Job Search Results for administrative assistant

The essential duties and responsibilities:-Courteously and efficiently answers all incoming calls and connects callers with the correct extension.-Takes and relays messages in an accurate and timely... More manner.-Responds to emergency and urgent calls from patients in a timely manner. -Directs callers immediately to clinical staff as necessary.-Performs operator functions including triaging calls; connecting and transferring calls; setting up conference calls; instructing users on telephone procedures; and reporting telephone and equipment malfunctions to the appropriate party.-Provides a pleasant and helpful phone contact for callers.-Responsible for opening and closing the switchboard.-Responsible for the in-house paging system.-Performs clerical duties as assigned to maintain workflow in the department.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global?s Client is a global SaaS company delivering intelligent wayfinding and digital navigation solutions for large, complex environments such as stadiums, campuses, districts, and venues.... More Their cloud-based platform helps organizations create intuitive, data-driven navigation experiences that improve visitor flow, accessibility, and engagement.Position OverviewWe are seeking a highly organized and detail-oriented Sales and Marketing professional to support the commercial, go-to-market, and growth activities of Insight Global?s Client. This role plays a critical part in enabling the sales team through the production and management of trade show and event materials, sales collateral, proposals, and quotations.As a Sales and Marketing Administrator, you will also play a critical role in supporting customer growth by identifying opportunities to upsell new features, extensions, and use cases across the existing customer base, while also supporting outbound efforts to attract new customers. Your mission is to maintain structured administration across systems, files, and internal tools.This role is ideal for someone excited by the sports technology space and motivated to contribute to high-impact live events through well-executed sales and marketing operations. Based in Miami, this in-office position suits candidates who enjoy combining operational excellence with creative execution in a fast-paced, technology-driven environment.Key Responsibilities1. Trade Shows & Event SupportSupport the planning, coordination, and execution of trade shows, conferences, and industry events.Produce and manage event-related materials including signage, booth assets, presentations, and printed collateral.Prepare event-related sales content for product demos at the tradeshow.Coordinate logistics such as shipping, asset preparation, and post-event material organization.2. Sales Collateral, Proposals & QuotingPrepare and format sales proposals, pitch decks, and commercial documentation.Produce accurate sales quotes and assist with pricing documentation in collaboration with the sales team.Maintain up-to-date sales collateral libraries and ensure consistency with brand guidelines.Work with sales and marketing teams to tailor proposals and presentations to highlight expansion opportunities and future phases for existing customers.3. Systems & Sales AdministrationAdminister and maintain sales-related files, folders, and workflows across systems including Zoho and Google Drive.Ensure CRM and internal systems are kept current with proposals, quotes, and sales documentation.Support process improvement initiatives to streamline sales administration and asset management.Help maintain visibility of upsell opportunities, renewals, and expansion conversations within CRM and internal systems.4. Creative & Design SupportAssist in the creation and updating of visual sales materials.Adapt existing designs for different sales, marketing, and event use cases.Collaborate with internal stakeholders to ensure materials are polished, accurate, and on-brand.5. Customer Growth & Go-to-Market SupportSupport both the Marketing & Growth Manager and Director of Customer Success with initiatives aimed at growing revenue across existing and new customers.Assist in preparing sales materials and internal workflows that help support upsell conversations around new features, modules, and platform enhancements.Help format and organize sales and marketing assets that communicate new product capabilities in a clear, easy-to-understand way for customers.Support outbound sales and marketing activities by preparing prospect-specific collateral, presentations, and follow-up materials as directed by the Marketing & Growth Manager and Sales team.Track and organize customer use cases, expansions, and success stories to help support renewals, repeat sales, and new business conversations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Job Description:The Records Administrator (RA) enters information from digital maintenance and documents into the computerized maintenance tracking system and participates in peer-to-peer training as... More needed. The TA reviews the digital records received for legibility and indexes each document appropriately. The RA also receives incoming mail and ensures the original hard copy documents match the digital record.Day to Day:- Enters and/or verifies information from maintenance documents (discrepancies, corrective actions) into the computerized maintenance tracking system- Verifies legibility and indexes each page of the digital maintenance documents- Matches original documents and verifies legibility of maintenance documents scanned into Onbase, and forwards completed work order to Library- Assists the supervisor with additional duties as neededWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

A Communication Specialist in People Change Management plays a crucial role in supporting and facilitating the communication and engagement initiatives within PRESTOs Transition Program. This... More position:involves managing and executing plans to ensure effective communication across all levels of the organization, paving the way for a smooth transition during the change journey; andrequires a deep understanding of people change management principles, excellent communication skills, and the ability to engage and influence stakeholders at all levels.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking to hire a Control Account Manager to support project budgeting, scheduling, and performance management for key control accounts. This role oversees the development and... More maintenance of control account budgets, manages detailed schedules that track hours by resource and activity, and prepares monthly performance reports that highlight cost and schedule status. The Control Account Manager also conducts variance analysis to identify and explain deviations in monthly estimates or activity-level projections, ensuring project leadership has clear insight into performance drivers. This position collaborates closely with cross-functional teams but does not include supervisory responsibilities. The role is based in Frederick or Columbia, MD, operating in a hybrid office/remote environment.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

?Sit at one of the entrances/exits (some on interior and some are exterior)?Greet each person that passes?Check each person for credentials ?Report any suspicious activity to dispatchWe are a company... More committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

OverviewWe are seeking a dependable, detail-oriented HRIS Analyst with strong Workday expertise to support and improve our HR systems and processes. This role will take ownership of Workday... More transactions, contracts, documentation, and issue resolution Key ResponsibilitiesServe as the primary Workday power user, independently processing all Workday transactions and business processesOwn documentation and process contracts and transactions, be able to investigate issues and resolveResearch, troubleshoot, and resolve Workday issues, errors, and data inconsistenciesIdentify process gaps and recommend system or workflow improvementsPartner with HR to improve system efficiency, accuracy, and compliance across employee lifecycle transactionsEnsure data integrity and consistency across Workday modulesWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

PR $19-20Insight Global is looking for an Office Administrator on behalf of a client located in Deerfield beach. This role entails ensuring compliance to office safety procedures, monitoring visitors... More as they come and go, ordering office supplies, receiving incoming mail and packages. etc.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our client is seeking a professional and detail-oriented temporaryProcurement Associate to join our team onsite in Miami five days a week. In thiscapacity, you will provide critical support to... More internal customers across all businessdivisions, managing the procurement of all non-garment corporate requirements?anannual spend totaling approximately $10 million. Your core responsibilities will includethe end-to-end management of the purchasing process, from creating POs andexecuting Amazon procurement to reconciling orders and ensuring all requesters? needsare met with precision. The ideal candidate will be adept at maintaining vendor relationsto guarantee timely deliveries, accurately coding invoices, and meticulously updatingdaily purchase logs to ensure operational excellence across our supply chain.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is looking to hire a Senior HR Generalist in Austin, TX to oversee employee relations and HR operations for a 70+ employee organization. This individual will serve as the primary point... More of contact for employee relations matters including performance management, conflict resolution, investigations, and EEO claims, ensuring issues are handled consistently and in compliance with employment laws. They will manage compensation benchmarking on a bi-yearly basis, oversee benefits and insurance programs, and partner with leadership on personnel decisions. This role will also provide operational oversight across facilities, vendors, and events, including managing a company-owned building and coordinating routine maintenance. The HR Leader will wear multiple hats while bringing a stronger HR foundation to the organization. This role offers a compensation range of $90,000?$100,000 per year.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less