Job Search Results for administrative assistant

The human resource coordinator is responsible for performing HR-related duties on a professional level and works closely with HR management in supporting designated geographic regions. This position... More carries out responsibilities in the following functional areas: benefits administration, training, onboarding, terminations, and compliance. Duties and Responsibilities:? Performs benefits administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees. ? Maintains human resource information system records and compiles reports from the database. ? Maintains compliance with federal, state, and local employment and benefits laws and regulations. ? Providing primary system administration and day-to-day operational support for HR applications. ? Leads onboarding for new hires, promotions, and transfers. ? Implements and identifies training needs for the organization and individual managers. ? Develops and maintains affirmative action program; files EEO-1 report annually; and maintains other records, reports and logs to conform to EEO regulations. ? Assess and respond to high level employee relations issues including employee misconduct, policy or procedures violation, harassment, and discrimination investigations. ? Facilitate annual benefits renewals and manage Open Enrollment. ? Work on employee recognition programs, employee engagement & development. ? Assists with annual salary and bonus review. Other HR projects as needed.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Talent Acquisition Specialist is responsible for managing full cycle recruiting across all levels of the organization, from entry level through executive roles. This role partners closely with... More hiring managers to build effective recruiting strategies, deliver an excellent candidate experience, and ensure compliance with hiring policies and employment regulations. The ideal candidate is a relationship driven recruiter who can manage 5?10 requisitions at a time, build structured hiring processes, and serve as a trusted advisor to internal stakeholders while supporting the organization?s diversity, equity, inclusion, accessibility, and belonging (DEIAB) efforts.Key Responsibilities:Full Cycle Recruiting & Sourcing?Manage full life cycle recruiting for multiple roles at once, including high volume and specialized positions (e.g., Public Safety Officers).?Proactively source candidates through job boards, social media, community partners, and passive recruiting techniques.?Post open positions, review applications, and conduct initial phone screens.?Develop and maintain talent pipelines for current and future hiring needs.?Promote the employer brand by communicating the organization?s mission, culture, and career opportunities.Hiring Manager Partnership?Conduct intake meetings with hiring managers to understand role requirements, timelines, and hiring priorities.?Draft and refine job descriptions, interview questions, and candidate evaluation tools.?Guide hiring managers through the recruitment process, ensuring consistency and best practices.?Provide regular updates on candidate progress and hiring metrics.Candidate Assessment & Experience?Design and conduct structured phone screens and interviews aligned with job related criteria.?Coordinate and ensure completion of background checks and pre employment requirements.?Deliver a positive, transparent candidate experience with timely communication throughout the hiring process.?Report screening and interview results clearly back to hiring teams.Systems, Compliance & Metrics?Utilize ADP Recruiting and other applicant tracking systems to manage requisitions and candidate data.?Ensure compliance with employment laws, organizational policies, and hiring standards.?Track recruiting metrics, identify trends, and recommend process improvements.?Support DEIAB initiatives by incorporating inclusive sourcing and hiring practices.Additional Duties?Train and coach hiring managers on interviewing, selection, and equitable hiring practices.?Prepare recruitment activity and metrics reports as requested by leadership.?Stay current on talent acquisition trends, tools, and best practices.?Perform other related duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A Communication Specialist in People Change Management plays a crucial role in supporting and facilitating the communication and engagement initiatives within PRESTOs Transition Program. This... More position:involves managing and executing plans to ensure effective communication across all levels of the organization, paving the way for a smooth transition during the change journey; andrequires a deep understanding of people change management principles, excellent communication skills, and the ability to engage and influence stakeholders at all levels.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to hire a Control Account Manager to support project budgeting, scheduling, and performance management for key control accounts. This role oversees the development and... More maintenance of control account budgets, manages detailed schedules that track hours by resource and activity, and prepares monthly performance reports that highlight cost and schedule status. The Control Account Manager also conducts variance analysis to identify and explain deviations in monthly estimates or activity-level projections, ensuring project leadership has clear insight into performance drivers. This position collaborates closely with cross-functional teams but does not include supervisory responsibilities. The role is based in Frederick or Columbia, MD, operating in a hybrid office/remote environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a professional and detail-oriented temporaryProcurement Associate to join our team onsite in Miami five days a week. In thiscapacity, you will provide critical support to... More internal customers across all businessdivisions, managing the procurement of all non-garment corporate requirements?anannual spend totaling approximately $10 million. Your core responsibilities will includethe end-to-end management of the purchasing process, from creating POs andexecuting Amazon procurement to reconciling orders and ensuring all requesters? needsare met with precision. The ideal candidate will be adept at maintaining vendor relationsto guarantee timely deliveries, accurately coding invoices, and meticulously updatingdaily purchase logs to ensure operational excellence across our supply chain.