Job Search Results for administrative assistant

A client of Insight Global is seeking a Practice Assistant to support its Litigation group in San Francisco, CA. The Practice Assistant will provide high-quality administrative support to a group of... More lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. Key Responsibilities and Essential Job Functions include:Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.Enter and manage work requests from lawyers in the Firm?s workflow tool and complete according to provided deadline(s).Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.Perform all file maintenance, including saving documents to the document management system.Assist lawyers with time entry, billing, and collection, as needed.Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.Perform clerical duties for non-legal departments, as needed.Special projects and duties as assigned.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented Legal Assistant to support our Commercial Real Estate practice. This full-time, permanent role involves preparing legal documents and correspondence, assisting with... More commercial real estate transactions, conducting due diligence searches, registering documents, managing files and billing, and supporting lawyers with calendar and practice management. The ideal candidate is organized, proactive, and thrives in a collaborative team environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:... More ?Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.?Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.?Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team ? ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:?Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals?Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists?Follow up with project managers to ensure compliance and resolve discrepancies urgently?Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals?Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8?Finalize all CPAs and create CCRs to close out projects and contracts?Ensure compliance with all project requirements and resolve any issues or concernsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:... More ?Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.?Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.?Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team ? ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:?Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals?Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists?Follow up with project managers to ensure compliance and resolve discrepancies urgently?Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals?Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8?Finalize all CPAs and create CCRs to close out projects and contracts?Ensure compliance with all project requirements and resolve any issues or concernsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Reporting to the Chief of Staff, the Executive Assistant supports the CEO?s Office through operations management, special projects, and cross-functional coordination. The role offers an opportunity... More to strengthen organizational, project management, and communication skills while gaining insight into the operations of a leading social enterprise. 50% of your time will be spent on the CEO?s team.You will spend an additional 25% of your time working on administrative projects with the Human Capital team, and the remaining 25% filling in gaps wherever they are needed within an organization, a department, or across multiple locations, ensuring operations run smoothly despite staff absences, high-demand periods, or unexpected events. The ideal candidate thrives in a fast-paced, entrepreneurial setting, demonstrating professionalism and the ability to manage multiple priorities seamlessly.D2D:-Work closely with the CEO / Founder and Chief of Staff to maintain a strong internal and external presence, maximizing the CEO?s time and supporting effective organizational leadership.-Coordinate correspondence and maintain a database of senior-level contacts; develop frameworks and processes to enhance efficiency and effectiveness across the CEO?s Office.-Proactively manage daily operations for the CEO?s Office, establishing priorities and improving workflows to ensure smooth execution of key initiatives.-Draft and edit internal and external communications, including emails, acknowledgment letters, reports, and presentations, ensuring accuracy, clarity, and alignment with MLT?s brand and voice.-Manage scheduling and logistics for the CEO?s meetings with partner organizations, the Senior Leadership Team, and the Board, including agenda preparation, minute-taking, material development, and follow-up actions.-Prepare and reconcile expense reports, manage calendars, and coordinate complex travel arrangements.-Build and maintain strong relationships with internal and external stakeholders, demonstrating professionalism, discretion, and a client-service mindsetWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job SummaryInsight Global is hiring a certified medical assistant supports the delivery of high-quality patient care by assisting with both clinical and administrative responsibilities under the... More supervision of a licensed medical provider. This role includes preparing patients and exam rooms, taking vital signs, performing clinical tests and lab procedures as trained, maintaining accurate patient records, and supporting office operations. In addition, someone who is willing to learn research related tasks like ordering fatty kits, processing research study kits, shipping kits, scheduling patients, weekly meetings, enrollment, sending EKGs over, doing the DAR. The ideal candidate is patient-focused, detail-oriented, and thrives in a fast-paced, team-based healthcare environment while upholding Hackensack Meridian Health?s standards of care, confidentiality, and professionalism.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

