Job Search Results for administrative assistant

The Business Services Recruitment Assistant will support various stages in the recruitment process to help us take our Business Services Recruitment to the next level, to be a best-in-class function.... More This role will support talent strategies, maintain data integrity within our tracking systems, communicate with stakeholders and support diverse pipelines for multiple practice groups across all our US offices. The ideal candidate will have excellent client relationship management skills and outstanding professional presence while balancing stakeholder and candidate relationships. They will need strong time management, organization and process driven skills while supporting multiple requisitions. This position also has a high focus on attracting and retaining top talent by providing a positive candidate experience, maintaining regular candidate communication, overseeing interview scheduling and providing feedback to each candidate in a professional and timely manner. The role requires an individual who continuously strives to cultivate a proactive recruitment process that is engaging, strategic and efficient. Duties include the below:Support recruitment on varies stages in the recruitment process across multiple requisitions (e.g., job postings, applications, pipelining, interviews, candidate management, offer management, agency engagement etc.)Proactively mitigate recruitment challenges, provide regular communications to relevant leadership, on any requisitions aligned with the practice group(s)Ensure and maintain all elements of agency management (e.g., fee agreements, preferred vendors, tracking management, kick-off calls, communications, etc.)Assist in developing sourcing strategies utilizing various channels to cultivate diverse pipelines, and candidate outreach to identify top talent in the marketManage the candidate scheduling process (e.g., collecting candidate availability, communicating with recruiting agencies, requesting interview scheduling, and greeting candidates on WebEx interviews, etc.)Review resumes for prospective candidates to assess their knowledge, skills and experience to best suit open positionsCollaborate closely with hiring managers, cross-function teams and key stakeholders throughout the recruitment process to ensure we proactively meet their hiring needs and goalsAssist in generating market intelligence, develop deep expertise as a subject matter expert, and promote recruitment best practices Support recruitment initiatives across the Business Services and Business Services Recruitment team (e.g., branding initiatives, DEI engagement, LinkedIn utilization and expansion, sourcing efforts, etc.)Ensure ATS and recruitment reporting are accurate and proactively share data-centric updates with internal stakeholdersCoordinate with various cross-functional teams and manage the offer process (i.e., immigration, conflicts, general council, compensation, mobility, etc.) Maintain the data integrity of the recruitment process in compliance with AAP/Federal Contractor statusWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a high level Operations Specialist to join our team at Granite Park. This role involves a blend of administrative assistant work and operational support, requiring flexibility, and the... More ability to think on your feet. The ideal candidate will be responsible for process improvement, project management, and delivering on timelines. This individual with work under the Manager of Member Experience and assist with the companys clients and their needs. The organization assist hospitals in areas of sourcing, revenue cycle and performance improvement. This individual will be responsible for independently managing projects, coordinating high-level meetings, and supporting executive communications related to various teams, councils, Executive Committees, the Board, the President & CEO, and other internal teams as needed. This role will be onsite Tuesday, Wednesday, and Thursday with the ability to work from home on Mondays and Fridays.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are looking for an Administrative Support Specialist to join our team in Oklahoma City. This person will accurately input information into computer databases to support processes such as time and... More expense entry, work management, invoicing, and accounts payable. This role provides general administrative support, including mailing, scanning, copying, and may serve as the receptionist. This position pays $22/hr Key Responsibilities: Input information accurately into computer databases for various processes. Provide general administrative support, including mailing, scanning, and copying. Serve as the receptionist for the facility as needed. Run reports and review data for accuracy. Arrange employee engagement activities. Prepare and modify documents such as correspondence, reports, drafts, memos, and emails. Meet established deadlines and deliver requested information promptly. Schedule and coordinate meetings and appointments, maintain the master calendar, and manage employee availability. Support company and client-sponsored events by organizing and scheduling catering, facilities, and other vendors. Maintain various administrative reports and databases, including fleet, phone lists, storm rosters, occupancy, and PPE assignments. Monitor and order office supplies cost-effectively. Assist with the new employee onboarding process. Manage fleet vehicle maintenance, including coordinating appointments, tracking mileage, and outfitting vehicles with up-to-date equipment.Perform other duties as assigned by management.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Marketing and Office Coordinator will play a crucial role in the smooth functioning of the office management while also coordinating various corporate events and logistics. This position involves... More managing administrative tasks, overseeing office operations, and planning and executing events to meet organizational objectives. * Office Coordinationo Manage day-to-day office operations and ensure a well-organized and efficient work environment.o Assist in planning and executing internal meetings, including scheduling, room setup, and catering.o Oversee administrative tasks such as managing supplies, handling correspondence, and inventory.o Act as a point of contact for employees and partners regarding office-related matters and conference room booking. * Event Planning and Executiono Organize internal company events, meetings, conferences, and other special occasions.o Coordinate all aspects of events, including catering, audiovisual setups, and logistics.o Create and manage invitations and registration pages for events, webinars, and other marketing initiatives.o Monitor RSVPs and registrations and provide regular updates