Job Search Results for office manager

Insight Global is seeking an Assistant Terminal Manager at the cruise ship terminal in Seattle (Pier 91) for it's client taking over the lease there on January 2nd. Responsibilities of the role will... More include the following:Stakeholder & Staff Support*Act as a supporting contact for internal staff (Metro Cruise, Metro Shore, Terminal Security Solutions, Pacific Cruise Ship Terminals) and external stakeholders (customers, port agents, vendors), escalating issues to the Terminal Manager when needed.*Assist in liaison duties with the port authority, attending meetings as directed and providing operational input.*Support oversight of seasonal hourly PCST staff, ensuring tasks are completed and reporting performance concerns to the Terminal Manager.Facility Operations & Maintenance*Assist in coordinating maintenance, repairs, and cleaning of terminal facilities in collaboration with the Office Manager, Port Maintenance team, and third-party contractors.*Support and monitor the janitorial team, ensuring cleanliness standards are met before ship days.*Help prepare terminals for operations by checking lighting, access points, and cleanliness prior to vessel arrivals.*Assist in managing vendors providing services (e.g., escalators, elevators, plumbing, vending machines), reporting issues and ensuring timely service.*Support scheduling and execution of inspections as recommended by manufacturers or required by regulatory bodies.*Maintain and update records on terminal equipment and facilities, ensuring operational readiness.Vessel Operations*Assist with berthing requests from port agents and cruise line clients, keeping the berthing calendar updated.*Work alongside Stevedores to create and update vessel mooring plans, ensuring safe and efficient docking.*Participate in ship day operations, coordinating with vessel crews and terminal staff to ensure smooth passenger and cargo handling.Compliance & Security*Support enforcement of regulations, procedures, and policies required by regulatory bodies and the port authority.*Act as Assistant Facility Security Officer (AFSO) to assist the Facility Security Officer (FSO) in conducting audits, inspections, and maintaining the Facility Security Plan (FSP).*Help ensure security awareness and vigilance among facility personnel, including assisting with training and recordkeeping.*Record and report security incidents or threats, escalating to the Terminal Manager and relevant authorities.*Assist in executing Declarations of Security with vessel representatives when required.*Support testing, calibration, and maintenance of security equipment.*Brief staff on changes in MARSEC Levels and assist in coordinating responses to security incidents.Administrative & Financial Support*Assist with external reporting to cruise lines, port authority, and internal stakeholders.*Provide input to the Terminal Manager and Senior Director of Operations on budget preparation and forecasts, and help monitor monthly performance.*Support oversight of the third-party car parking vendor, assisting with reconciliation of financial performance.*Help with ordering supplies, preparing purchase orders, and processing invoices for terminal services.*Report all work-related incidents/accidents via the EHS system and hotline in a timely manner.*Work with HR to ensure staff compliance with HR policies and procedures.General Duties*Maintain positive working relationships with cruise line customers, vendors, port authority staff, CBP, USCG, port police, and other agencies.*Ensure safety, security, and environmental compliance are upheld in all operations.*Travel may be required to other ports on the West Coast to support operations.*Compile and review documentation for client invoice submission to finance department in relation to PCST.Additional duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is a New York-based information technology and consulting company focused on the financial services industry including capital markets, insurance, banking, cards & payments and digital.... More Seeking a mid-level Account Manager to run the floor of their client's site in downtown Toronto. This will be a hybrid model and they will be expected to either be in the office or on client site at least 3 days a week. This person will solely be focused on managing their newest relationship account at RBC and will be working on growing and establishing a partnership with them. We are seeking preferably someone who has experience of working in the financial industry. The must have experience being client facing, managing accounts, understanding account structure as well as org structure. They will be assisted by a sourcing team who they will be working hand and hand with. There will be some cold calling involved. Our client is a large company which offers support, room for growth and opportunity to advance in your career.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking for a Cruise Ship Terminal Manager with vast maritime operations leadership experience in the Pacific Northwest for a client who begins their lease at Pier 91 in Seattle on... More January 2nd. Responsibilities will include the following: Stakeholder & Staff Leadership*Serve as the principal contact for internal staff (Metro Cruise, Metro Shore, Terminal Security Solutions, Pacific Cruise Ship Terminals) and external stakeholders (customers, port agents, vendors) for all terminal matters.*Act as the primary liaison with the port authority, attending meetings and representing terminal interests.*Oversee both full-time PCST employees and seasonal hourly staff, ensuring performance standards are met and operational needs are covered.*Facility Operations & Maintenance*Direct and coordinate maintenance, repairs, and cleaning of terminal facilities in collaboration with Assistant Terminal Managers, Office Manager, and Port Maintenance team.*Supervise the third-party janitorial team, ensuring cleanliness and readiness of facilities.*Ensure terminals are fully prepared for operations, including lighting, access points, and cleanliness prior to ship days.*Manage vendors providing services (e.g., escalators, elevators, plumbing, vending machines), ensuring contracts and service levels are met.