What Will You Contribute?The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external... More stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with C-suite executives and senior stakeholders.Responsibilities & Deliverables: Executive-Level Support? Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high-priority meetings.? Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.? Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.? Handle confidential communications and documentation with discretion and sound judgment.Strategic Coordination & Prioritization? Track key initiatives and ensure timely follow-up on strategic deliverables.? Anticipate executive needs and proactively manage shifting priorities in a fast-paced environment.? Prepare executive briefings and support alignment across business priorities.? Push back when necessary to protect time and ensure focus on top priorities.Global Stakeholder Engagement? Facilitate communication and relationship management across global teams, including coordination across multiple time zones.? Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.Office & Location Support? Provide support for in office/offsite internal meetings (catering, booking offices, technology, organizing badges etc.) across sites and remotely ? Support event planning and coordination for internal meetings, offsites, and executive visits.? Enhance and follow processes to improve business efficiency and team collaboration.Required Skills & Experience:? Proven experience supporting senior executives, including C-suite, in a fast-paced, global organization.? Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.? Experience working across multiple time zones and supporting global teams.? Industry experience in banking, financial services, or technology is a strong plus.? Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).? Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.? Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.? Ability to manage sensitive information with discretion and professionalism.Event planning or coordination experience is preferred.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a Secret cleared Executive Assistant to sit fully on-site NW Washington, DC supporting a large government client. Responsibilities include but are not limited to: a.... More Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on site, and to offices off-site (both Federal and non-Federal) as directed. Activities include screening correspondence for clarity, completeness, grammatical and procedural accuracy, policy compliance, and follow-up of the required action from inception to completion; reviewing and editing, updating, consolidating, formatting, and manipulating Microsoft Word documents, Microsoft Excel spreadsheets, and Microsoft PowerPoint presentations; initiating appropriate actions to ensure correspondence. b. Properly monitor and track correspondence as required in approved database to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes. c. Plan, coordinate and organize events (both on site and off site) for assigned federal staff. Audience may include senior Government staff, various contract staff both on and off-site, and the general public. d. Perform all actions required to schedule, coordinate, and setup/connect for video teleconferences (i.e., local resources, local and distant participants, etc.) as required. e. Schedule and maintain calendar of assigned meeting space within the organization. f. Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned federal staff. Maintain daily schedule of assigned federal staff.Compensation: $40-45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are searching for a Medical assistant for one our our leading Dermatology Clinics in the Atlanta area. The Medical Assistant will assist the provider(s) with patient care. They will create an... More atmosphere that reflects the level of standards and care that patients can expect to receive from this practice. To be successful in this position, the certified medical assistant must be cheerful, friendly, polite, tactful, and professional in appearance and manner always. They will be able to communicate with the provider and patient and be mindful of patient confidentiality. They will be able to evaluate and respond to a patient needs and relay the doctors instructions. The candidate should be a team player and respectful of their co-workers.Responsibilities: ?Responsible for documenting the practice?s medical records and all information conveyed by the patient throughout the examination verbatim. ?Prepares patients for examination and treatment by escorting them from the waiting area to the exam room. Takes patient?s history (HPI), determines chief complaint, verifies their medical and surgical histories, current medications, etc., and takes vital signs if applicable. ?Protects patients? rights by maintaining confidentiality of personal and financial information and follows HIPAA regulations. ?Verifies patients? insurance and accurately enters the patient?s information into the NexTech database. ?Reports to Practice Administrator for administrative duties and to the Nurse Supervisor for clinical duties. ?Maintains operations by following policies and procedures and reports changes as needed. ?Communicates with patients, internal as well as external customers, in a courteous, professional, cooperative & mature manner. ?Prior to surgery, reviews and completes required surgical documents prior to appointment with recent test results and correspondence and determines needed services per practice protocol. ?Prior to patient visit, confers with Medical Provider regarding any incomplete patient tests/consults or other incomplete orders. ?Responds to patient communications. Contacts patients regarding test results and schedules further surgical treatment(s). ?Prior to treatment, ensures that all proper consents have been reviewed, initialed, signed and dated by the patient. ?Gives injections, assists with examinations and office procedures as needed; and provides other patient care services as directed by the Medical Providers. ?Performs suture removals as directed by the Medical Providers. ?Upon Medical Providers orders, ensures that the delivery/transmittal of prescriptions is being completed and responds to medication requests per practice protocol. ?Verifies all patient/specimen information corresponds with tissue specimen(s). Records tissue specimen(s) and enters them into log. ?Triages and responds to patient communications per practice policy. ?Assists with scheduling tests and treatments, and processing referrals to other providers. ?Responsible for abiding by the Standards of Conduct and meets all compliance training requirements. ?Effectively uses EMR system to document patient records using proper English grammar, spelling, and syntax.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring for a Certified Medical Assistant in Ponte Vedra to work at a primary care facility with 4 MAs and one LPN, 4 PCPs, and a NP. As an CMA you will be responsible for providing... More the following responsibilities: ?Provide support to assigned provider?Greet and escort patients during visit ?Obtain urine samples, EKGs, covid/flu/strep swabs, etc when requested?Discuss lab results with patients?Maintain medical documentation?Schedule care, treatment, and diagnostic tests per physician request?Assisting with PAP or well woman examsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less