to the marketing and sales teams.o Collaborate with internal teams to ensure events align with organizational goals and objectives. * Internal Document Creation and Managemento Create, maintain, and update internal documents such as partner portfolios, project timelines, and customer facing reports/materials.o Ensure documents are organized, up-to-date, and accessible to relevant team members.o Collaborate with cross-functional teams to gather information and create compelling marketing collateral. * Campaign Managemento Assist in the development and execution of marketing campaigns across various channels.o Monitor campaign performance metrics and provide regular reports to the marketing and sales teams.o Coordinate with external vendors an agencies to ensure a timely delivery of campaign assets. * Communication and Administrative Supporto Handle incoming and outgoing correspondence related to both office and event coordination.o Serve as liaison between office and event participants or vendors. o Provide administrative support to various departments as needed.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This Office Administrator will support corporate office in the Kansas City area. This person will perform administrative duties and reception duties, sitting at the front-desk of the office suite.... More This is a temporary 6-month contract with the potential to become a long-term/permanent position after the new year after 2026 budget and headcount is assessed. Duties include:Supplies and inventory management as well as vendor relationsFacilities support for repairs and maintenanceAP processes (invoices, expenses)Preparing the office, catering, conference rooms etc. for visits from ExecutivesFleet management for company vehiclesCoordinate with security and IT for key card access for any new hiresGreet any visitors including stakeholders and global executives as the first face they see coming into the office suiteEnsure proper security access to visitorsRecieve and handle any deliveriesAny other ad hoc administrative support duties that arisePay will vary based upon individuals' relevant experience and background across a range of $55,000-$65,000 annually. Benefits include health, dental, vision, 401K, commuter benefits, and mental health counseling.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Legal Secretary will provide comprehensive administrative support to attorneys, ensuring efficient operation of the law office. The ideal candidate will have strong administrative skills,... More proficiency in Office 365, excellent documentation skills, and preferably some experience in litigation. Key Responsibilities:Administrative Support: Perform a variety of administrative tasks including managing calendars, scheduling appointments, and coordinating meetings.Document Management: Prepare, proofread, and file legal documents such as briefs, motions, and pleadings. Maintain and organize both electronic and physical files.Office 365 Proficiency: Utilize Office 365 for document creation, email communication, and data management.Client Interaction: Communicate with clients, opposing counsel, and court personnel in a professional manner.Litigation Support: Assist with litigation tasks such as preparing discovery documents, managing case files, and coordinating trial logistics (preferred but not required).Research: Conduct basic legal research and gather relevant information as needed.Compliance: Ensure all documentation and procedures comply with legal standards and firm policies.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are looking for a high caliber individual to support the US Recruiting Team of a global law firm in Houston, Texas, with all aspects of the recruiting process including campus recruitment, their... More summer associate program, and special projects. This candidate will have excellent organizational skills as well as outstanding professional presence. -CAMPUS RECRUITMENT (duties to vary):--Assist with day-to-day activities, including but not limited to: maintaining calendars for campus recruitment and outreach events, coordinating interview schedules and callback interviews, greeting and hosting candidates, compiling interview packets and collateral materials, and soliciting feedback--Maintain the recruiting database and applicant tracking system, and ensure that correspondences with candidates are executed in a timely manner--Monitor general email box and process emails accordingly--Assist with organizing cultivation events at law schools--Review applications from resume collections and pull online submissions--Process expenses related to callback interviews and cultivation events-SUMMER PROGRAM (duties to vary):--On-boarding details for summer associates--Assist with planning and executing summer program events--Liaise with Marketing Department to create collateral materials--Solicit and retrieve summer associate evaluations and support the review process--Correspond with summer associates and respond to daily inquiries-OTHER (duties to vary):--Assist with special projects on an as-needed basisWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is is hiring an Office Support / Administrative Assistant based in Chantilly, VA. This position requires someone who works well with multiple deadline driven responsibilities, ability to... More multitask and communicate effectively on workload and changing priorities. Areas of responsibility include but are not limited to Collecting and analyzing data using Microsoft Excel and Google Suite Researching and compiling data Material Inventory Reconciliation (Weekly/Monthly tracking) Purchase Orders & Accounts Payable. Taking calls from all field employees requesting to purchase goods and services. Issuance of Purchase Orders, verifying delivery or receipt of product/service, reconciling statements/invoices for payment authorization and accurate job costing, researching and setting up vendors locally and out of state for goods and services. Payroll & Equipment Filing Invoicing Ensure accurate job costing Accounts Receivable as needed Other office duties as assignedWe are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We need a detail-oriented professional to support the migration of insurance policy data to our new platform. This role ensures the accuracy and integrity of policy information. The ideal candidate... More will have strong data handling skills, attention to detail, and effective collaboration abilities.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Admin to work for a client in Portland, Oregon. This person will be supporting international visitors and will need to be fluent in both English and... More Japanese. Duties include calendar scheduling, travel coordination, and general administrative duties.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less