Job Search Results for administrative assistant

The Administrative Assistant will provide day-to-day administrative support to the Customer Operations Manager within a utility environment. This role focuses heavily on payment services support,... More including mail processing, physical check handling, inbox and calendar management, and documentation support. The ideal candidate is detail-oriented, organized, and comfortable handling confidential customer and financial information in a fast-paced, process-driven setting.Responsibilities:Provide administrative support to the Customer Operations Manager, including managing calendars and scheduling meetings.Manage and monitor a shared inbox, routing inquiries appropriately and responding to routine requests.Send standardized outbound communications, including generic emails to external partners such as mobile home parks.Support paperless billing operations by processing returned bills and related correspondence.Assist with the handling, tracking, and processing of a high volume of physical checks in alignment with payment services procedures.Receive, sort, and route incoming mail related to credit and payment services, including sensitive documents such as bankruptcy notices.Support check-related workflows by assisting with documentation, reconciliation support, and internal coordination.Help develop, document, and maintain standard operating procedures (SOPs), outlining step-by-step processes for payment and mail handling.Ensure accurate recordkeeping and adherence to internal controls, compliance requirements, and utility policies.Provide general administrative support as needed, including document management and process support.This is a hybrid position and the Admin will need to be onsite Monday-Thursday weekly.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:We are seeking an administrative temp with excellent phone etiquette to handle high-volume outbound calls. The role involves contacting customers, updating account information, and setting... More up paperless billing.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are looking for an Executive Assistant to support the VP of Global Engineering at a large tech organization. The ideal candidate will have experience supporting VP or higher level executives.We... More are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Assistant will serve as a critical liaison between the Executive Leadership Team and internal/external stakeholders, delivering high-level administrative support. This role involves... More managing complex calendars, coordinating communications, arranging travel, and handling confidential matters professionally and carefully. The ideal candidate will exhibit exceptional organizational abilities, flexibility, and a proactive approach to problem-solving, ensuring the smooth operation of executive activities and contributing to the overall success of the organization. Essential Duties & Responsibilities: ? Support Executive Leadership Team: Assist a team of executives with administrative tasks, travel booking and scheduling. ? Administrative Support: Provide comprehensive administrative assistance, including calendar management, email correspondence, and meeting coordination for executives. ? Stakeholder Communication: Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication. ? Board of Directors Support: Prepare materials, reports, and presentations for Board of Directors meetings, ensuring accuracy and timely delivery. ? Travel & Event Management: Organize complex travel arrangements, conferences, and meetings, including logistics, itineraries, and expense reporting. ? Document Preparation: Draft, edit, and format internal and external communications such as reports, presentations, and emails. ? Meeting Facilitation: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely completion. ? Project Management: Oversee and manage special projects from conception to completion, ensuring deadlines and objectives are met. ? Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism. ? Problem-Solving: Anticipate executive needs and proactively address challenges, ensuring a seamless workflow. ? Team Collaboration: Work closely with other administrative staff to support organizational goals and foster a collaborative environment. ? In-Office Visits & Travel: Be available for in-office visits and/or travel as required to support executive functions ? Other duties as assigned? Prioritization: Proven ability to manage multiple projects, prioritize tasks, and meet deadlines. ? Communication Skills: Exceptional verbal and written communication skills, with attention to detail and clarity. ? Technological Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools and online calendars. ? Organizational Strength: Strong organizational skills with the ability to think proactively, prioritize effectively, and maintain attention to detail. ? Time Management: Ability to manage competing priorities and adapt to changing demands in a fast-paced environment. ? Interpersonal Skills: Strong interpersonal abilities, fostering positive relationships with stakeholders at all levels. ? Discretion & Confidentiality: Demonstrated experience in handling confidential and sensitive information. ? Problem Solving: resourceful mindset with the ability to anticipate and address potential challenges independently. ? Adaptability: Comfortable navigating ambiguity and thriving in dynamic environmentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking an Executive Assistant for a direct hire opportunity in the Northern Virginia area. This resource will serve as the strategic partner to the Senior Vice President. You will... More be providing executive level administrative, logistical, and project management support to ensure the SVP is aligned and prepared for each day. You will architect and manage the executives calendar with Microsoft Outlook. This role is primarily focused on enabling the effectiveness of the SVP of