Job Search Results for administrative assistant

Position SummaryWe are seeking a Medical Office Assistant to join our Cardiology and Neurology team. Working under the general supervision of the office manager and direct supervision of a licensed... More provider, the assistant supports both administrative and clinical functions in a team-based, integrative health environment.Key Responsibilities?Prepare exam rooms by disinfecting, stocking supplies, and ensuring availability of medications and vaccinations.?Conduct pre-visit planning by reviewing schedules and identifying gaps in care ?Escort patients to exam rooms and manage patient flow for efficiency.?Collect and document patient data including vital signs, allergies, medications, and chief complaints.?Retrieve and report diagnostic results (e.g., EKG, lab tests) and recognize abnormal findings.?Confirm and clarify provider orders before executing delegated tasks.?Collect, prepare, and process lab specimens for testing; maintain quality control logs.?Assist with in-office procedures such as EKGs and holter monitors; schedule referrals and specialty services.?Obtain prior authorizations for medications and diagnostic imaging.?Collaborate with the healthcare team to ensure smooth operations and resolve workflow obstacles.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for a Temp Administrative Specialist to join the Events and Programs team of our client in DC. This is a fully onsite position, and we are looking for someone who is flexible to work... More events that could be in the evenings or weekends. SPECIFIC DUTIES AND RESPONSIBILITIES ?Maintain a conflict-free electronic calendar for the Chief Engagement Officer which may include arranging intricate meetings with Deans, Vice Presidents, Donors, and Prospects. ?Proactively manage tasks and priorities for the Chief Engagement Officer to properly prepare for upcoming meetings, visits, and events, including making travel arrangements.?Draft letters to external constituents, Deans, and Vice Presidents, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.?Function as part of the client's external engagement strategy team for larger group projects.?Staff special events, helping with check-in processes, greeting and escorting VIPs and visitors. ?Handle sensitive and confidential information with an appropriate level of discretion.?Coordinate other office services such as maintaining paper and electronic filing systems, purchasing supplies, and copying and distributing materials.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a compassionate and dedicated Medical Assistant to join our client at a primary care clinic in Richardson, TX. The ideal candidate will have a passion for working with... More elderly patients and providing high-quality care. This role involves assisting healthcare providers with patient care, administrative tasks, and ensuring a smooth workflow within the clinic. The ideal candidate is able to act calmly in emergency situations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring... More smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.Team Coordination: Maintain seating charts and org charts; manage team swag orders.Expense Management: Prepare and submit expense reports in a timely and accurate manner.COI Collection: Track and collect Certificates of Insurance (COIs) as needed.Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Project Controls Assistant to serve as an entry-level supporter in Texas to ensure successful project execution through planning, monitoring, and controlling.Essential Job... More Duties and Responsibilities? Assist in creating Project Schedule and Labor and Quantity tracking metrics for each project in accordance with scheduling and cost control department policies and procedures.? Utilize, update, and maintain tracking using lessons learned and best practices.? Assist Site and Home Office Payroll in report creation and auditing support.? Assist with the creation of project specific and payroll data visualizations.? Assist with weekly updates of the Project Schedules, Labor and Quantity tracking metrics and provide tools and reports to Management.? Utilize knowledge of scope control and change management.? Research technology in the construction industry for implementation.? Other duties, as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

CommUnity Care is looking for a dental assistant to join their team at the North Lamar location. Specific Duties include:Assist dentist with oral hygiene instruction.Take, develop and mount... More X-rays.Take impressions of dentures for dental appliances.Order and maintain supply inventory.Perform procedures to compile with infection control policies and prepare operatories for patient treatment.Accurately and completely report and document status, care rendered, response to care, provider orders, contacts with patient and/or other healthcare providers.Maintain patient follow up procedures.Assist front desk staff when needed.Perform other duties as assigned.Complete all direct and indirect care documentation in timely manner and ensure patient records are current and complete.Attend daily patient care (unit) huddles and periodic informational (clinic) huddles, meetings, patient conferences, or planning sessions. These may be related to quality assurance, patient care and other related topics within the clinic.Attend seminars and maintain all licensure and/or certification requirements for continuing education and best practices.Participate in quality strategies to evaluate compliance with evidence-based guidelines, standards and to identify opportunities to improve patient outcomes.Ensure all tasks provided and associated with patient care, patient administrative processes and related duties comply with all regulatory and accreditation standards including The Joint Commission and CommUnityCare Standard Operating Procedures and CommUnityCare Policies and Procedures.Develop and maintain favorable internal relationships, partnerships with co-workers, including clinical managers, clinical support staff, providers and business office staff.Interact respectfully and collaboratively with patients and their families, striving to develop favorable relationships with families.Collaborate with all members of the care team in providing patient-centered care.