Job Search Results for administrative assistant

*Each candidate will receive a $3,000 sign on bonus paid out over 1 year - $1500 at 6 months and 12 monthsShift: 40 hour work week, looking to hire for the evening shift 2:00pm-11:00pm. 4 day work... More week with one weekend day required (Four 9 hour shifts plus 4 hours of discretionary time (team meetings, trainings, etc))They will be paid OT for any hours over 40. Morning shift (weekends only) ? 9am-5pm Evening shift weekly ? 2pm-11pm Overnight shift weekly ? 11pm-9am Weekend option ? 9am-11pm Sat/Sunday with 1 additional weekdayWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Shift: 40 hour work week, looking to hire for the evening shift 2:00pm-11:00pm. 4 day work week with one weekend day required (Four 9 hour shifts plus 4 hours of discretionary time (team meetings,... More trainings, etc))They will be paid OT for any hours over 40. Morning shift (weekends only) ? 9am-5pm Evening shift weekly ? 2pm-11pm Overnight shift weekly ? 11pm-9am Weekend option ? 9am-11pm Sat/Sunday with 1 additional weekday?Each candidate will receive a $3,000 sign on bonus paid out over 1 year - $1500 at 6 months and 12 monthsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The primary purpose of this role is to provide underwriting and administrative support for assigned accounts. Including but not limited to collecting data, account setup, producing quotes and... More binders, issuing policies and endorsements to either the Energy Casualty, General Casualty or Excess & Surplus Lines Property teams. The Underwriting Assistant will assist Underwriters with day-to-day processing tasks and provide underwriting and administrative support to Underwriters as required.Specific Responsibilities?Working with and supporting the assigned Underwriter to review account submission data and work with broker partners to obtain missing information.?Working in tandem with Underwriting to confirm policy issuance instructions for quotes, binders, policies, endorsements, notices, etc. and effectively complete coding/issuance.?Perform data entry and quality control checks of insurance policy information into in-house systems to agreed, defined standards of accuracy and timeliness.?Generate broker correspondence in electronic format (e-mail) related to transaction processing and informational follow up requests.?Perform ad hoc operational duties to support the Underwriting teams.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a Temporary Finance Assistant to support the Finance team during the year-end audit process. This role will primarily focus on managing audit confirmations, document... More processing, and performing administrative finance tasks. The successful candidate will act as a liaison between internal teams, external auditors, and counterparties to ensure accurate and timely completion of audit-related activities. Key responsibilities include, but are not limited to:Prepare, send, chase, and track audit confirmations for external auditorsReview and reconcile confirmation documents for accuracy and completenessManage inbound and outbound confirmations related to bank accounts, treasury products (including derivatives), and credit union lendingMaintain organized filing systems and trackers for audit samplesResolve missing or incorrect documentation and escalate as neededCollaborate with internal stakeholders and external auditors to resolve missing or incorrect documentationWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

*Each doctor has a nurse and MA working with them -- very collaborative and supportive environment. *At least 15-20 patients a day *Responsible for all chart prep with help of APP or other... More nurses *Escorts patients to and from exam rooms, physician offices, and treatment room as appropriate. *Records patient data prior to each physician visit, including but not limited to, vital signs, height, weight, allergies, and medication changes. *Obtains all necessary patient records as required by physician prior to treatment or procedures. *Prepares and stocks exam/treatment rooms and orders supplies as needed. *Assists physicians with exams and procedures as requested. *Administers subcutaneous and intramuscular injections, as delegated by RN or physician. *Maintains all exam/treatment room disinfection protocols. *Answers patient telephone calls for referral to physician or nurse/pharmacist. *Phones in prescriptions and makes other patient calls as directed by physicians and RN. *Informs physician of patient reschedules and no shows. *Performs other administrative duties, i.e. typing, filing faxing, chart preparation, reception, etc, as requested by supervisor or physician. *May enter orders under a provider's direction and supervision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant position is responsible for welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries, directing visitors and employment... More applicants, and monitoring logbook. This position also handles and/or assists with various administrative duties in other departments such as Accounting, Sales, Purchasing, Transportation and Warehouse. This position is also responsible for the cleanliness and orderliness of the employee kitchen area.Responsibilities:- Professionally greet and welcome visitors as soon as they arrive at the office in a friendly manner;- Direct visitors to the appropriate person and office;- Answer, screen and forward