Job Search Results for administrative assistant

Ability to obtain and maintain a security clearance is requiredOverview: This position performs and coordinates facility and administrative services support activities serving as a lead to service... More assistant staff, ensuring the efficient and smooth day-to-day operation of the facility. Primary Responsibilities:Assigns, schedules, and directs the daily work assignment of service assistant staff; trains new staff as needed. Provides evaluation input to the Supervisor, Facilities and Administrative Services for the annual performance appraisal.Organizes, directs and helps with office moves which may include assembling and arranging furniture, boards, building portable partitions, conducting audits, etc.Assists in maintaining furniture inventory and product inventory listing, and, as directed, interface with supplier partners to order necessary supplies.Assists Supervisor, Facilities and Administrative Services overseeing janitorial and food services to include coordinating with vendors for operations, maintaining service level agreements, conducting audits and inspections to ensure standards, and preparing monthly reports.Responsible for the maintenance and repair of all vehicles, monitors preventative and scheduled maintenance programs, oversees vehicle dispatching, and prepares monthly mileage and usage reports.Establishes guidelines for carrying, transporting and delivery of classified material; acts as classified liaison between facilities in the delivery of incoming/outgoing unclassified mail, books and periodicals; may act as courier for classified material as needed.Reviews and assigns Help Desk tickets to appropriate personnel, oversees the execution of corrective actions, and ensures customer satisfaction with the ticket originator.Acts as back-up supervisor of Administration Services in the absence of the Supervisor, Facilities and Administrative Services.Performs other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Admin Assistant for one of our HVAC/R equipment and services client in the New Orleans metro area. This person will work closely with the Sales team and management.... More This person will be responsible for providing customer support via emails and phone calls, manage data and documents (records, contracts, paperwork), review and correct PO's/sales order addendums, review contracts, and assist sales team with schedules, appointments, and quotes/proposals. This is a great opportunity to be part of a great team and a company that values their employees.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The Medical Assistant will play a crucial role in supporting the dermatologists and Mohs surgeon in a busy cosmetic dermatology practice. This position involves assisting with medical dermatology,... More cosmetic, and surgical appointments. The ideal candidate should have experience working in a dermatology practice and be familiar with electronic medical records. An outgoing personality and the ability to work well within a team are essential.Responsibilities:Rooming Patients: Escort patients to examination rooms, take vital signs, and update all components of the patients medical history.Assisting Providers: Support dermatologists and Mohs surgeons during medical, surgical, and cosmetic procedures.Scribing: Document patient encounters, answer patient questions with guidance from providers, and follow up on clinical inquiries.Administrative Tasks: Handle administrative duties, including scheduling appointments, managing patient inquiries, and maintaining accurate records.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A healthcare client of Insight Global is seeking a Medical Assistant in San Bernadino, CA. As a Medical Assistant, you will play a crucial role in supporting the efficient operation of the clinic by... More providing administrative and clinical support. You will support healthcare providers and claimants through a variety of tasks related to VA Claim Exams (C&P Exams). Excellent organizational skills, attention to detail, and proficiency in medical procedures are essential for success in this role. DUTIES/RESPONSIBILITIES:-Interview patients to obtain comprehensive medical histories, ensuring accurate and up-to-date information is recorded.-Prepare clinical charts and conduct Medical Opinion (IMO) research prior to the claimant's appointment to facilitate efficient healthcare service delivery.-Update and maintain medical records and billing reports, adhering to relevant privacy and confidentiality regulations.-Prepare and sanitize exam rooms and medical instruments to ensure a hygienic and safe environment for claimants and healthcare providers.-Escort and guide claimants to examination rooms, assisting with their needs during the visit.-Send all ordered diagnostics to appropriate facilities, ensuring timely and accurate processing of test samples and results.-Obtain and record vital signs, including blood pressure, pulse, temperature, and weight, using appropriate medical equipment.-Collaborate with the Supervisor to ensure the clinic operates smoothly and adheres to the schedule for timely patient care.-Perform blood drawings to obtain blood specimens for diagnostic purposes.-Conduct Electrocardiograms (EKG), Pulmonary Function Tests (PFT), and Ankle Brachial Index (ABI) as directed by healthcare providers.-Assist with prescreening visitors and ensuring proper check-in/check-out procedures for veterans using the Patient Scheduling (PracticeSuite) system.-Comply with Infection Control policies and guidelines, maintaining general housekeeping protocols to promote a safe clinical environment.-Operate office equipment, including fax machines, printers, scanners, copiers, and answer phones, maintaining proper communication channels.