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Sit at one of the entrances/exits (some on interior and some are exterior)?Greet each person that passes?Check each person for credentials ?Report any suspicious activity to dispatchWe are a company... More committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Occupancy Planner is responsible for delivering tactical space planning expertise to support the effective management of supply, capacity, and demand across a client?s real estate portfolio. This... More role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs. Key responsibilities include managing day-to-day change requests, supporting project space planning, coordinating with stakeholders, and contributing to site strategy through space and occupancy analysis. The Occupancy Planner also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform strategic decision-making. This role requires strong analytical skills, attention to detail, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is assisting a client in identifying a HR Coordinator for a direct hire opportunity in Boston, MA. The role involves undertaking a variety of HR duties whilst seeking to continuously... More improve upon already established processes and procedures. This position provides guidance and consultative hands-on support, promoting positive employee relations. This includes compliance of global and local processes, interpretation of policies and procedures and counseling managers and employees. The scope reflects the national and international framework and business environment in which they operate. Key responsibilities: ?Manage day to day HR operations, including employee lifecycle activities (hiring, onboarding, off boarding). ?Serve as the primary point of contact for employee HR related inquiries. ?Support recruitment by managing job postings and open roles in the ATS. ?Assist with benefits administration, payroll support, and salary updates in collaboration with HRBP, Payroll, and Total Rewards. ?Maintain accurate HRIS data, reports, and analytics to support decision making and workforce planning. ? Ensure compliance with labor laws, company policies, and local procedures. ?Contribute to HR process improvements, projects, and initiatives. ?Provide local office support for the Boston office and remote support as needed. ?Act as a culture ambassador, promoting collaboration, service excellence, and continuous improvement. ?Support ad hoc tasks and projects across the People & Communication team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking an experienced Compensation Analyst to join a Total Rewards Compensation Operations team supporting a large, global organization. This role is focused on the analytical and operational... More side of compensation and is responsible for managing salary structures, market data, and pay scale systems to enable informed pay decisions across upstream, midstream, downstream, and corporate functions. The successful candidate will work heavily with data integrity, compensation tools, and reporting, including Power BI dashboards for salary offers and compensation movement, intake tools for salary requests and evaluations, and market survey submissions and analysis. Day to day, this individual will develop, maintain, and govern salary bands and ranges, student and wage rate structures, geographic differentials, and pay scale systems. You will ensure accurate data submissions to compensation surveys and load returned results into internal systems. Additionally you will partner with HRIS on geographic zoning and location alignment and support the Compensation Advisors and Total Rewards team by translating market data into clear guidelines, insights, and recommendations. This is a non-client-facing, market research?driven role that requires strong analytical capability, clear communication, and the ability to apply global compensation experience to real-time business decisions. This is a full time opportunity based out Calgary or Saskatoon with the requirement to be on site 5 days per week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Overview:The Facilities Master Data Specialist is the custodian of our site?s physical-to-digital infrastructure. This role owns the integrity, evolution, and daily governance of our technical asset... More data within the SAP environment and CMMS systems.Beyond asset data, this role is the primary auditor and manager for critical spare parts inventory. Utilizing the Odoo inventory management system, you will oversee stock levels and data accuracy at the Central Utility Plant (CUP), Building 10 (B10), and the Facilities Shop to ensure maintenance teams have the right parts to maintain world-class uptime. Responsibilities: Inventory & Spares Management (Odoo)Perform regular cycle counts and comprehensive physical audits of critical spare parts inventory at the CUP, B10, and Facilities Shop.Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.Manage "Min/Max" reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.Ensure that all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment. Data Reconciliation & Legacy SystemsPerform "Source vs. Target" audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.Extract and manage historical maintenance from Archibus and RAM to support site audits. Ongoing SAP Operations & Asset LifecycleExecute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.Update Preventive Maintenance (PM) Task Lists in SAP, collaborating with trades as needed.Adjust PM "Call Horizons" and scheduling parameters to ensure a balanced and realistic maintenance workload for the site. Governance & ComplianceRequest Master Data Change Requests (MDCRs), ensuring compliance with global SAP standards.Conduct quarterly "Floor Walks" to verify that physical Asset Tags on compressors and generators match digital attributes in the system.? Conducts regular facility inspections and evaluates each of the core program(s) provided at the assigned site (BMS/Mechanical, Maintenance, and Project team).Proactively identify and "cleanse" incomplete or inaccurate data fields to maintain an updated databaseWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less