*Schedule and oversee inspections of terminal systems as recommended by manufacturers or required by regulatory bodies.*Maintain detailed records of terminal facilities and equipment, ensuring operational readiness and compliance.Vessel Operations*Oversee berthing requests from port agents and cruise line clients, ensuring the berthing calendar is accurate and up to date.*Work alongside Stevedores to create and update vessel mooring plans, ensuring safe and efficient docking.*Direct ship day operations, coordinating staff and stakeholders to ensure smooth passenger and cargo handling.Compliance & Security*Enforce compliance with regulations, procedures, and policies required by regulatory bodies and the port authority.*Act as Facility Security Officer (FSO), coordinating with the AFSO to conduct audits, inspections, and maintain the Facility Security Plan (FSP).*Ensure security awareness and vigilance among facility personnel, including training and recordkeeping.*Record and report security incidents or threats, notifying authorities as required.*Execute Declarations of Security with vessel representatives.*Ensure security equipment is tested, calibrated, and maintained.*Communicate changes in MARSEC Levels and coordinate responses to security incidents.*Maintain positive working relationships with CBP, USCG, port police, and other agencies.Administrative & Financial Oversight*Oversee external reporting to cruise lines, port authority, and internal stakeholders.*In conjunction with the Senior Director of Operations, prepare annual operating and capital budgets, forecasts, and monitor monthly performance against targets.*Manage the third-party car parking vendor, ensuring accurate reconciliation of financial performance.*Approve purchase orders, invoices, and supply orders for terminal services.*Report all work-related incidents/accidents via the EHS system and hotline in a timely manner.*Work with HR to ensure compliance with HR policies and procedures for staff.General Duties*Maintain positive relationships with cruise line customers, vendors, and port authority staff.*Ensure the highest standards of safety, security, and environmental compliance are upheld across all operations.*Travel may be required to other ports on the West Coast to support operations.*Compile and review documentation for client invoice submission to finance department in relation to PCST.Additional duties as required.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A client of Insight Global is looking for a NAM Regional Facilities Manager to oversee facilities operations across the U.S. and Canada. This role manages a diverse portfolio including two data... More centers (St. Louis and Kansas City), large Class A office spaces such as the NYC Tech Hub, and smaller leased locations in Toronto and Vancouver. The position includes direct oversight of four direct reports, including a Senior Facilities Manager, and focuses heavily on soft services such as caf? management, janitorial, and fitness center operations. Strong CMMS experience is required, along with the ability to train teams on customer service, communication, and new processes. Additional responsibilities include monthly budgeting, forecasting, accruals, and ensuring compliance with client standards while maintaining operational excellence.Day-to-day responsibilities include high-level client presentations, quarterly business reviews (QBRs), staffing and financial strategy, and scope change approvals. The ideal candidate will have experience managing multiple locations, demonstrate leadership presence, and excel in remote team coordination. Strong organizational skills, flexibility in working hours, and a proactive ?doer? mindset are essential. Expertise in budgeting fundamentals and the ability to differentiate between forecasts and accruals is required. Success will be measured by delivering exceptional service, maintaining client satisfaction, and achieving regional performance goals.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re looking for a Financial Systems Manager to own and scale our Workday Adaptive Planning environment. This role will partner closely with IT to support, secure, and enhance the platform, lead the... More migration of Excel-based FP&A processes into Adaptive, and leverage AI to automate and simplify planning, reporting, and analysis. You?ll coach one team member while serving as a hands-on system administrator and transformation lead.Administer Workday Adaptive Planning: roles, security, versions, metadata, and dashboards.Partner with IT on integrations (ERP, HRIS, data warehouse), SSO, and environment management.Lead migration of Excel models to Adaptive Planning, ensuring governance and standardization.Implement AI and automation tools (e.g., Microsoft Copilot, Power Automate) to streamline processes.Build reporting and dashboards using Adaptive Office Connect and BI tools.Maintain compliance with SOX/ITGC and enforce change-control processes.Provide training and support to users; manage intake and SLAs.Manage and develop one direct report.Pay Range - 120-170KWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Type: Direct Hire Location: Onsite ? Irvine, CA 92618Schedule: Monday?Friday, 9:30 AM ? 5:30 PM Salary: $65,000 ? $75,000 per yearAbout the RoleOur client is seeking a Marketing Manager to... More oversee the day-to-day management of marketing projects from concept to completion under the guidance of the Director of Marketing. This role also includes managing social media channels, interpreting creative direction, coordinating stakeholders, tracking project progress, and measuring campaign KPIs. The Marketing Manager will contribute to research, brainstorming, and content creation as needed.Key ResponsibilitiesProject & Team Management? Manage marketing projects from inception to delivery, ensuring alignment with creative briefs.? Schedule kick-off meetings with clients when necessary and track progress across marketing functions (copywriting, design, web, translations, etc.).? Maintain organized document storage systems (SharePoint for marketing files, Dropbox for creative assets).? Review materials for accuracy and compliance before final approval.Content Creation? Develop copy for marketing materials, including social media, blogs, web content, product and brand collateral, and video scripts.? Represent our client in promotional and educational videos for social media and events.Communications? Assist in creating and executing communication plans for product launches, promotions, and events.? Manage social media channels (Instagram and others), including content creation, audience engagement, and compliance monitoring.Brand Identity? Support the Director of Marketing in maintaining consistent brand messaging across all platforms (print, video, web, social, and digital assets).Event Support? Oversee creative projects related to events.? Travel as needed, including occasional weekends, to support event execution.