provide creative and analytical support by assisting in creating and refining PowerPoint presentations and Excel reports, ensuring clarity, accuracy, and visual appeal, reviewing content for grammar, spelling, and alignment with project goals and conduct online research to generate ideas, propose solutions, and support creative initiatives.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a dedicated and detail-oriented Paralegal to join our legal team. This job is not open to current law students or future law students. The ideal candidate will possess a strong... More background in legal writing, discovery drafting, and responding to discovery. The candidate must have 3-5 years of litigation experience. This role involves supporting attorneys by drafting and responding to discovery, managing case files, and drafting legal documents. The successful candidate will demonstrate exceptional organizational skills and the ability to manage multiple projects effectively. Time management will be a key quality to have.Day to Day:Assist in the preparation and review of legal documents, including discovery drafts, pleadings, and motions.Manage case files and ensure all documentation is organized and up to date.Perform data entry and maintain document management systems for efficient retrieval.Interview clients and witnesses to gather necessary information for cases.Provide executive administrative support to attorneys as needed.Handle filing, transcription, and proofreading of legal documents.Assist with project management tasks related to ongoing cases.Maintain confidentiality of sensitive information in compliance with legal standards.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

This Construction company is looking for an Administrative Manager who thrives in a fast-paced environment, leads with confidence, and brings a sharp eye for both detail and big-picture process... More improvement. This role is key to keeping our operations seamless, our numbers accurate, and our team supported.What You?ll DoAs our Administrative Manager, you?ll be the engine that keeps our office running smoothly. You?ll:? Lead, coach, and develop a high-performing administrative team?hiring, training, and inspiring staff to reach their full potential.? Design, implement, and continuously refine office policies, systems, and procedures to drive efficiency and scalability.? Handle sensitive information with the utmost integrity, professionalism, and discretion.? Run weekly team meetings to monitor workflow, forecast staffing needs, and align on priorities.? Partner with the Director of Administration on monthly labor accruals and cost reallocations to ensure financial accuracy.? Oversee the preparation and review of month-end reports, metrics, and reconciliations.? Record and review monthly bank reconciliations in QuickBooks and monitor cash flow with precision?preparing weekly cash assessments for ownership review.? Support accounts payable and receivable functions, jumping in where needed to keep deadlines on track.Assist with monthly invoicing to clients when required, ensuring accuracy and timeliness.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The facility Manager will oversee day-to-day operations of facilities in a campus setting, ensuring that all services are effectively delivered and facility needs are met including custodial,... More life-safety, engineering and general maintenance. Ensure that staff implements and provides these services in a manner consistent with policies and ownership directives.? Manage service contracts cost effectively. Responsible for all aspects of service delivery pursuant to these contracts, responsible for periodic and ongoing performance and financial review, conducting RFPs, and assuring payments and invoicing match contract pricing. Initiate audit & control systems to ensure statutory, policy and contractual commitments are met.? Lead the facility management team in the supervision of maintenance programs relating to the interior and exterior conditions and appearance and operation of the facilities.? Ensure that facility management staff consistently provide positive and prompt responses to requests from the client and building tenants/occupants.? Ensure facility management staff implement ongoing contract review programs to constantly assess client, tenant and occupant needs and to ensure problems are being solved promptly and to the mutual benefit of the tenant, owner and the properties.? Prepare and deliver consolidated reporting and reviews of all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex.? Develop, prepare and explain the annual facility budget, quarterly forecasts, and business plans.? Assist in development of capital budgets for the property. This includes contributions towards a five- year plan of maintenance, facility improvement and cost reduction initiatives.? Coordinate the collection, analysis and reporting by the facility management team of statistical data and analysis to provide accurate and current assessment of facility management objectives, work order productivity, cost savings and improvements. Review work order metrics and system to identify service gaps and recurring issues and provide corrective actions.? Approve all positions and direct the hiring, training and motivational activities of the facility management staff. Responsible for effective and proactive employee relations with all site staff. Conduct and approve all performance evaluations of facility management staff.? Manage and drive customer focus within all areas of operational activities and ensure that effective relationships are maintained with key client contacts.? Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals.? Ensure that facility management staff require all tenants and vendors to comply with insurance requirements and coordinate all claims as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a proactive and detail-oriented Office Manager to support the smooth operation of our office and administrative functions. This role is ideal for someone who thrives in a dynamic... More environment, enjoys supporting cross-functional teams, and is passionate about creating an organized and efficient workplace.Day to Day?General Office ManagementoOversee daily office operations, including systems, supplies, and equipment.oMaintain inventory and ensure timely procurement of office essentials.oCoordinate office maintenance and vendor relationships.?Administrative SupportoManage calendars, schedule appointments, and coordinate meetings for internal and external stakeholders.oHandle incoming and outgoing communications, including emails, phone calls, and mail.oOrganize logistics for inbound and outbound shipments.oSupport purchasing activities for directed-buy components in collaboration with project management teams.?Human Resources SupportoAssist in the development and maintenance of HR systems and processes.oSupport talent acquisition efforts, including job postings, interview coordination, and onboarding.oMaintain employee records and assist with compliance documentation.?Team & Cross-Functional SupportoCoordinate employee-related activities such as team events, training sessions, and recognition programs.oServe as a liaison between departments to ensure smooth communication and collaboration.oAct as a point of contact for external partners and vendors.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

About the RoleSephora is seeking a highly motivated and experienced Strategic Sourcing Manager to support sourcing initiatives across multiple business units, with a strong focus on technology and... More e-commerce. This role will be instrumental in negotiating supplier agreements, guiding stakeholders through the intake-to-contract process, and driving strategic sourcing efforts in high-volume environments. Key ResponsibilitiesLead and manage RFP/RFI processes to ensure alignment with Sephora?s purchasing policies.Negotiate contracts for software (on-premise and SaaS), hardware, cloud services, and IT professional services.Conduct market research and benchmarking to identify cost-saving opportunities and emerging trends.Build and maintain strong relationships with suppliers and internal business partners.Collaborate closely with stakeholders in Technology and E-Commerce departments.Ensure compliance and efficiency throughout the sourcing lifecycle.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Responsible to ensure the proper efficient operations and maintenance of the mechanical electrical and plumbing systems for the assigned facility. The performance of all necessary maintenance and... More operational tasks are developed to assure maximum life and reliability of all mechanical/ electrical/plumbing systems.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less