Job Search Results for Executive Assistant

Our client is looking for an experienced Executive Assistant to provide administrative support to one of their C-Level Executive. As the Executive Assistant you will be part of a team with over 300... More employees and will manage multiple projects and priorities in a fast-paced environment. The right person will enjoy problem solving and bringing common sense solutions to challenges they face. The role will play a critical part in facilitating communications across different teams.? Your role will include producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; gather data and create spreadsheets, presentations and reports on any aspect of operations. We are looking for someone that proactively solves moderately complex problems and interacts with other departments to resolve issues. You will assist in the planning and execution of meetings and events as well as monitor daily meeting schedule and providing pertinent material. You will coordinate Townhall meetings; preparing agendas for meetings; monitoring and/or following up on all action items until completed. You will also prepare all travel (book air, hotel, and ground transportation) and major meeting itineraries, and compiling all pertinent information for planned travel. We are looking for someone that has this experience in an enterprise level company and has a go-getter attitude! This role is required to go onsite in Boca Raton four days a week.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Assistant partners with departments across the school - including Development,the Business Office, Human Resources, and the Board of Trustees to align efforts withthe President?s priorities,... More streamline communication, and ensure timely completion ofkey initiatives. This role requires a high degree of discretion, initiative, andorganizational skill, as well as the ability to manage sensitive and confidentialinformation with professionalism.As a representative of the President?s Office, the Assistant will often be the first point ofcontact for internal and external stakeholders. This requires a warm, professional, andenthusiastic presence in building and maintaining positive relationships with faculty,staff, students, parents, alumnae, trustees, donors, and the greater community.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other... More executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.Responsibilities: *Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering. *Assist with employee communication *Support the employee engagement team *Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters. *Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention. *Plan and manage leadership meetings and conferences as requested *Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature *Ensure executives' time is leveraged most effectively and ensure alignment across direct reports. *Manages meetings, understand context, capture major takeaways and drive follow-up actions.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Administrative Assistant will support the VP of Engineering. The ideal candidate must be highly effective working in a fast-paced environment, collaborating... More with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity, and the ability to handle confidential information in a sensitive and mature manner.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global's manufacturing client is looking for a highly organized and detail-oriented Executive Assistant?to support the President of the organization in a dynamic and fast-paced environment.... More This role is ideal for someone who thrives in high-responsibility settings and is looking to grow into a strategic leadership position, such as Chief of Staff. The Executive Assistant will work closely with the President and will be deeply embedded in day-to-day operations. Responsibilities include being copied on all relevant emails, attending meetings, and preparing a daily end-of-day briefing that highlights key decisions and action items requiring the President?s attention. You will also be responsible for managing reminders, tracking priorities, and ensuring nothing falls through the cracks. This role requires someone with exceptional attention to detail, a proactive mindset, and the ability to keep the President organized and focused. The ideal candidate will have a strong sense of ownership, be comfortable working alongside leadership, and possess the interpersonal skills to build long-term trust. This is a permanent position, that will be flexible in onsite requirements (but looking for someone able to come onsite 5 days a week). The target salary is $65,000-$75,000.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Under the direction of the Hospitality Executive Director, this role involves administrative tasks and managing calendars. Maintaining strong, positive connections with support departments across... More multiple departments. - Excellent knowledge of office management systems and procedures- Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.- Possesses the ability to manage multiple changing priorities.- Must be able to take direction and work effectively both alone and collaboratively with others.- Demonstrated ability to independently seek out and obtain information.- Demonstrated ability to exercise good judgement and use discretion in confidential situations.- Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff, and others.- Exhibits a professional approach to work including a sense of responsibility for assigned duties.- Prepares and manages accurate file systems in a manner that is consistent with standard office practice.- Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.- Demonstrated ability and interest in learning new software programs as required.*All though this role is not clinical you will be working within a health care facility so there are health screenings involved*Par range for this role is: $40 - $45We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support the executive leadership of a high-end residential construction firm in Los Angeles.... More This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with grace, and has a strong understanding of the construction or real estate development industry.You?ll play a key role in keeping operations running smoothly by managing executive schedules, coordinating communications, assisting with project-related documentation, and ensuring the team stays organized and on track.________________________________________Responsibilities:?Provide high-level administrative support to the executive team?Manage calendars, schedule meetings, and coordinate appointments?Prepare and organize project files, bid documents, contracts, and permits?Draft, review, and proofread internal and client-facing correspondence?Assist with vendor and subcontractor coordination and follow-ups?Maintain contact lists, client files, and construction-related records?Support job costing, invoice processing, and expense tracking?Coordinate travel arrangements and logistics for executives and project staff?Act as a liaison between executives, clients, subcontractors, and city officials?Handle confidential information with discretionCompensation: $70-80kExact compensation may vary based on several factors, including skills, experience, and education.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Manage and prioritize executives' calendars, scheduling appointments and meetingsPrepare and organize meeting agendas, materials, and follow-up actionsHandle confidential information with discretion... More and professionalismServe as the primary point of contact for internal and external communicationsDraft and proofread emails, reports, and presentationsFacilitate communication among C-suite executives and other departmentsArrange complex travel itineraries, includingWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Executive Assistant to join a Biotechnology/Pharmaceutical company in Dallas. This role will handle a variety of administrative responsibilities to ensure smooth... More day-to-day operations. This position offers a strong opportunity for a resourceful administrative professional to proactively create and implement new procedures that enable the leadership team to focus on our scientific and business objectives.________________________________________Essential Duties and Responsibilities?Provide high-level administrative support to up to four executives, including calendar management and meeting coordination.?Prepare and format documents such as presentations, reports, internal and external communications, and Board materials.?Arrange domestic and international travel, accommodations, and itineraries; manage related expense reports.?Plan meetings including room bookings, agenda preparation, and meal/snack delivery when requested. Typical meetings include those with the Board of Directors, external collaborators, and vendors.?Manage the relationship with the IT vendor, including ordering equipment, receiving shipments, and maintaining a list of IT equipment assigned to employees.?Participate in new employee onboarding:?Liaise with UT-Southwestern staff for badge access, email setup, Wi-Fi, and parking.?Coordinate with the IT vendor to obtain equipment and system access for new hires.?Plan occasional events such as dinners and employee outings.?Serve as liaison for UT-Southwestern (including the Siegwart lab), as needed.?Handle confidential information with discretion.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a motivated, coachable rising star to join our team as an Executive Assistant / Office Manager. This on-site role combines high-level administrative support with hands-on office... More management and payroll coordination. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment supporting both internal staff and external contractors.Key Responsibilities:Administrative & Executive Support?Provide direct support to leadership, including calendar management, meeting coordination, and communications.?Handle sensitive documents and contracts with discretion and accuracy.?Maintain and update CRM systems with relevant contact and project data.Office Management?Oversee day-to-day office operations, including supplies, vendor coordination, and workspace organization.?Serve as the point of contact for internal teams and external partners.Payroll & Timesheet Coordination?Manage timesheets for 80?90 staff and contractors across multiple projects.?Maintain a master Excel sheet and submit accurate data to the payroll/factor company.?Liaise with payroll providers to ensure timely and correct payments.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less