incoming phone calls;- Answer basic customer questions;- Ensure reception area is tidy and presentable;- Ensure kitchen area is clean and orderly at all times;- Provide basic and accurate information in-person and via phone/email;- Provide employment applications to applicants;- Handle inventory of supplies; - Creates signage;- Organize and file daily driver reports;- Assists with Payroll pre processing;We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking an assistant project manager to help service their expanding project portfolio within the federal building automation space.?Project management software including MS Office... More Suite including MS Project, commensurate with APM responsibilities.?Manage project documents in SSI file system, update contract set documents, implement distribution of documents updates to project stakeholders?Review, track and distribute RFIs, Compose RFIs with oversight of PM and or Superintendent.?Receive, review, track and process submittals. Understand how to review a submittal vs. specifications, project plans.?Proficient in reading/interpreting construction documents including, basic structure of construction specifications, drawing structure details, schedules, and standard notation.?Ability to take/compose meeting minutes, structure project meeting agenda.?Understand contents to assist in the development and distribution of bid documents for trade RFPs.?Basic understanding of trade/subcontractor bid leveling and scoping sheet.?Track material deliveries against project submittals, quality, quantify, and document.?Understanding of building systems commensurate with APM level, basics of MEP systems.?Ability to compose construction status report with photos and general descriptions?Basic understanding of construction schedule development and ability to use MS Project to produce 2?4-week lookaheads to assist PM and Super. ?Understanding of purchasing process and ability to buy out trades commensurate with APM level under the supervision of PM. Write a basic scope of work.?Process project closeout documents, quantify requirements, procure from subcontractors, track and process with owner through completion.?Ability to communicate with clients and trades of various backgrounds and educational levels.?Analyze data, compile reports as they relate to cost, POs, Inventory, and Scheduling.?Ability to evaluate data and process the information to achieve understanding ? mechanically inclined.?Ability to communicate in both formal and informal written formats as they relate to group dynamics and technical writing as per company requirements.?Handle and coordinate active calendars. ?Schedule and confirm meetings. ?Ensure file organization based on office protocol.? Provide administrative support to the Construction Superintendent. ?Coordinate projects and ensure timely completion of tasks. ?Perform data entry and maintain accurate records in electronic systems. Proofreading and editing documents for accuracy.?Monitor and report status of submissions to customers?Collaborate with site personnel to obtain signed Project Status Reports every month?Manage inbound/outbound cost accounting, including Schedule of Values (SOV) and percentage of work complete?Create and maintain PO, Submittal/Spec & SO Logs?Receive invoice Tracking directly, reconcile with Sage & original PO. Reject if work is incomplete or not customer-accepted?Prepare Monthly Job Cost Summary Reports. Compare actual vs budget?Pull status reports from SSHO and update schedules. Provide to PM for approval?Identify subcontractors per RFP. Coordination and communication of all due dates?Create PSRs & SOVs for new projects. ?Create job schedulesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Office Administrator / Executive Assistant to manage daily operations and provide high-level administrative support. This role requires exceptional time management... More skills, strong organizational abilities, and proficiency in modern office technologies. The ideal candidate will thrive in a fast-paced environment, handle multiple priorities, and maintain professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant/Receptionist for a large manufacturing client in Pensacola, Florida. This role will provide high-level administrative support to an executive with... More a primary focus on planning, scheduling, and executing customer and guest site visits while maintaining security protocols, hospitality standards, and clear communication between internal teams and visitors. This team member is a critical role in creating excellent first impressions, maintaining operations of our customer experience center and ensuring that our visitors have pleasant experiences while on campus.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a professional and organized Receptionist to serve as the first point of contact for clients and visitors. This entry-level role is ideal for individuals who are detail-oriented,... More customer-focused, and eager to grow within an administrative capacity.-Greet visitors warmly and ensure a positive first impression.-Answer and direct incoming calls promptly and professionally.-Assist with appointment scheduling and calendar coordination.-Perform general clerical duties including mail sorting, data entry, and document preparation.-Provide accurate information to callers and visitors regarding company services.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less