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client in the Zephyrhills, FL area is looking for a Medical Assistant to join their team for a contract to hire opportunity. This candidate will be responsible for assisting physicians with medical... More procedures in office. This candidate will be assisting the physicians by performing various administrative and clinical tasks to ensure the smooth operation of our medical facility. Clinical task for this role includes the following: rooming patients, assisting physicians during examinations, administering medications, performing basic laboratory tests, and providing patient education on treatment plans, procedures, and follow-up care. Lastly, the administrative tasks include inventory management, scheduling appointments, and managing patient recordsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is seeking a highly experienced, polished, and proactive Executive Assistant to support their CEO. This individual will play a critical role in managing communications,... More coordinating with board members and donors, and ensuring the CEO?s day-to-day operations run smoothly. The ideal candidate is a seasoned professional with a strong background in executive support, particularly in healthcare or senior living environments, and thrives in high-touch, high-stakes settings. Key Responsibilities:- Serve as the right hand to the CEO, managing a wide range of administrative and executive support tasks.- Handle confidential communications, including fielding phone calls, emails, and drafting memos.- Coordinate and prepare materials for board meetings, donor engagements, and executive presentations.- Act as a liaison between the CEO and internal/external stakeholders, including board members, donors, and senior leadership.- De-escalate sensitive situations with professionalism and discretion.- Maintain a high level of availability and responsiveness, including occasional extended hours.- Ensure accuracy and attention to detail in all communications and scheduling.- Ask thoughtful questions to clarify expectations and avoid errors.- Represent the CEO and the organization with grace, tact, and polish.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Manager Assistant (MA) in the Enterprise CRM solutions (eCRMs) plays a critical role in supporting the eCRMs Vice President and their organization by contributing to a broad range of activities,... More including strategy, business planning, communications, and organizational management.The MA will be an integral part of the Executive Office and will report to the eCRMs VP. This individual will work across a wide range of initiatives to help ensure the smooth running of the office. The role is ideal for a quick learner and self-starter who has a proven record of excellence operating independently and within a high-performing team environment.Key ResponsibilitiesMaintain a clear understanding of work happening across the eCRMs leadership team and support in prioritizing these initiatives.Partner with VP to define, communicate, and drive execution of the strategic priorities and long-term vision for eCRMs.Draft impactful and executive-ready communications, presentations, and talking points for various executive audiences including CIO, EVP Steercos, and other senior leaders to support key business reviews, enterprise forums, and strategic discussions.Support the VP with business planning and operational processes driven through (leadership team meetings, PMP, hiring management, etc.).Design and oversee processes to ensure the smooth running of the office, such as hiring approvals and reporting, trip planning, and rewards & recognition programs.Manage relationships with the eCRMs leadership team, the ICRST Executive Office, and MAs in other lines of businessAddress ad hoc requests and requirements from the ICRST Executive OfficeGenerate internal communication content (Town Halls, Q&A Colleague Forums, roundtables)We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Track and analyze project needs, deliverables, and milestones using internal software.Support monthly progress reporting and action item tracking.Coordinate and facilitate on-site and off-site... More meetings.Review and process bills, invoices, trip tickets, and expense reports for accuracy and compliance.Handle data entry tasks including change orders, cost reports, and accounts payable.Maintain and update project scheduling information.Identify and help resolve issues impacting project timeline, cost, or design.Maintain budget tracking systems and report project status.Create new projects in project management software and provide daily workflow updates.Coordinate training programs and track compliance with project requirements.Update SOPs and mentor new team members on best practices and processes.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less