Job Search Results for administrative assistant

Insight Global is seeking a part-time Office Assistant for an SEC registered investment advisory firm focused on equity investments. This firm is located in California and has a satellite office in... More NYC where they now have 6 individuals working out of. Since they just moved into a new space in NYC, we are looking for someone local to the NYC area to work around 8 hours a week (hours and days are flexible). This individual will be responsible for helping to schedule furniture deliveries, handling vendors, getting groceries, and really assisting with any basic office tasks that are needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Executive Assistant to join one of their large pharmaceutical clients. This individual be an executive assistant to the Global head of the Uro-Oncology but will also... More support his team of 10. This individual will have to plan travel, organize calendars, schedule meetings for the Global head. This individual needs to be able to work with a global team and communicate with many people. This individual will need to have the ability to develop relationships and build his/her network within the company. This individual needs to have past experience supporting a C-suit level personal. This role will be a hybrid 3 days onsite in Parsippany NJ.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers. *Enter all incoming... More work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System *Maintain email distribution list for department -- be able to answer or forward email to correct person/department *Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments *Maintain/update all employee files *Maintain/update all safety records *Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased) *Maintain a good relationship with vendors *Assist with the setup of a variety of on-site meetings/events *Must be able to work with other departments in the building *Maintain discreetness in regards to any financial information or any employee information *Ability to follow all safety protocols in place on-site *Provide monthly KPIs (Key Performance Indicators) to C&W and to client *Track/update PTO/Vacation time taken *Provide any needed support to managers, as well as, the client managers *Perform all other tasks as assigned by managers, to meet the needs of the clientWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A music industry client of Insight Global is looking to hire an Executive Assistant in Beverly Hills. This role will be fully on site and will be supporting a CEO and Vice President. This person will... More be responsible for calendar management, expense tracking, studio and property management, meeting vendors, preparing business reports, and supporting events. The team needs an individual who is detailed oriented, constantly updating the assistant guide, and organized, to keep up the schedules for two high level executives while operating with discretion. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A large energy client is looking for a Legal Assistant. The primary duties you will be completing are listed below. *Provides support to attorneys and other roles on complex legal matters. ... More *Prepares and distributes legal hold obligations notices and maintains records of same. *Oversees onboarding of outside counsel, including generating and maintaining engagement letters. *Assists with all aspects of billing or e-billing system including working with internal resources to ensure timely payment of vendor invoices. *Oversees Secretary of State service of process and new matter intake to ensure legal documents are handled in a timely and efficient manner to comply with appropriate regulations and deadlines. *Assists in the search, collection, and production of emails, documents, and other records requested in the discovery process. *Drafts, processes, and reviews legal documents and correspondence for complex legal matters. *Assists in legal research, as necessary. *Processes and responds to third-party subpoenas. *Assists with drafting internal reports including litigation and claims reports.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a Human Resources Assistant to support an AM 200 law firm out of their Philadelphia or Washington D.C. offices. This role will perform administrative duties related to the... More operation of the Human Resources Department. ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES * Maintains accurate and up-to-date human resource files, records, and documentation. * Maintains the integrity and confidentiality of human resource files and records. * Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. * Answers and directs departmental inquiries. * Provides administrative support to the HR and Benefits departments. * May assist with payroll functions including payroll process backup, updating payroll memos, and confirming payroll and elections. * Performs duties related to hiring including posting positions, collecting applications, updating candidate status, updating the interview spreadsheet, and sending benefits emails. * Conducts and/or assists with new hire orientation and onboarding. * Updates and maintains records in the firm's HRIS. * Processes invoices and expense reports. * Reconciles G/L reports as well as other reports for benefits. * Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events.Performs other duties as assigned.This role is open to the following Saul Ewing offices: Baltimore, Boston, Wayne, PA, Chicago, Fort Lauderdale, Harrisburg, Miami, Minneapolis, Newark, NJ, Philadelphia, Pittsburgh, Princeton, Washington DC, West Palm Beach or Wilmington, DE., however the firm would prefer is this individual was local to Philadelphia or Washington D.C. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global has a client that is looking for a Front Desk Assistant to join their team for a start date of May 20th. They are looking for an individual to work in-person, Monday through Friday for... More 40 hours a week. This person would be responsible for all incoming calls and emails to the office, being the first point of contact for any visitors, and could have the opportunity to assist management with human resources and training programs for incoming hires.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight global is looking for an Executive Operations Assistant to join the team on-site for a Construction and Engineering company in the Phoenix, AZ area. As the face of the company some duties... More will include the greeting/ introduction of candidates that are filling out applications, interacting weekly with workers on-site, communicating with internal employees on a daily basis, and always possessing demeanor. This person will be directly responsible for overseeing and organizing the work calendar and schedule of the COO at this company. This will include scheduling meetings, lunches, accounting for travel time around Phoenix, fielding emails/calendar invites, and understanding the priority of certain calendar events within Microsoft Outlook and Teams. Alongside this, they will also be responsible for the organization and execution of company events. Events will occur quarterly, weekly, and monthly where they will need to organize logistics, procure catering, and will be responsible for setting up the event. With the organization of events this person will also need to be willing and able to drive across the Phoenix metropolitan area to meet with the team and set up events. Additionally, this person will also be responsible for certain document control and updating and distributing certain reports. Overall, this person will need to possess exceptional organizational skills, be self-sufficient, willing to grow and learn, and fit into the culture of the company.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

We are hiring for a Medical Assistant for a client of ours in Ponte Vedra.-Provide phone triage support to patients-Greet and escort patients during their visit-Maintain medical... More documentation-Schedule care, treatment and diagnostic tests per physician request-Process prescription requests-Process referral requests -Discuss lab results with patients-Cross trains in front office, referrals area, and other areas.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less