Job Search Results for administrative assistant

Typical Day in the Role Purpose of the Team: The purpose of this team is Global Customer Success - Data and AI: In contact with customers surrounding assistance with Data and AI. Key projects: This... More role will contribute to partnering with the executive office and providing backup support. They will support the travel expenses, calendaring, and other team support as needed throughout the organization. Typical task breakdown and operating rhythm: The role will consist of 40% calendaring, booking travel expenses, planning for summits, etc. and 60% providing regular team support.Compelling Story & Candidate Value Proposition What makes this role interesting? - This role provides the opportunity to see what its like to be a business manager as they will be working closely with them. Unique Selling Points: Excellent networking opportunity and work closely with executives. Great team culture as well.Candidate Requirements Years of Experience Required: 1.5 to 2 overall years of experience in the field. Degrees or certifications required: No degree is required to be eligible for this role.Disqualifiers: Candidates without admin experience will not be considered for the role. They are not looking for someone with office management or recruiting experience. They are looking for actual admin experience. Best vs. Average: The ideal resume would contain prior experience at Microsoft. They must be flexible, friendly, and comfortable talking to many different people. Someone with a growth mindset and excellent communication skills. Performance Indicators: Performance will be assessed based on SLAs and meeting deadlines.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking a talented individual to join one of our commercial real estate clients in Charleston, SC. This role will be working on a small team and will be wearing many hats to support... More overall business functions, marketing initiatives, client support and event planning. This person will be required to work on-site in downtown Charleston and will have some flexibility for a hybrid schedule. Day-to-DaySupporting Business Functions: *Provide comprehensive administrative support to the CEO *Manage calendars, schedule meetings, organize travel, and handle correspondence *Prepare and manage business documents and reports for executive decision-makingMarketing: *Develop and implement innovative marketing strategies to promote specific properties in the company's portfolio that are available for rent *Create engaging content for various platforms (social media, newsletters, etc.) to highlight events, tenant achievements, and community news. *Network with local businesses and organizations to enhance the company's real estate portfolio through increased visibility and reputation.Client Support: *Foster a sense of community among tenants through regular communication, events, and initiatives. *Encourage tenant interaction and collaboration, enhancing the overall environment of their properties. Event Planning: *Plan, organize, and execute various events at properties to foster community and collaboration among tenants. *Manage logistics, vendor relationships, and event promotion. *Track event outcomes and feedback to continuously improve the tenant experience.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is currently seeking a highly qualified individual for the position of Administrative Technician. In this role, the incumbent provides administrative support. The responsibilities... More include clerical tasks such as responding to emails, answering phones, processing mail, data entry, and other routine administrative duties. Effective communication and customer service are essential, as the role involves providing information to internal and external customers. Record-keeping and maintaining the filing system are also part of the responsibilities. Qualifications for this position include proficiency in software like Microsoft Word, Excel, and Outlook, knowledge of administrative procedures, attention to detail, critical thinking, and excellent customer service skills. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