People, while also supporting alignment and coordination across functional areas led by senior leaders who oversee their own teams and operational support. The Executive Assistant ensures priorities are connected, leadership efforts are streamlined, and initiatives move forward with clarity and consistency.The ideal candidate exercises sound judgment, maintains strict confidentiality, and operates with a high level of professionalism in a fast-paced, mission-driven environment.Communications, Correspondence & Information Flow?Manage high-volume email and message flow; draft, edit, and prepare communications on behalf of the executive.?Summarize complex information into concise briefs and decision-ready materials.?Serve as a filter and amplifier?elevating what matters and removing noise.?Support messaging consistency across internal and external audiences.Relationship & Stakeholder Management?Manage key relationships?including staff, Board members, partners, and external collaborators?ensuring timely, professional interactions.?Maintain stakeholder maps, follow-up lists, and engagement rhythms for high-priority relationships.?Handle sensitive information with discretion, diplomacy, and impeccable judgment.Operational & Administrative Excellence?Coordinate complex domestic and international travel itineraries, logistics, and expense reconciliations.?Oversee document management, digital organization, and system efficiency for the Executive Office.?Manage special events, or key leadership gatherings as needed.?Continuously assess and improve systems for workflow, communication, and organization.Culture, Trust, and Leadership Support?Maintain a high degree of confidentiality, integrity, humility, and emotional intelligence.?Partner with the executive to reinforce a culture of clarity, respect, accountability, and well-being.?Demonstrate ?daring leadership? behaviors?curiosity, grounded confidence, courage, and empathy.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a highly skilled and experienced Legal Assistant to join our clients reputable civil litigation firm in Irvine, CA. The ideal candidate will have a strong background in... More trial preparation and support, and will be able to handle a variety of tasks to assist their legal team.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Receptionist/Administrative Assistant provides administrative and logistical support to the Government and Community Relations division at our transit client. This role involves coordinating... More outreach efforts, managing schedules, supporting special events, and assisting with communications and reporting. The assistant works closely with division leadership, including the Chief External & Governmental Relations Officer, and serves as a liaison to elected officials and community leaders. The position requires independence, adaptability, and strong organizational skills in a fast-paced, detail-oriented environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Title Assistant to provides high-level administrative and operational support to a Senior Underwriter and plays a key role within Fidelity National Title?s National... More Commercial Services organization. This position supports complex, multi-state commercial transactions by assisting with title review, documentation, and coordination across internal teams and external partners, ensuring transactions are processed accurately, efficiently, and in compliance with company and regulatory requirements.Key Responsibilities: Provide direct administrative and transactional support to a Senior Underwriter within the National Commercial Services teamAssist with multi-state and national commercial transactions, including title review, clearance, and underwriting supportCoordinate with national commercial teams, underwriters, attorneys, lenders, and internal stakeholders to facilitate complex closingsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a Legal Assistant to join our client's Legal Support Services team. This is a float role, supporting various different lawyers and partners at the firm. You will be setting court dates... More and communicating with registries; arranging court filings and applications;preparing and drafting various correspondence and documents, including court pleadings;drafting, preparing, editing, and formatting various legal documents and correspondence;preparing transaction books as required;maintaining efficient file management and bring-forward system; maintaining a full calendar, email management and managing lawyers? practice; liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and general administrative duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Executive Assistant to the CEO serves as a trusted strategic partner, providing comprehensive administrative, operational, and personal support to the Chief Executive Officer of a medium-sized... More organization with multiple affiliated businesses. This role requires exceptional discretion, judgment, and organizational skill to effectively manage complex calendars, travel, communications, and priorities across both professional and personal domains. Acting as the primary liaison between the CEO and internal and external stakeholders, the EA ensures seamless coordination, tracks and drives follow-through on key initiatives, prepares high-level materials, and proactively anticipates needs to optimize the CEO?s time and focus. The position also includes oversight of confidential matters, special projects, vendor coordination, and personal logistics, making it ideal for a highly adaptable professional who thrives in a fast-paced, dynamic environment. This individual will not only serve as an administrative layer of support, but more importantly a business strategist with the proven ability to be solution oriented and a creative thinker. The ideal candidate is eager to learn and grow with a goal of a long-term career in mind.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less