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global's large commercial insurance client is looking for a Surety Territory Manager to drive the profitable growth of our surety business, encompassing production, underwriting, sales, and... More service. The successful candidate will work remotely or hybrid on a 3 days in office/2 days remote (dependent on distance from the office) from the greater Indianapolis area including Chicago. They will travel throughout the region to manage territory development in the western region. A valid driver?s license and a safe driving record are required because this role provides a company car or includes mileage reimbursement at the federal rate of .7. This role focuses on the contract surety line of business, with commercial surety experience being a plus. Responsibilities include production and agency management.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We're hiring for a Customer Success Manager to own post-sale relationships with our client's largest customers - helping them achieve measurable business value through our client's SaaS platform.... More Acting as a trusted advisor, you?ll drive product adoption, retention, and expansion across your portfolio. Your success will be measured by customer health, renewal rate, expansion revenue, and overall client satisfaction. Our client is an industry expert within the Last Mile/delivery/logistics space - working to reshape the future of streamlined delivery. We will lean on your abilities to build out Customer Relationships & Strategy, Drive Adoption & Value, increase Renewals & Growth, and support ongoing internal collaboration & advocacy.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Quality Control Manager is responsible for planning, directing, and coordinating all on-site quality control activities to ensure compliance with project specifications and regulatory... More requirements. This role oversees documentation and physical inspections throughout the workflow process, working closely with internal and external stakeholders to deliver a quality product. Key responsibilities include maintaining project submittal logs and quality reports, reviewing shop drawings and submittals, and leading weekly QC meetings. The manager prepares daily QC reports, conducts preparatory and follow-up meetings, verifies material compliance, and coordinates testing and commissioning of building systems. Additional duties include maintaining as-built drawings, managing project closeout documents, facilitating commissioning, and addressing safety or quality issues promptly. The position requires proactive problem-solving, cost-efficient compliance with contract requirements, and ensuring subcontractor alignment through preconstruction meetings. The QC Manager plays a critical role in anticipating installation challenges, enforcing standards, and driving solutions when quality issues arise.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The OSP Engineering Manager is responsible for the planning, design, engineering, and implementation of fiber optic and copper telecommunications infrastructure. This role ensures reliable, scalable,... More and cost-effective outside plant networks that support high-speed broadband, voice, and data services. The engineer will collaborate with construction teams, contractors, municipalities, and utility partners to deliver projects on time and within budget while ensuring compliance with industry standards and regulatory requirements.Key Responsibilities:Network Design & PlanningoDevelop detailed OSP network designs, including fiber routes, conduit systems, pole attachments, handholes, cabinets, and other supporting infrastructure.oPerform site surveys and field validation to confirm design accuracy and identify potential challenges.oUtilize IQGeo, GIS, CAD, or other design software to prepare construction drawings, splicing schematics, and as-built documentation.Engineering & ComplianceoEnsure designs comply with federal, state, and local regulations, as well as industry standards (e.g., RUS, NEC, NESC).oCoordinate with permitting agencies, DOT, utilities, and municipalities for right-of-way approvals, easements, and construction clearances.oConduct make-ready analysis for aerial plant, ensuring pole loading and spacing requirements are met.Project ExecutionoProvide engineering support throughout construction, including field inspections, redlines, and resolution of design conflicts.oDevelop material lists, specifications, and cost estimates for projects.oSupport splicing, testing, and turn-up of fiber networks, ensuring proper documentation of OTDR traces, loss budgets, and test results.Cross-Functional CollaborationoWork closely with project managers, construction supervisors, and contractors to ensure designs are constructible and efficient.oEngage with operations teams to ensure designs meet long-term maintenance and serviceability needs.oPartner with vendors and suppliers to evaluate new products, technologies, and methods that improve deployment speed and reduce costs.Documentation & ReportingoMaintain accurate records of design packages, permits, redlines, and as-builts.oProvide status updates, reports, and technical input to leadership on project progress and risks.oTrack and manage OSP assets within mapping and inventory systems.Primarily office-based with frequent field visits to construction sites, utility poles, and right-of-way areas.Requires the ability to walk construction sites and climb utility structures if needed.Travel may be required within the service territory.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less