One of Insight Global's health care clients is looking for an Administrative Coordinator to join their team. This individual will serve as the secretary for the residency program. The ideal candidate... More will be comfortable answering phones, scheduling for the internal medicine faculty members, and taking minutes/notes during meetings. They must be proficient with Teams, Zoom, and Microsoft products. The team is made up of 2 other coordinators. This role is not patient facing. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a 6-month contract executive assistant to support a CFO of one of our large pharmaceutical clients. This individual will be going to the Parsippany NJ office... More Monday-Thursday. This individual needs to have experience working as an executive assistant for c-suite level personal. They need to have strong organizational skills and be able to communicate professionally. The ideal candidate will have finance and pharmaceutical industry knowledge. This individual needs to have the ability to work with cross-functional teams such as the accounts payable team and other executive assistants. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an Executive Assistant for a company based out of Shakopee, MN. The position requires going onsite 5 days a week in Shakopee (onsite opportunity, not hybrid). As the... More Executive Assistant, you will craft correspondence, prepare reports and presentations. You will help create agendas to meetings and document notes from the meetings. You will also communicate daily with personnel from all levels of the organization, both internally and externally, and you will screen correspondence from visitors and manage the executive calendar. You will also arrange domestic and international travel.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Secret cleared Administrative Assistant to sit in NW Washington, DC supporting a large government client. Responsibilities include but are not limited to:a.Prepare and... More develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence and responses include required elements; b.Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes;c.Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff from within agency and/or other Government agencies, various contract staff both on and off-site, and the general public;d.Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required;e.Schedule and maintain calendar of assigned meeting space within the organization;f.Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff;g.Have a thorough understanding of the mission, objectives, and organizational structure (both on and off-site, federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.h.Communicate and interface with government and contractor executives (to include their assigned staff) to facilitate activities as assigned;i.Manage and maintain assigned file and records system in accordance with agency guidelines. j.Assist federal staff with the completion of time and attendance submissions and maintain records as required. Coordinate and track travel compensatory time and overtime leave. k.Assist assigned staff with official travel requirements, arrangements, enrollments, tracking, and vouchers. Develop comprehensive travel plans for the Director and Senior Leadership to include daily agendas, itineraries, and other relevant travel information. Activities include: supporting the Director, Senior Leadership, and assigned staff with preparation of travel arrangements, facilitating planning; arranging travel and motor pool requests; providing advice on pre-travel documentation and post-travel documentation required by the Federal Travel Regulation (FTR) processing claims; ensuring the Director and Senior Leadership is aware of all travel rules and applicable helpful information.l.Manage development initiatives, training, and maintenance of clearances and evaluation for all federal staff;m.Receive and direct telephone calls and visitors caller or visitor to appropriate staff as may be required.n.Search and retrieve documents from databases and files as requested; provide limited research to assigned staff as necessary. Prepare and coordinate documents for review by federal staff and distribution as required.o.Support assigned federal staff for duration of the workday. Contractor personnel assigned to senior leadership may work extended hours.p.Manage taskers for assigned staff and ensure timely response to all assignments. Analyze assigned tasks (routine and non-routine) and provide recommendations to accomplish the tasks to include strategies to mitigate risks to organization. Activities include adhering to tasker deadlines, simultaneously handling multiple tasks, assignments, and projects with speed and accuracy; maintain awareness of current organization initiatives, programs, projects, flash taskers, and ongoing issues.q.Manage office inventory and supplies, replenishing as needed. Activities include identifying, ordering, tracking, receiving, inspecting, delivering, and storing supplies. Order business cards for assigned staff. r.Facilitate the disposal of burn bags to include removing staples, binder clips, paper clips, etc. as necessary; s.Coordinate with facilities manager(s) to schedule office maintenance including replacing fluorescent tubes, scheduling janitorial services, etc. Activities include identifying the need for requests, submitting requests, and inspecting/tracking resultant services; t.Support incoming contractor and government personnel by coordinating with IT Service Desk and other organizations to ensure proper access is granted and revoked of facility/door access and logical access. Activities include establishing and implementing key control and access procedures; requesting turn-in of any issued keys by personnel who no longer require access to locked areas; reporting any occurrences of lost or duplicate keys/key cards; granting access to locked areas to Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance; changing lock combinations when personnel having access to the combinations no longer require access; u.Maintain and update front office standard operating procedures (SOPs); v.Perform analysis on front office tasks to ensure actions are thorough, effective and efficient; w.Analyze correspondence, reports, research, projects, notices and announcements and determines if applicable to organization. Administer correspondence via Microsoft SharePoint and assignment taskers to Senior Leadership and appropriate personnel; x.Lead, develop and/or execute various projects to improve administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information; y.Attend Senior Leadership meetings and provide meeting notes, meeting minutes, or executive summaries of discussions. These notes fall under Federal recordkeeping requirements, and must be clear and concise; and z.Support the Director and Senior Leadership's ability to make well-informed decisions by conducting researching and assembling background information and material.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

* Coordinate travel arrangements for in-house, domestic, and out-port personnel and some business associates upon request. Maintains managements appointment schedule by planning and scheduling... More meetings, conferences, teleconferences, and travel. Prepares and maintains senior management expense reports and time sheets, including corporate credit card expenses. Translate correspondences sent from the outport office in Latin America. Spanish to English. Answers all incoming telephone calls for senior management and directs them as necessary, including calls from outport offices and countries of services in Latin America and the Caribbean. Request and distribute operations and market reports by liaising with department heads.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for a Maintenance Administrative Assistant to join our client's team. This will be an ONSITE position in Geismar, Louisiana. It is a 9/80 schedule and expected work hours... More are from 7am-4pm. The day to day job responsibilities are as follows: *Assists with preparation and distribution of agendas and presentations, organize, and maintain pre-read materials, maintain speaking engagements calendar. *Organizes internal & external meeting logistics, supports department townhalls and leadership team meetings. *Lead M&R team document control requirements and work with cross functional teams to ensure file revisions are tracked and updated. *Maintains department organization charts, creates, and maintains distribution lists, and monitors e-mail & calendar. *Assists with travel arrangements and TEA expenditures. *Work with data in Excel, Power BI and reporting software programs for manipulation & comprehension to assist with M&R team reporting and analysis. *Assists other departments such as HR and Finance for preparation of correspondence, tracking department compliance and metrics, headcount monitoring, data integrity, etc. *Organize and support department-wide events such as townhall, training, lunch and learns, etc. *Assist other departments throughout the organization as needed. *Perform other duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less