-Assist in inventory management and supply ordering.-Any other duties as assigned by your supervisor.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A large engineering firm in KC is seeking a project assistant to join their Transmission & Distribution department to assist Project Managers with the administrative/clerical work for various client... More projects. In this, there is room for upward mobility and training on various lateral duties. Duties Include but are not limited to - Keep and maintain project files.Maintain project e-mail box.Document control - data entryTrack projects and produce monthly progress reports.Work with specs, changes and finalizing.Facilitate questions regarding projects and research information.Maintain tracking system for projects.Record minutes from Project Manager meetings.Answer phones and direct calls.Read and sort incoming mail.Collect bills/invoices.Type memos, correspondence, reports, and other documents.Make travel arrangements.Prepare outgoing mailings and labels, including emails and faxes.Organize and maintain filing system.Coordinate client or vendor lunches, including set-up and clean-up.Reserve conference rooms; Coordinate with internal support departments.Order and maintain supplies.Arrange equipment maintenance or set-up.Keep the department calendar and roster.Occasional project assistance for managers.Assist in Power point presentations.Utilize Access to store and retrieve data.Help coordinate clerical needs of special projects.Complete weekly timecards.Make copies of printed material.Additional duties as assigned by supervisor to assist in the overall success of the group and company.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of our clients is looking for a Medical Assistant to join their Endocrinology Practice in Bordentown, NJ and sometimes in Hopewell, NJ. The role will primarily be all patient room facing with... More only some administrative work (follow up with patient, scheduling follow up appt, etc.). The schedule is Schedule: Monday-Friday 8AM-4:30PM (no federal holidays worked). Below is a brief list of responsibilities and duties to expect on a day to day basis:* Frequent physical demands include: Standing, Walking, Reaching forward, Wrist position deviation, Pinching/fine motor activities* Occasional physical demands include: Sitting, Climbing (e.g., stairs or ladders), Push/Pull, Twisting, Bending, Reaching overhead, Squat/kneel/crawl, Taste or Smell* Continuous physical demands include: Carry objects, Keyboard use/repetitive motion, Talk or Hear Lifting Floor to Waist 40 lbs. Lifting Waist Level and Above 40 lbs.- Prepare exam rooms for patient encounters and assists LIP as requested- Direct patients to examination rooms; assists in preparing patients for examination; assists patients in undressing, dressing and getting on and off of the examination table- Notify provider of patient's arrival and readiness for their examination- Assist providers with patient examinations- Review charts prior to patients' scheduled appointment to assure that all requested lab work and diagnostic procedures have been completed and that reports have been returned and are accessible to the provider- Records medical history, current medications, treatments, and problem list accurately- Obtains and records patient vital signs, temperature, pulse, and blood pressure and reason for visit- Assist with patient equipment downloads, utilizing a variety of medical device software programs and printing appropriate reports for LIP review accurately and in a timely manner- Assist with medication reconciliation process, reviewing and accurately documenting patient medications- Accurately and efficiently performs all clerical duties as needed, including but not limited to patient registration, billing, answering phones, scheduling appointments, and initiating, mainta! ining and filing medical records- Assists with equipment cleaning, disinfection, and pasteurization, documenting appropriately according to standardized protocols- Disseminates and communicates accurate patient information appropriate to the patient's disorder- Accurately input data in the registration, electronic medical record, database and scheduling systems according to established procedures- Assist patients to complete essential paperwork and questionnaires- Assure exam rooms are cleaned after each patient and appropriately stocked with necessary supplies, equipment and forms- Practice proper infection control techniques- Cross-trained to perform Patient Reception Rep job duties as needed- Perform other selected clinical and clerical duties that assist in the delivery of primary health care and patient care management within office location under the direction of a provider and manager- Prepare patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; reporting patient history summary- Clean exam rooms, obtains lab specimens- Assists the physicians and other staff as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are looking for a seasoned Executive Special Assistant (EA) to support an Executive Officer (EO) at one of the Institutes at the National Institutes of Health (NIH).We are a company committed to... More creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Secret cleared Executive Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: Insight Global is... More looking for a Secret cleared Administrative Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to:a.Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence and responses include required elements; b.Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes;c.Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff from within agency and/or other Government agencies, various contract staff both on and off-site, and the general public;d.Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required;e.Schedule and maintain calendar of assigned meeting space within the organization;f.Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff;g.Have a thorough understanding of the mission, objectives, and organizational structure (both on and off-site, federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.h.Communicate and interface with government and contractor executives (to include their assigned staff) to facilitate activities as assigned;i.Manage and maintain assigned file and records system in accordance with agency guidelines. j.Assist federal staff with the completion of time and attendance submissions and maintain records as required. Coordinate and track travel compensatory time and overtime leave. k.Assist assigned staff with official travel requirements, arrangements, enrollments, tracking, and vouchers. Develop comprehensive travel plans for the Director and Senior Leadership to include daily agendas, itineraries, and other relevant travel information. Activities include: supporting the Director, Senior Leadership, and assigned staff with preparation of travel arrangements, facilitating planning; arranging travel and motor pool requests; providing advice on pre-travel documentation and post-travel documentation required by the Federal Travel Regulation (FTR) processing claims; ensuring the Director and Senior Leadership is aware of all travel rules and applicable helpful information.l.Manage development initiatives, training, and maintenance of clearances and evaluation for all federal staff;m.Receive and direct telephone calls and visitors caller or visitor to appropriate staff as may be required.n.Search and retrieve documents from databases and files as requested; provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by federal staff and distribution as required.o.Support assigned federal staff for duration of the workday. Contractor personnel assigned to senior leadership may work extended hours.p.Manage taskers for assigned staff and ensure timely response to all assignments. Analyze assigned tasks (routine and non-routine) and provide recommendations to accomplish the tasks to include strategies to mitigate risks to organization. Activities include adhering to tasker deadlines, simultaneously handling multiple tasks, assignments, and projects with speed and accuracy; maintain awareness of current organization initiatives, programs, projects, flash taskers, and ongoing issues.q.Manage office inventory and supplies, replenishing as needed. Activities include identifying, ordering, tracking, receiving, inspecting, delivering, and storing supplies. Order business cards for assigned staff. r.Facilitate the disposal of burn bags to include removing staples, binder clips, paper clips, etc. as necessary; s.Coordinate with facilities manager(s) to schedule office maintenance including replacing fluorescent tubes, scheduling janitorial services, etc. Activities include identifying the need for requests, submitting requests, and inspecting/tracking resultant services; t.Support incoming contractor and government personnel by coordinating with IT Service Desk and other organizations to ensure proper access is granted and revoked of facility/door access and logical access. Activities include establishing and implementing key control and access procedures; requesting turn-in of any issued keys by personnel who no longer require access to locked areas; reporting any occurrences of lost or duplicate keys/key cards; granting access to locked areas to Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance; changing lock combinations when personnel having access to the combinations no longer require access; u.Maintain and update front office standard operating procedures (SOPs); v.Perform analysis on front office tasks to ensure actions are thorough, effective and efficient; w.Analyze correspondence, reports, research, projects, notices and announcements and determines if applicable to organization. Administer correspondence via Microsoft SharePoint and assignment taskers to Senior Leadership and appropriate personnel; x.Lead, develop and/or execute various projects to improve administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information; y.Attend Senior Leadership meetings and provide meeting notes, meeting minutes, or executive summaries of discussions. These notes fall under Federal recordkeeping requirements, and must be clear and concise; and z.Support the Director and Senior Leadership's ability to make well-informed decisions by conducting researching and assembling background information and material.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A food and beverage distribution company in downtown Fort Worth, TX is seeking a Risk Management Assistant to join their Corporate Safety Department. This individual will be responsible for... More monitoring a large number of employees' licenses and insurance, as well as maintaining accurate records. Ideally, the candidate should have a safety background and be familiar with DOT rules, regulations, and policies. Attention to detail, a self-starter mentality, and effective written and oral communication skills are essential. The role requires onsite work five days a week from 8:00 am to 5:00 pm, with the option for overtimeWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

This candidate will work directly under one physician and will be assisting with a lot of the administrative and triage duties along with rooming patients, obtaining vital signs, blood work,... More injections, medication history, pain and depression assessments and documenting all appropriately. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less