Job Search Results for administrative assistant

We are seeking a highly organized and proactive Admin Assistant to support our Loan Executive in managing day-to-day operations and strategic priorities. This role is critical for keeping the... More executive on task, managing communications, and ensuring smooth coordination across teams during branch acquisitions and onboarding.Administrative & Executive Support?Manage and organize the inbox daily, prioritizing messages and ensuring timely responses.?Ensure Val responds to emails daily; draft or send responses on her behalf when appropriate.?Manage Val?s calendar, schedule meetings, and coordinate appointments.?Payroll - Approve weekly timecards, invoices and owner's weekly closings.Operational Support?Assist with onboarding tasks, including adding new Branch Managers/Loan Officers and updating start dates.?Support scheduling of live file training sessions for new and existing team members.?Oversee and maintain the Unassigned Loans Board to ensure accurate and up-to-date loan workflow tracking.?Help create and maintain the Loan Care Checklist to support consistent client service and file quality.?Assist with various departmental projects as needed.Reporting & Data Management?Compile reports and track key performance indicators (KPIs) for quarterly team meetings.?Utilize Excel or AI-based tools to streamline reporting, data organization, and operational efficiency.This is a fully onsite position in San Diego.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant will be helping around the site with various ad hoc tasks and will be training to take on more operational roles.?Ability to write simple programs for short run parts using sketches,... More blueprints or shop drawings, or with supervisory approval, edit existing programs to expedite jobs and improve work quality?Calculate and layout reference points, angles, and other dimensions from sketches, blueprints, or shop drawings using shop mathematics, including geometry and trigonometry?Plan operational sequences, determine method of holding work, and select parts required in conformance with exact tolerances as dictated by drawings, sketches, or other authorizing documentsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Executive Assistant / Operations Coordinator (Onsite ? Stamford, CT)Overview:We are seeking a high energy, tech savvy, and detail driven professional to support our CEO and contribute to daily... More operations in a fast growing environment. This is an onsite role based in Stamford, CT, requiring a proactive, polished, and highly organized individual who excels in communication, prioritization, and multitasking. The ideal candidate has prior experience supporting a founder or CEO in a rapidly scaling company.Day to Day ResponsibilitiesExecutive Support & Operations?Manage complex calendars and schedules; coordinate meetings and internal/external appointments.?Streamline communication across email, phone, and messaging platforms, ensuring timely responses and accurate routing.?Draft, edit, and format memos, email communications, presentations, reports, and external messaging.?Organize meetings, conferences, and events; prepare agendas and take detailed meeting notes.?Maintain office supplies, equipment, and general administrative needs.?Support daily operations and cross functional tasks as assigned.Project & Content Management?Lead and support project management tasks, ensuring timelines and deliverables are met.?Manage the company?s LinkedIn presence, including daily posts and content coordination.?Develop case studies, client materials, and other content based deliverables.?Draft contracts using existing templates and coordinate document execution.Client Coordination & Travel?Handle client invoicing with accuracy and timeliness.?Book and manage travel arrangements, accommodations, and itineraries for the CEO and team.Pay range: $40-45/hrExact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a compassionate and dedicated Medical Assistant to join our client at a primary care clinic in Richardson, TX. The ideal candidate will have a passion for working with... More elderly patients and providing high-quality care. This role involves assisting healthcare providers with patient care, administrative tasks, and ensuring a smooth workflow within the clinic. The ideal candidate is able to act calmly in emergency situations.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant for a direct hire role. This client has been operating out of the United... More Kingdom for the last 5 years supporting a single family and their estate, but the company has recently branched out and opened a US based office. This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.The successful Executive Assistant will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. The Executive Assistant will provide high-level administrative support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for an Executive Assistant to join one of their private equity clients in Midtown, New York City. The Executive Assistant will support senior professionals with calendar and... More travel management, meeting prep, expense reporting, vendor coordination, database maintenance, presentation development, and general office operations. Responsibilities:?Oversee executive calendar management, including scheduling and coordinating meetings and calls?Prepare and circulate meeting agendas, presentations, and related materials?Review and submit expense reports with proper documentation and timely processing?Arrange comprehensive travel itineraries, including flights, ground transportation, and accommodations?Serve as a liaison with vendors; manage invoice review and budget reconciliation?Support building operations, including access coordination and facilities management?Maintain structured and accessible electronic filing systems?Compile and distribute weekly call materials; update and monitor deal activity in DealCloud?Assist the compliance team with internal reporting and documentation?Manage procurement of office and IT supplies?Organize and execute team and office events such as annual meetings and offsites?Facilitate recruitment processes and onboarding for new hires?Provide support for portfolio company documentation and reporting needs?Oversee pantry and supply closet inventory, including ordering and restockingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Assistant in the Beverly Hills, CA area. This individual will be assisting a C-Suite executive of an international department. He/She must have strong... More experience in calendar management, travel planning (flights, hotels, car services, etc.), expense management, invoice management, internal website management loading digital documents, and creating professional PowerPoint decks. This person must be comfortable working in a fast-paced environment and have the capability to anticipate the executives needs. Must demonstrate initiative, resourcefulness, and problem-solving skills. Being proactive and detail-oriented are a must as well as fostering continuous improvement of systems and processes. He/She will coordinate the delivery of projects throughout the International Department and be responsible for communications, employee notifications, and more within with org. This individual must have a passion and strong enthusiasm for healthcare as well as international business.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking detail-oriented and motivated Research Assistants to support a major national research initiative focused on collecting and recording data related to youth physical... More development. These temporary, full-time positions are based onsite in Tampa, FL, with durations ranging from 3 to 5 months. As part of the collaborative Youth Size and Shape (YSS) Project, Research Assistants will play a key role in capturing, entering, and verifying high-resolution data on youth body dimensions and functional capabilities. This work contributes to the development of a comprehensive public dataset that will inform the design of safer and more effective products for children, such as protective equipment, clothing, and medical devices.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an... More executive within the group. They will be handling different responsibilities including the following:? Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines.? Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning.? Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests?ensuring smooth operations in a dynamic environment where needs evolve quickly.? Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset.? Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment.? Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources?contributing to the continuous evolution of how the executive office operates.? Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions.? Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion?especially in handling sensitive information or executive-level communications.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less